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A large prestigious Local Authority is seeking an immediate experienced Events Officer to join an interesting and developing events team for a 6-month period, or longer.

Purpose of Post

To produce major outdoor events as part of an ambitious new Plan for the City of London, which is set to transform its attractiveness, and to build on its reputation as a destination that is fun, inclusive, sustainable, and welcoming. To deliver a high-quality and popular visitor experience that appeals to a diverse range of audiences within this context.
To support the Events Manager in planning, executing and establishing an annual programme of high impact 'must do' major events that are bold, popular, inclusive, sustainable and truly stand out in the national calendar.
To deliver value to defined audience groups, inviting people to share in the City's unique treasures and providing them with memorable opportunities to experience these through the events programme.

Main duties and responsibilities

• Undertake planning, coordination, production and stakeholder-relations duties for the major events programme.
• Manage internal approval processes, including required applications to Highways, Environmental Health, City Surveyor's and other internal teams.
• Coordinate production logistics, including infrastructure, power, cleansing and security.
• Support the Events Manager by ensuring compliance across licencing, health and safety and other areas; creating, collecting and processing relevant event documents supported by the role (e.g. risk assessment and method statements, public liability insurance certification etc).
• Support the Events Manager to programme and schedule major event content, contributing ideas, assessing timings in relation to the proposed calendar, and advising on logistics.
• Attend all events designated for the role and assume an event/stage manager function as appropriate, responding to any issues as they arise during the event (deferring to the Events Manager where necessary) and ensuring that the highest standards of production and visitor experience are maintained at all times.
• Liaise with internal departments to ensure all relevant teams are aware of the events programme, there are no clashes with the wider organisation's events calendar and all relevant information is circulated internally and communicated effectively.
• Be the main point of contact for artists, event producers, production teams, agencies, suppliers and contractors regarding all event specifications and requirements.
• Support the Events Manager so that all events are delivered on time and to budget, updating budgets and records as required.

• Experience required

• Project management qualification or significant experience of managing event-based projects, ideally (but not essentially) within a cultural or tourism context.
• Training (or good level of experience) in compliance, to include licencing, health and safety, crowd management and/or traffic management.
• Experience of managing cultural events, ideally in an outdoor context. .

• The ability to multitask, prioritise and manage multiple events and projects against challenging deadlines.
• Proven event and stage management skills with demonstrable experience of planning and delivering events
• A well-organised and methodical approach to event planning and delivery.
• The ability to think on your feet; to crisis manage and take corrective action at events if required.
• Demonstrable ability to work closely / communicate effectively with a range of internal and external stakeholders at various levels.
• Excellent written and oral communication skills with the ability to discuss detailed arrangements for events and form successful working relationships with people at all levels.
• A demonstrable interest in the culture, the creative industries and/or public events.

Working hours: 35 hours p/w (Mon-Fri); occasional evening, weekend and Bank Holiday work at events will be required with TOIL offered in return.

What you'll get in return

This is an exciting opportunity for an experienced Events Officer. As a 6-month role, this is an opportunity to develop and deliver 2 exciting events. There is the possibility that the role will be extended past 6 months.

What you need to do now

If you're interested in this role and ar an experienced Events Officer, click 'apply now' to forward an up-to-date copy of your CV

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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