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Top job
Youth Music, London (Hybrid)
£25,000 per year pro rata
This is an exciting new role, designed to support the organisation through administration of our grants database.
Posted 2 days ago
Top job
The UK Committee for UNICEF (UNICEF UK), Multiple Locations (Hybrid)
Circa £31,000 per annum
This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) as a Project Executive working on Soccer Aid for UNICEF campaign
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Top job
Microbiology Society, Clerkenwell (Hybrid)
£29,000 per year + Benefits
The Postholder will support the Engagement and Storytelling theme in the delivery of all of Council’s strategic objectives.
Posted 3 days ago
Closing in 5 days
Youth Endowment Fund, Multiple Locations (Hybrid)
£32,300 per year
We are looking for a dynamic, motivated, proactive and highly organised Change and Events Officer to join our Change team.
Posted 6 days ago
Closing in 2 days
Goodman Masson, London (Hybrid)
£55000 - £60000 per annum
Posted 5 days ago Quick Apply
Kinship, Remote
£40,000 plus £3,323 London weighting if applicable (pro rata if part-time)
Kinship is looking for a strong manager to lead a peer support team focussed on outreach and relationship building.
Posted 2 days ago
Closing today at 23:59
Save the Children, Farringdon (Hybrid)
£35,100 - £39,000 pa
Posted 3 weeks ago
Closing in 5 days
Carers Trust, Multiple Locations (Hybrid)
£45,000 - £52,000 per year
This is a new role linked to the development of a new major programme operating in England, Scotland, and Wales.
Posted 1 week ago
Ubele Initiative CIC, London (On-site)
£26,000 pro rata
If you love coordinating learning and development activities, you will be interested in this job opportunity.
Posted 2 days ago
Closing today at 23:59
The Hepatitis C Trust, Plymouth, Plymouth (Hybrid)
£26,500 per year
Are you looking for a new and exciting challenge? Do you have experience of working within health services and with volunteers?
Posted 1 week ago
The Royal College of Radiologists, Central London (Hybrid)
£31,200 - £35,700 per year dependant on experience, plus excellent benefits
Are you interested in a career in project management and looking for your next role? If so the Project Coordinator position might be for you
Posted 1 day ago
Kinship, Remote
£40,000 plus £3,323 London weighting if applicable (pro rata if part-time)
Kinship is looking for a strong innovator to mobilise and develop a new Peer Support Hub with the focus on sustainability and resilience.
Posted 1 week ago
Page 6 of 22
London, Greater London (Hybrid)
£25,000 per year pro rata
Part-time
Contract (Fixed Term contract to 31 March 2026)
Job description

The Database Assistant will maintain Symplectic Grant Tracker, a key organisational database, ensuring all data is accurate and meaningful. This database holds the application portal for organisations and is how the Grants & Learning Team manage and support funded partners with their grants. You will undertake regular database administration tasks, such as adding new users, updating forms, importing data and amending the database where required by the team.

You will play a key role in the organisation around GDPR and data protection, working alongside the Database Administrator with a focus on our Salesforce databases, to ensure consistency across both systems. You’ll be working within a team that advocates for evidence-led decision making and a sustainable data culture.

You’ll be a member of the Communications & Marketing team, reporting into the Insights Manager. You’ll also be working closely with the Grants & Learning Team who are responsible for delivering our ambitious, nationwide grants programme and who currently support over 500 grassroots organisations and 18-25 year old creatives. This role will be responsible for ensuring that the correct information is stored effectively and is easily accessible, reportable and usable on Grant Tracker. The Database Assistant will assist us to demonstrate delivery against our Business Plan by programming our grants database to be the most effective at collecting and producing the data output needed by the team.

This new role will be a reliable support for users across the organisation, providing helpful and friendly support.

 About you

 You will have experience with databases, excellent administration, communication and analytical skills, and a keen eye for detail. You will be highly organised, task-focussed and have a methodical approach to your work. In addition, you’ll be able to demonstrate good understanding of regulatory and compliance practices surrounding data protection. You will lead on with the review and writing of guidance and user support materials, enabling users to feel confident in their use of databases.

You’ll enjoy liaising with colleagues and staff at all levels. You’ll be proactive, thriving in a busy environment with an ability to prioritise based on organisational need. You’ll have a collaborative approach, able to communicate to audiences with varying levels of technical expertise.

Your key data management and interpersonal skills will help us work towards our organisational outcomes; to equalize access and outcomes for children and young people, empower projects and professionals to survive and thrive, and inspire change amongst the creative ecosystem.

You will be interested in developing a career in data management, particularly in the creative sector and/or grant-making. This role will enable you to develop your technical skills while gaining a good understanding of how a grant-maker and creative industry-based organisation works, as data and data management cuts across all elements of our work.

Key responsibilities

 General administration duties

  • General administrative functions for Grant Tracker: user maintenance, updating records, importing data and amending the database.
  • Database administration for funding programmes: setting up funding rounds, building forms, testing and ensuring data integrity.
  • Create and maintain reports and dashboards for teams across the organisation, presenting data in a useful and efficient way.

User support

  • Provide training for new users and growing Grant Tracker skillsets across Youth Music with one-off and ongoing training, support the development of our ‘super-users’, maintaining relationships across the team and supporting them with their daily system requirements.
  • Maintain user manuals and system documentation, building upon existing data management processes and user guides.
  • General bug-fixing and user support.

 Database maintenance and integrity

  • Performing database maintenance tasks, including diagnostic tests and ensuring data integrity.
  • Ability to find creative and innovative solutions to solve problems and improve efficiency.
  • Ensuring we comply with our own policies across all our databases with regards to GDPR legislation.
  • Managing the relationship with our technology partners by gathering detailed requests for improvements or changes to the system.

General

  • Carrying out all such additional duties as are reasonably commensurate with the role.
  • This job description is not necessarily an exhaustive list of duties but is intended to reflect a range of duties the post-holder will perform.

Person specification

Essential

  • At least one year’s continuous experience working in a similar role.
  • Ability to work independently with own initiative on various ongoing projects.
  • Excellent attention to detail, with high levels of accuracy and consistency.
  • Good understanding of GDPR, and familiarity with approaches to ensuring data integrity.
  • Strong MS Office skills, including the ability to segment, analyse and manipulate data (Advanced Excel).
  • Strong relationship-building skills with the ability to provide helpful and friendly support to database users during introductory and ongoing training.
  • Excellent project management skills and the ability to deliver high-quality work in a fast-paced environment.
  • A fast learner, with willingness and commitment to develop further knowledge and qualifications on key systems (with support from Youth Music).
  • Knowledge of and commitment to inclusion, diversity, equality and accessibility.

Desirable

  • Experience in a charity, agency, youth or music organisation.
  • Knowledge of grant making.
  • Understanding of the music education and / or music industries landscape.
  • Passion for music and interest in its benefits for individuals and society.
Application resources
Posted by
Posted on: 31 May 2024
Closing date: 28 June 2024 at 17:00
Tags: Admin

The client requests no contact from agencies or media sales.