Team Administrator Jobs in Flexible Location

The London Diocesan Fund (LDF) is seeking a Safeguarding Administrator to play a key role within the Safeguarding team, based from Causton Street. 

Job Summary 

The Safeguarding Administrator provides comprehensive administrative support for meetings and safeguarding activities to aid the smooth running of the safeguarding team. This role ensure that the safeguarding team provides a professional and friendly service to parishes within the Diocese of London, and to the London Diocesan Fund.

Job responsibilities 

Administrative support for meetings 

• Provide administrative support for the Safeguarding Leadership Team. 
• Produce high quality accurate minutes of team meetings and ensure they run smoothly. 

Administrative support for safeguarding activity 

• Work with the Safer Churches Programme Manager to provide day to day administrative support, working closely to ensure functions run smoothly.
• Work within national and diocesan safer churches policy and procedures as defined in the safer churches programme of work.
• Support the Safeguarding Advisors with safeguarding agreements and risk assessments as required.
• Provide effective administrative support, maintaining standards as required by the Diocese.
• Work with the Safer Churches Programme Manager to provide performance data to assist the regular reporting management information.  
• Provide administrative support for Disclosure and Baring Service checks.

Training administration  

• Provide administrative support to ensure the smooth running of the safeguarding training programme.
• Support trainers’ timely preparation, pre and post training.
• Co-ordinate the evaluation process to assess trainer performance and impact on learning.
• Manage safeguarding training inbox.
• Work closely with colleagues in the Area Offices to keep licensed clergy and lay ministers training kept up to date. 

General administrative support 

• Ensure confidentially in line with GDPR.  
• Process Invoices and annual subscriptions in a timely way and maintain tracking spreadsheet.
• Update contact details of local authorities, LADO’s and statutory agencies covering the diocesan area.  
• Undertake any other duties that are commensurate with the role.

Person Specification 

Essential 

• Experience in the undertaking of routine and time-bound tasks
• Educated to GCSE or equivalent standard
• IT proficiency (MS Office suite)
• Fluency in spoken English and ability to write clearly in English.
• Ability to handle people sensitively
• Ability to take comprehensive notes and prepare accurate minutes
• Empathetic to the mission and values of the Church of England
• Right to work in the UK
• Basic DBS Check

Desirable 

• Previous administrative experience
• Experience of working in a value-based organisation

Please refer to the attached Job Description for the full details on Person Specification. 

About the London Diocesan Fund 

The London Diocesan Fund (LDF) is the employment body that serves and supports the Diocese of London and Church of England. The Diocesan of London comprises of c400 parishes north of the River Thames and within the M25 motorway.

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people. 

Equality, Diversity, and Inclusion 

The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community. 

We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation. 

Safeguarding 

The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. 

Benefits of working with us 

The LDF offers a supportive working environment, opportunity for career development and the following financial benefits: 

• Competitive remuneration package
• 27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays
• 15% employer pension contribution and salary sacrifice available
• Death in service benefit x3 of basic gross salary
• Enhanced maternity leave of six months full pay, after 12 months’ of employment
• Season ticket loans of public transport
• Access to Benenden Health Insurance
• EAP counselling through Health Assured                            
• Up to £100 for eye test and contribution to spectacles                      
• Two additional paid days for community volunteering

Corporate and Public Engagement Administrator (0.5 FTE)
Aldgate, London
£16,321 pa plus excellent benefits (£32,642 FTE)
Part-time (17.5 hours per week)

The Corporate & Public Engagement team in the Communications Directorate promotes corporate interest in the College and engages future medics and scientists in careers in pathology, particularly through our awareness activities, including National Pathology Week.

The main purpose of this role is to provide administrative support to the Corporate & Public Engagement Manager. This would involve booking meetings, drafting correspondence and tracking our budget. You will help to organise events and be responsible for collecting, collating, analysing and presenting feedback from them so we can introduce improvements. You will update our website, and post content on our social media channels to engage our audiences.

The College is a professional membership organisation dedicated to the advancement of the science and practice of pathology. There are currently approximately 12,000 members, all of whom are pathologists based in hospitals, universities and laboratories in the UK and overseas. The College’s main tasks are to set and maintain training standards for doctors and scientists, to advice on the appointment of consultant pathologists, to ensure the membership is kept up to date with current practice through the continuing professional development scheme, and to promote the latest developments in pathology by holding scientific meetings.

