Fixed Term (FTA) 2 years

Working as part of the Finance Team you will contribute to the delivery of an efficient finance department ensuring accurate and timely financial transaction processing including purchase invoice processing, checking and approving expense claims, weekly BACS payment runs and cash book postings all in line with Kew’s financial policies and procedures. 

Kew is the world’s leading botanic gardens, at the forefront of plant and fungal science, a UNESCO World Heritage Site and a major visitor attraction.

We want a world where plants and fungi are understood, valued and conserved – because our lives depend on them.

We use the power of our science and the rich diversity of our gardens and collections to provide knowledge, inspiration and understanding of why plants and fungi matter to everyone.

To be successful you will need to be confident, working closely with the Finance team, Kew staff and external suppliers as part of the transaction processing team, demonstrating excellent customer service together with strong communication skills both orally and in writing.

Our ideal candidate will have experience in accounts payable and be able to demonstrate a clear understanding of what is required backed up by experience in the role.

Experience with Agresso would be desirable.

Our fantastic benefits package includes opportunities for continuous learning, a generous annual leave entitlement, flexible working to help you maintain a healthy work-life balance, an Employee Assistance Programme and other wellbeing support such as cycle to work scheme and discounted gym membership. We also offer a competitive pension, an employee discount scheme and free entry into a wide range of national museums and galleries, as well access to our own beautiful gardens at Kew and Wakehurst.

If you are interested in this position, please visit our website for more information and to apply.

Closing Date: 16/02/2020

We are committed to equality of opportunity and welcome applications from all sections of the community. We guarantee to interview all disabled applicants who meet the essential criteria for the post.

No agencies please.

What are we looking for?

Do you enjoy working in an accountancy environment but get your greatest motivation from developing a high performing team who are successful in supporting business delivery through a partnership approach? 

We are looking for someone who enjoys not only delivering our finance and contracts areas but who is a natural leader and has proven success at nurturing talent and maintaining a happy, focused and competent team.  Being an excellent communicator, you will also foster positive relationships with key stakeholders and partner organisations.

You will be creative, pro-active and keen to develop a commercial agenda – SAMS supports research, education and enterprise activities.  You will also be conversant with accountancy software and may have implemented or developed new systems.

So, what do we offer in return?

As a charity at the forefront of marine research and education, we have a stimulating environment working alongside world class academics, enterprise consultants and professional services staff as well as PG/UG students. In an amazing scenic location on the west coast of Scotland, we offer flexible working hours, freedom to grow as an individual and to develop your career.  In addition, we offer a generous remuneration package including pension, holidays, free onsite parking, as well as access to our employee benefits package.  

Interested?  We would love to hear from you and answer any questions you might have before progressing through the application process. Please contact HR 

For further information and to apply by covering letter and CV for this position online. Alternatively, please send a CV and cover letter to: Human Resources, Head of Financial Services (Job Ref. D14/19.NO), The Scottish Association for Marine Science, Scottish Marine Institute, Oban, Argyll, PA37 1QA

The closing date for receipt of applications is 14th February 2020

Interviews will be held in March

SAMS is a registered Scottish charity (SC 009206), has an equal opportunities policy and welcomes applications from all sections of the community.

Job outline: Communications and Fundraising Officer

Salary: Scale £26,000 - £28,750 annum
Hours: 35 hours (9-5 Monday-Friday) regular weekend and evenings as required (see Time Off in Lieu policy)
Term: Permanent
Probationary period: 3 months
Based: Chiltern Society Offices in Chesham and across the wider Chilterns
Reports to: Chief Officer
Key relationships: Other staff, Key Volunteers, General Public, External Stakeholders (Prospective Donors, Partner Organisations)
Budget responsibilities: To meet income and awareness targets within agreed annual budgets and 5-year rolling business plans.

Job purpose: 

As part of the Senior Management Team the Fundraising and Communications Officer will support the Chief Officer to deliver all aspects of fundraising, membership and income growth, and to increase the awareness of the Chiltern Society's work both internally and externally.

Our Mission: 

Campaigning - to cut overbearing development, pollution, biodiversity loss, protect our chalk streams and fight climate change. 

Conserving - Chiltern landscapes, nature recovery networks, tranquillity, heritage, footpaths and all rights of way.

Promoting - enjoyment and environmental understanding of the Chilterns and encouraging health and wellbeing.

