Office Administrator Jobs

Westway Trust is seeking to appoint a highly skilled and forward-thinking Finance Officer (Property) to join our experienced, professional and friendly finance team to oversee the charging and collection of all property related income including rents, license fees service charges and ad-hoc recharges.

You will be a highly motivated Finance Officer with good organisational and analytical skills. You will also bring with you excellent interpersonal and customer service skills; will have good attention to detail and the ability to process data accurately and on time being a competent user of Microsoft Excel, and computerised accounting systems. 

Key responsibilities of the role include but not limited to:

• Maintain tenancy and charging details in the Property Management software.
• Raise and dispatch rent demands to tenants and post entries to the ledgers.
• Credit control following up tenants with arears by email letter and phone.
• Maintain the tenant debtors listing.
• Post expenditure from Access to the service charge accounts.
• Processing tenancy at wills, subsidised rent and deferred rent journals and reconciliation.
• Reviewing Voids and recharges.
• Assist in month-end reporting.
• Assist in preparing year-end audit schedules.
• Taking ownership of year-end MUS closure and service charge statements.
• To work positively in accordance with Westway Trust’s equality and Diversity Policy.
• Provide cover for the Finance Officer and the Senior Finance Officer including raising cheques, banking, petty cash and making electronic payments posting tenants receipts onto MUS and Access.
• Recharge annual insurance costs to tenants.
• Income reconciliation between MUS and Access (I&E, Vat turnover).
• Reconcile property management balances to Access accounts including debtors and service charge balances.
• Supporting SMF on year end accounting and service charge account closure
• Running MUS reports to help property analysis and preparing analysis of property financial performance.
• Any other duties as may be reasonably required.

Experience, knowledge and skills:

• Relevant experience within a busy accounts department.
• Minimum qualification GCSE Mathematics or equivalent.
• Experience of using computerised accounting systems.
• Competent user of Excel for reporting and computing.
• Highly computer literate, with practical experience of using MS Office packages, especially MS Excel and computerised accounting systems.
• The ability to deliver the highest standards of internal customer service through your positive attitude to the role, while staying calm and focused during busy or demanding work situations
• Excellent attention to detail with accurate data entry and the ability to prepare concise and accurate reconciliations and analyses of individual income, expenditure and control accounts.
• Good organisational, administrative and analytical skills.
• Good communication skills both written and verbal.
• A proven ability to follow agreed financial procedures and controls.
• Resourceful and flexible approach, with a “can do attitude”.
• A commitment to working as part of a team.
• Punctual with effective time management.

Desirable:

• Studying or qualified AAT CAT or equivalent CCAB.
• Experience of Access Accounts.
• Experience of computerised property management accounting packages MUS Chronos.
• Experience of using electronic banking software.
• Experience of credit control and rental ledgers.
• Connection to or significant understanding of the local area and its social, cultural and political heritage would be highly desirable.
• Commitment to living out the Westway Trust values including placing the community at the centre of all we do.
• Demonstrable understanding of, commitment to, and promotion of equality of opportunities, diversity and inclusion.

Benefits of working with us:

• Great location in the heart of Portobello, North Kensington
• Investor in People (IiP) employer
• Generous holiday entitlement of 25 days per year + statutory bank holidays
• Free gym membership at health club one minute walk from the office
• Pension scheme
• Life Assurance
• Sick pay scheme
• Season ticket / bicycle loan
• Free eye test voucher

The application deadline is Sunday 17 November when applications will be reviewed and shortlisted for interview.  However, we reserve the right to close the application early.  An early application is strongly recommended.

Join Our Team as our new Finance Manager!   

Are you a talented and motivated qualified accountant looking to make a meaningful impact? 

Based in Eastcote, our charity provides crucial support to ADHD/autistic individuals, their families, and professionals, fostering neurodiverse-aware communities.

About the Role:

As Finance Manager, you will be at the heart of our charity’s operations, ensuring the smooth delivery of finance, resource, monitoring, HR, and contracting functions. Reporting to the Finance Director, you’ll play a pivotal role in our management team, supporting over 30 staff and managing the Finance and Monitoring Assistant and Office Assistant. Your work will underpin the 11,000+ instances of support we provide each year.

What You’ll Do:

Lead Financial Operations: Prepare and present monthly and quarterly accounts, support annual budgeting and audits, and manage day-to-day financial activities.

Enhance Resource Management: Oversee IT and phone systems, provide first-line IT support, and manage charity assets and resources.

Drive Monitoring and Reporting: Ensure accurate data, produce insightful monitoring reports, and support impact evaluation for fundraising.

Streamline HR and Payroll: Manage onboarding/offboarding processes, ensure compliance with recruitment policies, and oversee the monthly payroll.

Why Join Us?

Make a Difference: Contribute to the well-being of neurodivergent individuals and their families.

Supportive Environment: Be part of a collaborative and dedicated team that is passionate about our cause.

Professional Growth: Opportunity to advance your career in a senior finance role within a dynamic charity.

If you’re ready to bring your expertise and enthusiasm to a role where you can truly make an impact, we’d love to hear from you!

Terms

The role will be based in our office in Eastcote for 3 days per week, with the possibility for home working for the remainder of the time.

Salary:  c. £41k FTE.  Note the salary listed is a full time equivalent salary based on 35hrs per week, so actual salary will vary depending on hours agreed.

Hours: Part time 21-28hours per week to suit the candidate. Reduced hours available in the school holidays if desired

Terms: Permanent role

Additional project work may be available on an ad-hoc basis. Flexible hours, evening and weekend work may be required, and the work pattern may vary each week.

Job Summary

CAAS provide an ADHD and Autism Support Service for the 8 boroughs of NW London, from our base in Eastcote, with a team of Support Workers. Our work includes offering information, advice, and support to ADHD / autistic people, their families, and professionals in NW London, with the aim of improving quality of life and developing neurodiverse-aware communities. Some of the support is offered through one2one meetings, some of the support is provided through groups and courses which aim to increase understanding and awareness, and provide opportunities for peer support, and some of the support is offered through training and workshops to educate professionals and drive for accommodations to be made to services to allow greater access for our client group.