The College’s mission is to promote excellence in the practice of pathology and to be responsible for maintaining standards through training, assessments, examinations and professional development.

We offer attractive staff benefits including 25 days annual leave (pro rata) rising with length of service, an employee discount scheme, and season tickets, as well as a cycle to work scheme. The College values diversity, welcoming applications from all members of society. We offer a mix of remote (home) and office working, with hybrid working arrangements in place.

The closing date for applications is 9am, Monday 7 October 2024.

We may close this vacancy early if we have enough strong applications to be able to successfully fill the role. Interested candidates are encouraged to apply as soon as possible

Interviews currently scheduled to happen w/c 15 October 2024

The main purpose of the job is to support the Conference and Events Manager with the conference. You will additionally provide administrative support to the office for the database. 

This position reports to BERA’s Conference and Events Manager.

Working with colleagues to support BERA’s meetings or events

• Supporting the Conference and Events Manager on BERA’s flagship annual conference (over 900 delegates), including administration, promotion, scheduling, abstract submission, programming, delegate registrations and the smooth running of the event itself
• Supporting queries and updates on the abstract management system.
• Managing author submissions to ensure their needs are identified and met within agreed arrangements
• Assisting with the peer review system for abstracts to be reviewed and pursuing reviewers
• Supporting the Conference and Events Manager building the programme in the abstract management system
• Supervising delegate liaison to ensure their needs are identified and met within agreed arrangements.
• Assisting the with conference awards administration including collating applications and scores from judges
• Assisting with the development of the mobile app with an external provider that all information is effectively transferred
• Ensuring excellent customer service and quality delivery
• Managing liaison with speakers and other participants.
• Facilitating with the management of the conference onsite
• Producing after conference reports, certificates, data, administration wrap up
• Working with both the Conference and Events Manager and the Membership & Engagement Manager to assist BERA’s overall events programme
• Supporting the Membership & Engagement Manager with running the virtual SIG (Special Interest Groups) Forum Meetings, including setting these up, advertising and attending and taking notes during the meeting

Other duties and general responsibilities

• Producing and drafting correspondence, reports and other documents as required
• Testing new developments on the CRM system and upgrade of the website in relation to the Conference
• Acting as first point of call for event enquiries, responding, filtering and referring as appropriate
• Providing support to the Events and Membership Team in absences and on an ad hoc basis
• Undertaking general clerical and other such duties as may reasonably be required, including providing ad hoc secretarial support for other managers as required

Please visit our website for the full job description and person specification.

If you think you have the correct skills and experience for this Conference and Events Administrator role please apply today on our website.

Timeline:

• Closing date: 12pm, 7th October 2024
• In person interviews: w/c 14th October 2024

The BERA office operates on a flexible working arrangement with some core days in the office (currently based in Camden) required of all staff. The core days in the office for this post will be Tuesday and Thursday.

This job is offered on a 0.8 FTE. In return you will receive a competitive salary of £25,588 (pro rata).

Key Details

Salary: £37,400 per annum with generous benefits including 25 days annual holiday plus public holidays, enhanced pension contribution, private medical health insurance, life assurance, and flexible/hybrid working.

Hours: 35 per week over 5 days (we would also consider applicants who wanted to do 4 days a week on a pro-rata basis) 

Contract type: This is a full-time role. Some flexibility on hours may be available.

Location: Hybrid working with office in central London and options for flexibility to work from home. The postholder will be expected to attend our central London office regularly.

About the Role

GLP has a new, cutting-edge tech stack and we’re keen to use it to deliver sector-leading campaigning work. Our data team consists of an engineer, an analyst, and this role. 

As a team you’ll work to build a data platform that helps the organisation achieve its goals. That means giving colleagues timely and valuable insights, and building systems and models to help automate and optimise our marketing and campaigning work.

The link to our job pack which includes the full job description, personal specification, Good Law Project values, and structure chart can be found below.  Alternatively, click "Apply via Website" to view the job pack on our website.

