Administrative Coordinator Jobs
About Us
Headway East London is a charity supporting people living with brain injury. Working across 13 London boroughs we offer specialist support and services for survivors and their families. We offer therapies, advocacy, family support and community support work alongside our day service: a community venue where people can make the most of their abilities and interests. We also promote awareness and understanding of brain injury by providing information to the public, and offering training to university students, professionals and businesses. Our vision is to build a community where people with brain injury are valued, respected and able to fulfil their potential.
About the Role
As HR Officer you will support the HR Manager in a busy HR function. You will play a vital part in ensuring a high-quality HR service and smooth running of the organisation, including overseeing the recruitment process and organising staff training. By focusing on the operational and administrative aspects of HR, you will help our creative, diverse community to thrive and to make a difference in the life of people living with brain injury.
Principal Duties and Responsibilities
- Act as first point of contact on all HR queries from the staff team, pass on complex HR issues to the HR Manager and manage the HR and recruitment email inbox.
- Work with the HR Manager to update or create HR policies and procedures following best practice and keeping up to date with current legislation.
- Oversee the end-to-end recruitment process, ensuring all elements are completed efficiently and effectively. Headway’s recruitment procedure includes: placing adverts, receiving applications, arranging interviews, taking up references, maintaining the diversity monitoring information, processing DBS, liaising with managers to organise inductions, and ensuring the smooth transition of new starters.
- Laise with Line Managers to ensure smooth transitions for leavers, confirming last date, working out outstanding leave entitlement and arranging exit interviews.
- Work with the HR Manager on employee relation issues including disciplinary, capability, grievances, and absence management.
- Be responsible for the administration of Headway HRIS software and collate HR reports from this as and when needed by the Senior Management Team and the Board of Trustees.
- Work with the HR Manager to maintain and improve the staff training and development and ensure staff complete all mandatory and necessary trainings.
- Maintain accurate HR records and information such as job descriptions, staff absences, changes to contracts, work patterns ensuring confidentiality and compliance with GDPR regulations.
- In the absence of the HR Manager work with the Finance Team to provide up to date payroll information to our payroll provider.
- Manage the administration of the pension, salary sacrifice, and staff benefit schemes.
- In conjunction with the Volunteer Co-ordinator provide administrative support in the recruitment process for volunteers, including taking up references, processing DBS and issuing agreements.
The client requests no contact from agencies or media sales.
Service Coordinator, L'Arche London
ABOUT L'ARCHE LONDON
At L’Arche we build Communities together with people with learning disabilities rather than doing it for them, and we are committed to mutually transforming relationships in a world where all belong.
L’Arche London is a diverse and inclusive Christian community of 100 people with and without learning disabilities, sharing ordinary life and building extraordinary relationships. Excellence in care and a commitment to living in community is what makes us unique. We are a high quality care and support provider, regulated by the Care Quality Commission in England.
Are you inspired to bring your skills, experience and values to support our vision of a more human society?
ABOUT THE ROLE
Reports to: Head of Support and Care (Registered Manager)
Hours of work: 37.5 hours per week, usually Monday - Friday 9 - 5pm
NB Service Coordinators are required to balance management administration with being present in the group's houses. This necessitates some occasional evening and weekend work to be agreed with their line manager.
Salary: £35,000 per annum (with an increment in the second year)
Place of work: L’Arche London community houses and office (all within a walking distance, based in West Norwood, London)
Main purpose of the role:
- To lead and manage the Oak Group, one of three groups in the L'Arche London community, comprising of a range of services for people with learning disabilities and its team of assistants.
- To lead the service delivery within this group in line with L'Arche values, standards and the requirements of the Care Quality Commission [CQC].
- To play an active role in the leadership of L'Arche London, helping shape a vibrant community of people with and without learning disabilities.
Leadership and People Management:
- Supervise and work with the Deputy Service Coordinator to lead a team of 15 Support Assistants. Ensure each assistant in the group is regularly supervised, trained, and appraised, and that action is taken to effectively manage performance issues.
- Understand the requirements of the CQC and other relevant legislation and ensure that all applicable standards are met including adult safeguarding.
- As part of the Community Coordinating Team, implement appropriate policies and procedures, promoting the wider L'Arche mission, vision and values.
- Be on the On-Call rota every 6 - 8 weeks, with flexibility as service requires. (Additional pay provided.)
- Contribute to the recruitment/ interviewing of Assistants.
