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Membership & Programmes Officer
The Political Studies Association (PSA) exists to develop and promote the study and teaching of politics and related disciplines. Founded in 1950, we are the leading association in our field in the United Kingdom, with an international membership that includes academics in political science, theorists and practitioners, policymakers, researchers, and students in higher education, as well as members from the school community.
Contract
Fixed Term, 12 months’ maternity cover with scope for extension
Salary
£32,000
Hours
37.5 (Monday - Friday)
Reports to
Membership, Events and Programmes Manager
Location
PSA offices in Camden, London. The PSA works on a hybrid basis and supports remote working; post-holders are normally required in the office one day a week (on Wednesdays).
Job purpose
The PSA is a membership body with over 1000 members. The Membership & Programmes Officer is a key and multi-faceted role within in a small but dynamic team.
You will be responsibe for overseeing all aspects of the PSA membership. This will include communicating with current and prospective members, encouraging them to take up the full range of membership benefits and to participate in association activities so that they enjoy a high-quality member experience. Your role includes three core areas outlined below. These are three distinct but interlinked areas of responsibility which will involve working with/alongside other members of the team, and which will be guided by the direction of the Membership, Events & Programmes Manager.
Main responsibilities
Membership
1. The principal contact for all membership services
- As principal membership officer, you will be responsible for dealing with current and prospective members: managing membership registrations, renewals, queries re payments and general membership enquiries. This will include responding to communications from members and non-members within 48 hours of receipt
- You will be responsible for updating and managing the membership database (Oomi); producing membership data, and troubleshooting any joining/renewing issues for members
- You will be responsible for ensuring a successful member journey throughout sign-up, engagement, and renewals. Understanding, and reviewing, the member journey across our different platforms to ensure a smooth and consistent process is achieved
- You will be responsible for creating and sending the monthly membership e-newsletter (using our mailing platform, Brevo)
- You will be responsible for collating and reconciling membership data, including data cleansing and other tasks as advised by the Head of Membership, Events & Communications or the Head of Operations & Finance
- You will work closely with the PSA Finance Officer to ensure all processes for receiving membership subscriptions are effective and accurate, including online membership payments by credit card and Direct Debits
- Working closely with other members of the team to ensure that members understand and receive their member benefits, and to support and implement any membership changes/developments that may be agreed by the Executive Committee
Specialist Groups and Networks
2. To support our specialist groups and member networks
- The PSA currently has 48 unique specialist groups that represent key subject/policy areas within political studies. The PSA also has two member networks dedicated to Early Career academics and those engaged in Teaching and Learning. As Membership & Programmes Officer you will be the primary contact for specialist groups, and will be responsible for:
- Managing the specialist groups inbox and ensuring queries are responded to in a timely manner, and consulting with colleagues on queries/actions where necessary
- Supporting specialist groups with their PSA website pages and access to their CRM database portal, in line with the guidelines provided, and creating/updating guidelines where necessary.
- Supporting the creation of new specialist groups, briefing group convenors ensuring they have the guidance and support needed to fulfil their role
- Supporting the Teaching and Learning, and Early Career networks by assisting with network communications, newsletters and network data where/when necessary. The networks are overseen by the Membership, Events & Programmes Manager
PSA Programmes
3. To support PSA annual programmes which include the PSA annual international conference, PSA prizes and other member-orientated activities throughout the year.
- Each year the PSA awards a number of prestigous prizes to PSA members by way of recognising and rewarding excellence and impact across Political Studies. You will be responsible for supporting the Membership, Events & Programmes Manager with delivery of the PSA’s prizes, including collating submissions and and producing prize winners’ certificates
- You may be asked to support other longstanding PSA programme initiatives such as the House of Commons Internship opportunity, Teachers CPD event at Parliament and the PSA Student Blogs competition
- Supporting other programmes to develop membership benefits and growth, such as schools/teachers innitiatives as/when required
The PSA Annual Conference
- The PSA organises and delivers a large scale international academic conference, which usually attracts 800 – 1000 delegates. The next annual conference will be taking place at the University of Hull from 22 – 24 March 2027. Because of the scale of this event, and the size of the team, all members are expected to be involved in aspects of confrence planning and delivery, including attending the event itself.