What we're looking for

• Experience in using Salesforce CRM as an administrator

• Experience in developing reporting, incorporating multiple criteria based on ever changing requirements

• Experience analysing data

• Experience using data management tools and techniques including Microsoft Excel (pivot tables, formulae, data manipulation and presentation)

• Experience solving difficult data problems

• Experience of working with data protection guidelines

What we do

• Good Law Project (GLP) is a not-for-profit campaigning organisation which holds power to account and fights for a fairer, greener future. We believe in people-powered justice.

• We had a primary role in overturning the prorogation of Parliament in 2019. We successfully challenged the Government’s operation of a fast track ‘VIP lane’ for awarding lucrative PPE contracts to those with political connections and our campaigning played a key role in the Met Police opening an investigation into Boris  Johnson over the Partygate scandal. In July 2023, we forced the Government to accept that its flagship Net Zero strategy is unlawful and to develop a better plan.

• Our close-knit team of staff work across three core areas: campaigning, legal and operations. We are nimble and reactive to external events which means Good Law Project suits people who thrive in a fast-paced, at times quite pressured environment. You must share our passion for upholding democracy, protecting the environment and ensuring no one is left behind. Our culture is one of openness and innovation which encourages all staff to pitch ideas and influence the organisation’s direction. We are brave, honest and decisive – those are Good Law Project’s values. We recognise the value of our employees, individually and collectively, and are committed to investing in their welfare and development.

• See our website for more about what we do.

How to Apply

To apply for this role, click on "Apply via Website" to be redirected to our website where you will be asked to complete an online application form and upload your CV.

Contact

If you have any questions about this role, please email the contact details in the job pack below. Or click "Apply via Website" to view our contact details on our website.

• Full time / Permanent Contract

• 25 days annual leave (not including bank holidays and festive period)

• 35 hours per week, normal working hours of 9.30am–5.30pm

We are seeking an enthusiatic individual with strong organisational and communication skills to join Calm Mediation as a Case Administrator. Calm Mediation is a registered charity that works for the public benefit to empower communities to prevent, manage and resolve conflict. We specialise in working with individuals or groups who are involved in or likely to become involved in disputes and interpersonal conflict principally by way of independent and impartial mediation , conciliation, conflict coaching management and training.

This exciting new Case Administrator role offers you the opportunity to join a growing organisation and work across our services to support the work we do. As an adminstrator for the Restorative Justice Service, Neighbour Mediation, Family Mediation, Peer Mediation & Workplace Mediation services you will gain a wealth of experience. Based in our offices in Camberwell 3 days (minimum) per week, you will also be a central hub for enquiries from the public and our partner organisations. 

For further details on this role, please view the Job Description and Person Specification document attached.

We have an opportunity for a highly organised individual to join our Quality Team, as a Quality Administrator. With proven skills and experience of using IT, excel and databases related to administrative tasks to support the wider organisation. You will play an essential role with supporting the team and the service operational teams.

You will be the first point of contact for teams who need support with any case management system queries, incidents and accidents and any data related queries. Strong customer service skills are essential for this role. You will be adaptable and able to work in an agile environment to support the team meet deadlines and reporting cycles.

The weekly working hours are 37.5 hrs, to be completed between 9am-5pm Mon- Fri. This is a hybrid based role with two days a week completed at our national office.

 This advert may close early if enough applications are received.

We are looking for an Operations Administrator to join our Scout Store based in Lancing, West Sussex.

 Job Title: Operations Administrator (Distribution)

 Salary: £25,608 per annum, Band B, Level 3 -Inclusive of a market supplement

 Location:   Lancing, West Sussex.

 Contract Type: Permanent

 Working Hours: 35

About us

We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. Right across the UK, we help over 400,000 young people aged 4-25 gain skills for life and find their place in the world. We help them speak up, play their part and shine bright. We have 108 acres available for fun and adventure for young people to experience the freedom of the outdoors.

The Role: We’re looking for a proactive and resourceful individual to manage our £2 million stock holding. In this role, you’ll have the autonomy to take charge of your workload and the opportunity to collaborate with a variety of departments. You’ll be the key link in ensuring all incoming stock is prepared and ready for our customers, playing a vital part in meeting challenges head-on and driving our projects forward.

