Assistant Team Manager Jobs

An exciting position has arisen for an initiative-taking, enthusiastic and well-organised individual to join the Charity team at Barking Havering and Redbridge University Hospitals NHS Trust. (Working title King George & Queens Hospital Charity)

This is a dual responsibility role, and the postholder will be at the heart of all charitable activities as part of the fundraising team. We are seeking excellent secretarial skills to assist the Head of Fundraising with essential governance paperwork, and a keen aptitude for database interrogation, as well as leading with the day to day administration for the charity team. The role will also allow your creativity to shine through, as we expect everyone in the team to work together on creating events and campaigns.

The postholder will be confident to line manage other team members, and highlight charity activity to the executive board via written committee papers, and face to face/Teams meetings. 
We are searching for an effective communicator able to converse at all levels across the organisation, and confident to attend both internal and community meetings to encourage charitable giving.

This is a pivotal role in our charity. You will have the responsibility for a range of financial income platforms which need to be accurately transcribed to the administrator, and the charity accountant

Are you looking for an opportunity to start your career supporting vulnerable adults?

We have an exciting Assistant Support Worker opportunity (known internally as Duty Worker) where you can develop valuable skills and experience while playing a key role in providing support to St Mungo’s clients.

This is a great opportunity to develop your skills in supporting service users with multiple or complex needs including in substance use and mental health. Our aim is to support people who have recently been sleeping rough, or who may be experiencing long term homelessness and work with them to develop the skills, networks and confidence to live independently in the community. 

In this role you will jointly manage the safe day to day running of the project with other members of the team and provide basic support and advice to clients.

About you 

This is a fantastic role for people looking to develop a career in the sector; a number of current Managers started their career as Duty Workers. In addition you will have: 

• Some experience of dealing directly with the public and/or clients or customers in a busy service environment and good communication skills.

• Personal experience of homelessness and/or an understanding of; and empathy with the issues faced by homeless or vulnerably housed people. 

• A genuine interest in helping vulnerable people to make positive changes in their life, and the willingness to develop these valuable skills. 

How to apply 

To find out more and apply please go to the St Mungo’s careers page on our website.

To view the job description and guidance on completing your application form, please click on the ‘document available’ tab at the top of the advert page on our website. 

Closing date: 10am on Thursday 20 June 2024 

Interview and assessments on: Tuesday 02 July 2024 

The complaints and compliance team are looking for an enthusiastic and pro-active person who has excellent administration skills and great attention to detail to join our team.

You’ll be responsible for the day-to-day management of the compliance mailbox so you will need to be an excellent communicator and be able to give friendly support and advice to our volunteers and stakeholders in line with Girlguiding’s code of conduct and other policies and procedures. 

Experience of using Microsoft Office (Word, Excel and Teams) is essential and you’ll need to be good at problem solving and be able to work on your own initiative.

Previous experience or knowledge of using a CRM database or managing high levels of data would be an advantage and you’ll need to be able to update information accurately and in a timely manner.

Can you juggle multiple priorities?

Are you organised and proactive?

Do you want to make a real difference to the lives of others?

This could be the perfect job for you.

We are seeking a forward thinking, flexible and proactive Operations Assistant to join Weston Park Cancer Charity. You will be supporting the Operations Manager in delivering and maintaining an effective operational function at the charity. Including, Health & Safety, Premises, Facilities, Vehicle Management, and IT Services. This is the perfect role for anyone who loves to be in the thick of the day-to-day running of an organisation and who can juggle multiple priorities.

This is an exciting opportunity for someone who is looking to develop their knowledge of operations, Health and Safety and policy writing with great scope to develop your skills whilst also contributing to a great cause.  If you are interested in a fast paced and exciting role and helping us deliver our mission; a better life for those living with and beyond cancer in our region, we would love to hear from you.

What you do

Main purpose of post 

As the Operations Assistant you will be supporting the Operations Manager in delivering and maintaining an effective operational function at the charity. Including but not exclusively, Health & Safety, Premises, Facilities, Vehicle Management, and IT Services.

This is an exciting opportunity for someone who is looking to develop their knowledge of operations, Health and Safety and policy writing with great scope to develop your skills whilst also contributing to a great cause.

Key Responsibilities:  

Operational Support 

· Act as the first point of contact for premises, facilities, IT and Estates issues across all Weston Park Cancer Charity locations.

· Assist the Operations Manager in maintaining a secure and organised premises and facilities, which ensure colleagues, volunteers and visitors are safe and experience a welcoming environment.

· Support the Operations Manager in the successful delivery of the Annual Operations plan.

· Provide administrative support to the Operations Manager and Operations Working Group.

· Support with updating operational policies and procedures.

· Act as a Charity Data Protection Officer (DPO), alongside the Operations Manager - following relevant training, to promote a strong GDPR culture.

· Assist in the coordination of the charity car maintenance and safety checks, including keeping auditable records.

