HR Administrator/ HR Assistant (Part time)

London Wildlife Trust are at an exciting point in our mission to protect and restore nature whilst engaging and inspiring Londoners to connect with nature. Our vision is a London alive with nature, where everyone can experience and enjoy wildlife.

We are looking for a part time HR Assistant/ Administrator to help make LWT an engaging and efficient place to work for our people. We are looking for someone who could work 2.5 days per week and can be flexible with working patterns.

As our HR Assistant/ HR Administrator, you’ll take charge of our HR administration, managing our people’s data using our new HR platform, assisting with payroll, and managing our DBS process. You’ll also be pivotal in our recruitment process, assisting with the end to end process, contract drafting and inductions.

There will also be a small element of office management duties including answering incoming calls to head office and managing our two meeting rooms.

What’s in it for you?

Salary: £22,198-23,746 (pro rata) depending on experience

Hours of work: 2.5 days per week 9.30-5.30pm with flexibility

Holidays: 25 days per annum (pro rata) plus statutory holidays 

On top of this, we offer:

· Access to a free Employee Assistance Scheme to support you inside and outside of work

· Generous Family Friendly and Flexible Working opportunities and policies

· “Staff Day” once a quarter where you can get involved in conversation work on one of our sites

· A cracking Christmas party

· Free tea, coffee and hot chocolate (it’s the little things)

Our Ideal HR Assistant/ Administrator

HR experience isn’t necessary (but would be a bonus!) so this would make an ideal position for someone looking to begin a career in HR. Most importantly, we are looking for someone with:

· Demonstrable administration experience with a high level of accuracy and attention to detail

· Strong Office skills including Word, Excel and Outlook

· Strong level of initiative and ability to prioritise

· Excellent interpersonal skills and strong ability to build business relationships and credibility with colleagues at all levels

Please see the job description on our website for full details.

Does this sound like you? We’d love to hear from you! To apply, please send an Application Form and Candidate Details Form by following the link to our website.

HR Administrator

£22,000 per year

37.5 hours per week

Based in Windsor

We are currently looking to recruit a HR Administrator to join our friendly HR team. With our new Hospice opening later this year in Bray, this is an exciting time to join Thames Hospice as we recruit the additional staff needed to support our expansion plans.

This is a busy role that requires you to manage conflicting administrative priorities, so experience of effectively prioritising your workload is essential alongside high attention to detail and good IT skills, to include databases.

A HR background is not essential as full training will be provided, but you must be able to demonstrate a breadth of administrative skills that will add value to our team.

For an informal discussion about this role, please contact Alison Lindsay, HR Manager.

Closing date: 5pm, Sunday 7 June 2020

Interview date: TBC

This appointment is subject to a Standard Disclosure and Barring Service check.

Closing date: 28th June 2020 at 11:30pm 

Shelter is looking for an enthusiastic individual with administrative experience gained in an office environment to join us as a HR Assistant and help ensure the smooth running of all aspects of our People Directorate. 

A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change — with individuals, in communities, across society – and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve. 

About the role
Our People Directorate provides the strategic lead on people management and organisational development and aims to enable the organisation to have the right culture, capacity and capability to achieve its purpose. As a HR Assistant, you'll help look after the day-to-day needs of the HR Operations team by providing first-class administrative support, being the gatekeeper for all HR enquiries via phone and email and supporting the ethos to work towards a shared services model. You will see queries from across the HR spectrum so experience of working as a HR Assistant or Administrator and good knowledge of HR, recruitment and payroll processes is key. 

You will provide administrative and processing support to the team, including inputting payroll and criminal record checks data, keeping employee files up-to-date and collating and distributing reports. You will also manage team diaries, maintain office systems and ensure the HR database is kept in accordance with GDPR principles. 

Carrying out quarterly internal file integrity audits and monthly file reviews for new starters, making travel arrangements, dealing with invoices and helping to organise meetings are all part of the role. In short, it's an interesting role that's ideal for someone looking to develop their experience working in a busy HR team. 

About you
To succeed, you'll need great admin skills, working as a HR Assistant or Administrator and good knowledge of HR, recruitment and payroll processes. What is for certain is that you have a real interest in the HR field and are keen to learn. Excellent communication and customer service skills, particularly on the telephone, meticulous attention to detail and an ability to manage your own workload effectively are all must haves too. What's more, you'll need a proven ability to use Microsoft Office applications, with any understanding of HR systems/databases an advantage. 