Provision of Support to People with Learning Disabilities
- Ensure the provision of high quality personalised support for each person with a learning disability in the Oak group, implementing Person Centred Support Plans to maximise independence, personal choice, and autonomy.
- Enable each person with learning disabilities to feel at home, encouraging both individuality and belonging, ensuring that everyone is informed of their rights and responsibilities as a member of the Community group and as a tenant.
- Support each person to manage various aspects of their life, from their personal budgets to their health and well-being.
- On occasion, provide one-to-one support to people with learning disabilities at home or in the community.
Administration and Management
- Maintain high standards of communication and record keeping, ensuring an effective flow of information within the Group, with the rest of L'Arche London, the local community, family and professionals.
- Work closely with the Deputy Service Coordinator to oversee the work rota.
Creating Community
- Attend and organise Community events and celebrations relevant to the role and foster a sense of welcome for all visitors and friends; ensure a regular rhythm of prayer and reflection in accordance with the traditions of L’Arche.
General
- Attend training and personal development courses as required.
- Any other reasonable duties commensurate with the post which may be required from time to time.
What We Offer
- This post is offered subject to a probationary period of 6 months; 3 clear references; a completed work history form; a satisfactory and up-to-date enhanced DBS check; and a satisfactory right to work check as appointees must have the right to work in the UK.
- There is no additional pay for overtime, but Time off in lieu (TOIL) will be given and agreed with the line manager when circumstances require the post-holder to work extra hours. TOIL should be taken within 2 weeks of being accrued.
- All Service Coordinators are the on-call rota for 1 week every 6 - 8 weeks. There is an additional payment of £56 a week for being on-call.
- Paid holiday allowance of 33 days leave per year. (This total is inclusive of 8 days in lieu of bank holidays).
- Service Coordinators will be provided with a programme of personal development and training including opportunities to study for QCF qualifications in social care and leadership development through L'Arche in the UK's leadership development programme.
- Employee Assistance Programme with Care First which offers confidential support in terms of performance, health, mental and emotional well-being including access to short term free counselling services.
A full job description and person specification can be found in the recruitment pack.
To apply, please submit your CV and answer the questions on our online application form. Please also include a cover letter providing in depth explanation of how you meet the job and person specifications for this role. Please give examples where you can.
Closing date for applications is midnight on Sunday 15 June 2024. We will carry out interviews as applications are received and may close the role early if a suitable candidate is appointed. We encourage you to apply as soon as possible.
Please also read our privacy notice for job applicants.
REF-214 244
Position Title: Digital Coordinator
Reference: 2387
Location: NCB promotes a hybrid, flexible way of working, staff can work remotely or from our Devon or Sheffield Research in Practice offices if they wish.
Contract: Permanent term.
Hours: Full-Time, 35 hours per week.
Salary: £27,824 with generous benefits package including 30 days annual leave plus Bank holidays and 3 days of Christmas closure.
About Us
Research in Practice is now a member of the National Children's Bureau family. For over 60 years the National Children’s Bureau (NCB) has been building a better childhood for all.
Research in Practice works with and for professionals in the social care, health, criminal justice and higher education sectors offering resources, learning opportunities and specialist expertise. We aim to support their learning to enable people – children, young people, families, adults, carers and communities – to live good lives.
About the Role
The Digital Coordinator position supports a key role in the Web Systems team for Research in Practice supporting existing digital real estate, new developments and working with a wide range of people. Working across a range of web systems and digital products.
This role has a particular focus on providing user support, digital project administration and project management, and the involvement in a range of other work including web development testing, scoping and project delivery.
The Digital Coordinator will support a range of digital resources, systems and digital activities within the Research in Practice main website, the product that the role will focus most on. The role will suit someone with a passion for working both with technology and with people.
Applications close at 08:00am on Monday 17 June 2024.
Assessment and interviews to be conducted on Wednesday 26 June 2024.
Please note that only shortlisted candidates will be contacted.
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities, and male candidates, as we would like to increase the representation of these groups at NCB. We strive for our workforce to be representative of the communities that we serve and we know that greater diversity will lead to even greater results for children.
Please quote the job title and reference number in your application. CVs will not be accepted.
No agencies please.
We are seeking a colleague with learning and development knowledge, graphic design, and content development skills to join the Learning and Development Team at Home-Start UK.