· Assist in the control and coordination of the use of charity space and assets, including liaising with contractors and Sheffield Teaching Hospitals (STH) on relevant matters as required.

· Act as a designated keyholder, responsible for the opening and closing procedure.

Health & Safety 

· Serve as the first point of contact for all Health & Safety matters, including incidents and accidents, ensuring accurate recording and reporting.

· Provide operational and administrative support on all Health & Safety matters at our sites and external locations (including external events and the Outreach Service, updating COSHH reports)

· Assist in the procurement and delivery of training.

· Help establish and maintain safe working practices and policies and undertake basic risk assessments.

Workwear and equipment 

· Act as the first point of contact for workwear and equipment requests; including being responsible for issuing and returning stock, regular stock checks and ordering stock as required.

Tech Support 

· Serve as the first point of contact for general IT enquiries

· Consult with IT consultants to ensure adherence to processes

· Work with the Operations Manager to implement processes that maintain the IT security score.

· Assist in the onboarding and offboarding of employees, including software licenses, logins, and induction training

General Administrative Support & Development 

· Handle general enquiries from staff, patients, and volunteers efficiently.

· Manage the operations team telephone, email, and postal enquiries.

· Assist the Operations Manager with the procurement of stationery and consumables.

· Assist the wider team with ad hoc work and undertake small projects that support the charity's work. e.g. Events, Logistical and Tech Support.

Environmental Advocate 

· Work with the Operations Manager to promote environmental awareness and encourage the charity adopts a green approach (e.g., recycling, energy use, carbon footprint)

· Identify and implement actions to reduce environmental impacts, costs, and/or increase income under the direction of the Operations Manager.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

 Who you are

 We are seeking a highly motivated individual who shares our values to join Weston Park Cancer Charity’s busy charity team. Our Operations Assistant will play a vital part in our team and help us to deliver our vision: a better life for those living with, and beyond, cancer in our region. If you are interested in progressing your career within an organisation which makes a real difference to the lives of thousands of people, we’d love to hear from you.

About you:

· You will be a forward thinking, team player with a ‘can do’ attitude & part of a fast-paced charity team.

· You will have excellent communication skills (both written and oral).

· Able to manage your own workload and priorities to agreed deadlines.

· Participate in and contribute to team meetings.

· Co-operate and liaise with colleagues, working in a professional manner at all times.

· Act as an ambassador for Weston Park Cancer Charity, reflecting the objectives and values, and to always work in the best interests of the charity.

· Support and encourage harmonious internal and external working relationships.

· Make a positive contribution to volunteer involvement in delivering the charity’s strategy and raising the profile of Weston Park Cancer Charity.

Our Total Rewards Package

Our Total Rewards Package is the result of staff feedback and best practice across the charity, public and private sectors. Some of our key benefits, depending on eligibility, include:

· 27 days (plus bank holidays) annual leave

· Option to purchase additional five working days per year

· Westfield Health level 4 coverage

· 12 weeks maternity leave at 100% pay and an additional 6 weeks at 50%

· Up to 2 weeks full paternity pay

· NHS benefits

· Hybrid working

· A minimum 4% employee / 6% employer contribution through our Auto Enrol private pension scheme. *Tax relief is automatically claimed for the staff member.

· Death in service cover

About us

We are an award-wining and fast-growing local charity with an established reputation for making a real difference in the lives of people who have a learning disability and/or autism. Rooted in our local community we provide services and opportunities for our neurodiverse clients, including a wide range of creative workshops, learning and skills development courses and community projects through to employment support, work experience and job progression. We are proud to have won a Yorkshire and Humberside Social Enterprise Award with the judges comenting that we are "...a small but mighty organisation with so much passion and enthusiasm to make a real difference for their community”.

Our aim is to enable and empower our clients to develop their confidence, skills, independence, talents, health and inclusion –assisting them to lead the best quality, most fulfilled lives they can. Our services are in demand so we are now looking for an Assistant Manager who can help ensure we have the highest standards of service management, quality and delivery as we grow. 

The role

This is an exciting opportunity to join the Outside the Box management team in a role that will combine planning, development, operational management and resource, staff and volunteer management. Working closely with our tutors, support workers, job coaches, volunteers and clients, the role is a varied one that spans recruitment, client support, quality assurance, content/curriculum development, team management, monitoring and evaluation,  marketing and much more. As a relatively small charity with dynamic and person-centred services, the role requires balancing practical tasks with management and forward planning. Whilst every day may be different, helping to oversee and support the high performance and continuous improvement of our client services is at the core of the role.

About you

You may have a background in post-16 education, training or employment support or experience in delivering and developing 'day' services for adults with a learning disability. You will certainly have a passion for our work, strong people management skills and a proven commitment to best quality and continuous improvement. The ability to adapt and embrace a changing, innovative environment and to model and support person-centred, impactful support for our client community are key. 

