Payroll Assistant Jobs
We are a local charity to Broxbourne and East Herts. We support local voluntary organisations and empower local community groups. We also deliver a variety of funded initiatives that support health and wellbeing and employment and skills. We operate across four themes: Engaging Residents, Supporting Health and Wellbeing, Helping Groups, and Employment and Skills.
We are looking for an experienced, highly organised detail-oriented individual to assist our Finance Operations Manager in a part-time role. This position will be responsible for assisting with sales ledger, purchase ledger, journal entries, assisting with accounts preparation and ensuring payments are made. We are looking for a trustworthy person to join our small team to enable the charity to deliver fantastic outcomes for our beneficiaries
Skills and Qualities
Essential:
- Working with QuickBooks or similar software
- Working independently and within a team of paid staff and volunteers
- Working with online banking systems
- Excellent numeracy and organisational skills paying close attention to detail
- Excellent IT skills, including MS Office package especially Excel
- Ability to work to tight deadlines and under pressure
- Ability to deal professionally, tactfully and confidently with people at all levels, both internal and external audiences
- Good communicator and interpersonal skills
- A keen interest in people, the local community and their needs
- An understanding of equal opportunities and a commitment to all sections of the community
Desirable:
- AAT (Association of Accounting Technician) qualification
- Setting up finance software
- Working within the charitable sector
- Using HR Systems
- Knowledge of charity finance
For more information and to apply for this post, please visit our website for the full job pack which includes an Application Form.
Please submit a completed Application Form by Monday, 25th November 2024 at 12pm.
This post will be employed by Community Alliance Broxbourne and East Herts.
Kent Community Foundation (KCF) is seeking a highly skilled and motivated Head of Finance and Governance to oversee the Foundation’s finance functions and ensure compliance with charity law and regulatory requirements. This role is key to ensuring that financial reporting is clear and accurate and that all policies and procedures are current and fit for purpose.
In this role, you will provide financial oversight, ensuring that processes are both efficient and compliant. You will act as the main contact for investment houses, banks and auditors, ensuring that financial reporting is clear and accurate. You will also support the Board of Trustees, preparing papers for board and committee meetings and assisting with trustee recruitment, training, and evaluations. You will also oversee other governance duties including the updating of the Foundation’s policies to ensure legal compliance and best practice, as well as submitting returns to the relevant regulatory bodies, such as the Charity Commission and Companies House.
The ideal candidate will be ACA/ACCA/CIMA qualified or have equivalent experience, with a strong background in financial management and a working knowledge of Xero software. Knowledge of charity governance and reporting is essential. Experience in the voluntary sector, along with knowledge of systems such as Salesforce and Sage Payroll, would be highly beneficial.
Flexible working hours are available with 25 hours per week minimum.
Applications should be in the form of an up-to-date CV and covering letter outlining how you meet the person specification.
The closing date for applications is 24th November. Interviews will be held at the beginning of December at our office in Smeeth, Ashford.
KCF is committed to the building of a culture where all employees are valued and respected and we take pride in providing a workplace that fosters continuous professional development. Our goal is to find the right person for the role and we welcome applications from individuals looking to work flexibly. If you wish to discuss any accessibility concerns or if you need any more information or assistance, please contact Jan O’Donnell
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Role Purpose
The Senior Accountant will be part of the Khalsa Aid Management Team and will report to the CFO. You will provide financial leadership in all financial areas including production of monthly accounts; financial controls; general accounting; budgets; financial planning and analysis; policy management and adherence; compliance; risk; exchange rate management; key business and financial processes; cost management and auditing. You will play a crucial role in ensuring the organisation’s financial health, compliance and efficient operations.
Key Responsibilities
Financial & Operational Management
- Preparation and approval of all financial reporting materials and metrics; including monthly Business Performance Report, KPI’s, and Management Accounts, Project Aid reporting as well as annual financial reports
- Oversee budgeting, and the implementation of budgets, setting goals.
- Present operational metrics to monitor progress on the efficient spending of KAI Charity Aid funds. Implement a programme of timely corrective actions where necessary thereby implementing best in class practices
- Ensure that financial records and systems are maintained in accordance with Generally Accepted Accounting Principles and are compliant with Charity reporting requirements
- Ensure compliance with organisation policies and procedures, a robust controls environment is in place and that approval processes are adhered to
- Manage cash flow and exchange risk including proactive working capital management and accurate cash forecasting
- Direct all financial, project-based, and departmental accounting including foreign operations
- Ensure Management Information Systems are appropriate for internal, external and regulatory requirements
- Evaluate business processes, recommend and implement improvements
Team Management
- Provide leadership to the Accounts Assistant by providing clear goals and objectives.
- Lead with a management style that creates a culture that fosters collaboration, encourages cooperation, promotes creativity, values willingness to assume prudent risk and responsibility, reflects a sense of urgency and ensures results driven work environment
- Engage other members of the Khalsa Aid Team to facilitate cross-department collaboration that ensures that all financial and related IT solutions positively support the business’s strategic plan execution, operational delivery, and data collection needs
Detailed tasks to be carried out:
- Day-to-Day Financial Operations:
- Monitor bills, invoicing, donations, and other transactions.
- Oversee the work of the Finance Assistant.
- Register invoices from suppliers and service providers for payment.
- Handle various donation platforms (e.g., JustGiving, Enthuse, Worldpay, Donorbox).
- Post and review month-end journals, accruals, and prepayments.