What We Offer as the Operations Administrator:

• A supportive team environment with colleagues from diverse backgrounds
• Meaningful work that contributes to a mission of positive change for young people
• Opportunities for growth through new projects and initiatives
• A chance to showcase your initiative and problem-solving skills

As the Operations Administrator, your key Responsibilities:

• Timely and accurate completion of Goods In (Warehouse)
• Checking of goods receipt notes against pre advise and delivery note
• Investigate stock discrepancies inform relevant colleagues and amend stock accordingly
• Process cross docked special orders
• Completion of Goods In nonconformance reports
• Releasing of orders

What we are looking for in our Operations Administrator:

• Experience of warehousing and stock control within a retail or high-profile commercial organisation.
• Warehousing and production management skills
• Proven experience within a Warehouse Administrator role
• Experience in stock management or a related field is a plus, but not essential.

As our Operations Administrator in return, we offer you:

• Work in a way that suits you, your role and your department
• Be proud to say you’re part of a team with Investors in People (Gold)
• Plenty of opportunity for learning and development
• 28 days holiday a year, plus bank holidays rising to 32 days after two years
• Four extra days to look after your family when they need you

We are proud to be a family-friendly employer and offer…

• Maternity/Paternity Leave
• Flexible working hours

Closing date: 11.59pm on Sunday 29th September 2024 

Interviews will be held w/c 7th October 2024

The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.

Strictly no agencies.

Child Bereavement UK helps children and young people (up to age 25), parents, and families, to rebuild their lives when a child grieves or when a child dies.

 We also provide training to professionals, equipping them to provide the best possible care to bereaved families.

Supporter Care Administrator
Salary: £27,300 per annum
Hours: 37.5 per week (full time)
Reporting to: Head of Individual Giving
Base: Hybrid Working (from our Offices in either Loudwater, Buckinghamshire or Widnes, Cheshire and from home)

This is a full-time role which requires an experienced administrator with CRM experience (Raiser’s Edge) to work closely with the Head of Individual Giving, along with supporting the wider fundraising team.

The Supporter Care Administrator will:

· be responsible for the administration of voluntary income and volunteer administration, ensuring donations are efficiently and accurately identified, recorded and acknowledged, and for the day-to-day management of the volunteer database.

• have the ability to work with a high level of accuracy and attention to detail.
• have good organisational skills and the ability to prioritise workload.
• be professional and a hard-working team player who can remain calm under pressure.
• have excellent written, communication and IT skills along with experience of CRM databases.
• be the lead contact for the coordination of some database projects for the fundraising operation, such as the administration of gift aid claims and coordinating data relating to appeals or volunteers.
• support the fundraising team by providing other administrative support as required.

Child Bereavement UK offers a generous package of benefits including an employee assistance programme, 5% pension contribution and life assurance scheme.

Closing date: 7 October 2024.
Initial interviews will be held on Zoom. 

Applications will be reviewed, and interviews offered, on an on-going basis. We reserve the right to close the role prior to the closing date, should a suitable applicant be found, so please submit your application as soon as possible.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

The Charity is committed to creating a safe and welcoming atmosphere for everyone, and one that  challenges all forms of oppression or discrimination including those based on age, gender or gender reassignment, marital or civil partnership status, pregnancy or maternity leave, disability, race (which includes nationality, citizenship, ethnic or national origins), religion/faith or belief, sexual orientation (collectively known in law as the ‘protected characteristics’), as well as any oppression or discrimination based on other physical characteristics or impairments, occupation, income, wealth, or unrelated criminal convictions.

No agencies please.

Administrator

Hours: 35 hours per week (full time) / or 0.8 FTE (part time) 

Start date: As soon as possible. 

Salary: £27,168 (full time) starting salary per annum + 6% pension. 

Leave: 25 days per annum pro rata plus bank holidays (England and Wales) and additional concessionary days off between Christmas and New Year 

Contract: Permanent with a 6 month probation as standard.

Responsible to: Finance and Operations Manager 

Location: Remote – North East England based, hybrid working role. You may be required to travel to a North East (England) office-base around once a week.  In addition, there will be travel requirements (within the UK), at least quarterly. If preferred, there’s possibility of being based within a member organisation’s office or co-working space. 

Benefits: Calm App, flexible working, wellbeing time and support 

Closing date for applications:  Thursday 26th September 2024 at 11.30pm 

Interviews:  Tuesday 15th October & Wednesday 16th October 2024 

Organisational Context:  

NACCOM (No Accommodation Network) is a registered charity, and we provide a service to our (140) members who are frontline organisations based across the UK working together to end destitution amongst people seeking asylum, refugees and migrants with No Recourse to Public Funds (NRPF). Whilst members’ services are accessible to a range of people with NRPF, their core focus is to provide support to those experiencing destitution who are appeal rights exhausted (ARE). 

