”We sort out problems together, for good.”

Citizens Advice Southwark has a track record of delivering high-quality services from its offices in Peckham and Bermondsey and outreach locations across Southwark and South East London. We sort out problems together, for good, by providing free, independent, confidential and impartial advice across all areas of social welfare law, and through using the experience of our clients to bring about positive change through research and campaigns

Operations Administrator

NJC Scale 5 - £25,203 to £27,450 per annum pro rata

Full-time 35 hours per week

Permanent Position

Funded by London Borough of Southwark

Working as part of the Operations Team, you will undertake a range of administrative and support duties to ensure the smooth running of Citizens Advice Southwark.

You will need significant experience of administrative work in an office setting, either paid or voluntary, experience in using IT and a commitment to work within the aims, principles and policies of the Citizens Advice Service.

The successful applicant will be experienced in providing administrative support in a busy work environment, including maintaining financial records using Sage or similar software, and using Microsoft office suite of packages, especially excel. You will have good interpersonal skills and the ability to relate to a wide cross section of the public, as well as the ability to prioritise and manage your workload effectively.

The post holder will be required to work between our Peckham, Bermondsey and Walworth offices according to operational needs, and at other locations within the Borough of Southwark.

Closing date: 9.00 am Wednesday 26 August 2020

Interviews: Friday 28 August 2020

We offer a range of employee benefits, including generous annual leave, an employer matched pension contribution up to 10% salary, and training and development opportunities to continue your professional development.

Citizens Advice Southwark is an equal opportunities employer and encourages applications from all applicants who meet the person specification irrespective of sex, gender reassignment, marriage or civil partnership status, pregnancy and maternity, sexual orientation, race, religion or belief, age, or disability.

We're looking for a part-time administrator to join our small team, working to reduce homelessness and severe poverty among families excluded from mainstream services by their immigration status.

The postholder will provide administrative support to Project 17, including training administration, website management, human resources support and office management. 

The Labour Party is looking to recruit an Administrator to work in the General Secretary’s Office, in our Head Office in London.

The post holder will be responsible for the day to day administration of the General Secretary’s Office, to help ensure the smooth and efficient running of the office. They will also provide support, where directed, on individual projects.

The successful candidate will have knowledge of the aims of the Labour Party and its structures, experience of working in a busy office, dealing with a range of conflicting priorities, excellent administrative skills and ability to work proactively with a variety of stakeholders.

To apply for this role, please click on the provided link and follow instuctions.

Office, HR and Finance Administrator (One Year FTC)
The Dock, London, E1

About Us

Action Tutoring is an education charity that supports pupils from disadvantaged backgrounds to succeed in school.

In the UK today, young people facing socio-economic disadvantage are less likely to achieve the grades they need to progress in life. This isn’t because they are any less able – it’s because they have less access to tools to support them to realise their potential.

We help to level the playing field by working in partnership with schools to deliver weekly tutoring in English or Maths, to pupils who need it the most.

Following a recent promotion, we’re now on the lookout for an Office, HR and Finance Administrator to join our team in the heart of London for a one year, fixed-term contract which has the real possibility to extend subject to funding.

Your Benefits

- Salary of £23,000 - £25,000 per annum depending on experience
- 25 days’ holiday per year per annum, plus Bank Holidays
- Contribution to staff pension scheme

This engaging and varied role requires a highly organised individual who can turn their hand to many different tasks and facilitate our organisation. You’ll have the chance to take the initiative, work independently and provide vital support across a number of our teams.

We’ll provide you with a comprehensive induction and training on our systems and we strongly believe in offering professional development opportunities to all our staff, so you will have plenty of chances to grow within your role.

What’s more, as a growing charity, you can be sure that not only will your work be doing good and giving back to the community but also you will potentially have the chance to get involved in new areas of responsibility and stay with us far beyond your contract.

Your Role

As the Office, HR and Finance Administrator, you will act as the conduit for effective operations throughout our Head Office. In many ways, you will be the glue that holds all the strands of our activities together and you will have the chance to get involved in a wide array of projects and activities that will mean no two days are the same.