- Process purchase orders and bills.
- Answer supplier and donor queries.
- Monitor email inboxes and confirm donations.
- Banking and Reconciliation:
- Enter payments in the bank for authorization.
- Complete and check bank reconciliation for various accounts using XERO.
- Monitor restricted fund movements.
- Track and report fund utilization.
- Maintain petty cash and handle cash/cheques.
- Cash Flow Management:
- Monitor cash flow and ensure liquidity for overseas operations.
- Inform Treasurers about fund requirements.
- Arrange cash for overseas travel.
- Payroll Duties:
- Process monthly payroll, including RTI submissions and pension feeds.
- Handle new starters, leavers, absences, and statutory leave/pay.
- File P11D-B for benefits in kind.
- Audit and Compliance:
- Coordinate annual audits with external auditors and department managers.
- Assist in writing and finalizing the Annual Trustee report.
- Ensure compliance with regulatory requirements and internal policies.
- Liaise with auditors and third-party contractors.
- Assist with annual reviews from charity commissions and banks.
- Develop and enforce financial policies and procedures.
- Financial Planning and Analysis:
- Support CFO in month-end and year-end processes
- Assist in forecasting and budget preparation.
- Conduct variance analysis and review balance sheet reconciliations.
- Implement audit recommendations.
- Stay informed about accounting software and technological advances.
- Insurance – ensure adequate cover for insurance.
Role Requirements
- Able to work flexibly to meet the demands of the role to get the job done.
Qualifications/ Skills Required
- Recognised professional accounting qualification or enroute to qualification
- Educated to degree standard
- Work experience is essential – 2-3 years in a busy organisation, preferably a UK charity
- Knowledgeable of the regulatory and reporting requirements for a UK Charity
- Technically and managerially competent with impact awareness of specialist areas including accounting, controls and governance, audit, ethics and risk management
- IT literate – Microsoft, finance and management accounting systems, ERP systems
- Experience in XERO and Gift Aid will be an added advantage
- Additional languages such as Punjabi, Hindi or Urdu would be advantageous
Recognise the whole human race as one
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for a Head of Finance to join us at the Petty Pool Trust - officially World Class to work for in 2024 by Best Companies. You will be responsible for leading the financial management and strategic financial planning for two incorporated charities, with combined annual turnover of £4 million. This role ensures that the charity’s financial resources are effectively managed to achieve its mission and goals. You will oversee all financial operations, compliance, audit processes, and provide leadership to the finance team. The role also involves supporting the executive leadership with financial insights and advising on financial strategy.
Our values:
- Ambitious – Striving for excellence in everything we do
- Brave – Fearless in our boldness
- Creative – exploring innovation and embracing change
- Collaborative – feeling valued and adding value
Staff Benefits:
- 28 days annual leave, plus public bank holidays
- On-site parking
- Company Sick pay (after passing probationary period)
- Employee Assistant Programme
- Free meals when commuting by car sharing, walking, or cycling
- Bike rack
- Eye care vouchers
- Company pension
- Smart casual dress
Key Responsibilities:
Financial Management & Reporting
- Manage the day-to-day financial operations of the charity, including payroll, pension, banking, purchase and sales ledgers across multiple organisations
- Lead on good practice, implementing effective working methods, checks and controls to improve efficiency of processing across all finance activities
- Adapt and progress working methods to cover all aspects of the Charitable activity – Education, Commissioned services, OEC short courses. Considering the varied nature of clients, suppliers and staff for every activity
- Implement revised processes to cover site development – Project Learnhive
- Prepare timely and accurate financial statements, management accounts, cash flow and performance reports for the CEO, Board of Trustees, and external stakeholders
- Ensure adherence to internal charity controls on authorisation for revenue and capital spending.
- Ensure compliance with all statutory and regulatory requirements, including timely submission of annual reports, HMRC filings, Pension compliance, Education Funding Agency and adherence to charity accounting standard requirements (SORP)
- Develop and manage financial policies and procedures to ensure robust internal controls are in place
- Lead on the preparation of annual operating budgets, and half yearly reforecasting – including student funding, staff modelling and expense allocation. Advise the senior leadership team on budgetary management and resource allocation.
Audit & Compliance
- Act as the main point of contact for the external auditors, payroll, pension and insurance contacts.
- Manage the annual audit process, ensuring any audit recommendations are implemented
- Ensure the charity adheres to legal financial obligations, including tax compliance, gift aid, and statutory reporting requirements
- Regularly review and update risk management frameworks related to financial activities
- Conduct internal audits and evaluations to identify areas for financial improvement.
Strategic Financial Leadership
- Provide strategic financial advice to the CEO, Board of Trustees, and senior management, contributing to long-term financial planning
- Identify opportunities for supported funding through DFE, LA and donor organisations
- Develop financial models and forecasts to support improved management reporting of operational activities, fundraising events, project proposals, and grant applications
- Implement effective processing and controls for Project Learn Hive to monitor and control revenue, expenditure and cashflow timings
- Monitor the financial performance of projects and programs, ensuring funds are matched to contracted and donor requirements
- Lead on the preparation of financial reports for grant funders and support grant management
- Lead the charity's investment and reserves policy, working with the Board of Trustees to ensure sustainability.