The NACCOM membership network is made up of ‘full’ members who provide accommodation to people seeking asylum who have been refused and ‘associate’ members who are organisations that are in support of the aims of NACCOM.  NACCOM brings members together to network, collaborate and share good practice, and also provides resources, support and training to enable members to increase their capacity and empower as many people as possible out of destitution. NACCOM also campaigns for a fair, just and humane asylum and immigration system that doesn’t leave people destitute. 

Read more about NACCOM including vision and values in the About Us section of our website.

About the role: 

This is a varied role providing vital support to NACCOM and its members. The role includes but not limited to operational duties such as the day-to-day running of the general (remote) office, updating software systems, minute taking for regular meetings, financial administration tasks.  As well as network development administration support including new membership application administration and providing administrative support for our member events.

About you: 

We are looking for an experienced Administrator who is well-organised and has strong attention to detail.  You will have excellent written and verbal communication skills and enjoy working as part of a small but very busy team.  You will provide flexible, responsive, and efficient administration support. You will be comfortable working from home and have a strong ability to manage your own time and tasks efficiently. 

Duties & Responsibilities:

Operational administration support 

• Being the first point of contact by responding to incoming phone calls and general office emails. 

• Provide administrative support to the Director and other members of the team as agreed with the Finance and Operations Manager. 

• Assist with financial administration by ensuring receipts are collected and recorded for staff/trustee/volunteer expenditures. 

• Provide admin support for the monthly credit card reconciliation. 

• Update the NACCOM database as required. 

• Assist with the preparation of papers and minute-taking for team meetings, trustee sub-committee meetings and other internal/staff meetings where required. 

• Work to uphold NACCOM’s policies and procedures, in particular its Equality and Diversity and Safeguarding policies. 

Network administration support 

• Provide administrative support to the Network Development team in the delivery of exceptional support to the membership network. 

• Ownership of the membership application process from start to end. 

• Organising and managing the diary of NACCOM events across the year, including monthly members’ calls, member hub meetings (online/in-person) and the Annual Conference.  This includes contributing and sending out event agendas, booking venues/Zoom, booking catering, managing invites, updating the participants’ list, creating delegate packs, taking minutes and recording feedback.

• Maintain the online member resources and platforms and assist with updating website content. 

• Day-to-day responsibility for member communications, including management of the communication forums. 

• Maintain up to date records and permissions from members and update the database and online Member Directory. 

• Assisting with annual survey administration. 

Person Specification/Key Competencies:  

Essential skills: 

• Experience providing high quality administrative support to remotely based colleagues. 

• Exceptional attention to detail throughout all work/outputs. 

• Excellent written and verbal communication skills. 

• Excellent organisational skills and able to manage and prioritise a busy / varied workload including arranging and setting up meetings both in-person and online. 

• Excellent IT skills, including high level of competence in SharePoint, Teams, Word, Excel and Outlook; and the ability to learn and understand new IT systems quickly. 

• Experience of data administration (eg on CRMs such as Salesforce, Excel) 

• Experience of event organisation (in person and online). 

• Self-motivated but comfortable working as part of a small team. 

• Excellent interpersonal skills enabling good relationships to be maintained with members, colleagues, trustees and other stakeholders. 

• A commitment to standing in solidarity with those who have lived experience of destitution.

• A demonstrable commitment to NACCOM’s values. 

Desirable skills: 

• Experience of recording financial information

• Experience of updating websites (eg Word Press) and using communication systems (eg Google Group, Slack). 

• Understanding of using online form software (eg Form Assembly) and event management platforms (eg Eventbrite).

• Understanding of confidentiality and data protection. 

• Understanding of supporting network/membership-based organisations. 

• Experience of working with organisations supporting people who are destitute and under immigration control. 

Additional notes: 

• This job description is not intended to be an exhaustive list, and it is expected that you will be flexible and willing to participate in duties which are broadly in line with the above responsibilities.

• This job description does not form part of the employment contract and we reserve the right to review it with the post-holder as necessary.