Learning Content Coordinator
Reports To: Learning and Development Manager
Location: Remote (travel to Leicester Office & other locations where necessary)
Contract Type: Permanent
Salary: £28,160 FTE salary (£21,903)
Hours: 28 hours per week. Flexible working offered.
About Home-Start UK
Home-Start is a federated charity consisting of a central national office – Home-Start UK - and 178 geographically dispersed local Home-Start organisations, all working together under the same identity.
We recognise that being a parent has never been easy. Every Home-Start volunteer is trained to work alongside parents to overcome the challenges they are facing. We work with parents to build on their strengths and give them the support that they tell us they need. We offer no judgement – just compassionate, confidential help and expert support. This peer-to-peer support is key to the difference Home-Start makes and often our volunteers have lived experience of the challenges their families are facing themselves.
About The Role
This is an exciting role, which will support the development, and maintenance of a new Knowledge Centre and content for our training and learning activities.
You will be creating a wide range of informative resources, that appeal to different learning styles and objectives such as ‘tool kits,’ templates, video, audio, blogs etc as alternative ways of learning to support the work of the Home-Start network. Working with Subject Matter Experts and colleagues across the organisation, the Coordinator will be a point of contact for content creation, learning enquiries, administration, and communications.
Closing date for applications: Monday 17th June at 5pm.
Interviews will be held virtually Tuesday 25th June 2024.
Candidates will also be sent the interview questions ahead of their interview so that they may fully prepare, along with details of a short task to prepare ahead of time.
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
Home-Start UK is committed to Equality of Opportunity and Diversity. We wish to encourage applications from all parts of the community irrespective of gender, race, colour, age, sexual orientation or disability. Appointments will be based on merit, following an open and clear selection process.
As part of any recruitment process, Home-Start UK collects and processes personal data relating to job applicants. You are under no statutory or contractual obligation to provide data to Home-Start UK during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
No agencies please.
Our client, one of the UK’s leading drama schools, is seeking to recruit a temporary Sales and Events Coordinator to work 30 hours per week. This role is based onsite in Southeast London, working Monday to Friday from 10 am to 5 pm each day. They are looking for someone to start as soon as possible, with the position running until the end of July in the first instance.
Key Responsibilities:
Enquiries & Bookings:
- Serve as the first point of contact for the Sales & Events team, handling incoming calls and emails professionally.
- Provide client quotes and manage bookings for various spaces, including studios, theatres, meeting rooms, and practice rooms.
- Conduct venue tours, respond to queries, and promote additional facilities and in-house services.
Event Planning & Delivery:
- Identify and coordinate operational requirements for hires and events, including furniture, technical services, equipment, catering, and staffing.
- Maintain accurate booking information and requirements on ASIMUT and finance systems.
- Prepare event briefing forms and ensure Risk Assessment forms are completed.
- Provide on-the-ground event support as needed.
Administration:
- Keep the Sales & Events finance tracker updated.
- Collaborate with the Finance team to raise invoices, manage deposits, and process payments.
- Handle financial reconciliation, reporting, and debt collection processes.
- Issue venue hire contracts and invoices and conduct regular system updates and reporting.
Requirements:
To be successful in this role, you should have experience in a similar position, ideally within higher education, the arts, or a similar type of organisation. You must be accustomed to working to deadlines and possess excellent written and verbal communication skills. Strong IT skills, including proficiency in MS Office, are essential for this position. Additionally, you should be capable of managing multiple tasks simultaneously, keeping track of progress, and proactively ensuring everything stays on schedule.
As the role requires an immediate start, you must be available for consideration immediately.
About the role
We have an exciting opportunity for a Project Coordinator to join our team. This position is based in the Clinical Quality department and is responsible to the NMPA Audit Lead. You will be responsible in supporting the seamless execution of audit activities including efficiently coordinating clinical audit reports, sprint audits, governance meetings, website management, and data governance requirements
By contributing to the development of audit support for quality improvement and engaging stakeholders, including women and families, the Project Coordinator plays an important role in strengthening the audit's impact on national maternity services.
Responsibilities:
- Audit coordination
- Governance group management
- Website management
- Administrative duties
About you
This position is well-suited to an organised and capable person who is looking to contribute to the improvement of maternity services, gaining project management experience in the healthcare environment.