Team Leadership & Development
- Manage a small team of finance staff, both office-based and remote, ensuring they are supported, trained, and aligned with the charity's financial goals
- Oversee the recruitment, development, and performance management of the finance team, fostering a collaborative and efficient working environment he preparation of financial reports for grant funders and support grant management
- Lead the charity's investment and reserves policy, working with the Board of Trustees to ensure sustainability.
- Ensure effective communication within the team and with other departments to promote financial literacy and understanding throughout the organisation
- Delegate tasks appropriately and oversee team workflows to ensure deadlines and key deliverables are met.
Systems & Process Improvement
- Oversee the implementation and maintenance of financial systems, and reporting models ensuring they are fit for purpose and support efficient operations
- Drive continuous improvement in financial systems, processes, and reporting tools to enhance accuracy, efficiency, and transparency
- Ensure the charity's finance function remains agile and adaptable to new challenges and opportunities.
Stakeholder Management & Collaboration
- Work closely with other departments, including fundraising, programs, and operations, to ensure financial information is integrated and aligned with the charity's overall objectives
- Collaborate with external partners, including auditors, banks, and regulatory bodies, ensuring all rofessional management of all relationships.
- This role is crucial to ensuring the financial health and sustainability of the charity, supporting the achievement of its mission through sound financial management and strategic planning.
Key Skills and Qualifications:
- Professional qualification (ACCA, CIMA, ACA or equivalent) with significant post-qualification experience in financial management, ideally within the charity, SME, Education or not-for-profit sector.
- Strong understanding of charity accounting standards (SORP) and regulatory frameworks relevant to the charity sector.
- Proven experience in budget management, forecasting, and financial reporting at a strategic level.
- Strong leadership and management skills with experience of managing teams across multiple locations.
- Experience managing external audits and ensuring regulatory compliance.
- Excellent communication skills, with the ability to present complex financial information to non-financial stakeholders.
- Proficiency in financial software and systems, with an aptitude for process improvement.
- Strong analytical and problem-solving skills, with attention to detail and accuracy.
- Ability to work collaboratively across teams and with external stakeholders.
- Ability to work with Sage and be competent in Excel, MS Office, Teams and other packages.
Desirable:
- Experience in managing charity investments and reserves.
- Knowledge of grant management and reporting for donors
Personal Attributes:
- Passionate about the charity’s mission and values.
- Strategic thinker with the ability to drive long-term financial sustainability.
- Strong interpersonal skills and an approachable leadership style.
- High integrity and commitment to transparency and accountability.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Location: Weymouth National Boat Centre, Barrack Road, Weymouth, Dorset. DT4 8TZ
Contract: Full time, Permanent
Salary: £35,600 gross per annum
Closing Date: 6/12/2024 (may close early if right candidate is found)
Are you a watersports professional looking for a new opportunity?
The Marine Society & Sea Cadets (MSSC) is a vibrant and growing charity delivering life changing nautical adventure for young people through the Sea Cadets to give them the best possible head start in life. We also provide personal and professional development opportunities for seafarers with the Marine Society. Working with our staff, cadets, and volunteers, we have built a vision and five-year strategy to take us forward and further improve the astounding contribution already made through our work to the lives of thousands of young people and seafarers, while fully supporting our volunteers who are vital to our success.
We are currently looking for an Assistant Head of Inshore Boating to join our team.
About the role
Sea Cadets deliver life changing opportunities to young people through the challenge and adventure of getting out on the water. The Assistant Head of Inshore Boating is instrumental in facilitating these experiences as part of a team working to support volunteers and colleagues across the UK, with a focus on our five activities of dinghy sailing, paddlesport, powerboating, rowing and windsurfing. The post will require experience of dealing with people of all ages/backgrounds, in the management of delivering activities, equipment/facilities and supporting the development of instructors.
We are looking for a passionate practitioner, with a background in delivering both on and off the water, and in-depth experience of operating procedures and governing documentation. Experience of working with young people is essential.
Responsibilities
· Lead on developing our boating/watersports framework
· Support volunteer led activity across the UK in delivering life affirming on the water experiences to young people.
· Support the Head of Inshore in the development and delivery of assurance and safety of Boating.
· Day to day Line management of the office team
· Collaborate with the wider Inshore team to support central training, particularly Instructor Training.
Requirements
· A qualified watersports practitioner at or approaching Trainer/Tutor level
· An in depth understanding of operating procedures and documentation
· Experience of watersports at a strategic level
Desirable
· Experience or knowledge of youth and/or uniformed organisations
· Experience or knowledge of the charity sector
For further information, please download the Recruitment Pack.
Benefits
- 51 days annual leave per annum
- Life assurance (4x salary) for those that join the pension
- Private medical insurance
- Pension (employer contribution up to 10%)
- Wellbeing portal and EAP with 121 counselling
- Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential.
- National staff conference: All employees come together once a year to reflect on the past year and celebrate success at our offsite staff conference. This is a great opportunity to listen to employees' views, and for employees to network, share information and socialise.
If you are interested in this vacancy, please apply now!
Additional Information
MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer.
We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC’s values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire.
All successful applicants are required to attend safeguarding training and undergo a criminal record check.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The HR & Administration Assistant will support the HR team in providing an efficient and streamlined service to WHAG for all HR-related administrative tasks. This role has a wide remit which includes the efficient and effective smooth running of WHAG’s HR functions enabling WHAG services to be delivered and being an effective team member, You will act as an integral part of the HR Team offering support to the wider organisation.