What we are looking for:

We are looking for an enthusiastic individual who loves working within a small dedicated staff and volunteer teams, with strategic partners, local businesses and the general public. The role will provide an opportunity for you to further develop your existing skills in communications,     membership growth and/or charity fundraising. The successful candidate will need to be a self-starter with excellent communication and project management abilities who is confident and flexible. You will be experienced in some or all aspects of the role, loves showing initiative,     and wants to develop within a small, growing, impactful organisation which has big ambitions.

Most importantly we’re looking for someone who will fit well within our small charity staff team, who will not only be able to help grow income and membership, but will be able to work with our volunteers, and raise the profile of the organisation.

We know we’re asking a lot, and we’re probably looking for someone who shows great potential, who has some experience and who would like a stepping stone for a much larger role in the next 3-5 years.

To apply email your CV and cover letter no later than 9.00am on Friday Feb 14th

First round interviews will be on 1 Monday Feb 24th, and second round on Monday March 2nd

JOB DESCRIPTION: Communications and Fundraising Officer

Reports to: Chief Officer (CO) 
Location: Office Based, with regional travel 
Hours: 35 hours (9-5 Monday-Friday) regular weekend and evenings as required (see Time Off in Lieu policy)

It is expected that regular Saturday work will be required, with TOIL provided

Direct Reports: Events and Marketing Coordinator, Office and Events Volunteers 

Purpose: 
1. Delivery of fundraising, membership and income growth 
2. Delivery of increase awareness of the Chiltern Society work both internally and externally to all those living and working in and around the Chilterns

Budget responsibilities:

To meet income and awareness targets within agreed annual budgets and 5-year rolling business plans.

Key Responsibilities:

Income Generation

1. Working with the Chief Officer to develop and deliver a funding and earned income strategy, setting and agreeing priorities to deliver annual income targets. Review, refine and develop existing activities and seek further income sources from new programmes and partners.
2. Supporting the Chief Officer in the planning, implementation and management of income generating activities.
3. Fundraising: Planning and promotion of fundraising campaigns: Plan engaging fundraising appeals that resonate with our supporters. Promoting campaigns effectively across a multitude of communication channels to ensure maximum awareness.
4. Fundraising: Corporate Sponsorship and Giving: Help develop a strategy to generate significant and sustainable additional income streams. Helping maintain long-term relationships with key partners and businesses and help manage those relationships to help ensure future support.
5. CS Sales: Create and deliver a plan for products, managing the offer to fit with our charitable objectives.

Membership Growth

1. Create, lead, and deliver recruitment campaigns, to grow membership income above budgeted levels. Develop relationships with members to increase income, via online giving, donations, retail and legacies
2. Through community engagement and our roadshow ensure significant membership growth at events. It is envisaged the post holder will lead on our weekly roadshow and/or membership recruitment events which aim to recruit upwards of 5 members per week.

1. Chiltern Magazine and Advertising: Working with the Chief Officer, conservation team, support groups and Editor to develop the impact of the magazine and ensure brand reputation is being upheld. With the assistance of a freelance sales agent drive magazine advertising sales.

Awareness Raising & Marketing

1. Brand positioning: Working with the Chief Officer to manage all aspects of the brand management across all touch points, online, in print and across all CS sites and activities. Deliver account management of design agencies, website developer, magazine production and all other external marketing support.
2. Deliver and manage all digital marketing channels: Managing and delivery of all aspects of the website and social media, ensuring they assists awareness, membership and fundraising delivery targets.
3. Events management oversight and delivery of events programme and major flagship events to ensure that they are run and promoted successfully to delivery and support the charities awareness and income targets.