Requirements:
- Confident in working with senior health care professionals in a variety of settings
- Proven ability to provide efficient administrative support in a professional environment, including managing data, documents and correspondence with accuracy and discretion
- Effective communication and interpersonal skills with the ability to engage effectively with diverse stakeholders
- Effective IT skills and confident working knowledge of Microsoft Office (Word, Excel and PowerPoint)
- Competent minute-taking and drafting skills
Our culture and benefits
As a key member of the team, you will be located in our offices in London Bridge. We offer a friendly, values led working culture with an excellent benefits package that includes:
- Agile and flexible working
- 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
- Up to 10% employer pension contribution after probation
- Enhanced occupational Maternity, Adoption, and Shared Parental leave policies
- Interest-free bike and season ticket loans after probation
- Tailored Learning and Development and study leave
- Affinity staff networks
- Free lunch (onsite only)
- Employee Support Service counselling
- Life Assurance Scheme
- Lifestyle discounts
For a full list of the benefits we offer, please visit our careers site.
How to apply
- Click on Apply to be taken to our recruitment platform, Applied. Please visit our careers website, to download the full Job pack.
- Closing date: 10.00am on Monday 24 June
We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We are therefore looking for candidates whose backgrounds, experience and identity enhance the diversity of our existing team. We are particularly encouraging applications from underrepresented groups at the College such as those from black, Asian and minority ethnic backgrounds and those with a disability. To find out more, please see our Diversity Policy and Equal Opportunities Policy.
We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa.
About us
The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 16,000 members in the UK and internationally.
We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
At the heart of our fundraising and marketing strategy is a real focus on building lasting, meaningful, and relevant relationships with all our supporters, demonstrating the importance and value of the contributions that they make. Our Individual Giving programme makes up a considerable proportion of our total income and the primary responsibility for this role is providing important support for this vital programme. You’ll love talking to our supporters, taking time to understand them, listen to what they are interested in and making sure they feel valued. Starlight’s reputation for supporter care will really matter to you and you’ll naturally want to be accurate, efficient and effective in dealing 3 with queries, handling and recording donations on CRM and ensuring that appropriate and timely responses are sent to all supporters. You’ll also enjoy developing your fundraising skills and supporting Individual Giving activities to ensure we are delivering the best activities for our supporters to drive more donations. With your experience and expertise, you’ll support our reputation for positive, warm touchpoints and excellent customer service.
Working alongside our other Family Coordinators, you will play a vital role in our team. You will be the first point of contact for families seeking support and will evaluate referrals and carry out home assessments. You will also be responsible for managing a team of volunteers who support families in the home. Your role encompasses matching volunteers with families, providing support to volunteers and delivering training. Alongside your colleagues you will help in the recruitment of volunteers to ensure volunteers have a rich and rewarding volunteer experience.
This is the perfect opportunity to make a meaningful difference for local families. Our ideal candidate will:
· Have experience working in a family support role
· Have safeguarding experience
· Have a strong understanding of the needs of families with young children
· Have knowledge or experience of supporting children’s early learning and development
· Have experience of being or working with volunteers
· Be able to demonstrate great people management skills
· Be able to work collaboratively and build strong networks within the local community and with other agencies
· Be able to put people at ease and embody the Home-Start ethos of no judgement and #RealLifeParenting.
Hours of work: 30 hours per week
Salary: £28,282 (FTE), pro-rata for part-time hours
We believe that diversity in the workplace enables us to create a relevant, innovative and effective organisation. We are an equal opportunity employer and welcome applications from candidates with diverse life experience. We are committed to recruitment that is fair and free from bias.
Home-Start Oxford is a Disability Confident Employer. Please get in touch if you require this information in an alternative format, or to discuss an alternative form of application or other forms of reasonable adjustment.
We are committed to equality of opportunity and to safeguarding and promoting the welfare of children and adults. We expect all employees to share this commitment, and we ensure it is reflected in our recruitment and selection practices.
Closing date: Midday on Monday 17th June. With interviews expected to take place on either 28th June or 1st July.
To show our appreciation for your dedication we offer flexible working, 24 days holiday, plus bank holidays (pro rata), and matched employer and employee contributions to a pension scheme (up to 5%). We guarantee that you’ll be working with incredibly friendly and committed colleagues.
This post is subject to an enhanced criminal record check through the Disclosure & Barring Service.
The client requests no contact from agencies or media sales.
HR Coordinator
Human Resources
Full-time
Permanent
£25,575 per annum
Application deadline: 12pm (midday) on Monday 17 June 2024
About the role:
This is an exciting opportunity to work in an experienced HR team supporting the Museum's Operations Division. Our Operations Division comprises key functional areas including Advancement, Finance, Governance and Security departments.