Your role will be divided into several distinct areas of operation: administration support, Board support, finance support, HR support and additional (general) support. This will include:

- Managing diaries, co-ordinating travel, arranging meetings and events and taking minutes
- Fielding phone calls and emails and greeting and welcoming visitors to the office
- Playing an active role in IT, GDPR and safeguarding meetings
- Providing administrative support for Board meetings
- Assisting with financial administration, including invoices and payments, preparing monthly finance paperwork and processing payroll and expenses
- Supporting accurate HR record keeping, starter and leaver processes and staff social activities
- Assisting with the delivery of fresher’s fairs and events, processing volunteer applications and DBS checks
- Providing cover for staff during holiday periods or absence

About You

To be considered as an Office, HR and Finance Administrator, you will need:

- Previous experience in an administrative or finance role
- Experience in customer service or customer-facing roles
- Strong IT skills
- A degree level qualification (or equivalent work experience) with GCSEs or equivalent in English and Maths (at a minimum)

You will also need the following attributes:

- Outstanding verbal and written communication skills
- Strong numeracy skills
- The ability to work well with a wide range of people
- The ability to manage a busy and varied workload in a highly organised fashion, work well under pressure and manage deadlines
- The ability to take the initiative and work independently
- Strong attention to detail
- Trustworthiness and strong integrity

All applicants will require the right to work in the UK.

The ideal candidate will also have experience gained within the charity sector or of working with volunteers.

Other organisations may call this role Administrator, Office Administrator, Operations Assistant, Office Assistant, Admin Assistant, Receptionist, Secretary, PA, EA, Personal Assistant, Executive Assistant, Finance Assistant, Accounts Assistant, HR Assistant, Human Resources Administrator, or Customer Service Administrator.

The closing date for this role is the 24th August 2020.

Please note: we are expecting a high number of applications for this position. Please ensure that all supporting questions are answered in full within your application to ensure you do not miss out.

Webrecruit and Action Tutoring are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next challenge as an Office, HR and Finance Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

We are recruiting or a experience Part time Administrator with PA skills for a high profile social welfare charity ,you must be able to work on a Wednesday.

The Role
Manage all correspondence received by the Private Office, ensuring that those requiring a response are logged and forwarded to the relevant department; taking measures to ensure that a response is drafted and issued to the sender in a timely and efficient manner.
Apply a high level of attention to detail when reviewing correspondence prepared by other people, for the Director Generals approval.
Complex diary management, including compiling and coordinating appointments, meetings and events, (ceremonial and social).
Prepare basic briefings for the DG, ahead of key events and meetings, ensuring that they are well prepared and that information is received in a timely manner.
Assist with Royal Household liaisons; keeping track of all requests and correspondence sent/received, on behalf of The Charity .
Provide general support to the EA, as required.
Directly assist the Director General in the EAs weekly absence
Undertake research projects for the Private Office, as required from time to time, providing detailed information for implementation as necessary.
Organise travel and accommodation for the Director General , using the in-house booking system.
Assist with the maintenance of budgets, ensuring invoices and expense claims are submitted and authorised appropriately.

The Candidate
Strong and proactive organisational, prioritisation and workload management skills
Experience of working closely with senior members of staff and Trustees
Diary management experience
Experience of handling correspondence and complaints
Minute taking
Administration and PA skills
Voluntary Sector experience

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

A fantastic opportunity has come up with an international development consultancy who works in the health sector to transform the health of women and girls in developing countries.

Job Title: Team Administrator
Location: London Bridge (remote and office based)
Hours of work: 09:00 - 17:00, Monday to Friday
Pay: £12 plus £1.45 holiday pay per hour
Duration: 3-6 months
Start date: Immediate start essential

You will assist the Programme Management (PM) team in the efficient administration and management of projects and programmes in the team portfolio. This includes taking an active role in supporting the PM team in ongoing project administration. This position will primarily support the Nepal programme and will include a high level of human resource administration, working closely with HR department colleagues and programme staff. This position is line managed by a member of the Programme Management team.