As Finance Manager you will report to and work closely with the Finance Director and have responsibility for the operational delivery of the finance, resource, monitoring, HR and contracting work streams within the charity. The role sits within the management group at CAAS, alongside the Youth, Adult and Family Service managers and the Client Programmes Director and manages the Finance and Monitoring Assistant and the Office Assistant.

The Finance Manager plays a crucial role in ensuring the infrastructure and operational delivery at the charity are effective for the more than 30 staff we employ, and the more than 11,000 instances of support we provide each year. Therefore, we are looking for a capable, calm, self-motivated, organised and hard-working accountant who is looking to move into a senior finance role, from any commercial, statutory or charitable background.

The role requires strong organisation skills, excellent communication skills, experience of management accounting and reporting, and an understanding of HR and payroll operations. You will ideally have some line management or project management experience to draw on in this role. Ultimately you will have the drive to ensure that everyone who works for us, and everyone who seeks support from us, has the best possible experience.

There is no requirement for any experience of, or understanding of ADHD / autistic individuals, as we will provide training on the conditions. A genuine acceptance of diversity and a keenness to make an impact are essential.

Key Responsibilities

Financial Planning, Management and Reporting

· Prepare accurate, timely and well controlled and documented monthly and quarterly accounts. Share the outcomes of your reviews with the Finance Director, and ensure the accounts are reported in an meaningful way.

· Support in the preparation of Trustee reporting

· Support in the preparation and audit of the annual statutory accounts.

· Support with the annual budget and periodic reforecast processes to ensure the timely and appropriate provision of information to facilitate necessary adjustments to operational activity and appropriate decision making around cash investments.

· Ensure processes and procedures are carried out on a timely and effective basis to ensure financial policies and procedures are adhered to, and any control weaknesses mitigated and improvement plans in place

· Maintain records to ensure accurate restricted and unrestricted fund allocation.

· Be accountable for operating effective controls and oversight regarding contracts with freelancers, volunteers or other suppliers

· Deliver all day-to-day finance and cash management operations, scheduling, tracking and fulfilling invoices and payments, providing accurate bookkeeping, approving payment runs and reconciled balance sheets, detailed records re credit card and other payment platforms, and generally work to use and improve the financial systems in place to ensure the charity’s overall stability and sustainability.

· Review and update funder schedule allocations, ensuring invoices raised on time and costs allocated correctly.

· Review and approve Customer and Supplier invoices, review of month end information from finance team. Creation and posting of month end journals, reviewing the month end accounts to budget and analysing any discrepancies.

· Supporting the Finance Director and CEO on adhoc reports or analysis

· As a member of the management group participate in cross team working meetings and management meetings, and build relationships with the other members of the management group such that you become an integral support resource to them as they deliver for our clients.

Resource & IT Management

· Hold responsibility for arranging and maintaining the charity IT and phone hardware and software

· Act as first line IT support for charity staff

· Hold the relationship with the external IT provider and liaise to ensure appropriate on and off boarding and security arrangements.

· Manage our internal personnel and H&S support programmes, such as our EAP provider, our training providers and our office maintenance systems.

· Maintain the charity asset register, and complete the necessary operational tasks to ensure the charity is appropriately resourced to provide effective infrastructure backdrop for our staff.

Monitoring Management, Reporting and Impact Evaluation

· Carry out the necessary regular reviews and support so that our CRM records are complete and accurate in respect of work performed, and prepare and distribute monthly, quarterly and annual monitoring reports internally.

· Prepare monitoring reports for funders on quarterly basis as and when required

· Ensure best practice in monitoring collection and evaluation, including managing GDPR processes, creating appropriate forms, and communicating deadlines and requirements to all staff.

· Operate as the internal first line of support for our CRM system and consequent monitoring reporting tools, to ensure they are accurate, regularly reviewed and procedures documented and continuously improved.

· Prepare impact and distance travelled statistics for our external communications, to support our fundraising efforts.

HR and Payroll Operations

· Deliver on the necessary onboarding and offboarding processes for staff, including complying with on our safer recruitment requirements, creating contracts and contract variation letters, supporting staff with timesheets and other records of work, carrying out pension operations and supporting with interview arrangements.

· Carry out the delivery of the monthly payroll process, including preparation and review of the payroll files, carrying out calculations around overtime pay etc, providing an accurate and well controlled process, and enabling payments to be made on the pay date each month. Processing the payroll journals on a monthly basis

Other Responsibilities

To carry out other tasks appropriate to the post and as agreed with the CEO

To actively participate and undertake training and development of self and others.

To comply with the H&S, EDI, data protection and code of conduct standards expected within the organisation

Please note job descriptions only reflect 80% of a role and are not an exhaustive list of duties. You are expected to carry out other activities within the scope of the role.

Person Specification - Essential

· Fully qualified accountant: eg ACA, ACCA, CIMA, with proven financial management knowledge and experience

· Strong business acumen: with the ability to analyse and drive the performance of commercial, operational and income generation functions

· Excellent Organisational and Leadership Skills: Ability to manage multiple tasks simultaneously with high attention to detail, crucial for handling a demanding workload and managing a busy team

· Communication Skills: Excellent written and verbal communication skills, capable of representing the organisation effectively both internally and externally, at all levels including developing a close relationship with the management group, preparing reports for the SLT, communicating financial and monitoring information to staff and offering insights to the finance and admin team.

· Tech Proficiency: Skilled in using computer software such as CRM systems, Finance systems, Microsoft Office Suite and Phone Management Systems as well as be able to manage IT onboarding and admin requirements around computer hardware

· Adaptability and Probity: Capable of adjusting to changing priorities and managing a variety of tasks efficiently. High level of personal integrity and commitment to ‘doing the right thing’.

· Interpersonal Skills: Warm and welcoming demeanour, capable of active listening and using neuro-affirmative language to support inclusive communication.

Person Specification - Desirable

· Natural Leader: experience of working as a team leader, with responsibility for more junior staff, or for managing complex projects

· Knowledge of Charity accounting: previous experience of working in a charity, or with restricted income streams or under FRS102

· Training in GDPR and Data Protection: Formal training or certification in data protection and GDPR.

· Flexibility: Willingness to work flexible hours if required to meet organisational needs.

· Commitment to Continuous Learning: Demonstrated interest in personal and professional development, particularly in areas relevant to the role.