• We encourage people with lived experience of immigration control and destitution to apply if they have the right to work and meet the person specification.  Should they meet the person specification criteria, they will be prioritised for interview. 

• NACCOM will recognise volunteering experience in the shortlisting process. 

No agency contact, thank you. 

We are looking for Team Assistant to join our fast-paced Corporate Partnerships Team in an exciting and varied support role; providing vital administrative and fundraising support for our partnerships.

About this role:

As Corporate Partnerships Team Assistant you will:

• Support the team in delivering the account management of the corporate partnerships strategy ensuring effective stewardship of all existing corporate partnerships
• Support with planning and logistics for events targeted at existing corporate supporters at a national and local level.
• Produce marketing copy; update and create partner focused assets.
• Maintain systems and databases for partnerships and support the team with regular reports.
• Build relationships with with other teams at Dogs Trust to maximise ensure promotional opportunities and their impact.

About you:

With excellent attention to detail and exceptional organisation skills, you will have a methodical approach to work.  A confident communicator with god research and writing skills you will be comfortable building relationships with people at all levels.  You will also have a true passion for Dogs Trust and the work we do.

About this team:

Dogs Trust are reliant on voluntary donations to continue our work. As part of this, we build corporate partnerships with businesses that help the organisation to generate income, save on core costs and achieve organisational objectives. Whilst we already generate significant income through our existing partnerships with businesses, we have big ambitions to increase our income from companies to support our work to help dogs in the UK and around the world.

About Dogs Trust
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.

In return for all of this, we have an enticing benefits package, which includes excellent annual leave, pension allowances, Perkbox and you will you join a team of highly professional and driven colleagues in a brilliant upbeat and collaborative environment, all with a genuine passion for dogs!

Apply now and become a pivotal force in our transformative mission - to be the change-maker for dogs everywhere!

Fleet Administrator

Part Time - 21 hours per week (over 5 days)

Up to £25,000 per annum (£15,000 pro rata) + benefits (including 25 days annual leave and pension)

Leatherhead, Surrey KT22 7TW

About the role:

This is a newly created part time role following a period of growth. The Fleet Administrator will be responsible for the efficient administration of the fleet to ensure that Rainbow Trust vehicles are managed effectively, accurate records are maintained, and costs are minimised, working closely with suppliers to ensure the smooth running of the fleet with minimal disruption.

The Fleet Administrator will form a vital part of the Finance and Operations Team supporting the Facilities & IT Manager in the management of the Rainbow Trust fleet. Rainbow Trust operates a fleet of approximately seventy vehicles situated across our nine regional teams. It is vitally important that our Family Support Workers have a reliable vehicle for attending family visits and transporting families to hospital. In addition, the Fleet Administrator will be required to assist the Facilities and IT manager with ad-hoc tasks/projects according to the workload.

Full training will be provided and previous experience of managing a fleet is not required, although is desirable. A good level of maths, excellent communication, planning and Microsoft Excel skills are required to be successful in this role.

This is an excellent opportunity to maintain a breadth of fleet administrator experience with increased responsibility.

What we’re looking for:

· Highly motivated and disciplined approach to work – good customer service with the ability to liaise with different stakeholders, manage workload effectively and respond well to change.

· A helpful and supportive team member – who can work collaboratively with others.

· A high level of attention to detail and accuracy – producing precise, high quality, consistent work to meet deadlines.

· Confident use of MSOffice and extensive experience of Excel – you have strong attention to detail, are comfortable working with data, and produce high quality accurate work.

· Applications will be particularly welcome from those who have experience of fleet administration – acting as the main point of contact for vehicle issues and liaising with leasing and insurance companies. Full training will be provided where required.

What we offer:

We have a range of fantastic benefits that we offer our employees, this includes:

· Flexible working hours to balance home and working life

· Access to the Blue Light Discount Card Scheme, and other rewards and discounts

· Time off in lieu

· Bike to work, season ticket loan and payroll giving schemes

· Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year

· Pension scheme (we will contribute 5% of your salary and you will contribute at least 3%)

· The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and half day Christmas shopping

· A recommend a friend recruitment referral bonus

If you’d like to find out more about these benefits and working with us, please visit our website

About us:

Rainbow Trust Children’s Charity enables families who have a child with a life-threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed.