Main duties:
Providing support to programmes for staff recruitment, being the liaison between programme team, HR and legal departments;
Supporting staff and consultant vetting and due diligence checks;
Supporting in the tracking and on-boarding of new starters, including developing inductions schedules as needed;
Supporting the Programme Manager with service contracts and subcontracts, liaising with in house staff to obtain signatures and approvals for procurement contracts;
Supporting the Programme Manager in the administration of suppliers' due diligence;
Providing support in developing organograms, knowledge of PowerPoint, SmartArt and other Microsoft software useful;
Supporting in minute taking and documenting decisions agreed;
Processing / raising invoices and expenses, where necessary chasing of invoices;
Arranging travel and accommodation logistics for programme management and country teams;
Reconciling of payments to suppliers;
Ensuring filing systems are kept up to date and that all necessary documentation is filed as required;
With guidance from senior colleagues, updating of administrative tracking systems for programmes;
Sourcing and supporting consultants and partner organisations;
Drafting contracts and Terms of Reference, liaising with in-country staff and other stakeholders;
Formatting and editing of reports;
Ad hoc support on national staff payroll;

You will have experience of financial, administrative and logistical support in a busy office environment, as well as organising travel, logistics, flights, accommodation. You will have good numeracy skills, ability to work with budgets and financial systems. Excellent verbal communication skills and ability to work under pressure are essential.

If you have relevant experience and are available immediately, please submit your interest by Thursday 13th August 2020.

Job Title: Programmes Administrator (Education) 

Reports to: Education Programme Coordinator, with a dotted line to Volunteer Manager. 

Location: Home-based / Central London, Greater London (with occasional travel within London) 

Terms: 5 days per week (37.5 hours) (with occasional evening or weekend work, TOIL provided) 

Language Requirements:Fluent English. A second language (Arabic/ Tigrinya/ Amharic/ Dari /Farsi/ Kurdish/ Pashto/ Tigre/ Somali) would be an advantage. 

The Charity 

Founded in 2015, Breaking Barriers is a fast-paced, start-up charity with a mission to help refugees in London gain the knowledge, confidence and experience to secure stable and fulfilling employment in their new home. 

We offer effective and flexible employment support in direct partnership with businesses that help refugees secure work, progress into better jobs, and successfully integrate into UK society. We have a unique approach, working with corporate partners to help refugees develop careers that match their skills, experience and aspirations. 

Since Breaking Barriers’ inception in 2015, we have grown to support in excess of 500 refugees per year and have ambitious plans to expand this as part of our strategic plan. We concentrate on getting things done in a flexible environment where everyone is encouraged to take ownership and contribute. 

We are a team of around 30 staff supported by several hundred volunteers, who are all driven and committed to helping London’s refugee community.  We are looking for similarly driven and ambitious individuals keen to join an enterprising organisation where they can benefit from the opportunity to innovate and shape the direction of the charity. Colleagues who thrive are passionate, driven and have the confidence to work autonomously while remaining team players and sharing credit with all involved.

We are looking for someone who lives and breathes our values: 

·Mission-led: our clients come before everything else. 

·Welcoming: we want all people to feel happy, comfortable and secure with us. 

·Collaborative: we are supportive and considerate, curiously exploring other viewpoints to find solutions.

·Enterprising: we are discerningly bold, entrepreneurial and have the courage to give things a go.

Overall Purpose of the Role 

Breaking Barriers’ Education Programme was started in 2017 to complement our core Employment support. The Programme is designed to enable refugees to achieve the level of English that is needed to enter the workplace or further education by providing supplementary courses to statutory provision. Covering a range of levels of English language courses, from Pre-Beginner to Business Writing, the Programme has expanded to include IT and Numeracy and aims to branch out into further courses, such as Health and Safety. The Education Programme relies on skilled volunteers who lead our education courses and help clients learn English, improve their IT skills and support with curriculum development. Your primary responsibility will be to support the Education Programme Coordinator and the Volunteer Manager with operational administration to support the smooth running of the Education and Volunteering programmes.