WHAG is a leading charity delivering quality support services to vulnerable homeless women, young parents and women men and their families who are affected by domestic abuse, across the of North West England. Improving the safety and life opportunities of the people who use our services and supporting them in their recovery.
We support the people we work with to overcome the experiences they have had. We empower them to build up the skills and resources they need to take control of their own lives, access a tenancy of their own and maintain a quality of life in the long term. We give them the information they need to make positive choices about their futures.
As well as delivering courses to our staff WHAG delivers Healthy relationship training to employers and schools to assist in the education and prevention of Domestic abuse.
Our Vision - To support and empower vulnerable women and those affected by domestic abuse.
Our Mission - End Domestic Abuse, Homelessness, and relationship breakdown.
Our Values - Empowerment, Choice, Change, Strength
Guiding Principles - Our guiding principles help define how we will act at all times through the development and delivery of WHAG in the future.
Please provide a cover letter regarding how your meet the person specification.
The client requests no contact from agencies or media sales.
Assistant Accountant - Part time 3 days a week
Are you an Assistant Accountant looking for your next new opportunity?
This is a newly created role for a £1.5million turnover charity based in South West London. You will be joining a small team, reporting to Merton Connected's Finance Partner .
This is a part time role.
Salary: £35,000 - £37,000 per annum (will be pro ratad for three days a week)
Hybrid: Going to their office based in Tooting / Mitcham once a week
Hours of work: 21 hours per week
Key duties and responsibilities will include:
- Preparing accounts upto Trail balance
- Assisting with Quarterly accounts
- Maintaining accurate and up-to-date financial records using QuickBooks
- Liaising with external suppliers and customers
- Formulating and setting up supplier payment runs
- Preparing and Filing invoices, data entry
- Responsible for credit control
- Reviewing and posting staff and credit card expenses
- Managing all financial records and daily bookkeeping of the business
- Process Accounts Payable and ensure invoices are coded
- Preparing monthly Bank reconciliations and credit card transactions
- Assist with the budgeting and forecasting function
- Assisting with the preparation of Year-End audits
- Monthly payroll and pension duties
Candidates applying for this role must have the following:
- Excellent numeracy skills and strong verbal and written communication skills
- Strong organisational and problem-solving skills with the ability to multi-task
- Sound understanding of double entry book-keeping including month end adjustments
- If you have experience using QuickBooks it's a great advantage, or any other cloud based accounting system
- AAT qualified, holds a similar qualification or is working towards qualification
This role will be closing on 11th November, 2024
The client may decide to close the role within a week if they get suitable applications.
Candidates shortlisted will be requested to answer three questions as part of the shortlisting process
Charity People actively promotes equality, diversity and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are looking for a skilled HR Officer who will recruit, support and develop talent through policies and managing procedures. You will be responsible for overseeing the day-to-day and administrative tasks required within the People Department and you’ll contribute to making the company a better place to work. The aim of this role will be to provide excellent assistance and support to employees and managers.
If you are passionate about HR and highly efficient, we would love to hear from you.
What you will do:
- Support the development and implementation of HR initiatives and systems
- Provide guidance and support to managers and employees on policies and procedures
- Be actively involved in recruitment by preparing job descriptions alongside recruiting managers, posting job advertisements and managing the hiring process
- Oversee the creation and implementation of effective onboarding plans including induction
- Ensure all agreed training is provided and implemented throughout the year
- Assist line managers in performance management processes
- Support the management of disciplinary and grievance issues
- Review payroll and pension requirements on a monthly basis
Team Structure:
You will be joining a People team as a team leader, responsible for the line management of our passionate HR Assistant who will work with you on monthly payroll and pensions, employee onboarding, training, and people data.
You will report into our Head of People and Culture who will work with you to identify trends, provide strategic direction, shape policy and act as a first point of escalation for any cases you may have to work through.
You will work alongside our talented Volunteering People Manager who provides key HR support to our volunteer community including building robust processes, handling any complaints or issues, managing volunteer engagement and supporting with Diversity, Equality and Inclusion.
About you
We are seeking a passionate HR professional who has or is working towards a CIPD qualification (level 3- 5), or has the equivalent experience in human resources.
Knowledge of HRIS and payroll systems would be beneficial and experience with payroll would be preferable so that you are able to provide key support to our HR Assistant with this process.
A strong understanding of the Employee lifecycle and all aspects of HR, strong communication and interpersonal skills, ability to manage difficult conversations and conflict, and being friendly and approachable are all skills that we seek for this role.
What can we offer you?
- 24 ½ days annual leave + Bank Holidays
- Free CSSC Membership
- 90 minutes of wellbeing time, per week
- Flexible working (remote and office based)
- Excellent company pension schemes available
- Training and Development opportunities
- Access to Employee Assistance Programme
- Cycle to Work Scheme
About us:
We are a not-for-profit membership organisation with over 130,000 members. Our vision is to inspire our members to explore new ways to be active and healthy. Our four organisation values are Passionate, Progressive, Supportive and Social.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Job Types: Permanent, Full-time
Salary: From £30,000.00 per year
Schedule:
- Monday to Friday (Hybrid, working within the office 3 days a week)
Ability to commute/relocate:
- High Wycombe: reliably commute or plan to relocate before starting work (required)
We are a not-for-profit, membership, organisation for over 124,000 colleagues from the civil service and public sector.
The client requests no contact from agencies or media sales.
The Conservative Party are exclusively partnering with Robertson Bell to search for a permanent Accounts Receivable Assistant position.