How to apply:

Please send your CV and a covering letter highlighting why your application meets the criteria set and should be considered above others to us via the link.

Interview dates: Interview dates to be confirmed

Interviews will take place at our Head Office in Leatherhead. We will only contact those applicants who have been successful.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

An enhanced DBS disclosure will be required for this post.

Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

Rainbow Trust is an equal opportunities employer and a Best Companies One-Star rated organisation. Registered Charity No: 1070532

The Foundation of Nursing Studies (FoNS) is a charitable organisation that works across health and social care, UK-wide. For over three decades FoNS has supported nurses and midwives, and their teams to transform their ways of working towards care, practice and workplace culture that is person-centred.​

Main Job Purpose: Administrative support to FoNS team, diary and meeting management for the CEO and Board of Trustees, support the Resilience-based Clinical Supervision programme with administration requirements.

Hours of Work: 35 hours per week (either full days or regularly reviewed flexible hours)

Terms of Employment: Substantive. 3 months’ probation period. Hybrid working with a requirement to attend the office in central London at least 3 days per week.

Salary: £29-34K (Including London Weighting)

Holiday: 25 days per year + Public Holidays + additional paid leave days for Christmas closure

Pension: 8% employer’s contribution

Staff wellbeing/Benefits: Employee Assistance Programme through our HR partner. Travel card loan (both following successful probation period)​

1. Office Management

• ​Build and maintain good rapport with internal and external colleagues. 
• Manage the FoNS general administration email account, balancing the urgent and important work that needs to be achieved.
• Assist with the management of the physical office space, equipment, liaison with our landlord and attend the quarterly Health and Safety committee.
• Assist with the administrative needs and priorities of FoNS and supports the team, CEO, Chair and trustee
• Be a point of contact with our HR company and manage the HR dashboard.
• Liaise with our external IT providers to ensure smooth running of our IT systems.
•  Adhere to data protection and GDPR standards.
• Maintain a tidy office that is welcoming to our staff and guests.

       2. CEO and Board of Trustees Administration and Governance Support

Supporting the Chair and CEO with specific administration duties including the following: -

• Assist the CEO with the Company Secretary role as required.
• Aid the CEO and Chair with internal and external communications where agreed.
• Provide diary management and arrange meetings for the CEO and Chair.
• Organise meetings for FoNS programmes, staff and take minutes/notes and maintain the risk register and action logs.
• Prepare the quarterly Board papers in consultation with the CEO and Chair, liaise with attendees, take minutes/notes
• Review CEO email in box daily and action according to agreed protocols.
• Undertake occasional special projects requested by the CEO

       3.Programme Support 

• Work with programme leads to provide administration support where needed.
• Support the team to maintain an up to date website, i.e. upload and remove posts.
• Support the team to plan and organise events, taking an active role in event preparation.
• Be part of the Resilience-based Clinical Supervision programme team, providing administration support to the general day to day running of the programme.
• Provide social media and general communications support to the team.

        4. Specific Attributes Required

• Understands the challenges and benefits of working in a small and agile team.
• Has the confidence to ask for support.
• Will have a wide variety of administrative experience.
• Brings discretion and confidentiality to the role. 
• Enjoys working flexibly as there will be occasional later days for Board meetings or external event travel.
• Ability to keep track of a number of parallel pieces of work and deal with interruptions.

This is a comprehensive list, but we are not expecting the candidate to be in a position to fulfil every one of these without a period of onboarding, induction and shadowing.This list of duties is not exhaustive.

Do you want to be part of creating a more just and equitable society? Facing History and Ourselves UK uses lessons of history to challenge teachers and their students to stand up to bigotry and hate. Join our growing team to help us ensure more young people grow up to be critical and empathetic thinkers who are equipped to stand up against injustice and play their role as active responsible citizens. You will provide administrative support for our fundraising and operations functions, including human resources and health and safety, provide admin support for our Executive Director and provide logistical support for events.

Role Overview
Reporting to the Executive Director, the Finance and Operations Administrator will be responsible for providing successful administrative support for the general running of the organisation and for our fundraising activity. The post holder provides support to the Executive Director and other members of the team to ensure the smooth running of all non-programme activity. 

We are looking for a well-organised individual who would enjoy being part of a small, passionate team.