The successful applicant will gain valuable programme assistant and administrative experience in the education and refugee sectors. This is an entry-level position but we envisage that the job holder will be able to take on more responsibility as they develop and as the organisation grows and changes.

Key Responsibilities 

Education coordination and administration 

Breaking Barriers runs education classes and training sessions to support its main employment programme. Your responsibilities will include: 

·Help with the recruitment and organisation of classes. 

·Assist with the administration needed to organise volunteers working with the Education Programme. 

·Liaise with volunteers and students by phone and email, providing information and dealing with basic queries. 

·Call and text students to remind them of courses where necessary. 

·Ensure that all necessary data is accurately recorded and kept up-to-date. 

·Follow current administrative processes, ensuring that all paperwork is completed accurately and on-time. 

·Undertake the administration to set up additional sector specific training courses. 

·Coordinate with the Employment team to ensure clients within the Education programme are receiving holistic support, and that the programme continues to meet the needs of refugees also receiving other types of support. 

·Conduct research into other English language and IT and Numeracy opportunities in the area to ensure that Breaking Barriers is not duplicating the work of other organisations, and identify opportunities for partnership where relevant. 

·Take on additional duties and responsibilities, as and when needed, to ensure the smooth running of the Education Programme. 

Volunteer coordination and administration 

Breaking Barriers relies on volunteers who work with clients to provide help in finding employment or learning English, as such there is a natural crossover between the Volunteering and Education programmes. Volunteers may also assist in our offices. Your role involves: 

·Responding to general enquiries about volunteering, providing details of the work. 

·Tracking the progress of volunteer applications. 

·Conducting the initial screening of volunteers. 

·Providing feedback on applications and rejecting unsuccessful applications from volunteers, usually by email. 

·Updating volunteer details into our database. 

·Ensuring that confidentiality forms and references are obtained and uploaded. 

·Monitoring volunteer availability. 

·Dealing with volunteer expenses. 

·Keeping in touch with volunteers, maintaining an on-going relationship by phone and email 

·Managing volunteer training needs. 

·Recognising outstanding contributions from volunteers. 

·Helping to grow the number of volunteers, finding creative ways to recruit new volunteers and promoting more involvement from existing volunteers. 

To Apply

If you are looking for a role where you can make a real difference, we want to hear from you. The deadline for applications is Sunday, 23rd August at 11.30 PM. We will be actively interviewing candidates as and when we receive suitable applications, with a view to starting immediately, so please do not wait until the deadline to submit an application. 

Please apply with a CV and cover letter. Due to capacity, we are unable to respond to all applications unless you are shortlisted. Please note, applications without a cover letter will not be considered. In their cover letter, applicants should demonstrate a strong understanding of the barriers refugees face finding employment in the UK and explain how providing free English and Training Courses can help tackle those barriers.

Please note, in light of the Covid-19 outbreak, all Breaking Barriers staff are working remotely and we will be conducting all interviews virtually for the foreseeable future.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. 

Breaking Barriers particularly welcomes applicants with experience of migration and/or a refugee background. 

Excellent part-time opportunity as Senior Administrator within a dynamic team focusing on social action, justice and transformation. 

Deadline is 20th August 2020.  Shortlisted candidates will be informed by the 21st August 2020.  Interviews to be held August 27th 2020 in central London within COVID safe premises as per the Government’s Covid secure guidance for work places. 

The role will be home-based for the forseeable future with an expectation of 2-3 days per month to be in attendance in the London office once it reopens for team buildings and strategy meetings.

With an initial 1 year contract, there is every expectation that this will be continued.

Please email Tania Bright CEO, with *letter of application* explaining your motivation for the role, and an up to date CV.   CV's alone will not be accepted.