Specific tasks regarding the PSA Annual Conference may include, but are not limited to:
- Supporting the annual conference, which can include: responding to delegate enquiries, sharing information with delegates, reconciling accepted presenters and registrations, assisting with exhibitor communications, producing relevant data, assisting with venue planning and logistics and playing a key role within the team on-site for the three day conference
- Supporting colleagues with communications to specialist groups regarding their role at annual conference, particularly around their proposed AGMs
- Overseeing delegate badges – collating data and liaising with suppliers and courriers. Supporting conference registration and checking registration data, particularly in relation to membersip discounts
- Assisting with the production of online conference information and the delegate guide
Other duties and responsibilities:
• The above role description is not exclusive or exhaustive, and the post-holder will be required to undertake such duties as may reasonably be expected within the scope and grading of the post. All members of staff are required to be professional, co-operative and flexible in line with the needs of the post and the organisation
• On occasion, this may entail supporting colleagues in work areas outside of this job description
• These duties are subject to change from time to time as determined by business priorities. If duties and responsibilities change significantly, the job description may be reviewed and amended in consultation with the post-holder.
• The post-holder is expected to provide general support in running the PSA office
• Compliance with PSA policy, including absence, appraisal, health & safety, and GDPR
Structure: there are seven members of staff under the leadership of the CEO. This post sits under the Head of Membership, Events & Communications and is line managed by the Membership, Events & Programmes Manager. The PSA’s office is in Camden, London. Whilst Team members predominantly work from home, they are expected to work in the office one day a week (usually Wednesday).
Additional information: there is some requirement to work outside normal office hours on occasion to attend various PSA events and to travel within the UK.
Terms of Employment
1. The starting salary will be £32,000.
2. 37.5 hour working week (normally 9:30 – 5:30 (including 30-minute unpaid lunch break); willingness to work occasional evenings and weekends with no overtime payments but the flexibility to claim time off in lieu.
3. 25 days annual leave, plus bank holidays.
4. Employer contribution to pension (10% for employee contribution of 5% of salary) following probation.
By applying for this role you are confirming that you have the right to work in the UK; proof of which will be required before a final offer is made.
Use of AI in applications
We appreciate that each candidate who applies for this role will have a range of expertise they can offer, and we are keen to hear about this in your own words. We understand the support that generative artificial intelligence (AI) software can be a helpful and be used as an assessiblity tool. However, you must ensure the information presented in your application accurately reflects your experience and how it relates to the job description.
Interview
Interviews will be held via Teams during week commencing 5 October 2026. If there are any dates you cannot attend, please let us know in your application.
Please check the uploaded Job Description and Equal Opportunities Monitoring Form.
Your application will be rejected should you not submit a covering letter.
Registered Charity 
6 - 10
The client requests no contact from agencies or media sales.
Thank you!
£15.93 per hour
4-week temporary assignment
Start: Start September 2026
Location: Hybrid working with 1 day per week on site in London Office and remainder worked from home
Hours: (35 hours) 9.00am to 5.00pm, Monday to Friday
Help deliver an outstanding membership experience!
We are looking for a proactive and customer-focused Membership Officer to join our Membership team for a four-week temporary assignment. This is an excellent opportunity for someone with strong administration and customer service skills to support a busy professional membership function during a period of increased activity.
You will play an important role in ensuring members and prospective members receive responsive, professional support while helping to maintain accurate records and support membership processes and communications.
What you'll be doing:
- Acting as a first point of contact for membership, subscription and registration enquiries.
- Providing professional support by email, telephone and other communication channels.
- Processing membership applications, transfers, upgrades and reinstatements.
- Supporting membership renewals, communications and engagement activities.
- Maintaining accurate records within the CRM system.
- Assisting with data cleansing and data quality improvement activities.
- Following up membership enquiries and leads generated through campaigns and events.
- Supporting reporting, subscription administration and general membership operations.
- Contributing to a positive experience for members and prospective members.
What we're looking for:
- Experience in an administrative, customer service, membership support or customer-facing role.
- Excellent written and verbal communication skills.
- Strong organisational skills and attention to detail.
- Experience using databases, CRM systems or similar business systems.
- Good working knowledge of Microsoft Outlook, Word and Excel.
- Ability to manage multiple priorities and meet deadlines.
- A professional, approachable and proactive attitude.
- Confidence handling sensitive and confidential information.
- Ability to work both independently and as part of a team.
- A genuine commitment to delivering excellent customer service.