Equal Opportunities

CAAS recognises the positive value of diversity, promotes equity and challenges discrimination. We welcome and encourage job applications from people of all backgrounds, including applications from Black, Asian and Ethnic Minority communities, people who identify as having a disability, and LGB+, Trans and non-binary candidates.

We also recognise the value of flexible working, so will consider different types of flexibility (such as term time, annualised or compressed hours, and a minimum requirement of 60% working in the office for all staff), as well as the possibility of offering the role on a job share basis.

CAAS is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  The successful candidate will be required to undergo an enhanced DBS disclosure.

To Apply

PLEASE NOTE WE WILL NOT ACCEPT CVS INSTEAD OF APPLICATION FORMS. TO APPLY FOR THIS ROLE, YOU MUST FILL IN THE APPLICATION FORM ON THE VACANCIES PAGE OF OUR WEBSITE BY 10AM ON MONDAY 4TH NOVEMBER

EPIKS (Environment Kirklees Ltd) is a pioneering not for profit company run by volunteer directors, that employs a small team of staff and volunteers working locally on climate related issues - access to greenspace and rivers, habitat improvement, active travel.

We are recruiting a part time finance manager with proven book-keeping skills and financial management experience to help us deliver environmental projects on biodiversity, green space management and active travel throughout Kirklees.

The job involves preparing monthly management accounts; working with our auditors on annual accounts; handling payments for at least 6 employees (part-time) on PAYE; managing VAT returns; preparing financial reports for funders and advising the (volunteer) directors.

The post is based at the EPIKS office in the Media Centre, Huddersfield.  Working from home is an option.  The postholder would be expected to work at least one day or part day on a fixed, regular day to allow for collaboration with other team members.  

The postholder will work closely with our part time Business Administrator. 

Job Description:

Produce monthly financial management accounts and support the directors in all financial matters.

Support directors and staff in budget preparation and managing multiple funding streams.

Bookkeeping - keep records, pay suppliers, raise invoices.

Use of Quick Books online.

Record keeping – ensure appropriate records are kept to support evaluation of funding bids and any funding claims involved.

Operate PAYE wages and process expense claims.

In conjunction with our accountants, prepare company annual accounts and relevant end of year returns.

Make returns to Companies House.

Ensure VAT returns are made and appropriate records kept.

Assist team members in compiling reports to funders and sponsors.

Personnel Specification:

Essential:

Good working knowledge of computer applications – spreadsheets, email/internet/websites

Knowledge and broad experience of presentation of accounts

Experience of bookkeeping systems 

Experience of PAYE and processing expense claims

Experience of using Microsoft Office 365

Excellent organisational skills

Able to organise own work, manage priorities and achieve objectives without close supervision, paying close attention to detail.

An interest in nature/environmental/climate/transport issues

Desirable:

Experience of use of Quickbooks online

Experience of working in community/third sector settings 

Awareness of business sponsorship and CSR

Awareness of the workings of local authorities 

Could you be called to apply for your next leadership role in finance, working for the Church of England in the Diocese of Worcester?

 If you are looking for a director level finance role in an inspiring environment, then this could be the opportunity for you. You will lead a small friendly team of six who ensure we exercise good stewardship over the resources entrusted to us.  You will also be part of and work alongside an innovative and supportive senior management team. This role has responsibility for:

• Oversight of operational financial functions including statutory reporting and compliance
• Steering and advising on current and future financial strategy and policy.
• Supporting churches in their financial management alongside the oversight of trust funds vested in the board.

To meet the challenge, you will have a recognised professional qualification and be able to show a successful track record in a senior finance role in the financial, business or charitable sector (you will need knowledge of charity law in relation to reporting requirements).  You will need to have managed the annual process and delivered the statutory accounts of a charity of a reasonable size. 

We are a collaborative team so communication is key – you will be able to tell the story behind the numbers in an accessible way. If you have an ability to see and relate to the bigger picture whilst handling the detail brilliantly then that will be of real advantage.

The Diocese of Worcester is a great place to work with excellent holiday allowances and a very good pension. We want to give those who work for us the flexibility to balance their work and home lives well. 

Hours: Monday to Friday with some work outside normal office hours, including evenings and occasional Saturdays as necessary.

Location: Hybrid working – home and office based (central Worcester). This post will involve travel occasionally. A current driving licence is essential unless suitable alternative arrangements can be made.

To apply: Please email your CV together with a covering letter providing evidence of how you meet the essential skills and experience we require (as outlined in the person specification in our application pack) This is an agile vacancy and, as such, may be closed with no notice, so if you are interested please apply immediately

The Church of England is committed to the safeguarding, care and nurture of everyone within our church community. In the Diocese of Worcester we follow and are committed to the Church of England's House of Bishops’ Safeguarding Policies and the relevant statutory legislation and guidance "Working together" to ensure the welfare of children and young people is paramount.

The Church of England is for everyone, and it is a priority for us to reflect the diversity of the community the Church serves across the whole diocese. We welcome all applications from interested and suitably qualified people, and particularly welcome applications from those of UK Minority Ethnic / Global Majority heritage and people with disabilities and women, who are underrepresented at this level in our team.

Job Title: Finance Assistant
Reporting to: HQ Finance Manager
Salary: £24,000 - £26,000
Hours: 37.5 per week
Principal Location: London, hybrid with a minimum of 3 days and moving to 4 days in the office per week.

Introduction to Street Child:

Street Child is one of the world's fastest-growing children's charities. In less than 15 years we have made a material impact on the lives of nearly a million children - but the desire, potential and need to go so much further, and to reach millions more children in need of safety and a quality education, is what motivates us every day. Strong finance functions underpin everything that we want to achieve as an organisation and this role is a vital part of this.

Part 1: Role Purpose:

This role is a great introduction to the world of charity finance as a key member of the busy HQ finance function. The role is primarily focused on HQ finances and will also work with colleagues across our global finance team. The role focuses on accounts payable and as the finance assistant develops in the role will offer the chance to work across a number of finance functions, including: treasury, accounts receivable, month end close, management accounting, supporting year end audit. This role provides a great opportunity to experience the full breadth of finance work in a charity across all functions in a varied and interesting role, learning quickly and making a real difference from day one.