As an integral member of a busy HR department, you will help to ensure the delivery of an effective and reliable HR service. You will perform a range of tasks, while focusing on actively managing our recruitment and onboarding processes, including placing advertisements, scheduling interviews and carrying out pre-employment checks.
Applicants will need to demonstrate effective communication skills and the ability to work independently, within a team and with employees from across the organisation.
The role will suit individuals with relevant administration experience looking to start their career in HR or those seeking to build their HR experience in a unique and complex organisation.
Key areas of responsibility:
- In addition to the processes outlined above, you will be responsible for issuing contractual documentation and delivering engaging inductions for new starters. Also for -
- Providing timely and professional outcomes to successful and unsuccessful candidates.
- Ensuring all recruitment paperwork is accurately filed in a timely manner, and in line with data protection requirements.
- Preparing paperwork and communications including employment references and contract extensions.
- Ensuring that DBS renewals are carried out in line with the Museum's procedures and legal requirements for employees involved in secure cargo transportation.
- Taking full and accurate minutes of sensitive meetings.
- Ensuring that personnel files are kept up-to date by completing accurate and timely filing.
- Answering queries and advising managers and team members on recruitment processes and procedures.
About you:
To be successful in this role, you will have -
- Wide-ranging administration experience including a strong grasp of Microsoft Office and experience working with databases.
- Demonstrated ability to work with minimal supervision in prioritising own workload and coordinating with those of others.
- Strong attention to detail and ability to produce accurate work within deadlines.
- Effective written and verbal communication skills.
- A positive attitude, strong customer focus and adaptability skills.
Knowledge of relevant employment legislation and qualified or working towards the Foundation Certificate in People Practice would be an advantage.
About the British Museum:
Founded in 1753, the British Museum's remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo Helmet, and the Lewis Chess Men. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.
The Museum offers a competitive benefits package including:
- Generous annual leave allowance of 25 days (rising to 30 days after 10 years' service) plus 2.5 privilege days and plus bank holidays
- Membership of the civil service defined benefit pension scheme (find out what benefits a civil service pension provides).
- Free entry to a wide range of museums and exhibitions
- Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
- Interest-free travel, bicycle and rental deposit loans
- Professional and personal development opportunities
- Employee Assistance Programme
- Discounts on food and gift shop purchases
Additional details:
For more information about this role, please see the job description.
Interviews are expected to take place w/c 1 July.
If you have any additional needs that we should be aware of in order to support you with your application, please provide details
The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.
We offer a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We generally expect our HR Coordinators to work on site about 3 days a week.
The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.
As our Growing Minds Family Coordinator, you will help promote and deliver the work of the Growing Minds project – a collaborative, place-based project to support children’s development, from birth to five. In this role you will work directly with families, in our project area – Littlemore, in Oxford. This may include contacting families to engage them with our offer of support, assessing families support needs, providing in home support, and supporting families to attend local groups and other activities.
This is the perfect opportunity to make a meaningful difference for local families. Our ideal candidate will:
· Have experience working in a family support role
· Have safeguarding experience
· Have a strong understanding of the needs of families with young children
· Have knowledge or experience of supporting children’s early learning and development
· Have experience of being or working with volunteers
· Have experience of running groups for children and parents
· Be able to work collaboratively and build strong networks within the local Littlemore community and with other agencies and funders
· Be able to put people at ease and embody the Home-Start ethos of no judgement and #RealLifeParenting.
Hours of work: 25 hours per week
Salary: £28,282 (FTE), pro-rata for part-time hours
We believe that diversity in the workplace enables us to create a relevant, innovative and effective organisation. We are an equal opportunity employer and welcome applications from candidates with diverse life experience. We are committed to recruitment that is fair and free from bias.
Home-Start Oxford is a Disability Confident Employer. Please get in touch if you require this information in an alternative format, or to discuss an alternative form of application or other forms of reasonable adjustment.
We are committed to equality of opportunity and to safeguarding and promoting the welfare of children and adults. We expect all employees to share this commitment, and we ensure it is reflected in our recruitment and selection practices.
The client requests no contact from agencies or media sales.
