Project Coordinator/Admin Officer

A.   Project Coordinator

We are looking for an experienced, dynamic and motivated Project Coordinator and Admin. Officer to implement a project entitled Tragedy to Legacy:  Preserving the Social Heritage of the Damilola Taylor Trust, working with young people to create:

·         A digital archive featuring documents, photos, and materials from across the Trust’s journey.

·         Record 15 oral histories with young people, mentors, community leaders, and others involved with the Trust over the  years

·         Organise a public exhibition in South London, with an online version, showcasing the Trust’s story and legacy

     B.      Admin. Officer

·         Provide a range of administrative support to enable the smooth functioning of the Trust’s programmes, management and governance for a period of three months.

Roles and responsibilities:

A.          Project Coordinator:  Tragedy to Legacy: Preserving the Social Heritage of the Damilola Taylor Trust

·         Produce a project delivery and evaluation plan to deliver objectives of the Tragedy to Legacy: Preserving the Social Heritage of the DTT project for approval of DTT trustees.

·         Organise information sessions to promote the project and to recruit YP for the Youth Heritage Team (YHT)

·         Engage the services of an Oral History facilitator

·         Recruit participants with lived experience of DTT’s journey for oral history activities

·         Organise Youth Heritage training workshops for the YHT

·         Implement project tasks:

1. Establish project steering group; Organise YP to research and collect archival materials; monitor project delivery;

·         2. Direct YP to create oral history story board

·         3.  Support YP to prepare Oral History film shooting schedule

·         4.  Organise shooting of 15 oral histories

·         5. Curate digital archive and edit film footage

·         6. Finalise public exhibition design, liaise with Library/Schools and schedule Public Exhibition event

·         7.   Launch digital archive, screen docu-film and launch Public Exhibition

·         8.   Prepare project evaluation and impact report and close the project

You will ensure the highest standards of support and safeguarding during delivery of the project.

B.    Administration Officer -role and responsibilities

·      Provide administrative support to Trustees and the executive management team and Youth Board

·      Provide general administrative support across the Trust, including scheduling meetings, administering our Microsoft 365 system, helping to produce reports/ letters, managing emails, facilitating in-house communication, managing our records

·      Manage enquiries to the Trust and respond to routine enquiries, ensuring that actions are followed up

Proactively manage our website day-to-day and post to our social media, consulting where necessary

Person specification -Specific experience or skill

       KEY: (E) Essential (D) Desirable

A.   Project Coordinator

·         An excellent understanding and a proven track record of relevant experience working with young people (YP) from inner-city areas of high deprivation (E )

·         Demonstrable skills at building effective relationships with young people and professional organisations (E )

·         Project management experience, preferably working with YP, using digital tools to archive documents, photos, and artefacts of an organisation’s work. (E )

·         Strong influencing and motivational skills; the capacity to get the best out of YP and confidently deal with issues and challenges (E )

·         Excellent communicator, planner and problem solver, a strong team player and an exemplary role model (D)

·         Self-directed, self-motivated with the ability to work on own initiative to plan and manage workload.  (E )

·         Strong IT skills including experience of MS Office system

·         Relevant experience of managing YP on community-based projects (E )

·         Knowledge of the processes involved in designing, planning, shooting and editing film footage

          Experience of curating digital archives and editing films (E )

·         Ability to be flexible, switch roles as required and be dynamic in approach

•     Experience of organising own work effectively with limited supervision ( E )

•     Experience providing administrative support (E ).

·           Experience of working in a charity would be an advantage (E)

•    Proficiency in Microsoft 365 including administering a system (E

•     An ability to gather, analyse and evaluate data and to prepare and present concise reports both orally and in writing

•          Exceptional time and task management skills; calmness under pressure (E 

Knowledge, qualifications

·         Knowledge of project management and good administrative practices (E)

·         Knowledge of General Data Protection Regulations (E)

·         An understanding of safeguarding of children, young people and vulnerable adults (E)

Personal qualities

·         Commitment to own continuing personal and professional development

·         Commitment to the vision, mission and values of DTT

·         Flexibility

·         Commitment to effective relationship building and collaboration

·         Commitment to safeguarding and dedication to promoting the welfare of young people.