Executive assistant jobs

Head of Finance
Salary: £50,000 - £55,000
Based: Oxford, OX1 1BP
Contract: Permanent
Hours: Full-time – 40 hours per week (flexible)

The Head of Finance is a member of the Senior Management Team (SMT) of Modern Art Oxford and is responsible for managing and reporting on the finances of the charity, acting as Company Secretary.  

The role is supported by the Senior Finance Officer and Finance Assistant.

Responsibilities

Finance

• To work closely with the Director on the preparation of the business plan and to take a leading role within SMT on monitoring and reporting to ensure its successful delivery.
• To lead on budgeting processes including three- to five-year plans, detailed annual budgets, cash flow forecasts and in-year re-forecasts.
• To be responsible for reporting on the overall financial position of the organisation, including the statutory accounts, management accounts and reports to budget-holders, ensuring that budgets are adhered to, that cash flow is managed, that effective cost control mechanisms are in place, that revenue is maximised and that there is timely and accurate financial reporting to SMT and the Board of Trustees.
• To ensure that best practice, statutory and organisational requirements are met in the operation of financial controls, the management of funds, charity accounting, Endowments Funds and investments, and taxation.
• To ensure the safety and security of the organisation’s financial assets.
• To prepare and submit the annual Museums & Galleries Exhibition Tax Relief (MGETR) submission, Gift Aid and all other tax rebates.
• To liaise with the external auditors for the annual audit of the statutory accounts and management of the pensions and other professional financial services as required, being the main contact in the organisation for the bank, auditors and pension providers.
• To liaise with pension trustees and other employers of the PSATSA closed defined benefit scheme, including triennial revaluations and negotiation of affordable repayments, reporting to the Trustees and Director.
• To work in close partnership with the Director and the capital project management team, to manage and report on the financial aspects of any future capital projects, reporting to the Director and the Capital Sub-Committee of the Board of Trustees, and managing all related financial administration.
• To be responsible for arranging Modern Art Oxford’s insurance.

Governance, Compliance & Trustee Reporting

• To attend Board meetings as required and support the Director in providing background briefing and financial material to enable the Board to make considered decisions about all matters of finance and finance policy.
• To manage, attend and prepare reports for the Finance & Property sub-committee.
• To coordinate the production of the Annual Trustees Report for the statutory accounts and ensure compliance with Companies House and Charity Commission requirements, including maintaining Trustees and Directors’ records and details.

Other

• To contribute to the overall strategic direction of the organisation as a member of the Senior Management Team, and actively participate in new developments including audience development, capital planning, communications, partnerships, reporting and fundraising.
• To complete as required annual reports, including the annual submission for exhibition tax relief and other key reporting, including Arts Council England and Oxford City Council submissions and project-funding reports.
• To carry out any other duties, reasonably requested by the Director.

Person Specification

Essential

• Significant experience in financial roles at a senior level, managing all aspects of running a financial function and dealing with a range of activities, ideally in a small to medium-sized charity.
• Used to preparing budgets, management accounts and cashflow forecasts alongside cost control management.
• A good understanding of VAT regulations, the VAT return process and charity taxation.
• A good working knowledge of payroll and end of year audit processes.
• Experience of business planning for a medium-sized charity.
• A flexible approach to working in a busy environment requiring excellent multi-tasking and time-management skills.
• Experience of using a CRM Database.
• An understanding of IT and digital infrastructure.
• Strong planning and organisational skills.
• Experience of managing small teams.
• The highest level of commitment to equality, diversity and inclusion.
• Excellent interpersonal skills and emotional intelligence.
• Good team worker.
• Excellent writing and communications skills.
• An ability to prioritise a complex range of tasks in a fast-paced working environment.
• A confidential and empathetic person of integrity.

Desirable

• Qualified accountant (ACA, CIMA, ACCA) and/or appropriate business, financial or postgraduate qualifications.
• An interest in and experience of working in the charity sector, ideally the arts.
• Experience in the not-for-profit sector and charity accounting practices including preparation of the annual Charity Commission return, partial exemption VAT processes, Gift Aid and MGETR.
• Experience of BreatheHR and Xero platforms.
• Experience of working with a board of voluntary trustees, a wide range of funders and public sector organisations.
• Good line management and coaching skills.
• Experience of managing the financial aspects of capital projects.
• Experience of fundraising, marketing, retail and e-commerce.

About Us

Modern Art Oxford is one of the UK’s most exciting and influential contemporary art organisations, renowned for its bold and ambitious artistic programme that promotes diversity and internationalism and celebrates contemporary art as a progressive agent of social change.

