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Membership Support Volunteer Roles

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Page 4 of 7
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Unpaid role, expenses not paid
Voluntary
Job description

As the Secretary for our Board of Trustees, you are part of a team providing a vital support function in your local community, ensuring a dignified experience to anyone visiting or anyone who comes into contact with Irlam and Cadishead foodbank.

Key Tasks:

As a Trustee:

  • Work with the other trustees to provide management support and direction.
  • Ensure that the foodbank meets legal and best practice standards; in the care of clients and volunteers, as a registered charity, carrying out our purpose towards stopping hunger in our local area, complying with our governing document and the law, and managing our resources.
  • Liaise with the Trussell Trust on a rotating basis with the other Trustees.
  • Understand the working of the foodbank distribution centres, warehouse and donations and attend at least 2 sessions a year.

As Secretary of Trustees:

  • Ensure that there is a record of all Trustee Board correspondence
  • Ensure that arrangements for Trustee meetings are communicated to the rest of the board, including when and where, inviting trustees to send agenda items and providing to the board with previous meeting minutes in good time prior to the meeting.
  • Ensure that Trustees use and implement the NCVO Governance Wheel to ensure we meet best practice for charity governance.
  • Ensure decisions and policy creation/adaption are clearly recorded in formal minutes, with who will do what and when as agreed by the Trustee board.
  • Ensure formal minutes are taken, produced and distributed to the rest of the trustees in good time, as well as ensuring previous meeting minutes are signed by the chair once approved by the trustee board.
  • Check that actions have been taken following decisions at previous meetings.
  • Ensure the trustee board meets its legal obligations, including reporting, meeting charity and company law, as well as insurance requirements.
  • Ensure all relevant stakeholders are informed of the Annual Membership Meeting (AMM)
  • To ensure that the annual report (to go alongside annual accounts) is produced and sent to the Charity Commission of England & Wales.
Posted by
The Trussell Trust View profile Company size Size: 101 - 500
Refreshed on: 21 March 2024
Closing date: 05 May 2024 at 23:59
Tags: Trustees,Governance

The client requests no contact from agencies or media sales.