Overview

Capital Mass works across the Diocese of London’s 400 parishes, supporting, equipping and serving all aspects of Community Transformation and Social Action.  There are six pillars within the Diocesan strategy for ‘Compassionate Communities’, they are:-

• Mental Health, Loneliness and Wellbeing
• Modern Day Slavery
• Climate Crisis/caring for God’s creation
• Debt & Financial Wellbeing
• Major Youth Violence
• Homelessness and Housing

The Capital Mass team supports the Diocesan work in these six areas through 1-2-1 consultancy; training and events; strategic planning; networking and signposting; development of partnership affiliations; and impact reporting.

Job summary

To provide administrative support to the Capital Mass CEO and team to ensure that we can provide a comprehensive service to the London Diocesan Fund, including its clergy, lay employees, volunteers and parishes.

This role would suit someone with a flair for detail, intuitive organising abilities and being a completer-finisher.  Likewise, the role would be interesting for an individual who is, whilst presently looking for a part-time opportunity, be looking down the line to progress in a career focused on faith-based  Community Transformation/Social Action - as growth of work and team is a longer term probability, leading to both fulltime and/or broader employment opportunities. There will be scope to be involved and trained in all aspects of our work.

Principal Duties and Accountabilities of the role

General

Overseeing all aspects of administration within the organisation.  This will include but not be limited to:-

• managing the registered charity’s (Capital Mass) administration such as filing accounts with Companies House and Charity Commission as well as supporting the CEO in managing Board logistics
• curating the bi-monthly electronic Newsletter, researching for new and invigorating content, drafting ‘copy’ for team comment and sending via MailChimp
• organising multi-stakeholder meetings via Zoom, Google Meets and Microsoft Team, plus physical room bookings and diary management
• maintaining electronic filing systems and effectively managing the Shared Drive
• co-ordinating IT support where required, including web-hosting, hardware, software and mobile phone contracts
• managing payroll and pension administration with Stewardship (for 2 staff only)
• crafting Powerpoint presentations as required for training and events
• monitoring four email inboxes, responding or forwarding requests as appropriate.

Website and Social Media

Pro-actively overseeing the content management of the website, ensuring that it is:-

• an up-to-date accurate representation of the work we do
• showcasing all our on-line resources
• advertising all training and events
• encouraging feedback and interaction

Events Management

In conjunction with the Pillar Lead, plan and execute training and events as required, both on-line and physically (from 2021) using and maximising the benefits of EventBrite

• advertising the event/training session
• recording, editing and storing
• maintaining a record of those who have attended training
• preparing course materials
• supporting the trainer where required
• collating feedback

Finances and Fundraising Administration

Support the CEO in managing the charities finances, budget and fundraising endeavours.

• keep a log/spreadsheet of company expenditure and retaining of receipts
• work alongside the CEO, Finance Trustee and Book-keeper in regards to management accounts and yearly budget formation
• using Donorfy, enter in all donations received
• manage GiftAid reclamation, where individuals donate
• contribute to writing bids under guidance by the CEO when applying to Grants and Trusts
• log all bid applications and keep a database of when to re-apply and/or provide KPI’s to Grants and Trusts in regards to monies awarded

The Senior Administrator may be required to undertake any other duties that are commensurate with the role.

Person Specification

Experience, knowledge, training and qualifications

• Must have the right to work in the UK.
• Educated to A-level or equivalent standard.

Aptitudes and abilities

• Administratively efficient with strong attention to detail.
• A desire to follow a career path in faith-based Community Transformation/Social Action and a willingness to learn.
• IT literate (MS Office Suite used) with competency on Apple products useful.
• Excellent people skills and evidenced emotional intelligence.
• Fluency in spoken English and ability to write clearly in English.

Personal attributes

• Team player.
• Professional and confident manner.
• Dynamic and self-motivated.
• Ability to deal with competing demands and prioritise work to meet timescales.
• Used to dealing with a wide variety of people.
• Ability to keep confidences, honesty.

General Conditions

Diversity

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

• values difference in others and respects the dignity and worth of each individual
• reflects the diversity of the nation that the Church of England exists to serve
• fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual.

