Temporary Database Administrator Jobs
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are urgently seeking an Administrative Assistant to join our God Loves You Tour team. The role is full time, but part time will also be considered, and will be based from our London Hub office, in East London.
This is a fixed term position with an immediate start, to end 31 July 2025. The successful candidate will have previous administrative experience, excellent attention to detail with the ability to work to tight deadlines. Key duties will include:
• Providing day to day administrative support in the office for the GLYT London
• Compiling weekly feedback report for Bus Route Director of Engagement
• Maintaining and updating information and records using Microsoft Office suite
• Organising travel arrangements for staff, including booking accommodation, transfers, car hire, and other travel logistics as needed
• Organising couriers and assist in co-ordinating marketing materials
• Handling administrative duties relating to the Christian Life & Witness Course training (CLWC)
• Monitor CLWC registrations and class attendance
• Ensuring that all administrative processes are in place for CLWC and that they are followed, including post event administrative tasks
• Responding to general enquiries relating to the London Tour Bus Program including phone calls and email enquiries
• Interfacing with the HUB office Staff to process information and prepare data for the database, based on requirements needed for the London Tour
This role requires a basic Disclosure & Barring Service (DBS) check to be completed.
In accordance with the Equality Act of 2010 and due to both the nature and context of the role there is an ‘occupational requirement’ for the post holder to be an evangelical Christian. The job holder should be committed to the purpose of BGEA and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.
The client requests no contact from agencies or media sales.
About the Company: Medical Aid for Palestinians (MAP) works for the health and dignity of Palestinians living under occupation and as refugees. MAP is the leading UK charity delivering health and medical care to those worst affected by conflict, occupation, and displacement, in the occupied Palestinian territory and Lebanon
About the Role: The Information Management Specialist will focus on the classification of organisational data, ensuring appropriate confidentiality levels, and implementing robust data loss prevention strategies. The role includes analysing and optimizing current SharePoint libraries and leading the development and implementation of an intranet to enhance collaboration and information sharing across the organization.
MAIN RESPONSIBILITIES
Information Classification and Data Confidentiality:
- Develop and implement a comprehensive information classification framework to categorize data based on sensitivity, confidentiality, and regulatory requirements.
- Collaborate with various departments to identify and classify sensitive data, ensuring appropriate security controls and access levels are applied.
- Regularly review and update classification policies and procedures to maintain compliance with legal and regulatory standards (e.g., GDPR, HIPAA).
Data Loss Prevention (DLP):
- Develop, implement, and manage data loss prevention strategies and tools to safeguard sensitive information from unauthorized access, loss, or misuse.
- Monitor and analyse data flows and user activities to detect and respond to potential data breaches or policy violations.
- Work with IT security teams to establish controls and technologies that prevent data leakage (e.g., encryption, access controls).
SharePoint Library Analysis and Optimization:
- Analyse current SharePoint libraries to assess the organization, security, and accessibility of information.
- Develop and implement strategies to optimize SharePoint libraries, including metadata management, document version control, and access permissions.
- Ensure that SharePoint libraries are aligned with the organization's information classification framework and DLP strategies.
Intranet Development and Implementation:
- Lead the planning, development, and implementation of an organizational intranet to enhance internal communication, collaboration, and information sharing.
- Define and document the intranet’s structure, features, and functionality, including user roles, content management, and search capabilities.
- Collaborate with stakeholders across departments to ensure the intranet meets user needs and supports organizational goals.
Data Security and Compliance:
- Ensure all data management practices comply with relevant legal, regulatory, and organisational policies.
- Conduct regular security assessments and audits to identify vulnerabilities in data storage and transmission.
- Maintain documentation of data security protocols, risk assessments, and compliance activities.
Training and Awareness:
- Develop and deliver training programs to educate employees about data classification, confidentiality requirements, and data loss prevention practices.
- Create awareness materials (e.g., guides, FAQs) to support employees in understanding and adhering to information management policies.
Stakeholder Collaboration and Support:
- Collaborate with IT, Finance, Audit & Risk and Fundraising teams to align information management initiatives with broader organisational strategies.
- Provide technical support and guidance to end-users regarding SharePoint and the intranet.
SKILLS, EXPERIENCE & CANDIDATE ATTRIBUTES
Experience & Certifications/Qualifications:
- Higher level qualification in Information Management, Data Science, Computer Science, or a related field.
- Demonstrable experience in data classification, data loss prevention, or information security.
- Expertise in SharePoint administration and optimization.
- Strong understanding of data governance, privacy laws, and compliance standards.
- Excellent analytical, problem-solving, and project management skills
Preferred Skills and Competencies:
- ·Experience with intranet platforms and content management systems (CMS).
- ·Knowledge of information security frameworks (e.g., ISO 27001) and DLP tools.