Part 2: Key Responsibilities:

1) (60%) Accounts Payable

• Recording all approved supplier invoices, requisitions, staff expenses and other expenditure in the accounting system ensuring that they are all appropriately coded including the correct cost centre, GL code, projects and donor codes.
• Ensure that all supporting documentation for all transactions are uploaded into the finance system.
• Ensuring that all invoices for payment are appropriately approved by budget holder.
• Running short term cash flow forecasting and recommending bank account transfers including moving cash held in reserve into current access accounts. Looking for value for money in Foreign Currency transfers by choosing the best means of payment from available payment platforms.
• Ensure timely payment of all invoices by managing at least two payment runs a week and additional runs as required; setting up payments on online banking platforms and sending out requests for payment approvals to payment authorisers and verifying that all payments are fully approved by the deadline set.
• Once the payment is made, allocating the payment against the invoices in the Finance system and reviewing to ensure that all payments are allocated correctly.
• Reviewing staff expense claims to ensure that all supporting documentation is provided before payment.
• Supporting monthly staff credit card reconciliations to run the monthly statements.
• Monthly creditor account reconciliations to ensure correct allocation of payments to supplier accounts and validating any open account balances.
• Any other responsibilities relating to Accounts Payable.

2) (20%) Month end support and general support

• Complete bank reconciliations each month for all group bank accounts.
• Uploading monthly exchange rates to the Finance System
• Ensuring supporting information for transactions is correctly stored in electronic format on Teams such as bank statements, remittance advices, credit statements.
• Assist in preparation of internal reports.
• Assisting with compilation of information for Gift Aid returns.
• General support and assistance to the team including administrative duties and managing the office post.
• Other ad hoc support to the wider operations team as may be required.

3) (20%) Accounts Receivable

• Supporting with work on accounts receivable including accessing, downloading and saving in a systematic manner reports from donor portals, bank account and other sources.
• Analysing and coding income reports in Excel and uploading it to the Finance system on a timely basis, at least weekly.
• Maintaining details of cheques received and paying into the bank account.
• Issuing donor receipts.
• Raising donor invoices and requests for payments.
• Income and customer account reconciliations.
• Any other responsibilities relating to Accounts Receivable.

Part 3: Person Specification

Attributes / Essential / Desirable

Education / Qualifications

• 5 GCSE at Grade C or above including English and Maths
• Post-GCSE qualification such as A-Level or T-level or equivalent
• Good book-keeping knowledge
• Part qualified AAT
• Degree
• Experience and Knowledge
• Attributes / Essential / Desirable
• IT Literate with strong Excel skills
• Familiar with using Teams
• Experience of working in a similar role
• Experience of using a CRM would be an advantage
• Charity or third sector experience is not essential but ideal

Skills and Abilities

Attributes / Essential / Desirable

• Attention to detail
• Highly organised and self-motivated
• Flexible and able to manage multiple tasks at one time.
• Good written, verbal and presentation skills
• Shows initiative in identifying problems and posing solutions
• Persistence and tenacity

Other

Attributes / Essential / Desirable

• Pro-active communication style including keeping team-members informed and updated as necessary.
• Not afraid to ask for help!
• Work co-operatively and collaboratively with other departments and other external contacts
• Good Interpersonal skills

This is a new role developed to support the CEO, The COO will be a key member of our leadership team The COO will work closely with the CEO and manage the SMT to ensure the efficient and effective functioning of the charity by playing a pivotal role in overseeing various aspects of our operations, including compliance, safeguarding, operations and team management, finance, human resources, IT, and administrative functions.

Summary

Reports to: Director, Centre for Finance and Security at RUSI

Department: Centre for Finance and Security at RUSI

Salary range: £40,000 - £45,000 based on skills and experience

Location: Hybrid (Home/London office)

Contract: Full time

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About

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The Royal United Services Institute (RUSI) is the world’s oldest, and the UK’s leading independent think tank engaged in cutting edge research in defence and security. Its mission is to inform, influence and enhance public debate on a safer and more stable world. RUSI is a research-led institute, producing independent, practical and innovative analysis to address today’s complex challenges.

The Centre for Finance & Security (CFS) at RUSI is a leading authority on the intersection of finance and security. Its research aims to advance the integrity of the financial system by equipping the international community with the knowledge tools and ideas to understand, identify and disrupt the threats of illicit finance. 

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Main purpose of the post

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CFS places great importance on the professionalism of its operations.The ideal person for this role will therefore be a skilled administrator who will partner with different members of the team to ensure the smooth and effective running of our team.This will include working with the Director to ensure robust team operations, managing events, and producing our social media and podcast outputs to support our mission to maximise the impact of CFS’ research and other activities.

The team has grown significantly in recent years and thus – at the time of our ten-year anniversary – an experienced programme manager is now required.

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Key tasks

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Reporting to the CFS Director, the Programme Manager will have the following responsibilities:

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• Team administration
  • Oversee general administration (note the team has a dedicated finance manager) and support the operational efficiency of the team.
  • Coordinate improved use by the team of the RUSI Client Relationship Management (CRM) system.
     
• Event production
  • Working with RUSI’s central events team to support the delivery of events related to the ten-year anniversary of CFS, including the flagship conference in February 2025.
  • Support the delivery of roundtables and events (for example research-related workshops, offers to host leading figures from the finance and security world that are visiting London, or business development events).Tasks would include developing curated participation, identifying speakers and preparing and managing invitations.
  • Manage CFS stakeholder social events including our Christmas party and other functions.
     
• CFS Team external communications
  • Work with the team to continuously build and improve CFS communication strategy and our share of voice (SOV).
  • Manage social media channels and CFS content on the RUSI website.
  • Lead production of the CFS Suspicious Transaction Report podcast series.
  • Manage and produce CFS team monthly newsletter and media impact report.
  • ​Follow the news agenda to identify opportunities to promote CFS content.

• Track and log CFS team impact
  • Monitor media mentions and produce monthly report.
  • Gather examples of impact (e.g. Parliamentary appearances and hosting high-level guests) to feed into our stakeholder reporting.
  • Work with team members to identify opportunities to create impact with their activities and outputs

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The above list of duties is not exhaustive. The post holder will be required to undertake such duties that may reasonably be expected within the scope, grade and nature of the role.