Modern Art Oxford welcomes approximately 100,000 visitors each year with approximately 15,000 attendances by schools and community groups in creative learning and participation activities. The organisation’s digital content reaches 450,000 through Modern Art Oxford’s digital channels annually.  Through a wide range of high-quality content creation and programming, Modern Art Oxford aims to make contemporary art accessible and engaging to the widest audience and to promote creativity in all its visual forms.  Over the last 60 years Modern Art Oxford has brought some of the world’s most important artists to the city, and the UK, and has developed an international reputation for pioneering emerging and under-represented artists.

Modern Art Oxford is a registered charity and receives core funding from Arts Council England and Oxford City Council, and the generous support of individuals, trusts and foundations, sponsors and friends.

Benefits

• 25 days annual leave plus public bank holidays (increasing by one day per annum of employment up to five additional days).
• Employees are entitled to a discount in our Modern Art Oxford Shop and Café.
• There is an Employee Assistance Programme through Gemelli.
• Discounts, Cycle-scheme and Tech-scheme program available through BHN Extras.
• An auto-enrolment pension scheme is in place with Legal & General. Under pension auto enrolment legislation, the employee will pay 5% (before tax relief) and the employer will pay 3% of qualifying earnings to the Legal and General plan.

Applications must be received by midnight on Sunday 7th September.
Interviews will be held on Friday 19th of September.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

We are committed to improving the diversity in our workforce in order to better reflect the diversity of our local communities. All job vacancies are advertised here as part of a fair and open process. We welcome applications from people of all cultures and ethnicities, including those that may experience racism, as part of our Anti-racism Action Plan.

No agencies please.

At an exciting time in JGDR's fundraising, we are looking for volunteering & community fundraising officers to support our communities in North Lincolnshire and East Yorkshire. It is a great opportunity to join a passionate team.

Hours: 35 hours per week (with occasional weekend and evening working as and when the role requires)

Location: This is a hybrid role, with regular travel required across the North Lincolnshire and East Yorkshire regions, including visits to our charity shops and centres. Weekend and evening work will be expected, as and when the role requires. Post holders will be expected to be working flexibly across their community 4 days out of 5 – with at least one day per week from our North Lincolnshire Centre – and attend regular team meetings in an agreed location.

Due to the scope and nature of the role, you will need to live within, or in close proximity to, North Lincolnshire. You will be required to have a valid driving license and access to a car to enable you to travel freely across the area without reliance on public transport.

About us

All dogs deserve a good life and a safe, loving home. We exist to provide a safe place for dogs without a home, and to find new loving places for them to live.

We currently have three operating centres in North and South Lincolnshire and Nottinghamshire, and also provide support and community specific initiatives across East Yorkshire.

Fundraising at Jerry Green Dog Rescue (JGDR)

We are at an exciting moment in our fundraising history at Jerry Green Dog Rescue (JGDR). Our CEO, Christina Marriott, is a champion for the importance of fundraising and volunteering in securing the future of JGDR, and it is a great opportunity to join a passionate team ready to tackle the next stage of JGDR’s history.

Job summary

We are looking for a proactive, confident and supporter-focused fundraiser to build and manage relations with JGDR’s local community across North Lincolnshire and East Yorkshire.  Working with the Volunteering and Community Fundraising Manager, you will deliver a strategy to grow income and volunteer numbers from the local community. This is a varied role which will cover:

· Stewarding and recruiting supporters undertaking their own fundraising activities, including those taking part in challenge events

· Organising & attending local events to raise awareness and income

· Proactively approaching and working with local &national businesses

· Recruiting and overseeing a network of volunteers who can support income generation in your local area. This role would suit a target-driven, approachable and resourceful fundraiser with ambition and drive – there is plenty of opportunity to make this role your own and drive forward growth in these crucial income streams.

Your role

You will sit in the Volunteering and Community Fundraising team, and report to the Volunteering and Community Fundraising Manager. You will manage your own time to effectively balance both developing and stewarding relationships with individual and corporate supporters in the local area and working through a network of volunteers to deliver fundraising and retail objectives.

You will develop and grow strong relationships with supporters, collaborating with colleagues across the wider organisation to ensure you are offering the best supporter experience you can. You will attend local events with, and through, volunteers, work with colleagues in our retail and operation sites, and spot other opportunities to promote JGDR in your community and drive support for our work.

You will deliver excellent stewardship to supporters and volunteers and develop relationships with key local contacts who can help to further JGDR’s mission. You will champion supporter care and ensure that all relevant supporter information is stored on JGDR’s CRM, Donorflex.