- Familiarity with data protection regulations (e.g., GDPR, CCPA).
- ·Certification in information governance or security (e.g., Certified Information Systems Security Professional (CISSP), Certified Information Privacy Professional (CIPP)).
Flexibility:
- ·Able to work flexibly in emergencies and to meet specific deadlines including some evenings and weekends.
Ethos:
- Support the mission & values of MAP.
- Support and promote diversity and equality of opportunity in the workplace.
- ·Represent and be an ambassador for MAP.
- Commitment to anti-discriminatory practice and equal opportunities.
- ·An ability to apply awareness of diversity issues to all areas of work.
- ·Abide by organisational policies, codes of conduct and practices.
- ·Commitment to a zero-tolerance policy on sexual exploitation & abuse/safeguarding.
- ·Able to work some evenings and weekends.
- ·Commitment to upholding the rights of people facing disadvantage and discrimination.
Other desirable experience:
- Experience of not-for-profit/INGO environments
- Experience with humanitarian issues, particularly those in Palestine.
MAP has a zero-tolerance policy with regard to Sexual Exploitation and Abuse by MAP‘s personnel against the people they serve. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone, and all selected candidates will be required to comply with MAP's PSEA Policy at all times. Selected candidates will therefore undergo rigorous reference and background checks against their past behaviour related to sexual exploitation and abuse, and may be required to provide additional information further on in the selection process.
The role
Cruse Bereavement Support is the UK’s leading Bereavement charity. We help people through one of the most painful times of their lives through bereavement support, information and campaigning.
We’re looking for an organised, enthusiastic Fundraising Administrator to support our Public Fundraising Team to deliver some ambitious targets.
You will be responsible for ensuring the best possible supporter experience for our donors and fundraisers, including support with digital engagement. Reporting to the Individual Giving and Legacy Manager, you will deliver excellent customer care to supporters responding to enquiries and thanking them for their support, you’ll work within our database to maintain the quality of information available and assist with gift processing, as well as many other activities to help drive income and ensure all our supporters are valued at all times.
You will work in a small and friendly team in a very busy and diverse role. Possessing excellent organisational skills and ability to work to deadlines is essential as well as strong IT skills. The ability to build strong relationships with colleagues, supporters and volunteers will be a huge asset in this important role for the charity.
Criminal Record Checks
All staff are required to complete a Criminal Record check. Staff working directly with clients will be required to complete an enhanced check. We comply with the relevant codes of practice and they can be viewed online:
· Applicants in England and Wales: DBS Code of Practice
· Applicants in Northern Ireland: AccessNI Code of Practice
Previous convictions will not prevent full consideration of your application to work with Cruse. Our Recruitment of Ex-offenders' Policy & Handling Criminal Record Check Data Policy are available on request by email.
We comply with all relevant data protection legislation and process your data fairly.
Your application must consist of a CV and covering letter, which outlines your suitability for the role with reference to the Job Description and Person Specification and should be no longer than two pages.
The closing date for applications is Wednesday 02nd Oct with interviews taking place on Weds 9th Oct, via zoom.
Please be advised that if you do not hear from us by Tuesday 08th Oct, unfortunately on this occasion you have not been shortlisted.
Cruse welcomes and encourages applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for an enthusiastic and organised Fundraising Administrator to join our Fundraising Team. The successful candidate will have strong communication and organisational skills, as well as the ability to quickly integrate into the team. This role will focus on supporting the fundraising team with administration activity, delivering high quality corporate volunteering days and helping the team to achieve our ambitious fundraising targets.
This role would suit someone eager to start a career in fundraising or expand their expertise in this area, particularly individual giving and corporate fundraising.
The client requests no contact from agencies or media sales.
Are you a highly organised and detail-oriented individual with a passion for quality and administration? Do you thrive in a collaborative office environment and enjoy working with a diverse range of stakeholders? If so, we have an exciting opportunity for you!
We are seeking a dedicated Senior Quality Administrator to join a professional body within the healthcare sector to provide essential support to the Quality Manager. In this role, you will play a crucial part in maintaining and improving the quality of all services and programs.
Senior Quality Administrator
Location: London - hybrid, with 5 days per month in the London Bridge office
Duration: 3-Months Temporary
Salary: £13.90 per hour plus £1.68 per hour holiday pay (equivalent to £25,300 per annum FTE)
Working Hours: 35 hours per week
About the role:
Key responsibilities include managing databases, coordinating participant registrations, responding to queries, and maintaining the programme's website. The role also involves preparing, proofreading, and formatting documents, assisting with committee work, and ensuring clear communication with internal and external stakeholders. The position requires maintaining detailed documentation and ensuring compliance with policies and procedures.
