Core Operations Assistant

We are looking for a Core Operations Assistant to join the Swindon and Gloucestesershire Mind team to provide day-to-day administrative support for core services and function within Swindon & Gloucestershire Mind, including supporting the Management Team and Senior Leadership Team.

Key responsibilities include:

• To effectively support all administrative arrangements and support as required by the CEO, Senior Leadership Team and Management Team.

• To undertake research and ad-hoc projects as needs arise or other duties may from time to time be necessary, that are compatible with the nature and grade of tis post.

• To be responsible for the inventory of hardware and systems.

• To be responsible for overseeing general correspondence as agreed with Senior Leadership Team, including but not limited to correspondence in relation to Recruitment and general enquiries not related to mental health support.

• To support with invoicing and managing correspondence from the Finance Inbox.

• To support with overseeing general equipment needs for all teams and take necessary actions as agreed with service managers.

• To be responsible for the administration of organizing Swindon & Gloucestershire Mind’s AGM, sending out invitations and logging responses.

• To support with the management of utilities contracts across core services and reviewing the efficiency and costs of each contract.