Key Duties and Accountabilities
The role will involve four key areas:

• Finance administration; including entering all transactions into Sage (finance management system), raising and processing invoices, processing staff and contractor expenses, supporting preparation finance reports for board and audit.
• Operational administration; including human resource and health and safety administration, supporting administration of the board of trustees, undertaking logistical support for team and board meetings.
• Event support; including supporting event planning and overseeing event logistics for all non-programme events. 
• Administration support for Executive Director; including supporting diary management and undertaking research prior to and following meetings and events.
• Fundraising administration; including administrative support for management of donors, maintaining calendars and scheduling events and meetings, and maintaining the database.

Your Core Competencies, Skills and Experience
(E is essential, D is Desirable)

• Qualifications or work experience (paid or voluntary) relevant to the role. (E)
• Competency with technology, including Microsoft, Google and other software/tools. (E)
• Strong relationship-building skills and an ability to maintain relationships over time. (E)
• Effective communication skills, in writing and orally. (E)
• Ability to manage time and multiple tasks. (E)
• Well-organised and detail-oriented. (E)
• Ability to resolve most issues and tasks independently, escalating complex situations. (E)
• Maintain a high level of confidentiality due to the nature of work. (E)
• Commitment to the mission of Facing History. (E)
• Project management skills and experience. (D)
• Experience with Salesforce or a similar database. (D)
• Experience with Sage Intacct or similar financial management system. (D)

There will be a requirement to work outside normal working hours due to evening events and the fact that we work closely with Facing History and Ourselves Inc. in the United States, who originated the work and provide support and guidance to the team in the UK. It is expected that this is likely to average one day a week with a later start and finish than usual working hours with reasonable notice given.

There will be some UK wide travel required for the job.

Why work at Facing History and Ourselves? 
Facing History and Ourselves UK is a charity committed to using the lessons of history to inspire teachers and their students to build a world free from bigotry and hate.

We are entering a new three-year strategy to drive growth and give as many schools and teachers as possible the tools and content to empower their students to become upstanding citizens whilst also excelling in their academic performance. We will be developing new ways to extend our reach and scale our work. This administrative role will be key to the smooth running and success of our organisation and supporting the operational, financial and fundraising efforts which underpin the work allowing us to continue to deliver and grow. 

Employees receive 20 days of paid annual leave, all bank holidays and a further four floating / personal days (pro rata’d for part time roles). We provide up to a 5% match on pension contributions and there is an Employee Support Scheme in place.

Facing History and Ourselves UK is an Equal Opportunity Employer and proudly values diversity. Based on the current profile of our workforce and our commitment to being a diverse and inclusive workplace, which we believe makes an organisation more effective, we particularly welcome applications from people from Black, Asian and Minority Ethnic backgrounds, people living with a disability and people from the LGBTQ+ community. All applications will be assessed based on the candidate’s skills and abilities in relation to the person specification.

Facing History and Ourselves UK is committed to processing your personal data fairly, lawfully and transparently in line with GDPR 2016. 
Facing History and Ourselves UK is a registered charity, number 1103592.

Please note, applicants must have the right to work in the UK. Unfortunately, we are unable to sponsor visas at this time.

Prospectus is delighted to be working again with the British Association of Art Therapists (BAAT) in their search for a Project Administrator, who will support the Project Coordinator and project team to deliver the remainder of a substantial 12-month project.

This is a part-time (21-hours) role, offered on a 6-month FTC. Remote working is possible, with periodical travel to London. Candidates to start no later than early-October.

Reporting to the Project Coordinator, the Project Administrator will support the delivery of the Education Reform Project, ensuring engagement with all the key stakeholders, delivery of member surveys, meetings and focus groups, and support the delivery of the project outputs. The postholder will attend meetings, making notes of the discussion and compiling a summary. The new Project Administrator will send out communication updates each month, so these can be disseminated across the three professional bodies involved in the commission.

To be successful, you will have previous administration experience, or experience supporting the delivery of programmes and projects. You will have excellent attention to detail, with an ability to maintain accurate record keeping and experience of producing minutes or summaries of meetings. You will be an effective communicator, able to manage relationships with stakeholders including staff/volunteers. Finally, you will be comfortable with Microsoft 365 and Zoom.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.  

The hiring managers are reviewing applications on a rolling basis, please initially submit a CV to learn more, and ensure you don't miss out.