About you:
You will have relevant administrative experience, strong written and verbal communication skills are essential, along with excellent organisational and time-management abilities. You will be proficient in Microsoft Office applications (Word, Excel, PowerPoint) and capable of maintaining databases while handling multiple tasks simultaneously. Attention to detail, particularly in proofreading and document formatting, is critical.
If you are a proactive, detail-oriented, and highly organised individual looking for a rewarding role in quality administration, we want to hear from you! This is an exciting opportunity to be part of a mission to ensure the highest standards of quality in healthcare.
How to apply:
We are looking to move quickly with this role, please share your CV.
Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.
I am delighted to be working alongside an amazing children’s charity in search of a Supporter Care Administrator. This is a full-time, London based hybrid role for 2 – 3 months. As Supporter Care Administrator your role will be to manage all supporter administration, including database import and export and fundraising finance processes alongside the Commercial Director and Fundraising Managers.
Main duties:
Responsible for the oversight of database activity making sure that robust processes are in place and information is handled with efficiency and accuracy.
To help create a robust Raisers Edge stewardship process to use both internally and externally to the commercial team.
To ensure all supporter queries are handled and supporters are thanked in a professional and timely manner.
To ensure that invoices are processed accurately and efficiently and queries dealt with promptly and effectively
To ensure all invoices are appropriately coded and authorised before passing to the finance team for payment.
To support campaign processing with database and finance processes.
Oversight and preparation of the fundraising batching process and the imports to upload supporter information onto Raisers Edge.
Assist the team in creating RE reporting queries to allow for better analysis of supporter and financial information.
To monitor RE/finance/statutory inbox’s and deal with queries forwarding them to the correct individual.
Support the Gift Aid submissions process
Preparing data and reports to allow finance to reconcile donations received with account records.
Skills and experience:
Proficient and in depth knowledge of Raisers Edge Fundraising database.
Data Entry experience and basic understanding of financial processes.
Experience Importing & Batching on Raiser’s Edge.
Experience processing donations for a charity.
If you have the above skills and experience and are immediately available, please apply online today, I would love to have a conversation with you!
- Deadline EXTENDED: 29th September, 11:59 pm
- Salary: £32,020 per annum, pro rata, subject to deductions for tax and national insurance contributions as required by law.
- Hours: Full time (37.5 hours per week) or 4 days per week. This may be flexible.
- Location: FLEX office, Vauxhall, London – Flexible hybrid working with a mixture of in person and home/office working.
- Pension: 4%, incremental pension contributions.
- Contract: 2 years, fixed term (with possibilities of extension subject to funding)
In this role you will be responsible for ensuring the effective administration, maintenance and development of relevant FLEX’s resources and systems. This role involves leading on HR processes, including recruitment and onboarding, staff development and training, etc. as well as tasks related to governance and compliance, finance and grant administration. You will work closely with FLEX’s management team and will be responsible for staff communications regarding office operations and human resources.
The client requests no contact from agencies or media sales.
Our vision is for a world where everyone experiencing a mental health issue receives support and respect. Join our passionate, dedicated team and make a difference today.
About the role
Every piece of data we collect holds a story, a piece of someone’s journey towards better mental health.
This is a pivotal role within the CRM and Insights team, supporting the project team in successfully migrating service user data from the existing Dynamics system to In-Form CRM. You will join us at an exciting time, as we streamline operational systems and data processes, enabling the service teams to serve our communities more efficiently and effectively.
You will be well versed in SQL and database analysis techniques, helping the project team to understand the relationships between the Dynamics entities and how the data can be best transposed into the Salesforce-based CRM, In-Form CRM.
By understanding the Solent Mind's data retention rules, you will assist in inspecting and cleansing the data to ensure that only relevant, accurate, and complete data is migrated to In-Form CRM.
As new data systems are integrated, this role will collaborate with owners of the Finance, HR and Donor Management systems to support the design of viable solutions to extract, transpose, and load data between the different systems. This role is initially offered on a 12-month fixed-term contract.
About you
You will be highly proficient in manipulating data using Excel and SQL, with proven experience in analysing databases to extract, transform, and load data. You’ll have a strong knowledge of data auditing techniques and processes, along with a good understanding of data management principles and compliance. You’ll be able to communicate technical concepts simply to non-technical colleagues and be comfortable working both autonomously and in a team environment.
About us
We're Solent Mind! We’re part of a network of over 100 Local Minds who tailor trusted mental health services to our communities. We set our own strategies and partnerships and rely on the support of our brilliant local fundraisers.
We collaborate with Mind to make sure their pioneering campaigns, information and research make a difference in Hampshire. Together, we make better mental health possible both locally and nationally.