Person Specification

Qualifications and Skills

• Customer-focused (internal and external), communications and fundraising professional - Essential
• Competent with office IT, web content management systems and all forms of social media - Essential
• Excellent written skills, with knowledge of management reporting and report writing skills - Essential
• Ability to deliver face to face membership sales and commercial sponsorship packages. - Essential
• Current UK valid driving licence and with their own car (for weekly business use) - Essential

Experience

• Demonstrable appreciation and general understanding of the CS work across conservation, planning, community and campaigning and with an affinity for the work of the Trust - Desirable
• Strong written and oral communication skills; able to present information in an effective way to different audiences - Essential
• Track record of developing new initiatives with at least three years successful track record in communications, sales and/or fundraising development - Desirable
• Experience of project management and budget processes - Desirable
• Ability to achieve significant income through securing new business - Essential
• Excellent negotiating and influencing skills - Essential
• Proactive, innovative and highly organised - Essential
• Experience of working and leading volunteers - Desirable
• Experience of working with external clients or stakeholders within a business or charity environment - Desirable

Abilities and Personal Attributes

• Willing to work weekends and occasionally evenings - Essential
• Excellent organisational skills, ability to work under pressure and to meet deadlines - Essential
•  Ability to deal with the public, CS members and volunteers in a friendly and professional manner in a variety of situations - Essential
• Team player, with the ability to work co-operatively with others as part of a team - Essential

A new and innovative climate change business, which is just coming out of start-up phase, is looking for a Finance Analyst for 3-4 days per week. Having recently appointed a Head of Finance to the newly-created role, you will support the Head of Finance through a busy upcoming few months in a variety of tasks.

Main responsibilities include:

• Supporting the Head of Finance with annual budget setting
• Supporting the Head of Finance with quarterly budgeting and forecasting, and monthly management accounting
• Reviewing grantee due diligence
• Analysing financial processes to ensure they are accurate and efficient; improving these processes where necessary

This role requires a full qualified accountant (ACA, ACCA, CIMA or equivalent) with strong financial analysis experience. It will suit a candidate who has either already worked in a grant-giving organisation, or who is looking to get into the international development space. Prior, demonstrable experience of financial process analysis and improvement, and of budgeting and forecasting is essential.

This role falls inside of IR35

Who are we?

Surfers Against Sewage is a national marine conservation and campaigning charity dedicated to protecting the ocean and we won’t stop until it’s completely clean, safe and protected for everyone.

From our headquarters in St Agnes, Cornwall, we inspire, unite and empower communities to take action to protect oceans, beaches, waves and wildlife. Our campaigns tackle environment issues including marine plastic pollution, water quality, climate change and coastal development.

The new role:

We have exciting plans to grow unrestricted income to protect the ocean and we’re looking for a talented and motivated individual to help establish and grow our Individual Giving programme.

You’ll be joining a skilled team to grow our income and inspire new members and donors across the UK to support SAS. You’ll work on developing a broad range of digital and print communications and appeals, including our popular members’ magazine.

You’ll play an important role in developing and delivering our individual giving strategy and work closely with the wider Fundraising and Campaign teams to spot opportunities.

The role is fulltime 37.5 hours and will be based in our headquarters overlooking the sea in St Agnes, Cornwall.

About you:

We’re looking for a talented and motivated individual with experience of working in a successful fundraising or marketing team, in an acquisition or engagement role.

You will have experience of digital and print marketing tactics, copywriting and creating content to recruit, develop and retain donors or customers. You’ll have an eye for spotting opportunities and enjoy contributing to strategy.

Above all, you’ll have a passion for fundraising and the desire to work in a high performing team.

What we’re offering:

Salary £19,500-£22,500

25 days per year plus Bank Holidays - and 1 additional day holiday per year after each full year of service, up to 3 years.

We’re currently piloting a new flexitime policy, so your hours can be spread around core hours of 10.30am - 3.30pm

Our office is based in an incredible location overlooking the sea and there’s a beautiful beach 5 mins walk from the office!

How to apply

Please apply online by submitting your CV and cover letter explaining why you want the role, how your skills and experience meet the requirements and what you can bring to the team. 

Closing date: 10pm Monday 3rd February

Interviews expected to be held on Monday 17th February at SAS HQ in St Agnes, Cornwall.

Responsibilities:

Working closely with the Head of Individual Giving you will help develop and deliver the individual giving programme, recruiting new donors and members and create inspiring communications to engage and retain them.