Key responsibilities

Community fundraising

· Identify, engage, and steward DIY and community fundraisers, developing strategies to promote fundraising activities in these groups and grow income from your local area

· Proactively pursue local business partnership opportunities, developing a pipeline of potential corporate support and making applications to secure support

· Provide high quality stewardship of supporters, groups and businesses within the community, responding to enquiries in a timely way and ensuring relationships are developed and maintained at a high standard

· Represent JGDR as the first point of contact within the community, promoting our mission, vision, and values alongside fundraising and volunteer opportunities

· Ensure that Donorflex is up-to-date and develop regular reporting mechanisms to inform the Volunteering and Community Fundraising Manager of outputs and results, and support understanding of the local audiences, including individual supporters, local businesses, and volunteers, and their historical engagement with the charity

Volunteering

· Work with the Volunteering and Community Fundraising Manager and Volunteering Administration Assistant to recruit, induct and train volunteers to support fundraising and other relevant initiatives in the local community

· Via volunteer support, oversee the distribution of collection boxes in your local area, monitoring and reporting on income generated

· Coordinate and attend – supported by a network of volunteers – key local events, e.g. county shows, to raise awareness of JGDR in the local community and drive support for the charity amongst target audience groups.

· Ensure JGDR retail shops, and their volunteers, in your area have relevant and timely information on current fundraising campaigns and other initiatives to share with customers

· Ensure that the Volunteering database, Volunteero, is up to date

Other duties

· Contribute content for social media, fundraising newsletters, publications and local media to support marketing objectives and increase our engagement with adopters, supporters and donors online

· Keep up to date with sector trends and developments in community and regional fundraising, and volunteering

· Ensure all fundraising activities and events operate within best practice and regulatory guidelines and comply with health and safety requirements.

· Act as a champion for fundraising compliance across the organisation, including ensuring adherence to the Fundraising Regulator’s Code of Fundraising Practice, the General Data Protection Act and PECR, and other relevant legislative requirements.

· Manage any complaints from supporters efficiently and sensitively

· Act as a collaborative role model to the wider team, and build strong working relationships with colleagues across the wider charity to be an internal ambassador for Fundraising and Marketing

This is not an exhaustive list of duties but outlines the key roles and responsibilities for this post. The post holder’s specific objectives will be set upon commencing their role.

You are:

· A target-driven and tenacious professional with experience in community and regional fundraising

· Knowledgeable about your local community, with a positive approach to your work and supporting your colleagues to achieve shared objectives

· Skilled at building relationships with people, and motivated by spending time getting to know supporters and volunteers in the local area

· Entrepreneurial, with a drive to seek out new opportunities to drive income generation and pursue them with a continual eye on hitting KPIs and targets

· Organised, with a keen eye for detail and a confidence in managing competing priorities effectively

· Financially proficient, and comfortable planning, monitoring and being accountable for fundraising budgets to agreed deadlines

· Familiar with sector trends and best practice methods of acquiring, retaining and stewarding supporters

· A credible and clear communicator

· Experienced in using CRM databases to input, monitor, and report on supporter data and to gather insights

· Diligent, organised and respectful of others’ contributions, and keen to work in an environment that encourages constructive feedback and collaboration

· Committed to dog welfare, and representing the values of JGDR both internally and externally

· Prepared and able to travel extensively in your region, including to other JGDR Centres and retail sites. A valid UK driving license and access to a vehicle will be necessary.

· Prepared and able to attend relevant supporter events in the evening and at weekends within the community; a time off in lieu policy for this is in place.

Diversity and Accessibility

Jerry Green Dog Rescue is committed to an inclusive and accessible recruitment process and encouraging equality and diversity among our workforces. We acknowledge that some candidates may require additional support to overcome barriers experienced during the application process. 

Philanthropy and Partnerships Officer 

Location: Wenlock Road, London, N1

Compulsory 2-week office attendance during an appeal 

Salary: £32,240 per annum 

Contract status: Full time, permanent (subject to completion of 3- month probationary period) 

About the role

We are in an exciting strategic period at the DEC and are seeking a Philanthropy and Partnerships Officer to join our high-performing Philanthropy & Trusts teams. 

This is a vital role supporting the delivery of our ambitious plans to grow income from high value donors, corporate partners, and trusts. If you thrive in a fast-paced environment, are highly organised, and have a keen interest in fundraising, donor care, and building long-term relationships, this could be the role for you. 

***Please download the job description for full details*** 

About you  

You are a highly organised and proactive individual who thrives in a busy environment and takes pride in delivering excellent service. You’ll bring strong administrative skills, attention to detail, and a collaborative approach to your work. 

You have experience in: 

• Supporting fundraising, sales or customer-facing teams with administrative or database tasks 

• Managing accurate data records, ideally using Salesforce or similar CRM tools 

• Coordinating events, communications or supporter journeys 

• Responding to enquiries and providing excellent customer service 

You're a confident communicator, both written and verbal, with a can-do attitude and the ability to juggle multiple tasks and deadlines. You enjoy working as part of a team, building strong internal and external relationships, and are motivated by contributing to humanitarian causes. 

Experience in the charity or fundraising sector is welcome but not essential, more important is your commitment to learning, supporting others, and making a positive impact. 