Benefits
Our Gold Award for Workplace Wellbeing Index 2022/2023 and being a Mindful Employer reflects our commitment to our lively, friendly teams. We empower our people to have a voice, discover new opportunities and develop their careers. In addition to knowing you’re making a difference, you’ll also enjoy excellent benefits, including:
- Flexible working to promote a healthy work/life balance
- 25 days’ annual leave rising incrementally to 30 days per year (pro rata for part-time)
- Pension plan
- Employee Assistance Programme
- Season ticket and cycle-to-work scheme
If you’re ready to join the fight for mental health, visit our website to find out more and apply.
Closing date: Friday 20 September 2024.
Interview date: w/c Monday 30 September 2024.
Posts may be subject to a relevant DBS check.
Solent Mind welcomes applications from all the communities in which we work. Appointments are made on merit.
Registered Charity No: 1081116. Registered with Limited Liability in England and Wales No: 4004500.
The Development team at Pembroke College plays a pivotal role in advancing the College’s mission by securing critical financial resources and fostering a culture of philanthropy and donor stewardship, contributing significantly to the growth and success of the College.
We are looking for maternity cover for eight months for the role of Senior Alumni Relations Officer, responsible for building and strengthening relationships between Pembroke and its alumni and other supporters. This includes engagement activities such as events, supporting the Alumni Ambassador network, contributing to alumni communications and publications, and acting as a point of contact for the College’s alumni.
The main duties to be carried out by the post-holder include:
Alumni Relations
- Manage administration of the alumni volunteers through the Alumni Ambassador network and Alumni Advisory Board (AAB) alongside the Chair of the AAB, providing approved College updates and reports in a collaborative and effective manner.
- Ensure regular alumni communications and marketing for events and engagement opportunities are of the highest calibre and take advantage of the great breadth of content available through Fellow, staff, student, and alumni sources.
- Ensure accurate and thorough records are kept on alumni interactions and engagement with the College so that productivity and relationships can be tracked and enhanced.
- Act as a first point of contact for alumni, dealing with ad hoc queries via email, phone, and in person.
- Coordinate the ‘Pembroke10’ network for recent leavers.
- Educate current students about alumni benefits and develop opportunities for students to interact with alumni and supporters so that students become engaged alumni as well as future donors.
- Provide ad hoc tours of College for groups of visiting alumni.
- Ensure that Alumni Relations supports opportunities for the identification and cultivation of alumni prospects.
Events
- Organise events from initial ideas to final feedback, with a variety of goals and objectives including alumni engagement, stewardship and fundraising.
- Work with colleagues, alumni and Fellows to identify new events to appeal to underserved segments of the alumni, parent, student, and other communities.
- Attend events and ensure they are run smoothly and professionally.
- Coordinate High Table dinner bookings for alumni.
Internal collaboration
- Work collaboratively with the wider team and colleagues across Pembroke, supporting work outside your functional area where necessary.
- Undertake such other duties as may be reasonably required by the Development Director, which may include travel and event attendance outside standard working hours, for which time off in lieu will be given.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
The Support Services Coordinator is crucial in helping with the administration and data management of the Support and Information team. We are a small and friendly team of 8, who need a coordinator with excellent I.T. and data skills who is keen to put these into practice to directly support bereaved families and the professionals who work with them.
This is a great role for someone with excellent organisational skills and a passion for the work of the charity.
Please answer the following three questions in your cover letter
Q1 It is 4pm on a Friday and aftr a busy week you still have the following tasks to undertake:
1. Complete the End of month statistical report for your manager and for Fundraising (this usually takes 2 hours to complete).
2. Post bereavement packs to 3 families
3. Email the helpline befrienders the weekend helpline rota.
4. Import Professionals e-Newsletter sign-ups into Raiser’s Edge (database)
5. A colleague has been locked out of the training platform and requires help.
6. Respond to an email from a bereaved parent asking for directions to the Family Day which is happening this weekend.
7. Run an urgent report the National CONI Lead requested this morning.
8. Email training certificates to delegates following completion of their online training evaluation
Please put these in order of priority and explain your reasoning
Q2 You have received an excel spreadsheet with a download of our online training evaluation forms, each form contains about 10 questions and you have about 100 answers already. You have been asked to analyse this data and provide a draft report with graphs, % and some simple explanation/analysis. Tell us step by step on how you will approach this task?
Q3 - Outline an example of where accuracy, thoroughness and timeliness of your record keeping has been important and explain how you went about achieving this.
The client requests no contact from agencies or media sales.
The Political Studies Association exists to develop and promote the study of politics. Founded in 1950, we are the leading association in our field in the United Kingdom, with an international membership including academics in political science, theorists and practitioners, policymakers, early career researchers/academics and students in higher education.
Join Our Team!
Your Role: Membership, Programmes and Events Support Assistant (Fixed Term Contract)
Contract: Fixed Term for six months - November 2024 to April 2025. We are open to applications from a PhD student or Early Career Academic.