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Person specification

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Essential skills and experience

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• Demonstrated experience of leading effective administration and programme management of a think-tank or similar programme with 15 staff members and annual budget of £2mm.
• Excellent interpersonal, communication and copywriting skills.
• Experience in project/ programme management ideally gained in research setting.
• Excellent IT Skills (MS Office + Database + Web Based App) 
• Excellent organisation skills 
• Experience of event planning and management, including proven experience in organising large scale events 
• Experience of social media management.
• Proactive thinker with the ability to work independently, as well as in a team. The role requires close coordination within our team and more broadly with partners across RUSI.

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Desirable skills

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• Experience with leading CRM systems.
• Experience with social media management and analytic tool – preferably Sprout
• Some knowledge of grants and bids management 
• Project management qualification/ certification gained from an accredited body

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Our expectations

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We expect all staff to abide by and promote our RUSI’s Vision and Values 

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Benefits  

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• 25 days annual leave (rising with service)
• Additional days off during Christmas - RUSI Christmas closure days
• Generous pension contributions at 6% employer contribution,
• Access to 24/7 Employee Assistance Programme
• Season ticket loan
• Free access to RUSI's world leading programme of events and conferences, research materials and library
• Trained Mental Health First Aiders
• *Enhanced sick pay
• *Enhanced maternity and paternity leave

  *Depending on length of service

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Application Process  

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To apply, please click on the apply button and follow the instructions. You will be asked to include:  

• Your CV;
• Cover letter of no more than one page.

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Closing date: 23:59 UK on 8th November 2024. Applications will be reviewed on a rolling basis, and the closing date brought forward if needed. Early application is encouraged.

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Equal Opportunity and Values​

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At RUSI you will be appreciated and valued. Our stakeholders, transactions, and projects are international and diverse, so we work hard to create inclusive teams that support our efforts and each other. We are committed in promoting equality and diversity in our workforce and make it as diverse as the communities we serve. Our recruitment data helps us monitor the effectiveness of our recruitment practices in order that we can continue to improve on creating a more diverse workforce.

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Role: Deputy Director of Operations

Remuneration: Up to £60,000 GBP gross annual (dependent on experience)

Hours: Full-time, 35 hours per week

Duration: Permanent

Location: Hybrid working – there will be some attendance at our Manchester HQ office as required. Significant overseas travel required (up to 40%)

Are you an exceptional Humanitarian Operations leader looking for their next role?

UK-Med is a humanitarian NGO that has been responding to disasters for over thirty years. We prepare and equip medical teams, both in the UK and worldwide, so they are ready to respond when epidemics, conflict and natural disasters hit. We are core partners, providing the clinical component and key support structures of the UK Emergency Medical Team (UK EMT) in line with WHO standards.

Our Deputy Director – International Operations role will work with key internal and external stakeholders on UK-Med’s emergency responses and country programmes, and lead a team of talented operations managers to lead, co-ordinate and deliver our programmes with impact.

The role will also involve deployment to humanitarian responses and existing country programmes, supporting general operations. The successful candidate will also provide oversight of UK-Med deployments from HQ as required.

We offer a competitive salary and benefits along with a friendly working environment and the opportunity to make a real difference through an important role in our humanitarian programming.

How to apply

We strongly recommend that you read the Candidate Information Pack - Deputy Director of Operations before applying for this role.

To apply, please submit a current CV anda supporting letter (2 pages) that includes:

• A detailed explanation of your suitability for this post with specific reference to the essential criteria in the person specification
• Full contact details
• Where you saw this role advertised
• Where you are currently based.
• Your current or most recent remuneration / salary expectation for this role

Applications must be submitted through our online jobs portal no later than Monday 4th November 2024

Please note:

• Applicants must have an existing right to enter Schengen Zone countries in order to transit to Ukraine e.g. citizenship/residence of a Schengen Zone country, or an ETIAS eligible country 

UK-Med is committed to safeguarding of our personnel and beneficiaries and has a zero-tolerance approach to sexual exploitation and abuse. We conduct thorough vetting before any appointment is confirmed.

UK-Med is committed to the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive environment where employees feel respected and supported to be able to fulfil their potential.

People’s Economy aims to build the agency and power of people facing injustice and working for social change so that they have the expertise, capabilities and resources to develop their own analysis of how the economic system is a root cause of the injustice they face, develop strategies to change it and then take action with others. Our vision is for a world with economies that meet the needs and priorities of people currently experiencing economic injustice.

The Head of People and Operations oversees the development of systems and processes to ensure the organisation operates as effectively as possible with particular focus on People & Culture, Finance and Operations. They manage People’s Economy’s freelance bookkeeper. 

Online Open House

Come and meet us! We are hosting an online open house on Monday October 28th at 12pm for anyone who is interested in hearing more about the roles we’re currently hiring for or what People’s Economy is all about.

You can use this space to ask any questions you might have about the role, find out more about the organisation and meet some of our staff team. Curious?  This will be hosted as a webinar and questions can be submitted via the Q&A function so you will be able to remain anonymous unless you choose to unmute or turn on your video to ask a question.

Sign up here:  https://us02web.zoom.us/webinar/register/WN_w2oUR_ckS6ycbSMqExXrkw#/registration

Job Description

People & Culture

• Lead the review and development of HR policies and processes to ensure that they embody People’s Economy’s values, and support effective working and staff wellbeing, drawing in external expertise as necessary.

• Lead the development and implementation of recruitment processes for staff vacancies, ensuring compliance with People’s Economy’s recruitment policy and employment law.

• Lead the implementation of formal HR processes e.g. disciplinary processes, contract variations, and act as the key point of contact with People’s Economy’s external HR advisers. 

• Contribute to the development of organisational culture and values and ensure that they are embedded, promoted and enacted throughout the organisation.

• Lead review and development of People’s Economy’s safeguarding policy, processes and practice including staff and trustee training.

• Lead the work to build and maintain staff health and safety and wellbeing, through developing appropriate systems, processes and practices.

• Undertake day-to-day HR administration, including leave booking and sickness absence recording. 

Operations

• Develop policies, systems and processes to support the effective functioning of the organisation and (with support from the Programme Director) which support the implementation of programme and project delivery.