As a Ubele Programme Assistant, you will be a member of the Community Wealth Building hub supporting our Programme Manager with the Agbero2100 London programme by overseeing administrative tasks, communicating with our partners ensuring resource availability for the project team from project inception to completion.

Main duties & Responsibilities

• To act as the first point of contact for the Agbero2100 London programme, responding to and redirecting enquiries as appropriate.
• To co-ordinate the work and meetings of programme stakeholders and partners, including minute taking. 
• To ensure effective and ongoing communications with key stakeholders, maintaining their interest throughout the programme.
• To gather partner agreements, consultancy agreements, contracts and purchase orders, working closely with our finance hub to issue invoices and chase outstanding payments.
• Coordinate the programme information with stakeholders. 
• To manage programme information ensuring all data is stored and shared securely. 
• To organise events and seminars, and to draw together the contributions and outcomes from these events.  Providing support where appropriate.
• To contribute to the coordination of events with the support of Comms including maintaining positive relationships with Comms.
• To support the programme manager in efficiently collecting, relevant data to inform decision-making and enhance project outcomes.
• The Programme Assistant will utilize appropriate tools and techniques to collate data from various project stakeholders, teams, and relevant sources.  Establish a structured approach to capture both qualitative and quantitative data to assess project progress and performance under the instruction of the Programme Manager or Hub Lead.
• Support the Programme Manager in preparing regular and ad-hoc reports. 
• Support the Programme Manager to maintain accurate and comprehensive documentation of data collection methods, analysis techniques, and results for project audit and future reference. 
• Adhere to relevant industry standards, legal requirements, and organizational policies related to data privacy, confidentiality, and security.Handle sensitive project data with the utmost integrity and take necessary precautions to prevent unauthorized access or disclosure.
• To support or manage volunteers and interns. 
• To carry out additional work for the programme as and when required by hub lead. 
• To recognize and challenge all forms of discrimination and prejudice in the workplace. 
• To treat everyone with respect, dignity, and fairness and to acknowledge and celebrate diversity. 
• To maintain an awareness of your own and others’ health and safety and comply with Ubele’s Health and Safety policy and procedures. 
• To maintain confidentiality of information; it will be necessary to comply with all requirements related to the Data Protection Act/ General Data Protection Regulations (GDPR).

We are extremely proud to be partnering with the Swedish School in London in recruiting a permanent Finance and Operations Manager to join their outstanding finance team.

This is a part time role located in Hammersmith.

About The Swedish School

The Swedish School is a private, not-for-profit school that provides education from pre-school all the way through to sixth form, following the Swedish curriculum whilst using London to add an international dimension to their teaching. Carrying their fourth consecutive ‘Outstanding’ award from Ofsted, they encourage a positive learning environment.

Role responsibilities

Finance:

• Develop and oversee the day-to-day accounting and manage monthly and annual closing and annual accounts
• Prepare annual budget and regular forecast updates and provide updates to budget holders
• Prepare monthly management accounts
• Manage contracts with clients (partner schools, parents and Swedish municipalities)
• Oversee school fee billing each school term and ensure all fees and extras are collected in liaison with the Finance Assistant
• Manage the collection of fees and credit control procedures
• Maintaining cash flow projections for the current and future years
• Prepare annual salary review

Operations Management

• Contract management, including overseeing purchase procedures
• Oversee and plan future investment needs of premises and other fixed assets.
• Manage the Finance Assistant and Site-Manager/Caretaker
• Work successfully with Swedish and English authorities, and other relevant stakeholders

General

• Ensure the school effectively and efficiently operates within the required regulatory frameworks and meets all statutory duties
• Be committed to safeguarding and promoting the welfare of children and young people

About you

• Be fully CCAB qualified
• Have extensive experience in financial management and control
• Have extensive use of accounting software (Sage and Zero are desirable)
• Has good organisational skills and is able to work accurately with attention to detail.
• Has excellent communication skills
• It would be advantageous if you can speak Swedish  
•  

For a confidential conversation about this role please get in contact with Megan Hunter.

The Database Assistant will maintain Symplectic Grant Tracker, a key organisational database, ensuring all data is accurate and meaningful. This database holds the application portal for organisations and is how the Grants & Learning Team manage and support funded partners with their grants. You will undertake regular database administration tasks, such as adding new users, updating forms, importing data and amending the database where required by the team.

You will play a key role in the organisation around GDPR and data protection, working alongside the Database Administrator with a focus on our Salesforce databases, to ensure consistency across both systems. You’ll be working within a team that advocates for evidence-led decision making and a sustainable data culture.

You’ll be a member of the Communications & Marketing team, reporting into the Insights Manager. You’ll also be working closely with the Grants & Learning Team who are responsible for delivering our ambitious, nationwide grants programme and who currently support over 500 grassroots organisations and 18-25 year old creatives. This role will be responsible for ensuring that the correct information is stored effectively and is easily accessible, reportable and usable on Grant Tracker. The Database Assistant will assist us to demonstrate delivery against our Business Plan by programming our grants database to be the most effective at collecting and producing the data output needed by the team.