Hours: 21 (0.6FTE). The post holder will also be expected to attend and support the PSA25 Annual Conference taking place in Birmingham from 14 -16 April 2025.
Salary: 0.6 FTE of £25k. The post holder will additionally be compensated for in-person attendance and providing support during the Annual Conference period.
Location: All roles are based at our offices in Camden London but the PSA currently supports its staff to work remotely. Post-holders will be required, however, to come into our offices regularly (normally once a week on a Wednesday). The Membership, Programmes and Events team is a friendly bunch who work closely together with responsibility for operations and output across a wide range of our activities. These include: membership, networks, specialist groups, programmes, communications, events including the Annual Lecture and PSA Annual Conference. We are looking for someone to join the team in the six-month run up to, and including attendance at, the PSA25 Annual Conference which is our major event of the year.
Are you ready to carry out this vital role at the heart of the PSA?
Your role and responsibilities:
In terms of the PSA Annual Conference these may include, but are not limited to:
· Responding to standard/general conference email enquiries
· Communicating information and instructions to all participants
· Supporting logistics, operations and communication of information to participants via Ex Ordo (abstract management system) and our virtual conference platform
· Monitoring Ex Ordo data - for example, identifying whether someone is a paper-giver or not and emailing participants for clarification where necessary
· Communicating information and instructions to all participants
· Supporting exhibitors by communicating deadlines and details for their conference space
· Organising catering requirements to cover the conference schedule
· Sourcing venues and menu choices for the Conference Dinner and Conference Drinks events
· Supporting the award of PSA academic prizes including production of certificates
· Monitoring the Prizes in-box and helping with the response to any enquiries
· Collating Academic Prizes nominations made via JotForm for trustees and prize judges
· Joining the team in Birmingham to manage the Annual Conference, including the one-day Undergraduate conference
· You may also be asked to support research and administration related to future PSA conferences
In terms of Membership, Networks and Specialist Groups these may include, but are not limited to:
· Supporting the reconciliation of membership data in readiness for our new database
· Assisting with general email enquiries and emailing all/specific groups of members
· Helping to prepare the data for the issue of December/January membership renewals and recording appropriately on the database
· Responding to general/standard emails from our Specialist Groups
· Replying to enquiries/requests from our Early Career Network and Teaching & Learning Network
· Facilitating Specialist Group and Network digital events including arranging Zooms as required
· Collating articles/announcements for the regular e-newsletter
Additional information: there are currently seven members of PSA staff under the leadership of the CEO. This post reports to the Membership, Events & Programmes Manager who works with two Officers in the team.
Pro-rata 25 days’ annual holiday allowance (plus bank holidays).
Employer contribution to pension (5% of salary, 10% employer contribution) after successful completion of your probation.
· Compliance with PSA policy including absence, appraisal, and health & safety
· Compliance with GDPR and other good practices which are in place around the data we hold
· On occasion, supporting colleagues in work areas outside of this job description
· Playing a role, together with the wider team, in supporting the Head of Operations & Finance in the smooth running of the PSA offices in Camden, London
The tasks outlined above are subject to change from time to time as determined by business priorities and communicated by the CEO and/or the Membership, Programmes & Events Manager.
September 2024
Please submit your application by 9am Monday 7 October, by sending a covering letter together with your CV.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
JOB DESCRIPTION
Job Title: Book-Keeper/administrative responsibilities /HR
Part-time: 21 hours per week
Reports to: Director
Salary: 27,500 PA for full-time (pro rata salary)
Job Purpose:
The Bookkeeping/admin role include Managing and coordinating monthly reporting, budgeting and reforecast processes. Answering the telephone, ordering stationary. Providing back office services such as accounts payable, collection of time sheets and payroll. Monitoring cash flow, petty cash handling, paying invoices, communicating with local government finance team, HR and funding application /budgets and monitoring.
Experience of working in a medium size charity and can be work as part of a team friendly cooperative.
Key Responsibilities:
Bookkeepers are responsible for several duties related to managing financial records these responsibilities may include:
· Processing payments, invoices, income and receipts and entering data into accounting software (QuickBooks online) or databases then filing hard copies
· Preparing financial statements showing organisation income and expenditure
· Paying vendor invoices and tracking bank account balances
· Completing VAT returns (if related)
· Verifying the accuracy of business accounts and alerting the management of errors
· Recording any inconsistencies to help the Accountants reconcile inaccuracies
· Developing monthly financial statements including cash flow, profit and loss and balance sheets
· Work with purchasing to enter all PO driven invoices.
· Track employee purchases – ensure appropriate use of company credit cards.
· Work with and support Leadership Team to ensure all expenses are tracked and costs reduced
· Prepare weekly financial reports and correspondence for internal or external review
· Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.