• Develop and maintain People’s Economy’s IT systems, including working with external providers to review IT security. 

• Lead on regularly reviewing and updating People’s Economy’s remote and hybrid working policies and supporting colleagues to access suitable equipment and workspace to carry out their roles.

• Support the Programme Director set up and manage the operation of People’s Economy’s monitoring, evaluation and learning systems and their embedding across the organisation.

• Support the Executive Director to implement People’s Economy’s Diversity, Inclusion and Anti-Oppression (DIAO) policy and lead the annual process of reviewing and updating the policy, and relevant organisational systems and processes to support the implementation of the policy. 

Finance

• Lead People’s Economy’s financial management and control, including:

  • Manage People’s Economy’s book-keeping and payroll providers to ensure that high quality records of income and expenditure are maintained and the smooth operation of supplier payments, invoicing, payroll and pensions contributions.

  • Oversee the timely production of regular financial reporting including management accounts, cash forecasting and quarterly reporting to the Board. Scrutinise regular finance reports and work to resolve any issues identified. 

  • Liaise with People’s Economy’s accountant and manage the annual process of independent examination and producing year-end reports and accounts.

• Lead on financial planning, including the preparation of an annual organisational budget and lead on updating budget information throughout the year.

• Create systems and processes to support staff to develop and manage budgets for the programmes and projects that they are leading.

• With support from the Executive Director, lead the development of organisational business plans and monitoring of progress against them, including reporting on progress to the Trustee Board.

• Lead on maintaining robust and up-to-date information about the organisation’s income pipeline. 

• Lead on fundraising administration:

  • Track progress against income targets ensuring information is kept up to date and regularly updating the Executive Director on the position.

  • Manage funder reporting and invoicing, working closely with colleagues leading funder relationships and with People’s Economy’s book-keeping provider.

Governance and Legal

• Lead on compliance with all applicable regulatory requirements including data protection, employment law, health and safety, and charity law.

• Ensure that People’s Economy has appropriate insurance in place.

• Lead on Trustee Board administration and support the good functioning of the Board, including by managing trustee recruitment processes when required.

• Lead on maintaining the organisational risk register and reporting on it to the Trustee Board. 

• Work with the Executive Director to ensure that there are effective mechanisms to ensure the robustness of external and internal controls (financial and non-financial).

Line Management

• Oversee People’s Economy’s book-keeping providers, and line manage possible future roles, supporting post-holders to carry out their roles effectively and to develop professionally.

For full role description and person specification see attached application pack

Location: Lusaka and Muchinga province, Mpika,Zambia Contract: Twelve month fixed-term contract (renewable) Salary: Local terms and conditions apply

The Zambia country office are looking to recruit two Finance assistants to support the finance team. This opportunity is offered on a 12 month contract that is renewable.

We have two positions, one is based in Lusaka, the second is based in Muchinga province, Mpika.

About the role

The finance assistant reports to the Finance and Support Services Manager. The post-holder will provide administrative support, budgeting and reporting and information management to the finance team.

If you have experience in a similar role and are keen to work within international development then this opportunity is for you.

Key accountabilities but not limited to:

• Administering petty cash, analysing invoices, processing vouchers and journals using Sun System, processing payments to suppliers.

• Assisting with the development of new programme documentation, including budgets, filing accounts and financial records, reviewing budget during activities, submitting quarterly reports to projects, preparing monthly funds request.

• Following up with partners for submission of their quarterly reports, preparation of month end checklist and other monthly reports, assisting in the preparing donor financial reports, supporting with informational data for auditing purposes

Knowledge, skills and experience

Essential:

· A relevant qualification in accounting/finance or equivalent experience in a similar role

· Knowledge and experience of programme finance within an INGO

· High level of accuracy, highly numerate

· Previous experience working with external stakeholders such as Government organisations

· Fluent in written and spoken English

· Project financial management experience, budgets and data analysis

· Good planning and excellent communication

· Current and ongoing right to work in Zambia

Desirable:

The project assistant opportunity is a varied role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

The deadline to apply is 7 November 2024 23.30pm GMT UK.

We intend to conduct interviews from 18 November 2024 onwards. The recruitment process will be a face to face interview lasting up to one hour at the Zambia Country office.

To apply

As an equal opportunity Employer we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader therefore qualified people living with a disability are particularly encouraged to apply

To apply please simply click on the Apply icon and apply in English. We are particularly interested as to why you would like to work with Sightsavers.

Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls. 

Reporting to: West Africa Regional Finance Manager  
Hours: 37.5 Hours per week 
Principal Location: Monrovia, Liberia, with frequent travel to regional office / project sites. 
Time Frame: 18 months renewable contract envisaged  
Salary: $40-50k per annum, dependant on experience 

Background:

Street Child believes every child deserves to go to school and learn. Our projects focus on education, child protection, and livelihood support to address the social, economic, and structural issues underpinning today’s education crisis. We partner with local organizations and communities to deliver our locally rooted programs. We use evidence to drive learning and the refinement and scale-up of programs to create maximum impact for most children at the lowest cost. We pride ourselves on being willing to go to the world’s most challenging places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 1 million children go to school and learn and supported over 50,000 families to set up businesses to afford the cost of educating their children. 

Part 1: Role Purpose: 

The purpose of this role is to lead improvements in the financial management of Street Child’s partner, Street Child of Liberia (SCoL), a national education and child protection organisation with nationwide presence and annual budget of up to $1m. The role holder will also manage Street Child’s financial reporting and compliance requirements in delivering programmes in Liberia. 

The role will report to Street Child’s West Africa Regional Finance Manager, with oversight of Street Child of Liberia’s finance team, and a close working relationship with SCoL SMT, Street Child’s Freetown based Head of Sierra Leone / Liberia Programmes and Monrovia based Programmes Officer.

The role provides financial oversight of programmes in Liberia, facilitating accurate and timely donor reporting, strong budget management and excellent record keeping. Key aspects of this role include: improve financial management and reporting systems; ensure a strong control environment and maintain strong record keeping; empower programmes and leadership teams to have strong financial management and grant management capabilities. The role also serves as a link between Street Child of Liberia and Street Child UK, delivering monthly requisitions, annual budget information and other information as required, with scope to extend support across Street Child’s regional programmes portfolio as required. 