This new role will be a reliable support for users across the organisation, providing helpful and friendly support.

 About you

 You will have experience with databases, excellent administration, communication and analytical skills, and a keen eye for detail. You will be highly organised, task-focussed and have a methodical approach to your work. In addition, you’ll be able to demonstrate good understanding of regulatory and compliance practices surrounding data protection. You will lead on with the review and writing of guidance and user support materials, enabling users to feel confident in their use of databases.

You’ll enjoy liaising with colleagues and staff at all levels. You’ll be proactive, thriving in a busy environment with an ability to prioritise based on organisational need. You’ll have a collaborative approach, able to communicate to audiences with varying levels of technical expertise.

Your key data management and interpersonal skills will help us work towards our organisational outcomes; to equalize access and outcomes for children and young people, empower projects and professionals to survive and thrive, and inspire change amongst the creative ecosystem.

You will be interested in developing a career in data management, particularly in the creative sector and/or grant-making. This role will enable you to develop your technical skills while gaining a good understanding of how a grant-maker and creative industry-based organisation works, as data and data management cuts across all elements of our work.

Key responsibilities

 General administration duties

• General administrative functions for Grant Tracker: user maintenance, updating records, importing data and amending the database.
• Database administration for funding programmes: setting up funding rounds, building forms, testing and ensuring data integrity.
• Create and maintain reports and dashboards for teams across the organisation, presenting data in a useful and efficient way.

User support

• Provide training for new users and growing Grant Tracker skillsets across Youth Music with one-off and ongoing training, support the development of our ‘super-users’, maintaining relationships across the team and supporting them with their daily system requirements.
• Maintain user manuals and system documentation, building upon existing data management processes and user guides.
• General bug-fixing and user support.

 Database maintenance and integrity

• Performing database maintenance tasks, including diagnostic tests and ensuring data integrity.
• Ability to find creative and innovative solutions to solve problems and improve efficiency.
• Ensuring we comply with our own policies across all our databases with regards to GDPR legislation.
• Managing the relationship with our technology partners by gathering detailed requests for improvements or changes to the system.

General

• Carrying out all such additional duties as are reasonably commensurate with the role.
• This job description is not necessarily an exhaustive list of duties but is intended to reflect a range of duties the post-holder will perform.

Person specification

Essential

• At least one year’s continuous experience working in a similar role.
• Ability to work independently with own initiative on various ongoing projects.
• Excellent attention to detail, with high levels of accuracy and consistency.
• Good understanding of GDPR, and familiarity with approaches to ensuring data integrity.
• Strong MS Office skills, including the ability to segment, analyse and manipulate data (Advanced Excel).
• Strong relationship-building skills with the ability to provide helpful and friendly support to database users during introductory and ongoing training.
• Excellent project management skills and the ability to deliver high-quality work in a fast-paced environment.
• A fast learner, with willingness and commitment to develop further knowledge and qualifications on key systems (with support from Youth Music).
• Knowledge of and commitment to inclusion, diversity, equality and accessibility.

Desirable

• Experience in a charity, agency, youth or music organisation.
• Knowledge of grant making.
• Understanding of the music education and / or music industries landscape.
• Passion for music and interest in its benefits for individuals and society.

About CAT

The Centre for Alternative Technology (CAT) is an internationally renowned environmental charity, a world-leading eco centre, and one of the foremost providers of postgraduate environmental education in the UK, based near Machynlleth in Powys, Mid Wales.

CAT provides inspiration, education and training in solutions to the climate and biodiversity emergency.

Key activities include residential short courses, vocational training and postgraduate degrees in a wide range of sustainability-related topics, with online courses and events offered alongside in-person learning.

CAT launched the Zero Carbon Britain Hub and Innovation Lab in 2020 with support from the Moondance Foundation. This was initially a three year project and received further funding from the Moondance Foundation to run the Innovation Lab for a further three years. The aim of the project is to improve the capacity of councils and communities to turn climate emergency declarations into action and create systemic change in order to increase resilience to climate change.

This will be achieved by offering a programme of support aimed at increasing the competence, confidence and effectiveness of policy makers, communities and organisations in developing zero carbon policies and action plans. This support will include: using the Zero Carbon Britain model to provide people with the knowledge to create Zero Carbon Action Plans; delivering Zero Carbon Britain training using a ‘train the trainer’ model to increase the skills and capacity of communities to take action on climate change; supplying the tools to enable people to turn climate emergency declarations into action; setting up a digital resource hub and online network to provide peer support and increase confidence of individuals and communities to take action on climate change. In conjunction with the Zero Carbon Britain Hub, an Innovation Lab will identify key issues, priorities and tasks; develop ideas that impact on these areas; and create routes into larger scale impact or systems change.