ABOUT TREES FOR CITIES
Trees for Cities is an ambitious, far-reaching organisation. Trees for Cities is the only charity working on a national and international scale to improve people's lives by planting trees in cities. In a world facing unprecedented threats from climate change, loss of biodiversity and disconnection from nature, our work has never been more urgent or important. You will build relationships with companies to manage funding up to £10,000 per year and coordinate employees to volunteer and directly support our work to grow urban forests and combat the effects of climate change. We are a rapidly growing and developing organisation that suits ambitious, dedicated and passionate staff.
ABOUT THE ROLE
The Corporate Partnerships Coordinator is the first point of contact for companies at Trees for Cities. They engage with companies interested in employee volunteering and/or funding partnerships to deliver our goal of healthy, accessible and resilient urban forests for today and future generations.
They are responsible for coordinating employee volunteering opportunities including producing compelling volunteering materials, responding to corporate queries and bookings, managing the volunteering calendar to support with project delivery, and ensuring effective systems and processes.
The Coordinator will manage corporate partners for a range of funding options such as charitable donations, cause-related marketing, and project sponsorship up to £10,000 per year. They will support the Fundraising team to manage corporate income by conducting prospect research and ethical evaluations, as well as database support.
We have achieved significant income growth since the start of our last strategy period – and more is needed to address the increasing need for urban trees. We now look forward to our next strategy in 2025 for even more ambitious plans – join us!
KEY ACCOUNTABILITIES AND RESPONSIBILITIES
- Manage corporate enquiries, ensuring a smooth and high-quality experience. This includes providing rapid responses and directing to internal point of contacts as appropriate.
- Act as the primary point of contact for companies to coordinate volunteering days, including booking one-off corporate volunteering days or scheduling volunteering days as part of existing partnership agreements. Volunteering opportunities may be in London, across the UK or international.
- Ensure a smooth and high-quality experience for corporate partners giving <£10,000 annually to Trees for Cities. This includes producing compelling organisational and project communications, engaging promotional and stewardship materials, and managing necessary administration such as invoices, agreements, and other donor requirements.
- Work with colleagues in the Fundraising, Development, and Urban Forest teams to plan and facilitate corporate volunteering opportunities across the UK. This may also include liaising with third parties (landowners and delivery partners).
- Conduct prospect research and ethical evaluations on prospective corporate partners.
- Maintain accurate and up to date records including through our CRM databases (Salesforce, Monday, Donorfy), supporting the Fundraising team as needed.
HOW TO APPLY
Please visit our website to view the full job description. To apply, please send your CV and supporting statement (no more than 2 sides of A4) outlining why you are interested in the role and your fit with the Person Specification with the subject heading ‘Corporate Partnerships Coordinator’.
The deadline to apply is 12th June 2024.
Interviews are scheduled for 18th June 2024.
If you are shortlisted for interview, you will normally be contacted within two weeks after applying. If you do not hear from us within this period then you should assume that on this occasion you have not been selected for interview.
Trees for Cities is the first UK environmental organisation to have been awarded social value certification. Trees for Cities is an equal opportunities employer.
Registered Charity No: 1032154.
Previous applicants need not reapply. No Agencies Please.
Registration Coordinator
Salary: £25,000 - £25,600 (dependent on experience)
Contract: Permanent, Full time - (35 hours per week (occasional events take place outside normal working hours)
Location: Hybrid working at Science Council offices in London and working from home
The Science Council is a registered charity and we believe science and innovation are vital for human thriving. We believe that good quality, impactful science needs a diverse, sustainable multidisciplinary workforce that is committed to professional development and professionalism, including equity, diversity and inclusion.
We provide professional recognition by setting standards for four interdisciplinary professional registers: Registered Science Technician (RSciTech), Registered Scientist (RSci), Chartered Scientist (CSci) and Chartered Science Teacher (CSciTeach).
The Registration and Licensing team supports the adminstration and development of the professional registers. We work with the Science Council’s member organisations and a large number of volunteers who assess different parts of the registration process. We also answer queries from registrants and potential registrants.
You will have excellent customer service skills as well as administrative/coordination skills and experience. You will have proficient use of software platforms relevant to the role such as Microsoft Office, Customer Relationship Management platform, video conferencing and a willingness to become an expert user of our software platforms.
You will have to be able to handle confidential data securely and in line with data-sharing protocols and an initiative in suggesting and making process improvements.
To apply, please follow the link to the online platform to download and review the full job description and person specification. Please apply with your CV (maximum 2 pages) and a personal statement covering letter demonstrating how meet the essential criteria in the person specification.