Key Responsibilities include  

• Providing high-quality admin support across the Philanthropy,  Partnerships and Trusts and Foundations teams. 

• Maintaining accurate donor records and managing donation processing, acknowledgements and data entry 

• Supporting donor stewardship and event logistics 

• Taking direct responsibility for managing high-value individual donors and third-party fundraisers 

• Supporting appeal activity, including creating bespoke communications and coordinating assets. 

What we offer  

• Flexible working hours (outside of an appeal) 

• 25 days annual leave, rising with length of service. 

• 3% employer pension contribution, rising to 8% post probation 

• HealthCare Cash Plan (~£1,660 cash value per year) 

• Wellbeing support 

• Discounted access to various health club providers (via Wellhub) 

• Discount schemes for various retailers and businesses 

• Discounted tickets for events 

• Season ticket loan (post probation) 

• Financial hardship loan (post probation) 

• Salary sacrifice, Cycle & Car scheme (post probation) 

The DEC is an equal opportunities employer and provides opportunities to learn and grow in an inclusive, supportive, and productive environment. We encourage applications from anyone who can demonstrably meet the criteria and responsibilities of the role. 

As a charity with restricted funds, we are committed to using donations appropriately and are unable to consider applicants that do not have the right to work in the UK, as we cannot sponsor work permits.

About Us 

The Disasters Emergency Committee (DEC) brings together 15 of the UK’s leading aid charities to raise funds quickly and efficiently at times of humanitarian crisis overseas. As Philanthropy and Partnerships Officer, you will play an essential role in helping us build and sustain the long-term funding relationships that support our emergency appeals and strategic work. 

All roles at the DEC are based in our London office. We operate a hybrid working model, with some non-negotiable office attendance. Please note, during the two-week appeal launch period, staff are required to work long hours in a high-paced environment, with mandatory office attendance. 

How to apply 

If this role is of interest and meets your skills, experience, and knowledge, then please apply with your anonymised CV & cover letter Thursday the 17th August 2025.

The DEC is committed to the safeguarding and protection of children and vulnerable adults and participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from successful applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By applying, the job applicant confirms their understanding of, and consent, to these recruitment procedures. 

You will be part of a small team that works collaboratively towards making a huge impact on the lives of the children and families we work with. We look for people who want to be part of a service that is innovative, creative and constantly striving to do better.

We are seeking a highly organised and proactive Adoption Service Coordinator and Panel Administrator to support the effective delivery of adoption services. This pivotal role ensures smooth coordination of assessments, panel meetings, and administrative tasks across the Permanency Service. You will act as a key point of contact between professionals, adoptive families, and external agencies, ensuring efficient communication and compliance with regulatory standards. The successful candidate will possess exceptional attention to detail, excellent time management skills, and the ability to work in a sensitive and dynamic environment

You will be involved in the development of the service and your views, and insights are encouraged.

· Coordinate diaries and communication across the Permanency Service team.

· Manage and log adoption enquiries; maintain records in Beacon CRM and CHARMS.

· Support adoption assessments, events, and i-adopt marketing updates.

· Organise Adoption Panel meetings, including scheduling and report preparation.

· Take and finalise panel meeting minutes; ensure timely decisions and notifications.

· Maintain panel member records, training logs, and meeting attendance.

· Update web content, brochures, and social media with adoption recruitment materials.

· Collect and share feedback for service improvement and performance reporting.

You will have regular informal guidance and formal supervision on a monthly basis. You will be part of the wider service of Family Futures and attend monthly Team Days to learn, share and develop the service and your practice.

We are looking for an individual who is:

• Motivated to work with families and derive satisfaction from seeing the development of adopters
• Not fazed by complex needs, challenges, and adversity
• Embraces a parent-positive and child friendly approach
• Able to work in a small team and be a team player
• Wants to develop their knowledge base and interest in multi-disciplinary working through a therapeutic lens.
• Thrives in a collaborative and integrated team environment.

What we offer

Benefits of joining Family Futures

· High-quality supervision and professional development training.

· We run regular Learning Forums to support and learn from each other

· An empowering and encouraging environment

· A nurturing environment for staff to work, including a weekly self-care session.

We believe that embracing different perspectives enriches our agency's culture and strengthens our ability to serve the children and families we work with. Therefore, we welcome applications from candidates from a wide range of lived experience and are actively recruiting people from the global majority. By ‘global majority’, we mean Black African, Black Caribbean, Asian and dual heritage communities.

We are an equal opportunities employer and committed to creating an inclusive and diverse workforce. We encourage applications from suitably qualified applicants regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Family Futures is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The organisation follows safer recruitment practices to protect children and adults at risk of harm and will require the successful applicant to undertake an enhanced DBS disclosure.

Family Futures is a menopause friendly employer.