Job details:

ZCBILM240216

Area of Responsibility:

Zero Carbon Britain Innovation Lab

Responsible to:

Co-CEO

Responsible for:

Research Assistant

External Trainers and consultants

Contract type: Fixed term – 2 years

Responsibility Grade: 7

Location: Flexible with regular visits to the CAT eco centre near Machynlleth

Hours: 37.5 hours per week. (1.0 FTE)

Working Days: Usually Monday to Friday, 9am to 5pm. Occasional weekend and evening working.

Salary and employee benefits:

£35,898 per annum.

CAT offers a generous annual leave allowance of 25 days p.a., plus bank holidays, plus additional allowance at Christmas (usually 3 days), plus 1 extra day for every year worked (up to 5 days).

CAT also offers an attractive package of employee benefits, including:

· a free cooked lunch and free hot drinks from the café whenever working from the CAT eco centre

· 40% discount on retail goods purchased from CAT

· Opportunities for CPD training, qualifications & professional memberships to be funded by CAT

· Opportunity to take 2 CAT short courses per year free-of-charge

· the opportunity to purchase additional holiday days      

· a ‘Cycle to Work’ scheme (planned)

· 5% pension contribution

· generous maternity and paternity entitlement and Death In Service benefit

· 2 hours per month for general health & wellbeing & 2 hours per month for Welsh language tuition.

Work remotely: See Location

Application deadline:     9am 5 July 2024

Interviews to be held:     Week commencing 15 July 2024 (on site)

Expected start date:  To be discussed at offer stage 

Overview of Role

The postholder will manage the Zero Carbon Britain Innovation Lab, to improve the capacity of councils and communities to turn climate emergency declarations into action, identifying key issues, priorities and tasks, developing ideas that impact on these areas and creating routes into larger scale impact or systems change, in order to increase resilience to climate change.

Main Responsibilities

· To work with the Zero Carbon Britain Hub Team and External Evaluator, to clarify aims and capabilities, identifying key issues, priorities and tasks the Innovation Lab could help tackle, assessing current and potential innovation capabilities and gaps

· To design the Innovation Team model

· To manage all staff employed to deliver on the Innovation Lab

· To liaise with the Head of Development to identify other sources of funding for developing the Innovation Team model and building the Innovation team

· To develop and implement Innovation Lab methodology, piloting and delivering innovation Labs

· To put in place effective systems, policies and procedures for the effective management, monitoring and evaluation of the Innovation Lab in order to deliver on the project’s aims and objectives, outputs, outcomes and impact

· To work with the Graduate School of the Environment and contribute to teaching on the Masters in Behaviour Change and other Masters degrees

· To represent the Innovation Lab externally

· To liaise and work in partnership with appropriate external organisations, to support the needs of councils and communities to turn climate emergency declarations into action

· To manage external consultants and staff tasked with delivering training and consultancy

· To prepare marketing material and publicise the project and its activities

Any other appropriate duties as defined by the Co-CEO

Are you passionate about social justice and have a heart for young people?

You’re in the right place.

Citizen Church, launched in 2020, and is a Church in Wales church with three campuses in South Wales, and part of the Holy Trinity Brompton network.

Citizen’s vision is to play its part in the evangelisation of the nation, the revitalisation of the church and the transformation of society. Their mission is to break the stereotypes of church, to breach loneliness, to bring people home and to build the kingdom in Cardiff, Wales and beyond. Citizen has partnered with Resurgo to deliver the Spear programme in the heart of South Wales.

They are looking for a new Assistant Coach, to work alongside the Centre Manager, as part of the team at Citizen Church to deliver the Spear Programme, equipping and empowering unemployed 16–24 year olds to overcome barriers to employment and turn their lives around by moving into sustainable work or further education.

­

The important stuff 

Salary: £21,500 p.a. pro rata for part-time role (£10,750) 

Hours: Part time, 2.5 days per week, between 9.30am – 5.30pm, Tuesday – Thursday (with some flexibility and occasional evening or weekend work for events such as Spear Celebrations)

Location: Citizen Church, Cardiff

Closing date: We are interviewing on a rolling basis and might close the application early if we find the right candidate.

Application: Please click 'Quick Apply' to submit your application for this role.

Download the application pack below for more information.

Personal qualities we’re looking for

• An active Christian, able to personally represent the values and beliefs of Resurgo and Citizen Church
• A commitment to grow and learn spiritually and as a Christian leader, and a desire to learn and understand coaching techniques
• Passion for social justice and for working as part of the church to transform communities, especially supporting young people in employment or education
• High emotional intelligence, a sense of humour and fun!
• Confident communication and interpersonal skills, both over telephone and face to face; particularly a confidence in group facilitation
• An ambitious and self-motivated individual with the ability to prioritise workload, exercise initiative and work well under pressure.