Closing date: 17th June 2024 at 12pm
Interviews: Early July and taking place online.
The Science Council is committed to equal opportunities and values diversity in its workforce. We support flexible working and are open to considering job share arrangements. We are committed to developing our people.
No agencies please.
REF-214 264
Marie Curie is the UK's leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, the only provider across all 4 nations, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our leading research pushes the boundaries of what we know about good end-of-life, and our campaigns fight for a world where everyone gets to have the best possible quality of life while living with an illness they're likely to die from.
The People Operations Team is a high-performing and professional team that supports and delivers transactional services across the organisation. Our goal is to provide excellent customer service to all employees and volunteers at Marie Curie - ensuring this is done with efficiency, effectiveness and with people at the heart of what we do.
The team are split across the UK and our People Operations Coordinators aim to provide personalised support to the respective regions through the resolution of queries and processing of the following:
- Onboarding of New Starters and Offboarding of Leavers.
- Changes for existing employees (working houses, secondments, promotions etc).
- Issuing of employee contracts and variation letters.
- Processing regulatory and compliance-related paperwork (e.g. Right to Work, background checks etc)
- Maintaining data accuracy and integrity across our HR information systems.
- Continual improvement and development of people processes.
Your role …
Salary: c£24,500 per annum depending on experience (+ £3,500 London Weighting if applicable)
Hours/Contract: Permanent - 35 hours per week
Based: Home Based - For those within commutable distance to London, you will have the option of working flexibly between home and in our modern open plan HQ in Embassy Gardens
As our People Operations Coordinator you will provide an efficient, accurate, professional, and comprehensive service and support across our place-based regions. Having full ownership of the employee lifecycle across all our directorates, Business Services, Caring Services, Volunteering and Medical.
The role will undertake transactional activities for our full journey relating to our joiners, movers, and leavers to ensure our systems are accurate and updated within deadlines, executing comprehensive and effective processes to ensure an impactful employee experience.
This is an ideal career opportunity for individuals with experience in handling high-volume administrative activities, preferably in a large/complex/multi-site organisation. We're open to various industry experiences though a passion for Marie Cure's mission and purpose and an understanding of how the role of HR supports the wider strategic objectives of the Charity is key. We can support the obtainment of HR qualifications for anyone currently studying for or willing to work toward an HR qualification.
Additional Criteria for Success:
- Good level of IT literacy in Microsoft package apps.
- Demonstrable ability to answer first-line queries, owning problems to resolution and prioritising escalations appropriately.
- Excellent communication skills. Proven track record in providing first-class customer service to a diverse set of customers and stakeholders.
- Able to work to set SLAs and deadlines, prioritising, and structuring work accordingly.
- Continuous improvement mindset. Paying close attention to detail, accuracy, and completeness. Provides root cause analysis, learning from mistakes and can report on and implement solutions/interventions.
- Highly motivated and collaborative in your approach to working with others.
Application & Interview Process
- As part of your online application you will be asked for a CV and covering letter. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.
- Close date for applications: Sun 23rd June
- Interviews/assessment: w/c 1st July
Please see the job description for details.
Benefits you'll LOVE:
- Flexible working (this role offers home working). We're happy to discuss flexible working at interview stage.
- 25 days annual leave (exclusive of Bank Holidays)
- Marie Curie Group Personal Pension Scheme (we will match your contribution up to 7.5%)
- Loan schemes for bikes; computers and season tickets
- Continuous professional development opportunities.
- Industry-leading training programmes
- Wellbeing and Employee Assistance Programmes
- Enhanced bereavement, family friendly and sickness benefits
- Access to Blue Light Card membership
- Subsidised Eye Care
Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.
We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.
We're happy to accommodate any requests for reasonable adjustments. Please email any requests to
The Office Coordinator position is responsible for the general day-to-day operations of the London, UK office. Due to the nature of this position, work must generally be performed within a 30 hours / week timeframe (M-Fri). This role is an in-office role.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, with other duties upon request:
· General administration as required: call handling and forwarding, front door access controls, post management, post requests, staff access, etc.
· Support of facilities management: oversight of cleaning and maintenance contractors, management of office supplies and procurement, equipment maintenance requests, liaison with building management.
· Facilitating work from home set-ups and procurement and coordinating distribution to personnel as requested.
· Facilitating new starter set-up in collaboration with P&C (HR) & IT inclusive of onboarding, office orientation, etc.