Part 2: Key Responsibilities: 

1) Ensure robust financial management and reporting systems to facilitate accurate donor reporting, strong budget management and transparency for budgeting (40%) 

• Ensure that all staff are using the QuickBooks finance system in place at Street Child of Liberia to provide accurate and timely recording of transactions – providing training, review, support and direct input as needed. 

• Ensure that all month end processes are carried out in a timely manner including month end closure processes, bank reconciliations, balance sheet reconciliations, and generating reports 

• Providing reliable donor reports, Budget vs Actual reports to the Director and Programmes staff to facilitate good planning and anticipation of any changes needed to programmes delivery. 

• Ensure that donor expenditure is recorded accurately and finance reports are of high quality with full supporting transaction listings reconciled to the finance system and delivered to deadlines in accordance donor requirements. Report on all costs incurred both at Street Child of Liberia and Street Child HQ. 

• Preparation of all donor reports, working with Partner Finance team and programmes staff as needed to ensure that they are delivered on time and with appropriate sign off. 

• Support donor due diligence and donor audits by provision of information required. 

• Provide input as necessary for all donor budget proposals, ensuring that costs requested are complete and reasonable seek approval for all donor proposal budgets before they are submitted to donors 

• Facilitate the year end audit, over-setting the end to end of the annual audit process. 

2) Strengthening the control environment and record keeping (30%) 

• Review and assess the effectiveness of internal controls and recommend changes and improvements as required , and review any improvements in internal controls recommended by auditors or donors. 

• Work with colleagues to devise a delivery plan to ensure that improvements are met, and support the delivery of that plan. 

• Strong financial procedures are in place to accompany all payments and improvements are made to the payments system including in particular justifying the use of cash and advances. 

• Ensure appropriate bank & cash management procedures are in place and operating effectively, including bank reconciliations for all accounts, cash counts and cash transfers to field sites. 

• Ensure robust procurement processes are in place and being followed, working with the procurement team to make any changes needed and ensure that all staff are clear on the required procurement process. 

• Developing Financial management tools, including policies and procedures as required. 

• Ensure that monthly requisitions (the process for requesting monthly transfers from HQ) are robust, evidence based and submitted on time each month. 

• upcoming up with an annual budget, approved in accordance with SC budget timetable, working with the Senior West Africa Finance Manager to develop consistent templates to use in each template. 

• Regularly advise and provide support on other issues as the need arises. 

3) Participate in finance related meetings and initiatives for all SCoL programmes, providing budget and financial guidance, including provision of training to colleagues (10%) 

• To ensure the smooth-running of the programme with respect to its financial obligations. 

• Compliance with the organisational procedures; quality of budget monitoring; quality of the budgets drawn up; quality of financial reports for donors; anticipation of financial problems. 

• Provide BVAs every month by the 10th of M+1 of all contracts. 

• Plan and lead the BVA analysis meetings every month before the 15th. 

• Ensure coherency between the programme budget and the donors' budgets. 

• Procedures so as to ensure a realistic budget, accurate expenditure codification and robust budgetary steering. 

• Draw up and monitor cost allocation tables for office and staff costs. 

• Conduct the monthly, bi-annual and annual accounts closing operations · Raise programme teams' awareness of contractual budget and financial obligations. 

• Analyse donor guidelines and inform the teams about these procedures and their application. 

• Train programme teams in internal budget and financial management. 

• Check the budgetary monitoring of the funding schedule. 

• Substantiate the financial accounts with regard to local legislation.

• Monitor and organise internal and external audits, assume the role of the auditor's primary contact in liaison with head office. 

4) Working with the finance team (10%) 

• Train the finance team. 

• Set up communication and coordination mechanisms for the team. 

• Manage contractual monitoring (leave, end of trial periods, etc.) of finance team members; if necessary, co-validate disciplinary procedures with Operations Manager. 

• Oversee finance team's career development: define training needs and provide guidance on professional development. 

5) A liaison and link with Street Child UK Finance team to enable management of operations in Liberia (10%) 

• Develop the annual budget for Liberia, which includes costs budget, programmes costs, cash flow forecasting. 

• Enter Street Child of Liberia costs on the HQ finance system (Aqilla) and ensure that all monthly transfers to Street Child of Liberia are fully accounted for and reconciled. 

Part 3: Person Specification

Attributes / Education / Qualifications 

Essential: 

• Educated to degree level or higher 

• Recognised Accountancy Qualifications 

Desirable: 

• Degree in International Business Administration, finance or related field; or attendance at specific relevant training courses 

Attributes / Experience & Knowledge 

Essential: 

• 5 years post qualification experience

• Experience of implementing internal controls and finance procedures 

• Experience of managing multi donor grants and good knowledge of donor compliance rules and requirements – in particular working with DFID, UN, EU, USAID 

Desirable: 

• Knowledge of development issues and concepts 

Attributes / Skills / Abilities

Essential: 

• Extensive knowledge of finance & logistics policy within non-governmental organizations 

• Knowledge of computer applications and software finance packages –in particular Quickbooks and Aqilla or other “mid-tier” finance system 

Desirable: 

• System design and implementation of finance software packages 

Attributes / Other 

Essential: 

• Strong interpersonal, management and team work skills

• Ability to influence change in teams not directly managed 

• A self-starter, capable of working independently and flexibly to a high level

• Fluent English –written and spoken 

Desirable: 

• Good communication and staff training / capacity building skills 

We are seeking an experienced Business Manager to lead the efficient and effective management of the PSHE Association’s business and services, including oversight of the business pipeline and financial functions.

The PSHE Association is the national body for PSHE (personal, social, health and economic) education – the school curriculum subject that supports children and young people's mental and physical health, relationships, safety, economic wellbeing and careers.

A charity and membership organisation, the Association supports a national network of over 50,000 teachers and schools with resources, training, guidance and advice. We work nationally to raise PSHE education standards for all children including in partnership with a range of leading charities, government bodies, corporates and other partners. This is an exciting time for us as we are expanding our services to meet growing demand.

Working in close collaboration with our two Directorates, this role will require the post-holder to lead on and manage new bids, tenders and proposals, and to support the ongoing project management of successful contracts and grants. The Business Manager will also play a key role in supporting the Training and Events Team and Subject Specialist team in developing a new on-demand training offer via our Learning Management System (LMS).