Why join us?
This short-term opportunity offers the chance to make an immediate impact within a professional membership environment, supporting members and helping deliver high-quality services during a busy period. You'll work with a collaborative team and contribute to activities that directly support member engagement and operational success. Apply today!
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Thank you!
Salary: £27,788 – 28,519 pro-rata part-time 2.5 days a week
Location: London
Team: Membership
Line Manager: Head of Membership, matrix management Member Engagement Adviser
Hours: 2.5 days a week
Contract: Fixed term contract, 12 months
Grade: 5
Safeguarding: Basic / Standard
The Vacancy
The Membership Operations Officer will provide part-time business-as-usual support to the Membership team, helping the team run smoothly, respond quickly to member and internal enquiries, and maintain clear, accurate and accessible membership information.
The role will support the day-to-day operations of the membership function, with a particular focus on digital and knowledge management, membership inbox coordination, enquiry triage and timely follow-up. Working closely with the Head of Membership, Member Engagement Advisers and colleagues across Start Network, the postholder will help ensure membership systems, records, communications and operational processes are well organised, responsive and useful to staff, members and hubs.
KEY ACCOUNTABILITIES
Digital and knowledge management support (40%)
● Maintain organised, accurate and accessible membership information across internal systems, including Box, SharePoint and Salesforce.
● Support colleagues across teams to access up-to-date member information, documents and tools that enable consistent member engagement.
● Support the development and maintenance of digital platforms that improve member engagement, communications and access to shared resources.
● Coordinate with Communications and relevant hubs to keep membership messaging, website updates and new member announcements accurate and timely.
● Administer member data in Salesforce, ensuring records are accurate, current and appropriately reflected in membership outputs and digital channels.
● Support membership communications, including newsletters and mailing lists, by collating content, maintaining contact data and monitoring engagement insights.
Membership inbox, coordination and administration (40%)
● Monitor the Membership inbox regularly, ensuring enquiries are acknowledged, triaged and directed to the right person or team in a timely and responsive way.
● Act as the first point of coordination for routine member enquiries, tracking actions and ensuring follow-up is completed or escalated where needed.
● Support day-to-day Membership team coordination, including scheduling meetings, preparing papers, maintaining action logs and keeping shared documents up to date.
● Work with the Membership team, especially the Membership Knowledge Management to support routine membership processes, including annual invoicing and tracking of membership contributions.
● Coordinate follow-up on member queries, issues and engagement activities, ensuring clear ownership, deadlines and records of agreed actions.
● Provide flexible operational and administrative support to the Membership team as priorities shift across the year.
Membership engagement support (20%)
● Support Member Engagement Advisers with practical coordination for member engagement activities, including inductions, meetings, hub-related processes and member follow-up.
● Coordinate with teams across Start Network on routine member engagement activities, ensuring relevant information is captured, shared and followed up.
PERSON PROFILE
Key competencies
● Administration and management
● Adaptability/flexibility
● Attention to detail
● Creative thinking
● Cooperation and collaboration
Essential skills and experience
● Excellent written and verbal communication skills, with the ability to respond clearly, tactfully and professionally to enquiries from members and colleagues.
● Experience using CRM, knowledge management or shared information systems, such as Salesforce, SharePoint, Box or equivalent platforms.
● Strong organisational skills, with the ability to manage inboxes, track actions, prioritise tasks and follow through reliably in a part-time role.
● Proven experience providing administrative, coordination or operational support in a busy team environment.
● Strong IT skills, particularly Microsoft Outlook, Excel, Word and PowerPoint, with confidence maintaining accurate records and shared files.
Desirable skills and experience
● Experience working in a membership organisation, network or multi-stakeholder environment.
● Working knowledge of French and/or Spanish.
● Experience of working in the development, peacebuilding or humanitarian sector.
The Company
Start Network is made up of more than 90 non-governmental organisations across five continents, ranging from large international organisations to local and national NGOs. Our programmes allow members to deliver humanitarian action around the world.
Our mission is to create a new era of humanitarian action that will save even more lives. We aren’t driven by media headlines or political will, we’re here for the communities affected by and at risk of crises.
We are an organisation committed to doing things differently. For some roles, we need more technical humanitarian expertise, but for other roles, we are looking for relevant transferable skills, the right attitude, and a passion to bring change.
The client requests no contact from agencies or media sales.