• Project manage and create a number of donor and member communications and appeals across multiple channels within agreed timescales and budgets
• Work with external suppliers, including freelancers, direct marketing and telephone agencies on key campaigns to develop creative briefs and evaluate copy and artwork to ensure campaigns are delivered to brief and to a high standard
• Create engaging content for monthly email communications for members and donors
• Produce the quarterly member’s magazine, working with internal teams to source content and manage external suppliers including designers, copywriters and printers
• Manage day-to-day relationships and schedules with external suppliers to ensure appeals and communications are produced on time
• Manage the external print and fulfilment of member and donor appeals and communications, ensuring quality of service and value for money
• Collaborate and build relationships with colleagues in other teams to identify and implement cross-working opportunities and find inspiring content
• Research and implement tactics to inspire supporters, members and donors to pledge a legacy
• Develop and support membership and legacy champions among SAS’s national network of volunteers to promote membership and legacies with key stakeholders and communities
• Work with the Fundraising and Administration Officer to obtain supporter data from the CRM to inform campaign selections
• Monitor results of campaigns and identify recommendations to improve future results
• Proof copy, artwork and data, ensuring that creative is delivered to highest standard of quality
• Contribute towards the development of new, innovative approaches across the Individual Giving Team
• Keep up-to-date with developments in the fundraising sector, particularly in relation to best practice and compliance regulation and ensure these are followed on all campaigns

Essential

• Experience of working in a fundraising or marketing team
• Knowledge of Individual Giving fundraising and acquisition and retention tactics
• Able to write engaging copy and create content for a variety of audiences, in both digital and print
• Knowledge of email marketing tactics and hands on experience of using email marketing tools e.g. Campaign Monitor
• Knowledge of print and fulfilment processes
• Highly organised, with good planning and project management skills
• Ability to work in a team towards multiple deadlines
• Strong relationship building skills
• Ability to work independently and flexibly to manage competing priorities and deadline
• Ability to take initiative to solve problems
• Strong attention to detail
• Experience of using a CRM database
• Fully IT literate
• Awareness of the importance of the Data Protection Act and GDPR
• Ability to learn quickly and adapt to team needs
• Inspired by SAS’s mission and vision

Desirable:

• Experience in a donor acquisition and/or engagement role
• Experience of monitoring results and reporting against plans and budgets
• Experience of project managing medium-large scale print and fulfilment
• Understanding and experience of data analysis
• An eye for spotting opportunities and enjoy contributing to strategy

Would partnering with executive level stakeholders for multiple areas interest you?

Do you want to add value through strong analysis and make an impact in organisation-wide decision making?

Are you looking to deliver a strong business partnering service for a large and commercially aware charity?

This excellent opportunity as a Finance Analyst for an amazing charity that work all across the UK in a number of regions across to deliver fundraising activities and commercial benefits to the public. The newly created Finance Analyst position will have the following key responsibilities:

Key responsibilities

• Delivering sound advice to budget holders by supporting and coaching them through the decision-making process to improve financial performance across a number of exciting projects
• Collaborate with stakeholders in the annual budget setting process and appropriately forecasting to communicate financially to non-finance staff at a Senior level
• Embed this role in the team for budget holders as a key source of advice and knowledge to support business planning
• Actively add value and drive forward communication through business partnering across departments
• Prepare accurate and relevant management reports for budget holders

Benefits

• Very flexible working opportunities including condensed hours
• Working from home opportunities
• 25 days holiday rising to 30 after 5 years of service
• Pension of up to 10% employer contribution
• Healthcare plan
• Many other excellent benefits

The successful candidate

• A fully qualified accountant (ACA/ACCA/CIMA/CIPFA) or significant experience (QBE)
• Significant experience as a confident and collaborative Business Partner to challenge budget holders
• Experience of working on income and cost analysis
• Ideally experience within the charity sector but not essential
• Knowledge of SAP accounting with drive to find the most efficient and effective way of reporting to add value to the business
• A proactive and 'outside-the-box' thinker
• A tenacious and ambitious individual

This is a brilliant opportunity for a strong Management Accountant/Finance Analyst who is looking for their next step in their career, which will not only utilise your existing stakeholder engagement skills but also develop areas on a more strategic perspective.

Applications are being reviewed daily so please apply today!

Do you want to add value through strong analysis and make an impact on organisation-wide decision making?

Are you looking to lead a small team as well as deliver a strong business partnering service for a £200m commercially aware charity?

Would partnering with executive level stakeholders for multiple areas interest you?