The post is offered on a full time (32 hours per week), permanent basis with a six-month probationary period. The PSHE Association is a shorter working week employer meaning that employees work a nine-day fortnight with every second Friday off.  

Purpose

• To lead the efficient and effective running of the PSHE Association’s business and workstreams, including leading and supporting the Directorates in the delivery of our services
• To oversee the pipeline and financial functions, working closely with our accountants and office manager
• To lead the development of submissions for bids/tenders and proposals for clients, and provide project management support for roll-out and delivery of successful bids
• To work with the senior leadership team to develop new services in priority growth areas, undertake market research, and support implementation of new services
• To oversee the operations of our training and events offer, including leading and supporting the operations team to fulfil its duties in these areas and ensure successful integration of any new or improved systems and processes
• To implement and maintain systems and processes that optimise efficiency across the organisation
• To work with the senior leadership team on ensuring a strategic approach to business and operations that optimises our ability to serve and grow our membership and member services

Required experience

We expect applicants to demonstrate relevant experience in the following areas:

• Business management or a similar role in a charity, membership body, or a relevant sector (e.g. education, health, services for children and young people)
• Managing budgets, business pipelines, performance measures, and financial reporting on income and expenditure
• Drafting bids, tenders or funding applications
• Managing contracts and/or grants from drafting through to ongoing project management, completion and evaluation
• Project management
• Line management

Please visit the PSHE Association website for a full job description and personal specification

The Conservative Party are exclusively partnering with Robertson Bell to search for a permanent Accounts Receivable Assistant position.

Reporting into the Financial Controller, the main objective of the Accounts Receivable Assistant is to reinforce strong financial controls and careful management of the Party’s income. This role is ideally suited to someone with some experience in finance or accounts looking to step up or someone who has worked within a conference and events environment in a similar administrative role looking to transition into finance.

Duties will include:

• Coordinating and processing the day-to-day funds raised by the Treasurer’s team in our accounts package Access Financials and donor CRM (Raisers Edge).
• Coordinating and accounting for transactions processed through digital payment solutions.
• Support direct mail fundraising, coordinating the processing of responses and receipts.
• Work closely with these teams to process charges generated from their databases and ensure invoices are raised accurately and in a timely fashion.
• Ensure cash receipts are posted to the appropriate accounts and the appropriate VAT treatment applied.
• Support the account management of key clients; to ensure the booking and billing process is smooth and their commercial experience is seamless.
• Preparation of daily Treasurer’s cash report and weekly income reports for distribution to stakeholders.
• Manage aged debtor balances and the receivables ledger, ensuring that strict procedures are followed to mitigate bad debt through structured debt collection procedures.
• Complete month-end/year-end closure procedures including monthly bank reconciliations.

This position will be based at the Conservative Party’s central Leeds office and requires four days per week of working from their office. Applications will be reviewed on a daily basis, with first stage interviews being held on the 6^th and 7^th of November. You will join a supportive and friendly team and benefit from generous employee benefits including study support!

Essential Criteria:

• A commitment to gaining CIMA / ACCA or a similar finance qualification is essential for this role – study support will be provided!
• Previous experience in accounts and/or finance team or equivalent income generation administrative role within an operations team (ideally having completed the Foundation Stage of a formal finance qualification but this is not essential)
• Excellent interpersonal and communications skills, both oral and written
• Exceptional organisational and administrative skills with the ability to work to strict deadlines
• A strong work ethic and willingness to take ownership for wide-ranging responsibilities
• Detail orientated, great numeracy skills and experience using Excel

Please submit your application to our exclusive search agent, Robertson Bell. Apply now to be considered!

Job Description

Job Title:  Finance Officer

Reports to:                  Office Manager

Location:Borough High Street, London SE1

Contract:                     Permanent

Hours:                        28 hrs per week (over 4 days)

Salary:                         £24,000 (£32,200 FTE)

Background and purpose

Background and purpose

We are the only UK-wide charity for all those affected by a genetic bleeding disorder; a community of individuals and families, healthcare professionals and supporters.  For 70 years we have campaigned for better treatment, been a source of information and advice, and supported people living with long-term conditions.

We want to ensure that everyone affected by a bleeding disorder:

• Lives the best life that they can
• Never feels alone or isolated
• Feels empowered and confident

We do this by:

• Raising awareness about bleeding disorders
• Providing support at all life stages
• Influencing and advocating on policy and access to treatment

More than 36,000 men, women and children in the UK have a diagnosed bleeding disorder, and the number rises every year. Membership of The Haemophilia Society is free and open to all.

The role

• To provide administrative support to the CEO and Office Manager in managing, processing and troubleshooting various accounts and transactions, to ensure income and outgoings are timely and accurately recorded.

Main responsibilities:

• Accurate and timely processing of Invoices on Xero
• Obtaining authorisation of the budget holder for the expenditure 
• Preparing Income batches on Access CRM
• Creating new records on Access CRM
• Managing petty cash transactions
• Processing credit card income 
• Processing credit card expenditure
• Issue invoices to customers based on services rendered and/or goods sold 
• Review and process employee expenses  
• Making bank deposits and keep up records 
• Tracking expenses as they relate to specific projects  
• Validating invoices against items or services received 
• Checking all financial transactions for accuracy 
• Answering calls 
• Provide additional support as required
• Helping with Annual Audit
• Fielding all finance enquiries both internal and external
• Creating DD instructions
• Reconciling account software with the bank account.

Requirements:

• To be successful in this role, you’ll need to have at least some previous experience in a similar role.
• You’ll have an analytical and methodical approach, maintaining the highest levels of accuracy - attention to detail is crucial
• You’ll also have good working knowledge of Office 365, Excel, Xero and Access CRM, or a similar database system.

General:

• Be an effective member of the team, recognising, respecting and promoting the different roles and diversity of the individuals in the team and presenting a positive impression of the team and the organisation.
• Undertake any other tasks that may be requested.
• Be prepared to travel throughout the UK and to work varying hours including evenings and weekends as required. This post is subject to advanced DBS clearance and appropriate references.

THS is an equals opportunity employer.