Administrator

The Administrator will play a key role in supporting the smooth and efficient running of the NVN’s operations. Working closely with the General Manager, they will manage day-to-day administration, membership communications, events logistics, and financial record-keeping.

They will help ensure that the NVN remains responsive, organised, and welcoming to its members and everyone.

Key Responsibilities: 

Administration and Coordination

-      Support the General Manager with the day-to-day coordination of the NVN’s activities.

-      Maintain accurate records, files, and databases (including membership and financial information).

-      Prepare and circulate agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and general manager.

-      Track progress on agreed actions and support efficient follow-up.

-      Support the General Manager to manage and promote funding applications from the membership, such as the ARCH Levy Fund, bursary applications and the Event Subsidy Fund.

Membership and Communications

-      Respond to member and public enquiries in a timely and professional manner.

-      Manage membership renewals and maintain the membership database.

-      Create and distribute newsletters.

-      Maintain our social media presence and website content.

-      Store NVN songbooks and send out when purchased.

-      Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person).

-      Website management (in liaison with website hosting company).

Finance and Record-Keeping

-      Support basic financial administration including invoicing, payments, and expense tracking.

-      Maintain up-to-date financial records in coordination with the General Manager and Treasurer.

-      Maintain and store confidential documents and archives.

-      Support the preparation of information for reporting and audits.

-      Work with Xero (accounting software).