Reporting into the Financial Controller, the main objective of the Accounts Receivable Assistant is to reinforce strong financial controls and careful management of the Party’s income. This role is ideally suited to someone with some experience in finance or accounts looking to step up or someone who has worked within a conference and events environment in a similar administrative role looking to transition into finance.
Duties will include:
- Coordinating and processing the day-to-day funds raised by the Treasurer’s team in our accounts package Access Financials and donor CRM (Raisers Edge).
- Coordinating and accounting for transactions processed through digital payment solutions.
- Support direct mail fundraising, coordinating the processing of responses and receipts.
- Work closely with these teams to process charges generated from their databases and ensure invoices are raised accurately and in a timely fashion.
- Ensure cash receipts are posted to the appropriate accounts and the appropriate VAT treatment applied.
- Support the account management of key clients; to ensure the booking and billing process is smooth and their commercial experience is seamless.
- Preparation of daily Treasurer’s cash report and weekly income reports for distribution to stakeholders.
- Manage aged debtor balances and the receivables ledger, ensuring that strict procedures are followed to mitigate bad debt through structured debt collection procedures.
- Complete month-end/year-end closure procedures including monthly bank reconciliations.
This position will be based at the Conservative Party’s central Leeds office and requires four days per week of working from their office. Applications will be reviewed on a daily basis, with first stage interviews being held on the 6th and 7th of November. You will join a supportive and friendly team and benefit from generous employee benefits including study support!
Essential Criteria:
- A commitment to gaining CIMA / ACCA or a similar finance qualification is essential for this role – study support will be provided!
- Previous experience in accounts and/or finance team or equivalent income generation administrative role within an operations team (ideally having completed the Foundation Stage of a formal finance qualification but this is not essential)
- Excellent interpersonal and communications skills, both oral and written
- Exceptional organisational and administrative skills with the ability to work to strict deadlines
- A strong work ethic and willingness to take ownership for wide-ranging responsibilities
- Detail orientated, great numeracy skills and experience using Excel
Please submit your application to our exclusive search agent, Robertson Bell. Apply now to be considered!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Join QCCA, an organisation that has been at the heart of Camden's community since 1999, striving to make a lasting impact in one of London's most deprived neighbourhoods. As the largest voluntary sector provider of community services, QCCA has evolved from a local residents' drinking club in Gospel Oak to become a trusted and steadfast presence, situated in the same building for two decades.
Please send a CV and a brief cover letter (no more than 500 words.)
The client requests no contact from agencies or media sales.
Salary: £24,102.00 per annum pro-rated
Location: Nantwich Shelter Shop
Contract: 3-month fixed term contract
Hours: Part time, 22.5 hours per week
Closing date: Monday the 11th of November at 11:30pm
We're looking for an inspirational people person to join us as a Assistant Shop Manager in our Nantwich shop. This is an exciting opportunity, and we'd like you to join us to help raise vital funds for homeless and badly housed people.
You will work closely with the Shop Manager to ensure the shop looks welcoming, visually appealing and the team of volunteers are motivated and keen to engage with customers and maximise sales.
About the role
You will assist the Shop Manager in the recruitment, support and development of a strong community focused shop team and empower them to maximise Shelter's income. Representing Shelter in your local community, ensuring that you and your team share your knowledge of Shelter's cause with customers, volunteers, donors and potential Shelter clients will also be important aspects of the role.
You will always ensure a safe, clean, bright and happy environment for your team to work in and for your customers to shop in, in turn attracting potential donors and volunteers.
About you
You are a naturally energetic person with an enthusiasm for managing and empowering people. You know how to recruit and develop a team of volunteers, and your extraordinary motivational skills will enable you to inspire your team to increase sales and control costs. Above all, you are ready to take on a new challenge and have a keen interest in Shelter's cause.
Apply to be part of our team and be the change you want to see in society.
Benefits
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.
Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.
We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.
How to Apply
Please click ‘Apply for Job’ below. You are required to submit a CV and a supporting statement. Please provide specific examples of how you meet the criteria in the 'About you' section of this advert, following the STAR format, and ensure you demonstrate how you address the behaviours below throughout your responses:
- We prioritise diversity and have an inclusive and open mindset
Any applications submitted without a supporting statement will not be considered
About Shelter
Home is a human right. It’s our foundation and where we thrive. Yet everyday millions of people are being devastated by the housing emergency.
We exist to defend the right to a safe home. Because home is everything.
We need ambitious, passionate people to join us. This is your chance to play a part in the fundamental change we are striving to achieve.
Our enemy is the social injustice at the core of the escalating housing emergency. To win this fight, we must be representative of the people we are here to help and those who support our movement. In all our people decisions, we take pride in being inclusive, equitable and transparent.
We are committed to combating racism both within and outside Shelter. We welcome you on our journey to becoming truly anti-racist.
Safeguarding statement
Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.
Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.
The client requests no contact from agencies or media sales.
Sightsavers is looking for an HR Administrator to join our busy HR Operations team
Salary: £23,000 - £25,000 depending upon experience
Location: UK remote - with monthly travel to Haywards Heath, West Sussex
Contract: 12-month fixed-term maternity cover contract
Hours: This is a full-time role with some flexibility around hours worked and lots of home working
We are looking for an HR Administrator to help us ensure that all administrative and transactional support is provided to the highest standard, to meet the operational needs of our global organisation.