This excellent opportunity as a Senior Finance Analyst for an amazing charity that work all across the UK in a number of regions across to deliver fundraising activities and commercial benefits to the public. The newly created Finance Business Partner position will have the following key responsibilities:

Key responsibilities

• Collaborate with stakeholders in the annual budget setting process and appropriately forecasting to communicate financially to non-finance staff at a Senior level
• Lead a team to deliver on the financial elements of the projects that the charity is responsible for
• Delivering sound advice to budget holders by supporting and coaching them through the decision-making process to improve financial performance across a number of exciting projects
• Embed this role in the team for budget holders as a key source of advice and knowledge to support business planning
• Prepare accurate and relevant management reports for budget holders
• Actively add value and drive forward communication through business partnering across departments

Benefits

• Very flexible working opportunities
• Working from home opportunities
• 25 days holiday rising to 30 after 5 years of service
• Pension of up to 10% employer contribution
• Healthcare plan
• Many other excellent benefits

The successful candidate

• A fully qualified accountant (ACA/ACCA/CIMA/CIPFA) or significant experience (QBE)
• Experience of staff management previously
• Significant experience as a confident and collaborative Business Partner to challenge budget holders
• Experience of working on income and cost analysis
• Ideally experience within the charity sector but not essential
• A proactive and 'outside-the-box' thinker
• A tenacious and ambitious individual
• Knowledge of SAP accounting with drive to find the most efficient and effective way of reporting to add value to the business

This is a brilliant opportunity for a strong Senior Finance Business Partner/Analyst who is looking for their next step in their career, which will not only utilise your existing stakeholder engagement skills but also develop areas on a more strategic perspective.

Applications are being reviewed daily so please apply today!

Are you looking to deliver a strong business partnering service for a £200m commercially aware charity?

Would partnering with executive level stakeholders for multiple areas interest you?

Do you want to add value through strong analysis and make an impact in organisation-wide decision making?

This excellent opportunity as a Finance Analyst for an amazing charity that work all across the UK in a number of regions across to deliver fundraising activities and commercial benefits to the public. The newly created Finance Business Partner position will have the following key responsibilities:

Key responsibilities

• Collaborate with stakeholders in the annual budget setting process and appropriately forecasting to communicate financially to non-finance staff at a Senior level
• Delivering sound advice to budget holders by supporting and coaching them through the decision-making process to improve financial performance across a number of exciting projects
• Embed this role in the team for budget holders as a key source of advice and knowledge to support business planning
• Prepare accurate and relevant management reports for budget holders
• Actively add value and drive forward communication through business partnering across departments

Benefits

• Very flexible working opportunities including condensed hours
• Working from home opportunities
• 25 days holiday rising to 30 after 5 years of service
• Pension of up to 10% employer contribution
• Healthcare plan
• Many other excellent benefits

The successful candidate

• A fully qualified accountant (ACA/ACCA/CIMA/CIPFA) or significant experience (QBE)
• Significant experience as a confident and collaborative Business Partner to challenge budget holders
• Experience of working on income and cost analysis
• Ideally experience within the charity sector but not essential
• A proactive and 'outside-the-box' thinker
• A tenacious and ambitious individual
• Knowledge of SAP accounting with drive to find the most efficient and effective way of reporting to add value to the business

This is a brilliant opportunity for a strong Management Accountant/Finance Analyst who is looking for their next step in their career, which will not only utilise your existing stakeholder engagement skills but also develop areas on a more strategic perspective.

Applications are being reviewed daily so please apply today!

Community Engagement Officer

Winstree Rd Colchester

 (ref: SUS2794)

£24,446 pro rata per annum

18.75 hours per week – main base being Colchester

Fixed term contract to 31 December 2020

The focus of this exciting role is leading community engagement activities on and around Winstree Rd in Colchester. The objective will be to give the community including the schools, greater control over their immediate environment. Enabling them to shape and experience potential changes that can encourage active travel.

With a good standard of education, you will have experience of delivering a practical project with community engagement as a core element, involving local people using creative and eye catching methods.  You will also have experience of leading group workshops and organising and running events.  You will have excellent written and verbal communications and presentation skills, the ability to delivery engagement activities and promotional events and to motivate and enthuse others. You will have excellent organisational skills and be able to prioritise and manage your own workload.  You will also be IT literate and committed to the promotion of sustainable transport.  Clearance by a DBS Disclosure check is mandatory for this role.

Closing date for the receipt of completed applications is 9am on Monday 17 February 2020. Interviews will take place in Chelmsford on Thursday 27 February 2020.

Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion.  We welcome applications from people with the appropriate skills from all parts of the community.