· Responsible for ensuring a clean, safe, tidy, and professional office environment at all times.
· Ensuring the office is health and safety compliant and maintain a knowledge of UK regulations for workplace management.
· Manage any office security systems and accounts, fire drills, fire equipment maintenance, or required inspections. Maintain the fire safety equipment and ensure fire extinguishers are services and smoke alarms / detectors are functioning – conduct fire safety awareness training upon request.
· Manage corporate relationships and partnerships such as shipping vendors, office accounts, and more.
· Ensure the payment of facilities invoices within payment deadlines, including invoice tracking and coding.
· Manage and maintain key office supplies (including pantry supplies, office materials, first aid supplies, etc.). Inventory and maintenance of the storage unit.
· Manage the office access controls / visitor protocols of the office space and coordinate security enhancements / improvements upon request.
· Provides administrative support to the Grant, Contracts & Compliance Department in the coordination of contracts received to and shipped from the London office.
· Supporting staff in the office with questions, inquiries, and support needs.
· In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.
ADDITIONAL AD-HOC RESPONSIBILITIES upon request may include:
· Coordinates office wide events and meetings including staff meetings, holiday events and special visitor events.
· Other corporate (ad-hoc) special projects as required.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
· Previous or current office administration experience.
· Ability to work in-person from the London-office 4 days a week.
· Demonstrable experience dealing with a wide range of internal and external stakeholders at varying levels of seniority and public profile.
· Ability to communicate effectively with people at all levels, and build collaborative working relationships.
· Ability to work effectively under pressure and demonstrate a calm, confident and flexible approach to work.
· Proficient use of Microsoft Windows environment and MS Office applications including MS Word, Excel, Outlook, Teams and Explorer.
· Organized, logical, detail oriented.
· Relevant higher academic qualification/s or equivalent professional experience.
· Fluent spoken and written English
PHYSICAL DEMANDS and WORK ENVIRONMENT:
The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions.
Expected office hours are generally Monday through Friday from 09:00am to 5:30pm.
Vacancy Timeframe:
Deadline for applications: 22 June 2024. Applications will be reviewed as and when they arrive.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position.
This position will be located in the UK, therefore the successful candidate will need to both be present in the UK throughout the duration of their assignment and be able to demonstrate their Right to Work in the UK prior to the role start date.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Well Connected is seeking someone with community engagement experience, to become our new Community Connector within easy reach of Plymouth, Devon. This is an exciting opportunity to work with us and alongside our partners to support students’ community placements and learning experiences, enabling students to engage directly with communities.
The role will facilitate and develop a range of programmes which aim to increase students' understanding of the health needs of a variety of population groups, such as people who experience homelessness, vulnerable adults, children and families, etc.
The Community Connector will join a small, yet dynamic team, be self-motivated and able to work independently towards achieving their targets.They must be enthusiastic, kind, approachable and enjoy interacting with students, community organisations and local people and be open to learning, developing their own skills and want to support the learning of others.
While a background in health and/or teaching is not a requirement, you should be interested in promoting wellbeing and passionate about supporting the teaching and learning of the health professionals of the future.
A DBS check will be required for the successful applicant.
What We Offer
Salary: £25,000-£30,000 (pro rata)
Contract: Two Year Fixed Term
Hours of work: 25 hours per week
Remote Working, must be within easy reach of Plymouth
Holiday allowance: 25 days (pro-rata for part-time staff depending on join date)
Other benefits include: Three additional leave days over Christmas, an additional day off for your birthday, employer pension contributions (following a successful probation period), flexible working hours, a contribution towards your mobile phone each month and regular staff get-togethers.
Application Process
For more information, please take a look at the job description.Please apply by sending your CV accompanied by a cover letter (no more than two A4 pages) which explains your interest in this role, addresses how you meet the person specification, and demonstrates how your experience and knowledge fulfil the criteria.
Closing Date: We are keen to recruit as soon as we can, so applications will be reviewed until Friday 21 June. Calls and first-round interviews may be conducted with short-listed candidates before the application deadline. The deadline may be closed early if the right candidate is found.
Interview Date: Interviews expected to be held from w/c 1st July.
We look forward to hearing from you!
Thank you for applying for the Community Connector role! Please send through your latest CV and a covering letter (no more than two pages of A4). We are excited to hear from you!
The client requests no contact from agencies or media sales.