· File and sort documents (paper and electronically, creating consolidated reports when necessary)
· Various accounting, journal entries, and inventory adjustments.
· Set up and disposal of assets, maintain depreciation schedule
· Preparing employee wages
· Managing employee expense claims
· Helping the with administrative duties and preparing yearly accounts
· Responsible for timesheets, correct or address any payroll changes on weekly basis.
· Give out payslips, email payslips, input on-line banking and advise when submitted for approval.
· Monitor payroll on a weekly basis for any payroll deductions etc
· Prepare payroll & government returns and remittances and payments including HMRC.
Health and Safety and Human Resources:
· Reviewing charities policies and procedures, assisting manager to understand and implement these policies with their staff, to maintain the HR and Safe portals.
· Additionally, work will need to be done to improve the already systems in place
· Attending meetings & note taking
· Ensure all staff are compliant with compulsory CPD, and maintaining up to date records
· Ensuring device policies, mobile phone & laptops, are signed and uploaded onto HR for all staff in possession with a device
· Support recruitment of new staff and lead induction process
· Ensure all new starters and leavers complete all the required paperwork, and that department managers have uploaded the relevant paperwork onto the relevant system
· Human Resources include processing DBS updated
· Manage employee pension plan.
· Maintain vacation, sick leave and attendance records.
· Maintain list of employees.
This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to change based on the needs of the organisation. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.
PERSON SPECIFICATION
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinates and assists the Lifelong Family Links with annual budget preparation process including preparation of accounting and personnel reports, document compilation and analysis, and data management.
To take part assigned operations to achieve goals within available resources; plans and development of the organisation; reviews progress and suggest changes in law as needed to Director
Participates in the development of short and long range plans; gathers, interprets, and prepares data for Director, reports and recommendations; coordinates department activities with other departments and agencies as needed.
Reviews and evaluates programs and services to determine how well they meet the legal requirements intent of the charity.
Support grant programs; prepares grant applications. Conducts operational effectiveness reviews and/or management audits to ensure functional or project
Skills/Experience Required :
· AAT qualified
· Previous book-keeping experience essential
· Microsoft Office suite – Excel
· QuickBooks online
· Working for a charity experience
· Funding applications experience
Our Aims Lifelong Family Links will work in partnership with children/young people and adults with a disability, their carers and relatives
Part of a new programme from South East London Mind, Queer Minds is monthly peer support group facilitated by and for members of the LGBTQIA+ communities who live, work or play in Lambeth & Southwark and have experienced or are experiencing challenges with their mental health.
We are seeking a Peer Support Group Facilitator to deliver our Queer Minds groups. Supported by a voluntary co-facilitator, you will establish a safe and welcoming space for people from the LGBTQIA+ community who may be isolated or lacking in confidence because of their mental health, supporting their recovery by encouraging shared learning and social networks, and their autonomy to define their own identifies and diverse experiences.
You will support the volunteer co-facilitator to ensure that the service is running efficiently, including the regular distribution and collection of questionnaires and feedback required for reporting purposes, and supporting members with any signposting requirements.
Outside the forum, you will be responsible for managing the service email inbox and database including answering queries, processing referrals, carrying out eligibility screening, monitoring the waiting list and inputting and keeping all database member and service records up to date.
Please head to our website for more information on our Queer Minds programme.
Successful applicants will be expected to undergo an Enhanced Level Disclosure and Barring Service check.
Closing date: Thursday 19th September (11:59pm)
Likely interview date: Wednesday 25th September at Impact Brixton
SEL Mind supports people with mental health problems and dementia in the boroughs of Bromley, Greenwich, Lambeth, Lewisham and Southwark. We are proud of our diverse workforce and know that our organisation is made stronger by the variety of backgrounds, experience, and ideas within it. We promote a culture of inclusion and representation, and are working hard to build a workforce that even better reflects the communities we support.
SEL Mind is somewhere that you can be your authentic self without fear of discrimination on the grounds of ethnicity, sexual orientation, disability, neurodivergence, gender, age, lived experience of mental health problems or anything else that’s part of who you are.
Read more about staff benefits and why staff love working here on our website.
We work to be there when it matters for people living with mental health problems and dementia in Bromley, Greenwich, Lambeth, Lewisham, and Southwark
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We're looking for values-led, content-minded database-loving, marketplace enthusiast to join us at We Are In Beta as our School Service Provider Directory Manager.
Your role will be to build, manage and promote a community driven database of school service providers and organisations members of our 18,000+ community recommend to each other.
Why?
Finding and quality assuring providers on a limited budget in schools is hard. The database will help school leaders do just that so they can spend more time delivering the best education possible to their students.
About We Are In Beta.