NEA, the national energy efficiency and fuel poverty charity, is currently recruiting for an experienced, enthusiastic and self-motivated Project Development Co-ordinator to assist the charity to deliver innovative projects to tackle fuel poverty.  Working in partnership with central and local government, fuel utilities, the health sector, consumer groups and NGOs, NEA aims to eradicate fuel poverty and promote energy efficiency to low-income and other vulnerable households.

The post holder will be responsible for the delivery of a range of projects which will demonstrate good practice in delivery of affordable warmth for low income and vulnerable householders. This will require an understanding of the development of partnership working with local authorities, housing providers, energy sector partners and community sector or health sector agencies.

This post provides an exciting and rewarding opportunity to help the charity deliver its work programme and build its profile amongst regional stakeholders whilst developing and working on projects that bring social benefits and improvements to the well-being of low income and vulnerable householders whilst also meeting environmental goals. 

NEA is looking to base this post in our London office, based in Brixton.  However, as NEA is a national charity, there is an expectation that delivery of project activity may also require periodic travel throughout England.  This post will report to a Project Development Manager based in Buxton, Derbyshire.

The Opportunity

Decision Support Accountant at UKCEH

Support the finance and delivery of strategic Environmental Research for one of our world leading Science Areas!

About Us

The UK Centre for Ecology & Hydrology is an independent, not-for-profit research centre carrying out excellent environmental science with impact. We are home to around 500 scientists, who work to understand the environment, how it sustains life, and the human impact on it. We provide the data and information that governments, businesses and researchers need to create a productive, resilient and healthy environment. Scientific curiosity, integrity and transparency are at the heart of how we work.

Summary of main duties

This role will support the financial management of the Biodiversity Science area, supporting the delivery of strategically important environmental research projects for a number of government and commercial funders.  In addition, you will provide a proactive service to non-finance budget holders, enabling them to understand and manage their individual project financial performance and ensuring compliance with regulatory and funder spending requirements.

About you

You will be a qualified Accountant with a good degree (2:1) in an appropriate subject.

With excellent numeric and mathematical skills, you will hold demonstrable experience as a successful management accountant with an ability in project accountancy.

You will be able to demonstrate your skill in analysing complex financial information drawn from multiple systems, and produce concise conclusions. You will have experience in successfully line managing staff.

What we offer

To find out the benefits of working with UKCEH, please follow the apply button, which will take you to further information on the role and our benefits.

How to Apply

To apply for this position, click the link below. As well as a CV, please provide a covering letter detailing why you may be suitable for the role.

IEEP has a vacancy for a part-time Operations Assistant in the institute’s London office. It is a key role within a dynamic team which focusses on the day-to-day running while at the same time continuously improving the procedures of the Institute.

Key aspects of this role will involve general office management, front of house duties, IT support, admin and finance support. For full details of the role and how to apply, go to our website:

https://ieep.eu/news/vacancy-operations-assistant

Cycling UK, the national cycling charity, is aiming to inspire a million more people onto their bikes and needs an enthusiastic and engaging Cycling Development & Training Officer in London  to help us.

You’ll be responsible for delivering the Community Cycle Club programme and Cycling UK training courses across the area, working with community groups, managing key local relationships and robustly monitoring the impact of the programme. You will support a sustainable network and build capacity for cycling, with the development of volunteers and training of leaders a priority for success.

You will be a key local contact across the network of Community Cycle Clubs and stakeholders, enabling opportunities to cycle in an inclusive manner. This will work to increase levels of physical activity, encourage cycling as a mode of transport and present pathways to cycling as a sport.

Are you looking for a fantastic opportunity, to work in a vibrant environment supporting causes that really matter? Are you looking for the next stage in your career where you are required to think outside the box and contribute to managing change, by supporting the expansion of an already thriving organisation?

If yes, your next position should be at The Royal Foundation.

About us

When people come together, they can achieve great things. The Royal Foundation of The Duke and Duchess of Cambridge unites people to tackle some of today’s biggest challenges. We use our passion and unique influence to change mind-sets to make a lasting difference on the issues that matter to us and to society.

The Royal Foundation supports a broad and ambitious spectrum of activity. We bring people, ideas and resources together to understand issues, explore creative solutions and be a catalyst for long-term impact.