Key Responsibilities

Spear Programme

• Lead group sessions of up to 10 young people, using coaching skills to transform their mindsets, and to maximise their potential in stepping into the world of work
• Prepare and deliver coaching sessions on a weekly basis and find creative ways of developing ongoing relationships with Spear Trainees. This includes running application workshops with past Trainees as well as maintaining records and reporting on statistics.

Relationship management

• Build and manage relationships with a variety of stakeholders, including referrers, local businesses, and other organisations
• You will support with job fairs, mock interview days and welcoming external visitors to the centre

Church Community

• The Spear Coach is directly employed by Citizen Church, meaning you are part of a vibrant church staff team and submerged in an exciting faith community
• Help to raise the profile of the Spear programme within Citizen Church and build a network of supporters and volunteers from the congregation
• Other ad hoc church responsibilities from time to time.

People and Office Assistant

Role information

Salary: £27,000 - £30,000

Role Type: Permanent

Location: The role-holder will be expected to have a presence in our London office at least twice a week with flexibility on working from home at other times

Right to work: You will already have the right to work in the UK with no restrictions

Closing Date: 12 noon on 27 June 2024

Role purpose

As we continue our exciting growth plans in 2024 to deliver on our ambitious goals and refreshed strategy,

we’re looking for a for an organised, thoughtful and proactive People and Office Assistant to join our

People and Finance & Operations teams. You will have lots of opportunities to develop new skills, take on

responsibilities and deepen your knowledge and experience in a supportive team, that is committed to

seeing you grow and thrive at work.

You will be joining a collaborative and purpose driven team overseen by a committed board. Our team is

drawn from a range of backgrounds spanning leaders and changemakers across financial services and

social purpose sectors. The reach and influence of our team makes this an exciting place to work and

enables us to engage important stakeholders at the highest levels.

Some key responsibilities

· People Support - supporting the People Manager with the full employee life cycle: arranging interviews, onboarding new starters, maintaining the HR & training software systems, and all other people related administrative tasks.

· Meetings and Events - supporting the Executive Assistant with diary management and other administrative tasks including arranging internal and external meetings and events.

· Office and Health and Safety - supporting the Senior Finance and Operations Officer on all office management responsibilities, ensuring a safe and clean workspace and smooth working for the team.

· IT Systems - supporting the administration of core business systems including CRM, MS Office, Teams and Sharepoint

To be successful, your experience and skills will include:

· The ability to work as part of a team and to maintain highly positive and effective working relationships with others

· Previous work in an administrative, HR or office support role

· People and Office Assistant Job Advert June 2024

· Good working knowledge of all MS Office applications

· Being organised and methodical, planning out your work and prioritising tasks

· Managing your time to deliver punctually against agreed deadlines

· Taking the initiative to ask for help, support colleagues and suggest solutions

· The confidence to thrive when working alone, but never in isolation

You will also share our passion for our mission to increase the financial resilience of people in

vulnerable circumstances.

Why work at Fair4All Finance

Fair4All Finance is a not for profit organisation founded in 2019 to improve the financial wellbeing of

people in vulnerable circumstances by increasing access to fair, affordable and appropriate financial

products and services.

There are at least 17.5m people in the UK in vulnerable financial circumstances, who are poorly served or

unfairly excluded from mainstream financial services. That’s nearly a third of all adults in the UK.

We are funded from the Dormant Assets Scheme. The scheme is led by the financial industry and backed

by the UK government. This makes it possible for money in dormant bank and building society accounts to

be used to help good causes.

Our vision is of a society where the long term financial wellbeing of all people is supported by a fair

and accessible financial sector.

Our Benefits include:

Financial Security:

• Pension, group life assurance, critical illness, and income protection, family leave

Wellbeing:

• 27 days holiday plus bank holidays, agile working, health cash plan, health & wellbeing resource hub

(including an Employee Assistance Programme)

Fair4All Finance is committed to being a diverse organisation that is truly representative of the people

and communities we serve. We are an equal opportunities employer with an inclusive environment where

different experiences, expertise and perspectives are valued, where everyone is encouraged to grow and

develop, and all team members can contribute to their fullest potential.

Applications are welcome from people of any age, sex, gender identity, disability, marriage or civil

partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or

People and Office Assistant Job Advert June 2024 social economic background. We are determined to ensure that all team members and applicants receive fair and equitable treatment or are not disadvantaged by any inappropriate conditions or requirements being placed on them.

When we are recruiting, we actively seek to reach a diverse pool of candidates. We are happy to consider

any reasonable adjustments that potential team member may need to be successful. We recognise the

importance of a good balance between work and home life, so we do everything we reasonably can to

accommodate flexible working.

Applications

· Please apply through Applied by 27th June 2024 at 12.00pm.

· Interviews will be held on W/C 8th July 2024.

