Grants Administrator

Job Title:              Grants Administrator

Salary:                  SCP 22 £23,447

Responsible to:   Grants Systems and Data Manager

Location:             Working hours divided between BVSC Offices (Latham House, 33 – 34 Paradise Street Birmingham, B1                                 2AJ) and home address, as agreed by BVSC

Hours of work:   21 hours per week

Grants Administrator

·         Are you passionate about delivering excellent customer service and making a real difference in your community?

·         Do you thrive in a busy administrative role where organisation, accuracy, and teamwork are key?

·         Are you looking for an opportunity to support a meaningful project that helps people when they need it most?

If you’ve answered yes, we’d love to hear from you.

The purpose of this role is to provide high-quality administrative support to the Household Support Fund Project, ensuring smooth and efficient administrative processes while delivering the highest level of customer service to both internal and external stakeholders.

Duties and Responsibilities

Administrative Support

·         Manage incoming and outgoing email correspondence via a shared inbox, ensuring professionals and applicants are            supported in a friendly, efficient, and helpful manner.

·         Develop, maintain, and regularly review effective office systems, including electronic filing systems.

·         Ensure all documentation is available as required and managed in line with GDPR requirements.

·         Respond to general project enquiries and accurately take and relay messages to ensure appropriate actions are                    taken.

·         Provide secretariat support for online and in-person meetings, including drafting agendas, sending invitations,                        coordinating papers and reports, and taking and drafting minutes.

·         Undertake a range of general administrative tasks as required to support the project.

·         Contribute to internal and external information and communication activities.

·         Ensure compliance with BVSC policies and procedures, including Health & Safety and Equal Opportunities.

·         Support the development of internal policies and strategic planning.

·         Keep up to date with strategic and policy issues affecting the voluntary sector and contribute to policy analysis where            appropriate.

·         Take responsibility for your own continuing professional development through training, conferences, and other                        learning opportunities.

·         Prepare reports, presentations, and associated administrative documentation.

·         Carry out evening and weekend work where required.

·         Undertake any other reasonable duties as requested by your line manager.

Please see the job description for further details 

Working for BVSC

BVSC is proud to provide a place to work in which staff feel valued and motivated. Our talented and committed staff team are provided with competitive terms and conditions, and a supportive, flexible, friendly working environment.  

Our organisation’s culture is underpinned by our 4 core values – Commitment, Collaboration, Inclusion and Integrity. These values are demonstrated in the work of our staff team, who are integral to the achievement of our mission to support and advocate for a vibrant, resilient voluntary sector in Birmingham.  

Terms and conditions  

·         35 hour working week (full time hours)

·         29 days annual leave + bank holidays a year (pro-rated for part time staff)

·         5% pension contribution 

·         3.5 times salary Death in service benefit

·         BVSC is a Living Wage Employer

Work-life balance 

·         Flexible working arrangements available for staff 

·         A flextime system is in place for staff 

·         We offer up to 7 days paid leave per year for undertaking voluntary work or public duties 

·         We provide generous maternity and paternity pay 

Staff development 

·         We support staff to undertake training and development, providing funding and time off for study 

Values based approach  

·         We take a values led approach to the full employee journey including values based interview, and values based supervision and appraisals 

Wellbeing  

·         We offer free access to a range of wellbeing platforms 

·         BVSC offers all employees a suite of wellbeing support 

We are looking for candidates that can demonstrate the following BVSC organisational values: 

Commitment: Making a positive difference through passion, innovation and social action 

Collaboration: Connecting people and organisations to work together to improve lives 

Inclusion: Empowering and involving everyone in creating a fair and equitable Birmingham 

Integrity: Building trust through delivering excellent outcomes 

At BVSC, we are dedicated to promoting equality, diversity, and inclusion in all areas of our work. We actively strive to create an environment where all individuals - regardless of ethnicity, sexual orientation, gender identity or expression, or any other aspect of their identity or lived experience - are welcomed, respected, and valued.

As part of our commitment to positive action, we take proactive steps, where needed, to address underrepresentation and create fair opportunities, particularly in recruitment. We aim to ensure that everyone has an equal chance to progress and succeed.

We stand in solidarity with all marginalised communities, ensuring that our policies, practices, and culture are inclusive, equitable, and empowering. We are dedicated to challenging discrimination and fostering a workplace where diversity is not only acknowledged but celebrated.

We strongly encourage suitably experienced applicants from a wide range of backgrounds to apply and join BVSC. 

We encourage applicants to think creatively about how they can meet the requirements of the role and person specification if there are essential criteria you do not meet, so please describe this in your application. We are looking for talented individuals who align with our values and support our mission – there are no barriers to how you demonstrate this.  From application to interview, we place inclusion at the heart of all we do. 

We are a Second Chance Charter employer, committed to ensuring that people with convictions can access employment. DBS checks, if applicable to the role, will be conducted once a job offer has been made and accepted.

Closing date for applications – 23 February 2026 at 10am

Interviews to take place – 10 March 2026 in person

 Shortlisted applicants will be contacted by  3 March. If you have not been contacted by 3 March 2026 you should assume you have not been shortlisted.

Applications that do not include a cover letter will not be considered by the panel.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.  

Secondments will be considered.