We Are In Beta is an online community of 18,800+ school leaders and teachers which helps them share and learn how they get the best outcomes for their students.
We believe most of the solutions to schools’ problems are in schools already. Or at least, in the minds of the brilliant people who work in them.
Our job is to find them and share them widely, so nobody has to figure it out on their own.
Imagine a day when you can find someone - or something - that can help solve any problem you’re facing, whenever you need it.
A day when every student has leaders and teachers who are equipped with the most successful strategies and networks to improve their education.
Join us to help us build that future for our schools.
We - schools - Are In Beta - always learning.
What do we do?
To work towards that future:
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We research great practice so our members can discover it and be inspired by it.
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We produce and share practical content with great schools through events, webinars, podcasts and resources - so they can learn from others’ successes (and the failures too).
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We build communities of practice so colleagues can meet and grow together
Some stats we’re really proud of:
In just 4 years we’ve grown the online community to over 18,800 school leaders and teachers.
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3,400 - MATs and schools we are connected to
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2500+ resources have been shared by our members - if each one on average takes two hours produce - in reality it's probably more - that’s more than…
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3.1 years' worth of others’ work each and every one of our members can access just by being a part of the community
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3,710 policies and resources from successful schools and MATs we have curated, analysed and shared.
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£1,500 - the amount we save a school each time they access the research they ask us to do for them.
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870,000 hours - the number of hours it would have taken members to discover the insights we've shared with them had they done the research on their own in silos.
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£25 million - the amount it would have cost schools had they funded those research hours themselves
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1.5 million - the number of miles our members would have had to have travelled to meet our expert presenters in case study schools had our community not existed online.
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8,500 people came to the National INSET Day in Dec 2020 when the government left schools with almost no time at all to plan an end of term INSET.
We are just getting started. Join us to write the next chapter
What's the role?
Your role will be to design, build, grow and promote a database of organisations, who offer products and services to schools, which have been recommended to by our members.
How you’ll be driving our mission forward
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Research and map the education marketplace
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Understand the challenges schools buy in services to solve
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Learn about the different providers who exist to solve them
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Design, build and manage the database school service providers
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Define and codify the data architecture which governs the database
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Categorise the providers by type, objectives, buyers, beneficiaries and more
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Use no code tools to build and operate the directory
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Produce top of funnel content to promote the database, which attracts schools and providers sign up and contribute to it
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Set and manage schedules of promotional content
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Write valuable, practical, sharable and engaging posts on LinkedIn and Twitter about the providers and the database
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Design and build the user experience and information flows
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Map out users journeys (both schools and providers) through the directory experience
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Design and write sign up forms so schools and providers can access the database
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Design and write submission forms so schools can nominate organisations and organisations can request to join the database
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Automate processes to improve user experience and your administration workload
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Design information flow processes which manage engagement on both school and provider side
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Use tools like Zapier, Aitable, Email and HubSpot to automate information flow and email notifications
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Cultivate a community driven approach to building the database
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Encourage school leaders to make nominations of organisations who should be included
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Encourage providers to request they be included and contribute testimonials
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Research and design quality assurance mechanisms
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Design ways to gather quality assurance information from schools
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Design ways for providers to demonstrate their impact
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Who are you?
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You believe in the power of education and social justice
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You believe the answers to most of education's problems are in schools already (but understand some need some external help).
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You believe schools should be able to access quality assured provision at an affordable price without spending weeks researching.
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You value diversity in all respects.
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You love researching and discovering new solutions, organisations and marketplaces.
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You have a keen interest in marketplaces and review platforms like Uber, Airbnb, Checkatrade, Trip Advisor, Trustpilot
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You are a project manager who plans, tracks and delivers on objectives across several workflows on time, every time.
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You are comfortable managing different audiences who maybe at different stages of their customer life journey
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You have a spreadsheet (with pivot tables) for pretty much everything and like to design systems and processes to make things more efficient
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You're happiest when you are classifying complex systems into simple categories
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You get huge satisfaction from designing systems that create smooth information flow
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You relish using new technologies
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You enjoy planning and writing valuable top of funnel content on social media eg Twitter and Linkedin
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You get a kick out of designing lead magnets and getting sign ups
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You enjoy developing relationships from scratch often by email or social media
What experience do you have?
It’s not essential you tick every box. But the more boxes you can tick the better. It goes without saying, we can help you gain and learn from the experiences you haven’t had yet.
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Ideally, you are/were an experienced teacher and/or school leader with experience of working with 3rd party service providers
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You've had experience buying from (or at least working with) external organisations in schools and evaluating the impact of their work OR you've worked for an organisation that sells into schools in their marketing and sales departments
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You have a strong understanding of the types of problems service providers work to solve, which organisations exist in the education marketplace, the different types and their approaches and who the key buyers, users and beneficiaries of their work might be in schools.