The HR Administrator will be responsible for maintaining and updating data in the HR Information System and resolving service desk requests and enquiries from managers and employees. There is also the opportunity to assist on specific project work within the HR Operations Team relating to HR systems, legislative changes, processes and procedures.
Key duties will include:
- Inputting changes to employee records including new starters, leavers, absence, and contract extensions.
- Helping employees use HR systems, assisting with login, navigation and user queries.
- Support with the development of HR systems, assisting with testing and feedback as needed.
- Setting up new employees on our HR information system (HRIS)
- Offboarding tasks, including HRIS administration, paperwork and payroll notification.
- Drafting consultancy contracts
- Providing timely, first line support to employees and managers in response to queries and request submitted via the Service Desk, escalating as necessary
- Supporting ongoing team activities
This is an ideal opportunity to build on your existing HR Assistant experience within a fast-paced international organisation. To succeed in this role you will need:
- Proven experience in a HR Assistant or similar role (Essential)
- Ideally experience within a global or complex organisation
- Demonstrable planning and prioritising skills
- Experience working in a fast-paced environment, multi-tasking and delivering to deadlines
- Knowledge of HR systems and intermediate level knowledge of Microsoft systems such as Excel, Word and SharePoint
- Excellent communication skills
- Strong customer service skills
- Integrity and the ability to maintain confidentiality
- A commitment to equality of opportunity
For contractual reasons, the successful candidate MUST be based in the UK with ongoing Right to Work in the UK. Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit. This is a varied role, please read the full job description for further details.
Benefits
Sightsavers offers some fantastic benefits. Our comprehensive benefits package includes generous annual leave allowance, pension, season ticket loan, cycle to work scheme, discounted gym memberships and wellness discounts. If you choose to work in or are visiting our collaborative, modern office space, you will find it an easy 20-minute train journey from Brighton or 45 minutes from London.
Next steps:
To apply for this exciting opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying. Please note that there will be an expectation that you can visit our modern and collaborative offices in Haywards Heath, West Sussex (RH16 3BW) on a monthly basis – probably a Tuesday.
Remote interviews will take place on Tuesday 20, Wednesday 21 and Thursday 22 November and the evaluation process may include a role-typical task. We would like the successful candidate to be available to start in January 2025.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Mind in Enfield and Barnet is a fast-growing charity in North London providing much needed therapy, wellbeing support and advocacy services to people with mental health problems.
An exciting opportunity has arisen for a qualified and experienced Accountant to strategically lead and develop the finance team of Mind in Enfield and Barnet.
The role will:
- lead on managing financial sustainability and the assets of the organisation
- ensure compliance to all law and regulation relating to charity finance
- support the CEO in ensuring the effective governance of the organisation
Duties will include working closely with the CEO and senior leadership team on developing the organisation and managing change to sustain and grow the organisation. The successful candidate will also work with the team on potential new funded projects, inputting into proposal/bids. They will provide financial oversight of bid preparation and business development opportunities, and have a strategic overview and management of the finances for all service projects and levels of staffing to sustain projects and growth for the organisation.
Finance duties
- Work with the CEO to ensure good financial practices in place and bring to the immediate attention of the CEO, SLT, the Finance & HR Committee (FHRC) and Trustees, as appropriate, any and all areas of financial and risk control.
- Manage the overall financial strategy, preparing 3-year plans, budgets, forecasts & monthly management accounts which are prepared accurately and delivered in a timely manner.
- Produce and monitor a cash flow forecast and highlight any risks to the organisation.
- Monitor and explain variances and ensure timely action to correct any issues.
- Together with HR, prepare monthly payroll instruction, check payroll and organise timely payment. Work with HR, to ensure HR documentation is consistent with payroll and forecast.
- Ensure all sales and purchase transactions are processed in a timely and accurate manner. Work with SLT to ensure necessary in place contractual and purchase order documentation in place for income.
- Maintain accounting controls and implement policies and procedures which meet the requirements of SORP and ensure a secure and confidential financial system with appropriate backups.
- Manage financial audits including all necessary preparatory work and interface with auditors.
- Identify areas for financial process improvement and streamlining.
Education & Qualification
- Educated to at least degree
- Qualified accountant (CA, ACCA or CIMA)
This is a part time position, (14 hours per week), based remotely. You will be expected to attend Barnet (N12) and Enfield (N9) offices when necessary.
Candidates must have a minimum of eight years’ experience of working as a qualified accountant
Please apply with your CV and covering letter.
Financial Accountant
An exciting opportunity has arisen within Caxton Youth Organisation, a specialist youth charity, that empowers learning disabled and autistic young people aged 11-25 living in the London borough of Westminster.
We have a part-time, fully online/ remote role available to produce monthly management accounts, budgets and forecasts. The role requires good working knowledge and experience of Xero accounting software, as well as experience working with a small organisation.
We require someone to work 3-4 days a month. The working hours are flexible and would suit someone who may be re-entering the job market or is retiring, but looking for some additional work.
We have a Finance and Facilities Officer who is responsible for the day-to-day input of transactions into Xero, reconciling bank statements, producing invoices and remittance advice for grants and liaising with payroll. The payroll function is outsourced to CET Payroll. The unaudited financial statements are prepared by the independent examiner. The CEO is responsible for the financial management of the organisation.
Your role
The work would include:
- monthly preparation and posting of payroll journals
- reconciliation of the monthly accounts (including rectifying any discrepancies).