Benefits 
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own. 

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.

Safeguarding is everyone’s business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

At Shelter, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. We also encourage applications from people, who have been homeless or have been at risk of homelessness. We are facing diverse problems, so need diverse people to tackle them. In addition to this, we encourage an approach to involving people with personal insight of housing issues and homelessness in our recruitment processes.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to build the best culture and deliver excellence in HR and Office Management.  Our new management team believes we can be great together.  Join us.

Job Purpose

• Manage the main London office environment, including completion of statutory and health and safety obligations
• Develop a 'best in class' HR facility, supported by the Director, for our small team
• Maintain employee records, including payroll and management of the online HR system
• Oversee maintenance of the contract register system
• Manage insurances with the GH broker
• Manage pension liabilities with the GH pension administrator

Key responsibilities

• Support the Finance Director in overseeing the HR function of Greenwich Hospital, including documenting HR processes, staff record maintenance, and delivery of HR strategy
• Prepare monthly payroll, and any other HMRC requirements for employers
• Manage GH’s online HR system
• Ensure the London office site follows necessary statutory obligations
• Engage with the London office’s landlord and representatives on relevant matters
• Oversee PAT testing, and other health and safety obligations of the London office
• Oversee onboarding processes for new staff and exiting processes for leavers
• Input details of GH contracts onto the contract register system, and support staff and auditors in reviewing relevant contract details
• Manage communications and administration of pensions, including the defined benefit scheme
• Update the staff intranet for news and changes to centrally managed documents
• Provide training, as required, to staff on office and HR matters
• Support GH Staff in responding to simple HR queries
• Liaise with the external HR advisors (and the Finance Director) on complex HR matters
• Answering the main office phone, and handling general enquiries
• Ensure office equipment is maintained and repaired
• Managing stationery, office supplies, couriers and post (including the franking machine)
• Develop and deliver internal communications (supporting the intranet)
• Oversee the maintenance of the London office calendar, and support the GH Director in managing their calendar
• Set up meeting rooms for external guests
• Collect and maintain GH archive material in accordance with National Archive requirements

Accountabilities

• Accurate staff records
• Compliance on London office obligations
• Compliance with employment taxes and legislation
• Management of HR, payroll, contract management and intranet systems

Goals

• Lead GH in developing a best practice approach to HR
• Deliver a strong, dynamic and supportive culture across Head Office through initiatives
• Ensure good governance is achieved in all relevant areas
• Drive appropriate efficiencies and cost-savings

Knowledge, skills & abilities

[Essential (E) / Desirable (D)]

• Excellent communication skills (written and spoken) [E]
• Knowledge of Microsoft Office apps [E]
• Knowledge of UK employment taxes [D]
• Knowledge of statutory compliance matters regarding office spaces (eg PAT testing, fire safety, staff training requirements) [D]
• Ability to negotiate with suppliers [D]
• Ability to self-manage and anticipate needs [D]

Education & Experience

[Essential (E) / Desirable (D)]

• Experience of managing an office environment [E]
• Experience of supporting staff [E]
• Experience of managing a cloud-based system [D]
• Experience of developing organisational culture and internal communications [D]
• Experience of managing/overseeing an organisation's HR facility [D]

Person Specification

• Act with integrity, honesty and professionalism at all times
• A strong ambassador to both internal and external contacts
• Treats all people with respect and dignity
• Takes responsibility for actions, and remains accountable
• Team player

I am currently partnered exclusively with a leading charity who are looking to recruit a HR Manager on a contract basis. This position does have the potential to be made permanent, and my client will consider the option of 3 or 4 days a week.

The post holder will develop the HR infrastructure to support the growth of the Centre; provide policy advice and practical solutions to HR issues; and ensure the efficient & effective administration of all HR matters. This is a standalone position and previous experience is desired.

The main accountabilities held within this role will include:

• Act as the first point of contact in relation to all internal and external HR related enquiries
• Advise directors and managers on a range of employee related issues including performance management; sickness and absence issues; and disciplinary and grievance matters
• Ensure that the Centre’s HR policies and procedures comply with current legislation and best practice and are updated in accordance with the organisations needs and ethos
• Deliver briefings to relevant forums and groups on HR policies and procedures
• Ensure that all staff and line managers have access to HR Policies and Procedures and the staff handbook, including via the Centre’s intranet
• Oversee and support all stages of the recruitment process
• Manage the overall induction and probation process for all new staff
• Manage the DBS application for all Centre staff, students and volunteers
• Liaise with the finance team to ensure accurate records and assist in the monthly payroll process, including the notification of new employees, pay related contract variations, leave notifications and pension/benefit changes
• Work closely with the Executive Leadership Group and Directors.