After the job advert closes, your answers will go through a sift process, randomising and anonymising

answers to take out individual information that could add biases into hiring decisions. This enables

application reviewers to review each answer objectively. People scoring the applications will not have

seen your CV at this stage of the process so please try your best to answer questions with specific

examples and without simply rephrasing your CV, which they will review later in the recruitment process.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Job Title – Administrative Assistant (Training and Events)

Contract - Permanent

Hours – 35 hours

Salary - £24,890.32

Location – Based in London, hybrid of office and home working

About the role

Do you get satisfaction from knowing that the work you do makes a difference in the lives of others? Do you enjoy coordinating and administrative processes? Does close attention to detail matter to you? This role plays a key part in the effective coordination and smoothly running of our training and events programme covering a wide range of in person and online courses.

We are a small but busy, dedicated and friendly team. We pride ourselves on working as collaboratively as possible, while also recognising our individual areas of expertise and responsibility.

To find out more and apply for this role, please refer to the job vacancy documents, then click the 'apply now' button below to complete the application. Note that we do not accept CVs.

About CoramBAAF

We part of the Coram Group and are the UK's leading membership organisation for professionals dedicated to improving outcomes for children and young people in care.  We are also a training provider, publisher, advice line and at the frontline of policy and practice reform.

The CoramBAAF vision is that every child and family has the care and support they need to thrive. Our mission is to support and empower professionals to do the best for children and families who come into contact with adoption, fostering and kinship care. Our values are support, curiosity, ambition and integrity.

Our corporate members in England, Wales, Scotland and Northern Ireland represent 94% of all local authorities as well as regional adoption agencies, health and social care trusts, independent fostering providers and voluntary adoption agencies, and cover 88% of all children and family social workers.

Our 650+ individual and associate members - comprising lawyers, health professionals, educational institutions, therapeutic and family support services, and more - reflect the nature of our work across adoption, fostering and kinship care. Our members make up the largest network of organisations in this sector

About the Coram Group

CoramBAAF is part of the Coram Group. Our mission is to develop, deliver and promote best practice in the support of children and young people. Our vision is that every child and family has the care and support they need to thrive. We champion what matters most for children, creating better chances, and a brighter, happier future.

Closing date: 4pm Thursday 13 June 2024

(Please plan to be available for the interview date)

Interview date: Wednesday 19 June 2024 at our office in Bloomsbury, London

(This will include skills tests as well as an interview, please allow about 2 hours)

CoramBAAF is an equal opportunities employer and welcomes applications from all sections of the community. We actively encourage applicants from Asian, African, Caribbean and other minority ethnic backgrounds to join our teams. Whilst we have a diverse team we recognise we are a predominantly white workforce and are genuinely committed to encouraging candidates from diverse communities in order to improve the services to the children and families we help.

We are committed to the safeguarding of children and where appropriate will require the successful applicant to undertake a check from the Disclosure and Barring Service.

Registered Charity No. 312278.

Post Title: Assistant Camp Director, Volunteering

Hours per week: 35

Reports to: Camp Director

Base:Can be remote (home) working but expected to attend our Havant office regularly and attend residential camps, which, in 2024 and 2025 will be located at different venues throughout the UK.

Main Purpose:To lead on Volunteer recruitment, training and engagement and support the Camp Director in the delivery and leadership of safe, fun, residential activity camps and online programmes.

Salary: £35,000 per annum

Over the Wall is a fun, forward-thinking and creative UK charity that has been transforming the lives of seriously ill children, and their families, for 25 years. Our free of charge programmes are designed to address the loneliness, isolation and sense of being different that affects the quality of life for children living with serious illness.

We are seeking an Assistant Camp Director to join our Camp Operations team. The postholder will be an essential member of our Camp Leadership Team when camps are in session and will focus on Volunteer recruitment, development and experience.

You are:

• Excited by our mission and eager to make a positive difference in the lives of children and the staff and volunteers who support them.
• An experienced youth programming professional with a background in recruitment, training and development.
• Flexible and adaptable with a willingness to both develop your leadership skills and work collaboratively on a team.
• Able and eager to travel to and attend residential camps in a range of locations across the UK.
• Prepared to work flexibly across 7 days per week and undertake any other duties as deemed appropriate by the Camp Director and/or CEO that may be required in accordance with the overall purpose of the job.

You Have:

• A full driving license.
• A basic understanding of the principles of Therapeutic Recreation.
• Experience leading or coaching adults in a childcare setting.
• Strong written and verbal communication skills and experience facilitating trainings and activities.
• Comfort and proficiency in Microsoft suite and an aptitude for learning new digital tools and systems.