- monthly income and expenditure report and variance analysis
- monthly cashflow forecast on a cumulative basis
- processing of accruals and adjustment Production of quarterly and annual budgets and reforecasts
- Supporting the annual independent examinatio
- Meeting with the Treasurer, CEO and Finance and Facilities Officer as and when needed.
Successful candidate profile:
- Fully AAT qualified
- Minimum of 5 years experience of bookeeping
- Minimum of 2 years experience of using Xero Software
- Advanced Microsoft Excel user
- Strong experience of managing month end and year end processes
- Fluent English speaker with strong communication skills
- Experience working with a small organisation
- Ability to work independently
Please can you complete both a CV and a personal statement which shows why you would like to work at Caxton Youth Organisation and how you meet all of the essential criteria in the person specification. The closing date for applications is 9am on Monday 4th November 2024.
Please note that interviews will take place online on Wednesday 6th November 2024.
Please note that applications that do not include a cover letter will not be considered.
The client requests no contact from agencies or media sales.
Join Our Team as our new Finance Manager!
Are you a talented and motivated qualified accountant looking to make a meaningful impact?
Based in Eastcote, our charity provides crucial support to ADHD/autistic individuals, their families, and professionals, fostering neurodiverse-aware communities.
About the Role:
As Finance Manager, you will be at the heart of our charity’s operations, ensuring the smooth delivery of finance, resource, monitoring, HR, and contracting functions. Reporting to the Finance Director, you’ll play a pivotal role in our management team, supporting over 30 staff and managing the Finance and Monitoring Assistant and Office Assistant. Your work will underpin the 11,000+ instances of support we provide each year.
What You’ll Do:
Lead Financial Operations: Prepare and present monthly and quarterly accounts, support annual budgeting and audits, and manage day-to-day financial activities.
Enhance Resource Management: Oversee IT and phone systems, provide first-line IT support, and manage charity assets and resources.
Drive Monitoring and Reporting: Ensure accurate data, produce insightful monitoring reports, and support impact evaluation for fundraising.
Streamline HR and Payroll: Manage onboarding/offboarding processes, ensure compliance with recruitment policies, and oversee the monthly payroll.
Why Join Us?
Make a Difference: Contribute to the well-being of neurodivergent individuals and their families.
Supportive Environment: Be part of a collaborative and dedicated team that is passionate about our cause.
Professional Growth: Opportunity to advance your career in a senior finance role within a dynamic charity.
If you’re ready to bring your expertise and enthusiasm to a role where you can truly make an impact, we’d love to hear from you!
Terms
The role will be based in our office in Eastcote for 3 days per week, with the possibility for home working for the remainder of the time.
Salary: c. £41k FTE. Note the salary listed is a full time equivalent salary based on 35hrs per week, so actual salary will vary depending on hours agreed.
Hours: Part time 21-28hours per week to suit the candidate. Reduced hours available in the school holidays if desired
Terms: Permanent role
Additional project work may be available on an ad-hoc basis. Flexible hours, evening and weekend work may be required, and the work pattern may vary each week.
Job Summary
CAAS provide an ADHD and Autism Support Service for the 8 boroughs of NW London, from our base in Eastcote, with a team of Support Workers. Our work includes offering information, advice, and support to ADHD / autistic people, their families, and professionals in NW London, with the aim of improving quality of life and developing neurodiverse-aware communities. Some of the support is offered through one2one meetings, some of the support is provided through groups and courses which aim to increase understanding and awareness, and provide opportunities for peer support, and some of the support is offered through training and workshops to educate professionals and drive for accommodations to be made to services to allow greater access for our client group.
As Finance Manager you will report to and work closely with the Finance Director and have responsibility for the operational delivery of the finance, resource, monitoring, HR and contracting work streams within the charity. The role sits within the management group at CAAS, alongside the Youth, Adult and Family Service managers and the Client Programmes Director and manages the Finance and Monitoring Assistant and the Office Assistant.
The Finance Manager plays a crucial role in ensuring the infrastructure and operational delivery at the charity are effective for the more than 30 staff we employ, and the more than 11,000 instances of support we provide each year. Therefore, we are looking for a capable, calm, self-motivated, organised and hard-working accountant who is looking to move into a senior finance role, from any commercial, statutory or charitable background.
The role requires strong organisation skills, excellent communication skills, experience of management accounting and reporting, and an understanding of HR and payroll operations. You will ideally have some line management or project management experience to draw on in this role. Ultimately you will have the drive to ensure that everyone who works for us, and everyone who seeks support from us, has the best possible experience.
There is no requirement for any experience of, or understanding of ADHD / autistic individuals, as we will provide training on the conditions. A genuine acceptance of diversity and a keenness to make an impact are essential.
Key Responsibilities
Financial Planning, Management and Reporting
· Prepare accurate, timely and well controlled and documented monthly and quarterly accounts. Share the outcomes of your reviews with the Finance Director, and ensure the accounts are reported in an meaningful way.
· Support in the preparation of Trustee reporting
· Support in the preparation and audit of the annual statutory accounts.
· Support with the annual budget and periodic reforecast processes to ensure the timely and appropriate provision of information to facilitate necessary adjustments to operational activity and appropriate decision making around cash investments.
· Ensure processes and procedures are carried out on a timely and effective basis to ensure financial policies and procedures are adhered to, and any control weaknesses mitigated and improvement plans in place
· Maintain records to ensure accurate restricted and unrestricted fund allocation.
