Part-time Operations Coordinator
Job Description and Person Specification
Summary
Role: Part-time Operations Coordinator (freelance – 22.5 hours per week/approximately 3 days per week)
Contract period: 12 months (with the possibility of extension)
Location: Home-based and Oxfordshire
Pay: £27,850 per annum pro rata
Reports to: CEO
Background
Sundial Centre for Education on Harmful Practices (“Sundial” previously called Oxford Against Cutting) delivers high quality education and training on harmful practices, such as female genital mutilation (FGM), ‘honour’-based abuse (HBA) and online harms. We offer safeguarding training for teams of professionals such as teachers, police and social workers. We also deliver lessons in schools, as well as workshops for community groups. We ensure people from FGM- and HBA- affected communities and young people are at the forefront of our work and our workshops are often delivered with facilitators with lived experience.
We are currently seeking an Operations Coordinator to provide professional and efficient and specialist administrative support.
Job description
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To contact with schools and relevant institutions to promote Sundial’s training and workshops
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To liaise with schools/organisations and facilitators to coordinate bookings of Sundial’s training and workshops, including logistics and timetables
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To organise team meetings
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To draft invoices and maintain records
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To assist with keeping contact databases and records up to date
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To draft, type and dispatch charity office correspondence
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Maintain the bookings calendar
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Maintain DBS, safeguarding and training records
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To assist in scheduling social media posts
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To support the CEO and Research & Operations Manager where appropriate
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To attend regular meetings as required
Personal specification
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Self-starting, hardworking and committed to tackling harmful practices
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Methodical, detail-oriented, with genuine passion for administration work
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Excellent writing skills and good telephone manner
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Good written and verbal communication skills
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Time management and organisational skills to be able to deal with multiple tasks and a range of priorities
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IT skills – competent in Microsoft Office applications of Word, Powerpoint and Excel and able to use Mailchimp, Canva and Word Press
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Previous experience dealing with finance processes (desirable)
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Previous experience working in the charity sector (desirable)
How to apply:
Please send your CV and a covering letter explaining your interest in the issues that the charity addresses and your relevant experience. Please also ensure your CV includes details of two referees. We will not contact your referees prior to interview.
We strongly encourage applications from people from minoritised communities and people from FGM- and HBA-affected communities.
Applicants called to interview will be invited to complete a written task.
The appointment is subject to an enhanced DBS check and references.
Please submit your application by midday, Friday 11th September.
Interviews will take place on 24th & 25th September.
Registered Charity
11 - 20
Sundial is a rights-based charity dedicated to ending harmful practices and abuse issues suffered by girls and women.
Thank you!
Using Anonymous Recruitment
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About the organisation
Curieus Games CIC is a UK Community Interest Company, in the process of converting into a CIO (Charitable Incorporated Organisation). Our mission is to raise energy literacy through play. We make energy and climate education fun and accessible. Our vision is to inspire and attract young people to work in the energy sector.
Our flagship programme, Megawatt, consists of an energy-based educational card game supported by a series of workshops. The object of the programme is to engage students on energy and sustainability through gamification and ethical debates.
By transitioning into a charity, the potential grants we can apply for increases significantly. This role has been created to take ownership of this grant pipeline as Megawatt scales up across the UK.
You can see more about our organisation here: www.megawatt.game
Job summary
We're looking for an organised, proactive individual to own the day-to-day running of our grant pipeline. This will range from researching grant opportunities and drafting applications, through to managing compliance, tracking grant finances, and delivering funder reports. You’ll be working closely with the Founder and School Engagement Manager.
If you have experience in grant administration or charity operations, are highly organised, and want to play a central role in a small mission-driven organisation, we want to hear from you.
Job outline
Grant applications
- Research new grant opportunities and maintain accurate records of live grants and deadlines.
- Draft and submit grant applications, with support from the Founder.
- Coordinate with the School Engagement Manager to identify eligible schools and handover successful grants for delivery.
Grant administration, finances and compliance
- Manage grant conditions, compliance and funder reporting from award through to close.
- Monitor spend against grant budgets and flag underspend or overspend.
- Support the development of improved operations and processes for grant management.
- Identify new income streams and fundraising opportunities.
Essential criteria
- Organised, detail-oriented and independent.
- Experience in grant administration, fundraising support, or charity operations.
- Confident written communicator.
- Comfortable managing finances at the level of budget tracking and reporting.
- Self-motivated and able to work independently in a remote, small-team environment.
- Proficient with digital tools.
- Must be a UK resident with the right to work in the UK.
Desirable criteria
- Experience writing grant applications, particularly for charitable trusts, foundations, or public sector funders.
- Experience working in or with the education sector.
- Familiarity with restricted fund management and charity finances.
- Knowledge of or interest in energy, sustainability, or climate education.
- Experience building or improving operational systems and processes.
Salary and benefits
- £36,000 gross FTE (pro rata)
- Around 22.5 hours per week, fully remote with flexible working hours, with an option to work term time only
- Workplace contributory pension
- 6 weeks holiday including bank holidays (pro rata)
- Regular performance reviews with the opportunity to increase your salary as the role and organisation develops
How to apply
To apply, please send a CV and a one-page cover letter via Charity Jobs by 19th August.
In your cover letter, tell us why this role appeals to you and give some examples where you have demonstrated the essential and desirable criteria listed in the job description.
We are committed to flexible, family-friendly working and welcome applications from people returning to work after a career break. We look forward to hearing from you.
The client requests no contact from agencies or media sales.