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Closing in 2 days
Prospectus, London (Hybrid)
£21.92 to £24.66 per hour (plus holiday) (£40,000 to £45,000 per annum equivalent)
Posted today
Closing in 2 days
Prospectus, London (On-site)
£16.44 – £19.18 per hour + holiday pay – depending on experience (£30,000 – £35,000 FTE)
Posted 2 days ago
Prospectus, Kings Cross (Hybrid)
Up to £70,000 per annum
Posted 2 days ago
Closing in 2 days
Prospectus, Greater London (Hybrid)
£15.00 per hour + £1.81 holiday pay - £31,285 FTE
Posted 5 days ago
Prospectus, London (Hybrid)
circa £48,000 FTE
Posted 5 days ago
RCOG - Royal College of Obstetricians and Gynaecologists, Central London (Hybrid)
c.£60,000 per annum
Posted 5 days ago
Closing in 7 days
Prospectus, London (Hybrid)
circa £52,000 FTE
Posted 5 days ago
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Prospectus
London, Greater London (Hybrid)
£21.92 to £24.66 per hour (plus holiday) (£40,000 to £45,000 per annum equivalent)
Full-time
Permanent
Job description

Location: Westminster (hybrid, 3 or 4 days per week in office)
Contract: Up to 2 months, with the opportunity to go permanent
Hours: Full-time, 35 hours per week
Salary: £21.92 to £24.66 p/h (+ holiday) (£40,000 to £45,000 p/a equivalent)

Prospectus is delighted to be supporting our client, a leading think tank/policy institution, in their search for a temporary Executive Assistant, with the opportunity for this to become a permanent position. 

Responsibilities

  • Executive Support

    • Manage the COO’s complex diary, ensuring effective prioritisation and preparation for all meetings.
    • Coordinate meetings and events, including logistics, materials, and visitor hospitality.
    • Arrange international and domestic travel, accommodation, and itineraries.
    • Oversee inboxes, track actions, and act as a professional point of contact for internal and external stakeholders.
    • Draft correspondence, take meeting minutes, and support agenda preparation.
    • Maintain organised digital records, update CRM entries, and process expenses.
  • Stakeholder and Team Coordination

    • Build strong working relationships with senior leaders and colleagues across the organisation.
    • Work closely with the Director’s Office to ensure aligned communication and smooth workflow.
    • Liaise confidently with high‑level external partners including officials, embassies, donors, and corporate representatives.
  • Strategy and Development

    • Understand organisational priorities to anticipate needs and support effective decision‑making.
    • Engage in relevant events and training, and contribute to the organisation’s EDI objectives.

Requirements

  • Recent experience in a similar role, with a proven ability to provide high-quality support to senior leadership.
  • Excellent administrative and organisational skills, with confidence managing competing priorities.
  • Fantastic communication and interpersonal skills.
  • Confidence utilising Microsoft and CRM systems.
  • An interest in international affairs and policy.

Applications will be reviewed on a rolling basis so please apply ASAP and submit your CV in Word format. 

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application. 

Organisation
Prospectus View profile Organisation type Recruitment Agency Company size 101 - 500
Posted on: 25 February 2026
Closing date: 27 February 2026 at 23:30
Job ref: 194265
Tags: Administration, Policy, Governance / Management