· Be accountable for operating effective controls and oversight regarding contracts with freelancers, volunteers or other suppliers
· Deliver all day-to-day finance and cash management operations, scheduling, tracking and fulfilling invoices and payments, providing accurate bookkeeping, approving payment runs and reconciled balance sheets, detailed records re credit card and other payment platforms, and generally work to use and improve the financial systems in place to ensure the charity’s overall stability and sustainability.
· Review and update funder schedule allocations, ensuring invoices raised on time and costs allocated correctly.
· Review and approve Customer and Supplier invoices, review of month end information from finance team. Creation and posting of month end journals, reviewing the month end accounts to budget and analysing any discrepancies.
· Supporting the Finance Director and CEO on adhoc reports or analysis
· As a member of the management group participate in cross team working meetings and management meetings, and build relationships with the other members of the management group such that you become an integral support resource to them as they deliver for our clients.
Resource & IT Management
· Hold responsibility for arranging and maintaining the charity IT and phone hardware and software
· Act as first line IT support for charity staff
· Hold the relationship with the external IT provider and liaise to ensure appropriate on and off boarding and security arrangements.
· Manage our internal personnel and H&S support programmes, such as our EAP provider, our training providers and our office maintenance systems.
· Maintain the charity asset register, and complete the necessary operational tasks to ensure the charity is appropriately resourced to provide effective infrastructure backdrop for our staff.
Monitoring Management, Reporting and Impact Evaluation
· Carry out the necessary regular reviews and support so that our CRM records are complete and accurate in respect of work performed, and prepare and distribute monthly, quarterly and annual monitoring reports internally.
· Prepare monitoring reports for funders on quarterly basis as and when required
· Ensure best practice in monitoring collection and evaluation, including managing GDPR processes, creating appropriate forms, and communicating deadlines and requirements to all staff.
· Operate as the internal first line of support for our CRM system and consequent monitoring reporting tools, to ensure they are accurate, regularly reviewed and procedures documented and continuously improved.
· Prepare impact and distance travelled statistics for our external communications, to support our fundraising efforts.
HR and Payroll Operations
· Deliver on the necessary onboarding and offboarding processes for staff, including complying with on our safer recruitment requirements, creating contracts and contract variation letters, supporting staff with timesheets and other records of work, carrying out pension operations and supporting with interview arrangements.
· Carry out the delivery of the monthly payroll process, including preparation and review of the payroll files, carrying out calculations around overtime pay etc, providing an accurate and well controlled process, and enabling payments to be made on the pay date each month. Processing the payroll journals on a monthly basis
Other Responsibilities
To carry out other tasks appropriate to the post and as agreed with the CEO
To actively participate and undertake training and development of self and others.
To comply with the H&S, EDI, data protection and code of conduct standards expected within the organisation
Please note job descriptions only reflect 80% of a role and are not an exhaustive list of duties. You are expected to carry out other activities within the scope of the role.
Person Specification - Essential
· Fully qualified accountant: eg ACA, ACCA, CIMA, with proven financial management knowledge and experience
· Strong business acumen: with the ability to analyse and drive the performance of commercial, operational and income generation functions
· Excellent Organisational and Leadership Skills: Ability to manage multiple tasks simultaneously with high attention to detail, crucial for handling a demanding workload and managing a busy team
· Communication Skills: Excellent written and verbal communication skills, capable of representing the organisation effectively both internally and externally, at all levels including developing a close relationship with the management group, preparing reports for the SLT, communicating financial and monitoring information to staff and offering insights to the finance and admin team.
· Tech Proficiency: Skilled in using computer software such as CRM systems, Finance systems, Microsoft Office Suite and Phone Management Systems as well as be able to manage IT onboarding and admin requirements around computer hardware
· Adaptability and Probity: Capable of adjusting to changing priorities and managing a variety of tasks efficiently. High level of personal integrity and commitment to ‘doing the right thing’.
· Interpersonal Skills: Warm and welcoming demeanour, capable of active listening and using neuro-affirmative language to support inclusive communication.
Person Specification - Desirable
· Natural Leader: experience of working as a team leader, with responsibility for more junior staff, or for managing complex projects
· Knowledge of Charity accounting: previous experience of working in a charity, or with restricted income streams or under FRS102
· Training in GDPR and Data Protection: Formal training or certification in data protection and GDPR.
· Flexibility: Willingness to work flexible hours if required to meet organisational needs.
· Commitment to Continuous Learning: Demonstrated interest in personal and professional development, particularly in areas relevant to the role.
Equal Opportunities
CAAS recognises the positive value of diversity, promotes equity and challenges discrimination. We welcome and encourage job applications from people of all backgrounds, including applications from Black, Asian and Ethnic Minority communities, people who identify as having a disability, and LGB+, Trans and non-binary candidates.
We also recognise the value of flexible working, so will consider different types of flexibility (such as term time, annualised or compressed hours, and a minimum requirement of 60% working in the office for all staff), as well as the possibility of offering the role on a job share basis.
CAAS is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS disclosure.
To Apply
PLEASE NOTE WE WILL NOT ACCEPT CVS INSTEAD OF APPLICATION FORMS. TO APPLY FOR THIS ROLE, YOU MUST FILL IN THE APPLICATION FORM ON THE VACANCIES PAGE OF OUR WEBSITE BY 10AM ON MONDAY 4TH NOVEMBER
The client requests no contact from agencies or media sales.