If you are looking for a new contract and have the relevant skills and experience for the role, please submit your application ASAP.

Job Overview

To work closely with managers and directors to formulate and deliver People Plans, HR processes and systems that will support the delivery of Advance’s strategic plan. 

Responsibilities 

• Support the Head of HR to efficiently and effectively deliver the People Strategy
• Work with Directors and Senior Managers to effectively design and implement people plans that contribute to the overall strategic plan and HR vision
• Continually develop and review HR policies and procedures and produce templates and guides to assist managers and staff.
• Lead on complex employee relations matters, up to and including tribunal level, whilst ensuring excellent support to people managers and Directors

Qualifications

• Level 7 CIPD qualified or equivalent qualification
• Strong HR employee relations experience
• Experience of working within a Business Partnering model, collaborating closely with managers and senior stakeholders

Job Overview

The position is a generalist HR Adviser, based with a charity in North East London. The role will include employee relations, administration of salaries policy and liaison with Payroll, advising on terms and condition of employment, maintenance of accurate HR records system, the provision of reports, updating policies and procedures, issuing employment contracts and supporting work in relation to health, safety and welfare. 

Responsibilities 

• Contribute to the design and implementation of the team’s key objectives and programmes of work 

• Act as a first point of contact for HR queries from managers and staff 

• Take overall responsibility for the HR team’s personnel records, including maintaining the HRIS

• Take overall responsibility for the monthly provision of information to Payroll

Qualifications

• CIPD qualification, or working towards

• Experience in a broad range of HR advisory work 

• Knowledge of employment law and its practical implementation

• Experience in issuing contracts of employments, amendments and ending fixed term contracts

Our client now urgently requires an HR Data Analyst with expertise in Oracle HRIS functionality for a period of at least 3 months.

As interim HR Data Analyst you will provide key insights and identify trends through the analysis, development and delivery of strategic People Data and management information reporting that will enable strategic, evidence-based decision making.

To be considered you must be available to start a new assignment immediately and will require:

• Proven experience as an HR Systems and Data specialist, ideally with multi-sector experience
• Expertise in Oracle HRIS functionality, to include data extraction, reporting capability, data analysis and interpretation and presentation
• Strong stakeholder management skills and the ability to influence a range of people professionals and key stakeholders across the organisation 
• Strong project management skills

The HR Business Partner will build strong relationships with their business area and understand stakeholder needs, as well as influence people strategies and solutions. They will also lead on a range of activities, including change management, complex casework, workforce planning and resourcing. 

Responsibilities 

• Build and maintain relationships with senior managers within partnered functions to help develop people solutions
• Driving performance within their teams and help further develop culture
• Advise and coach senior individuals and managers to effectively manage all employee relations issues in line with the HR policy
• Act as an intermediary between the HR and the broader business, providing intelligence to support people policy and strategy development

Qualifications

• Level 7 CIPD qualified or equivalent qualification
• Strong HR employee relations experience
• Experience of working within a Business Partnering model, collaborating closely with managers and senior stakeholders

My client, a leading international charity now requires and experienced HR Transformation Manager to join them for a period of 6 to 9 months.

As HR Transformation you’ll be working closely with the Director and senior stakeholders to identify and deliver a suite of prioritised transformation projects that establish good and sustainable practice across specific areas of the employee life cycle. In additional this role will oversee the ongoing BAU activities of an internationally dispersed HR team.

This role requires a proven HR leader with a strong HR generalist background, excellent stakeholder management skills and a high level of personal integrity to create a leadership culture of trust, openness and accountability for performance. You will also need to demonstrate the ability to understand and navigate complex organisational structures and governance, ideally gained from previous experience in the international charity/NGO sector.

To be considered you will also require:

• Demonstrable evidence of having established, developed or led an HR function across multiple international jurisdictions
• Significant experience of managing organisational development and change, and in developing people strategies to support such change 
• A proven track record of reliable delivery of organisational and strategic objectives, creating alignment between parties with differing outlooks and expectations
• Experience in a senior leadership position in an organisation which is complex and diverse
• Experience in developing and refining rewards structures that are aligned to organisational strategy 

Please note applications will be considered for both full time and part time (minimum 3 days per week) working arrangements.