Job Purpose

We are now hiring a Project Support Officer to support The Earthshot Prize, an ambitious new initiative from The Royal Foundation which will celebrate and amplify solutions to the planet’s greatest challenges. The Project Support Officer will support the team with all their administration needs in order to ensure effective organisation, co-ordination and flow of information. They will also support the delivery of programme related events, in providing the main point of contact for internal and external stakeholders and support throughout planning and delivery.

This role is a 18-month fixed-term contract.

Principal Accountabilities

Project Support

Provide support to The Earthshot Prize team as required, including:

• Assisting in organising relevant programme and stakeholder meetings; managing logistics, diary management internally and externally, helping to prepare papers and circulate ahead of meetings to ensure all stakeholders and fully and effectively informed.

• Taking accurate and appropriate minutes in programme meetings and distributing them in a timely manner.

• Organising and distributing task lists generated from meetings, and keeping these up to date when actions are completed

• Help to prepare programme related updates and reports for external stakeholders

• Supporting the planning and preparing for programme events, including managing guest lists and attendee correspondence, logistics, pre-event briefings and support Programme Managers which content as required.

• Updating appropriate databases as required.

• Assisting in keeping programme documents updated both electronic and paper.

Managing Correspondence

• Overseeing letters and other correspondence from the public relating to The Earthshot Prize and ensuring all emails are responded to within agreed timeframes and providing advice as required for complex enquiries.

• Managing the mailing list sign-up on the website, researching which organisations we may want to collaborate with and arranging contact where appropriate.

• Ensure that internal processes are in place and followed so that high risk enquiries are handled according to appropriate best practice and legislation, escalating where required.

• Maintain working FAQ and process documents to help other manage emails during periods of large volume surrounding events, including working with team to plan accordingly for anticipated high volumes of enquiries resulting from public events for The Earthshot Prize.

General Team Support

• Managing regular team meetings, including capturing actions and supporting the team in tracking these to completion.

• Support organisation of the diary for Programme Head including logistics and travel arrangements so appointments are completed in a timely manner

• Support other members of the wider team as required including travel arrangements and diary organisation

Person Specification

The Royal Foundation is a high-profile organisation and the successful candidate will appreciate the importance of discretion and confidentiality and have a mature and professional approach.

Key skills, Competencies, Experience & Knowledge

Experience & Knowledge

• Experience of a not-for-profit organisation or projects.

• Previous experience of supporting projects and/or events.

• Highly competent user of Word, Excel, PowerPoint and Outlook.

• Experience of working in a busy office environment.

• Highly organised and able to help organise those around them.

• Diary management experience and skills.

• Experience of successfully dealing with stakeholders at all levels.

• Ideally experience of using database and email software e.g. Mailchimp, Salesforce.

Key skills and competencies

• Appreciate the importance of discretion and confidentiality at all times.

• An excellent communicator both verbal and written, with a professional phone manner.

• Flexible with a practical, ‘can do’ attitude.

• Enthusiastic and able to respond positively to an ever-changing campaign environment.

• A professional and mature attitude to the tasks in hand.

• Quick learner and ability to work both independently and as part of a small team.

• Calm and able to think on feet.

• Self-starter and independent thinker; able to solve problems and instigate solutions.

Desirable

• Knowledge of/experience working in conservation or environment work.

Practical Requirements

Although the work will be predominantly office based, some travel may be necessary and occasional evening/weekend work.

How to Apply

To apply for the position please submit your supporting statement and CV, please note that if the position has a high number of suitable candidates, we may close the position before the closing date of Thursday 30th January at 12 noon.

1st Round Interviews: Monday 10th February

2nd Round Interviews: Monday 17th February

If you have any questions relating to the role or are looking for an alternative accessible format, please contact our recruitment team for assistance.

The Royal Foundation is an equal opportunities employer and therefore is committed to promoting equality of opportunity and diversity and to tackle any forms of discrimination within our working environment, whether on grounds of race, gender, sexual orientation, gender re-assignment, disability, age, class, religion or belief. These principles underpin our professional behaviour and are embedded in our policies, procedures, day-to-day practices and external relationships.  We therefore welcome and encourage job applications from people of all backgrounds.

We are committed to protecting the privacy and security of your personal information.  If you would like to see a copy of our privacy notice please write to 5 St. Mary Abbots Place, London W8 6LS.