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You've managed a school budget (or at least understand how tight they are) OR you've managed/fed into a marketing/sales budget at a school service provider OR worked in their sales/marketing department
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You’ve designed, built and managed databases/directories with low/no-code tools like Airtable, Webflow, etc
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You have experience of integrating platforms and building automations with tools like Zapier, Airtable, Hubspot, Gmail etc
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You’ve designed, produced and promoted effective lead magnets and sign up mechanisms
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You've designed slick user experiences and information flows using forms, databases and email
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You’ve crowdsourced content from audiences to leverage their collective knowledge using things like Google docs
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You’ve used social media to research and.promote your work consistently and effectively
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You’ve written top of funnel content on Twitter / LinkedIn that gets a lots of likes, comments and shares
What are the benefits?
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Exposure to the most inspirational and impactful school leaders and education organisations in the country
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Opportunity to work within an early-stage, mission-driven organisation and shape its direction
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Flexible working culture/flexible working hours
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Pro rata £28,000-£33,000 dependent on experience
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Project-based and/or part-time contract based on performance milestones for the right candidate available
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Free membership to all of our premium spaces across the community worth up to £1,197+VAT
We are an equal opportunity employer and consider all qualified applicants equally without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status.
Location:
- We are a fully remote team.
- We checkin daily online.
- We meet monthly face to face in London.
Role Scope and Time Commitment?
- This role is initially 1 day week role for 52 weeks a year.
- Early success could grow this to into 2-3 day a week role within 6 months.
- There is huge scope for it to grow into a full time Partnerships Manager, Head of Partnerships and eventually a Director of Operations role depending on success.
Timeline:
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Applications open: 28th August 2024
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Deadline for applications: midnight Sunday 15th September
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Invitations to complete assessment task: weeks beginning 9th September and 16th September
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First round interviews: weeks beginning 16th and 23rd September
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Second round interviews: weeks beginning 23rd and 30th September
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Notification of decision /appointment : week beginning 7th October.
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Start date: mid October
We expect this to be a popular role.
We will be inviting people to interview on a rolling basis.
We advise submitting an application early.
How do you apply?
To apply for the role please
- register your interest here no later than midday on Thursday 12th September AND/OR
- complete the application form we'll send you by the deadline above
For the application form you’ll need:
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CV - max 2 sides
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Covering letter - outlining
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why you want to apply
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how your values, knowledge, skills and experience make you the best person for the role.
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a PS section at the bottom with confirmation of where you saw the job role; confirmation of your current salary and notice period; whether you have the right to work in the UK and a valid criminal check with the Disclosure and Barring Service (DBS); any links to any portfolios/bodies of work you have completed in the past to demonstrate what you are capable of (this could be reports, writing, performance figures, social media campaigns, articles, videos); and indication of whether your availability will be limited during the recruitment period.
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Contact details of references
For an informal and confidential discussion about the role prior to application, please contact the Founder @niallalcock on X/Twitter or DM Niall Alcock on LinkedIn
We exist to help school leaders and teachers share and learn how they get the best outcomes for their students
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The role
Cruse Bereavement Support is a charity providing bereavement information and support to grieving people across the UK. We are looking for an organised and motivated Marketing and Communications Officer to join our small marcomms team and help increase the reach and engagement of our digital marketing and communications channels.
You will be responsible for helping us reach more bereaved people, volunteers and supporters with our content and digital products. You will liaise with staff and volunteers across Cruse to collaborate on marketing projects. You will be able to multi-task across a wide range of marketing and communication tasks, where no two days are the same. You will have strong IT, content creation and editing skills as well as a creative flair and an eye for detail. You will assist the Marketing and Communications Manager on planning ways to maximise the value and impact of small budgets.
Criminal Record Checks
All staff are required to complete a Criminal Record check. Staff working directly with clients will be required to complete an enhanced check. We comply with the relevant codes of practice and they can be viewed online:
· Applicants in England and Wales: DBS Code of Practice
· Applicants in Northern Ireland: AccessNI Code of Practice
Previous convictions will not prevent full consideration of your application to work with Cruse. Our Recruitment of Ex-offenders' Policy & Handling Criminal Record Check Data Policy are available on request by email.
We comply with all relevant data protection legislation and process your data fairly.
Your application must consist of a CV and covering letter, which outlines your suitability for the role with reference to the Job Description and Person Specification and should be no longer than two pages.
The closing date for applications is 29/09/2024, We reserve the right to close the advert early, as interviews will be held as suitable candidates apply.
Please be advised that if you do not hear from us by 1/10/2024, unfortunately on this occasion you have not been shortlisted.
Cruse welcomes and encourages applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation.
The client requests no contact from agencies or media sales.