Our client, a leading Charity brand now has a fantastic opportunity for an experienced HR Business Partner to join them on a permanent basis.

As HR Business Partner in this a highly visible, customer facing role, you will be an integral part of the leadership teams within your assigned client areas. You will partner proactively with Directors and their management teams on the creation, development and delivery of People Plans that meet strategic priorities, identifying HR requirements and commissioning the appropriate resources from HR specialist teams. As HR Business Partner you will also act as a change agent to support people and culture development and will be directly accountable for delivery on a range of strategic projects.

To be considered you will require:

• Chartered / Fellow CIPD qualification or equivalent experience
• Proven track record operating as an HR Business Partner at a strategic level including multi-sector and multi HR discipline experience
• Expert HR planning with the ability to combine strategic insight and people expertise in order to change the way an organisation thinks about its people
• Experience of people management to include coaching, developing and performance management of others
• Strong leadership skills with the ability to delivery through others
• Experience of managing change arising from significant organisation and cultural changes
• Strong influencing, facilitation & communication Skills
• Good project & programme management skills

My client, an innovative Not-for-Profit organisation now requires an exceptional HR Business Partner to join them for a contract period until February 2021.

Reporting to the Head of People, as HR Business Partner you will play a critical role in overseeing the delivery of an innovative, solutions-driven and business enabling HR service to this small but highly impactful organisation.

This role requires a highly skilled and experienced HR generalist with a flexible and hands on approach and a strong delivery focus. Your track record as a strong HR generalist will include delivery at both strategic and operational levels and also include managing and developing HR colleagues.

As a creative thinker who enjoys developing new and innovative ways of addressing people challenges, you will be adaptable and flexible to working within differing organisational cultures and be able to quickly build effective relationships at all levels.

In addition to a strong generalist HR skillset and an up to date and in-depth knowledge of employment legislation in the UK, the ideal candidate will also possess a track record of delivering significant and sustainable business benefits through change

HR Advisor
Location: Bosham
FT Salary Range: c. £27,000 to £30,615 per annum
Hours: Flexible work pattern options considered (30 to 37.5 hours per week)
Contract: Permanent

An opportunity for an HR Advisor has arisen to join our HR and Payroll team.

The successful candidate will provide a business partnering approach to the delivery of HR Services and Strategy, through a pro-active style of guiding and enabling managers on the use of policies, procedures and self-service systems. 

As an experienced HR Advisor, you will need to be confident in reviewing and developing processes in line with business needs, employment law changes and best practice, and be driven in delivering on delegated HR projects and initiatives.  With scope to develop the role, you will need to have excellent verbal and written communication skills to help build good working relationships across the hospice, plus having excellent organisational and planning skills can support a varied range of HR activities as part of a dedicated team.

We are looking for someone who has attained Level 5 CIPD (or working towards) with at least 5 years of generalist HR experience, up to date knowledge of employment law, consultation and engagement processes.

As part of our committed team, the working atmosphere is friendly, inspiring and supportive.  We offer a comprehensive benefits package which includes holiday entitlement starting at 27 days per year, increasing to 33 days, plus bank holidays.  Continuation of NHS reckonable service, or the NHS Superannuation Scheme may also be recognised.  A generous contributory pension scheme, life assurance, discounted gym membership plus a contributory cash reimbursement plan for you and family members are also available. 

Closing date: 17 June 2020
Interview date: w/c 22 June 2020

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the Apply button to be directed to our website where you can see the full job description and download the application form.

No agencies please.

Morgan Law are delighted to be working with a leading organisation in the search for an experienced HR Shared Services Manager.

As HR Shared Services Manager you will lead the development and delivery of the HR Shared Services provision, managing a team to provide high quality and customer focused advice and guidance on HR policies, procedures and processes, as well as delivering a comprehensive HR transactional processing service for the organisation.

To be considered you should be available to start this new role quickly and will require:

• Proven expertise as an HR Shared Services delivery specialist and in developing HR Shared Services Strategy
• A proven track record of delivering high quality, customer orientated, HR Shared services through a team to meet required SLAs and KPIs.
• Strong people management skills to include coaching, developing and performance management of others.
• Experience in the practical application of business process re-engineering along with a systems led approach to delivering service improvements through a range of technology solutions