Main Duties and Responsibilities:

• Attend Over the Wall residential camps (minimum of 4 per year) and virtual camps as part of the operational staff team. Attending camp involves long working hours, including day / evening and weekends, as well as being away from home for up to 11 nights at a time.
• Develop and deliver informative and engaging ‘all camp’ training for volunteers and full-time staff members, underpinned by the principles of therapeutic recreation and challenge by choice.
• Oversee the recruitment and hiring of 300+ volunteers, annually.
• Supportively coach and manage our team of Volunteer Coordinators.
• Design and implement effective feedback mechanisms for volunteers, camp staff, campers and families and deliver effective debriefing sessions at the end of each camp.
• Assist in the direction and supervision of all camp programs which include, but are not limited to, family weekends, summer sessions and virtual camps.
• Work closely with the Operations Team to provide leadership and support for campers, volunteers, and staff.
• Promote and encourage a strong culture of safety within camp & assist in the coordination of emergency procedures.
• Support overall camp budget management with an emphasis on Volunteering.
• In the absence of the Camp Director, take on the leadership of camp.
• Abide by and comply with all OTW policies and procedures, especially relating to individual areas of responsibility.

Diversity, Equality & Inclusion

• We actively encourage applications from the broad spectrum of diversity reflected in our beneficiaries, both in terms of visible and non-visible characteristics. We aim to ensure that regardless of where you are in our community, any difference you have is valued.

Safeguarding

• We are committed to Safer Recruitment. We REQUIRE a minimum of two professional and independent reference checks, with one of the reference checks being the last or current employer.  We will make verbal contact with your referees.

Job description – Team and Office Assistant
Job title: Team and Office Assistant
Reports to: Senior Manager
Salary:  £21,000 to £24,000 depending on experience
Location: High Holborn, London
The term: Permanent
Hours: Full time

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907.

Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated individual to join us as Team and Office Assistant, effectively supporting the small but busy RSTMH Team by providing proactive and comprehensive support across our key areas of work.

The role will require someone who preferably has some experience of providing support to a busy team (preferably within the charity/not-for-profit sector), who is flexible, has excellent time management skills and is able work on own initiative. The successful candidate will be working across various RSTMH activities, including membership, journals, events, Early Career Grants, and communications; therefore, they will need to be efficient and organised, with strong computer skills and a professional outlook.

The Role:

• To develop and maintain effective working relationships across RSTMH.
• To ensure that all general, email, telephone and written enquiries are dealt with efficiently and promptly.
• To support with the management of the RSTMH office and offices processes
• To undertake electronic and paper filing and maintaining filing systems appropriately
• To support with team planning, scheduling and social events and activities 
• To assist with the management and promotion of the RSTMH meeting room.
• To support with financial administration
• To support the planning of RSTMH events, including handling delegate registration enquiries via telephone and email, collating event packs and materials, and conducting desk research on the cost and availability of venues and caterers.
• To attend RSTMH events, assisting with Zoom support on online events, and assisting as necessary at in person events.
• To assist with the administration associated with the RSTMH Early Career Grants programme, which includes analysing key data and helping produce reports for the team, our Committees and donors.
• Taking a role in the processes to select grant awardees including helping perform due diligence on the potential awardees
• To support the Communications Manager in scheduling and sourcing content for social media
• To support on the website by uploading and editing content through the CMS
• To help create and send the fortnightly member newsletter and the monthly non-member newsletter
• To support the Communications Manager in creating content to be shared across RSTMH communications channels
• To assist with communications planning
• To be responsible for the general administration and upkeep of RSTMH’s online opportunities platform, grow
• To support with strategies to increase members of RSTMH,
• To assist with enquiries from current and prospective members in a professional, timely manner, to agreed service targets.
• To support ensuring membership data is up to date using Civi CRM
• To prepare social media copy to promote newly accepted articles in the RSTMH journals
• To assist with enquiries from authors, reviewers and editorial board members in a professional, timely manner, to agreed service targets.
• To support the Managing Editor in ensuring manuscripts submitted to the journals are processed in a timely manner.
• To ensure that all assigned tasks are completed to a high standard.
• To participate in team meetings, planning and initiatives
• To undertake any other reasonable tasks as could be expected of a Team and Office Assistant

Essential Technical Skills:

• Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
• Capacity to set up and maintain administrative processes and office systems
• Excellent written and verbal communication skills and a strong understanding of delivering great customer service
• Good analytical skills with the ability to identify key points from complex material or information
• Experience of being responsible for initiating, planning, and developing own areas of work
• High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
• Exceptional use of written and spoken English
• Experience providing administration support, preferably in an office environment.

Personal Skills:

• Ability to work with a wide range of people whilst presenting a professional image on behalf of RSTMH
• Ability to be calm under pressure and help build a collaborative team culture
• Flexibility and willingness to work under own initiative
• Discretion when dealing with confidential information
• Willingness to undertake other responsibilities and an eagerness to learn
• A demonstrated commitment to and interest in the aims and objectives of RSTMH

Desirable Skills:

• Filing experience
• Experience of working with databases
• Professional, polite, and confident telephone manner
• Experience of working in events

Please submit your application form by the 5th of July 4pm BST. We encourage you to apply as early as possible as we will be reviewing and interviewing candidates as they submit, and so may close recruitment before the deadline.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

No agencies please.