Clerk to trustees jobs

Clerk To Trustees

Homefield College

Hybrid/Remote - will be required to come to the campus for some meetings

Job description

We are seeking a highly organised and proactive individual to join us as Clerk to the Board of Trustees.

This pivotal role provides essential governance support, ensuring legal and procedural compliance while enabling the effective operation of the Board and its committees.

If you have a strong background in governance, excellent communication skills and a passion for supporting strategic leadership, we’d love to hear from you.

Start Date: November 2025

Salary: £4240.85 per annum

Contract: 200 hours per annum

Closing Date: Friday 14th November, 2025 at 12:00pm

Governance and meetings  

• Organise a calendar of meetings, prepare agendas, take and draft minutes and follow up on agreed actions.

• Advise on legal and procedural matters before, during and after meetings.

• Ensure that statutory policies are in place and reviewed as needed.

• Support Trustee recruitment, selection, induction and development. 

• Provide advice and guidance to the Board on its core functions and procedural matters where necessary.

• Seek advice and guidance from third parties on behalf of the Board where necessary. 

• Inform the Board of any changes to its responsibilities resulting from changes in charity status or changes in the relevant legislation. 

• Deal with relevant expenditure and trustee expense claims.

Board Membership  

• Monitor Trustee terms and advise on succession planning. 

• Support election and appointment processes. 

• Maintain records of Trustee interests and training. 

• Liaise with the HR department to ensure that DBS and other checks are conducted.

Information Management  

• Maintain accurate records of Trustee committees and their correspondence.

• Ensure that approved documents are stored and published appropriately. 

• Update and develop the Trustee handbook.

Relationships and Development 

• Build professional relationships with Trustee and College Leaders, 

• Co-ordinate governance training and development. 

• Stay updated on charity/education governance legislation and best practices.

Education & Qualifications 

Attribute Criteria Evidence Minimum of a Level 3 qualification/A-Levels or equivalent Essential App form / certificate / interview Level 2 qualification in English and Maths Essential App form / certificate / interview A legal or Governance qualificationDesirableApp form 

Experience, Knowledge & Abilities 

Attribute Criteria Evidence Excellent IT skills Essential App Form / Interview Experience of working with Outlook, Word and Excel and systemsEssentialApp Form / Interview Experience of working within a governance roleEssential App Form / Interview Excellent organisational and self-management skills Essential App Form / Interview Experience of organising meetings and events, including the preparation of agendas and the production of accurate and detailed meeting minutes Essential App Form / Interview Experience of maintaining accurate records and creating professional documents and correspondence Essential App Form / Interview The ability to assimilate knowledge to seek and provide advice Essential Interview 

Interpersonal Skills & Qualities 

Attribute Criteria Evidence Demonstrates competence in self-organisation and utilising digital resources to support this Essential App Form /AssessmentExcellent communication and interaction skills Essential App Form / Interview Highly organised and able to prioritise work tasks Essential App Form / interview Self-motivated and proactive approach Essential Interview Flexible approach to work and able to respond to the needs of our Trustees Essential Interview 

Note: This job description and person specification is not an exhaustive description – it is a guide and will be subject to review to meet the service / business needs.

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