Administration & Outreach Worker

Job Purpose

The Administration & Outreach Worker plays a joint role in ensuring the smooth day-to-day running of the outreach centre while also providing compassionate frontline support to clients experiencing hardship or crisis. The role combines office administration, client engagement, partnership building, and practical support to further the mission and vision of the charity.

Key Responsibilities

Administration Duties

• Handle general office tasks including filing, data entry, and maintaining organised records.
• Maintain accurate client statistics and confidential records.
• Manage incoming calls, screen enquiries, and direct to the appropriate person.
• Welcome and assist clients and visitors to the outreach centre in a professional and friendly manner.
• Maintain polite and professional communication via phone, email, and post.
• Support diary management, meeting coordination, and office supplies ordering.
• Use IT systems including Microsoft Office, databases, printers, and scanners to support operations.
• Provide general administrative support to ensure the smooth running of the outreach centre.

Outreach & Client Support Duties

• Provide one-to-one support to clients with compassion, empathy, and a non-judgemental listening ear.
• Offer appropriate signposting and referrals to relevant services and agencies.
• Develop and maintain a strong understanding of local support services and resources.
• Build partnerships with local organisations, agencies, and charities to advocate for clients and support their progression.
• Support clients experiencing food poverty, crisis, or social isolation with practical and emotional support.
• Support volunteers and assist with coordination where required.
• Contribute to the overall strategy and development of the outreach centre.
• Maintain strict confidentiality and adhere to data protection requirements.

Person Specification

Essential Skills & Experience

• Previous administrative experience desirable.
• Excellent computer skills including Microsoft Office and data management.
• Strong organisational skills and attention to detail.
• Ability to communicate clearly and professionally, both written and verbal.
• Ability to manage confidential information with discretion.
• Empathetic, compassionate, and able to support individuals in crisis.
• Problem-solving skills and ability to think on your feet.
• Well organised, self-motivated, and adaptable.
• Ability to work both independently and as part of a team.
• Good with people
• Good under pressure

Personal Qualities

• Passion for supporting individuals experiencing hardship or food poverty.
• Shares the heart and vision of the charity and is sympathetic to its Christian ethos.
• Proactive with a desire to create a positive experience for clients and visitors.
• Able to remain calm and professional in challenging or sensitive situations.

Additional Information

• Appropriate training will be provided.
• An enhanced DBS check will be required.
• Work attire: Smart casual/appropriate office-based clothing.