Equal treatment amongst differing people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology.  The Church of England values the richness which this equal treatment brings to the workplace.  The Diocese of London is therefore concerned to avoid discriminating against any person. 

Standards of Behaviour and Conduct

Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

Health and Safety Responsibilities

All staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to co-operate with colleagues and management in the control of health and safety at work.  Therefore, staff are required to:

• Read, understand and abide by the LDF Health and Safety Policy;
• make themselves familiar with accident and emergency procedures for their site;
• inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses;
• set a good personal example in respect of health and safety.

Confidentiality

Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of the relevant Director.

Administrative Assistant – Contract
Central London (currently remote based due to COVID-19)

Do you have exceptional communication skills, a highly organised approach and a great eye for detail? Want to take on an engaging contract with an organisation that’s making a positive impact on the UK education system? If so, read on.

About Us

We are the Education Endowment Foundation (EEF), an independent grant-making charity that is committed to ensuring that children from all backgrounds can fulfil their potential and make the most of their talents.

We offer grants to a variety of organisations, such as schools, local authorities and charities, to trial new ways of helping 3 – 18 year olds succeed, whether that’s improving their educational performance, giving them valuable life skills or preparing them for the world of work or further study.

COVID-19 has had a significant impact on pupils’ learning. In response to the unprecedented closure of schools to most pupils, we’ve helped launch the National Tutoring Programme, as well as a range of resources to support home learning.

We’re currently looking for an Administrative Assistant to join us on a 12 month fixed-term contract and provide additional support to all areas of the National Tutoring Programme and EEF’s work.

The Benefits

- Salary of £20,000 - £30,000 per annum DOE 
- Flexible start and end working times (core hours between 10am and 4pm)
- Flexible working opportunities
- 27 days’ holiday per annum plus Bank Holidays
- Pension matched with a 5% employer contribution
- Life insurance cover
- Interest-free season ticket loan and cycle scheme
- Enhanced maternity, paternity, adoption and shared parental leave pay (conditions apply)
- Confidential Employee Assistance Programme to help you deal with any personal and professional problems

This is a great opportunity to gain experience in the charity sector while supporting the day-to-day running of an organisation that’s striving to break the link between family income and educational achievement.

You’ll have the chance to get involved with a variety of tasks, including communications, office support, events and governance, making this the ideal role in which to strengthen your existing expertise. 

The Role

As an Administrative Assistant, you will provide a high level of administrative support to our organisation. 

You’ll join the National Tutoring Programme Team, a government-funded, sector-led initiative to support schools in addressing the impact of COVID-19 school closures on pupils’ learning. 

Some of your duties will include:

- Responding to telephone, email and mail enquiries 
- Providing PA support to our Deputy CEO and National Tutoring Partners Director
- Taking minutes at committee meetings 
- Organising events including seminars, roundtable events and conferences 

About You

To join us as an Administrative Assistant, you will need:

- Experience with CRM software, such as Salesforce 
- Intermediate or advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook 
- Excellent written and verbal communication and presentation skills 
- The ability to prepare reports, support materials, correspondence and policy briefings/papers to a high standard 
- Strong relationship-building skills and the ability to relate to people at all levels of an organisation
- Excellent attention to detail 
- A genuine interest in the education sector and a commitment to the aims and mission of the EEF

Experience of any of the following would be beneficial: working as an administrative assistant, managing a range of projects, or working in an educational, charity or not-for-profit setting. A degree (or equivalent) would also be an advantage. 

Other organisations may call this role Administrator, PA, EA, Personal Assistant, Executive Assistant, Team Administrator, Office Administrator, Programme Administrator, or Project Administrator.

The closing date for applications is the 20th August 2020. 

The EEF is committed to creating a diverse environment and ensuring that all qualified applicants receive equal consideration for employment. We are committed to fair and inclusive recruitment practices (and are open to job shares, secondments, part time and flexible working schedules).

So, if you are seeking your next challenge as our Administrative Assistant, please select the apply button shown to be brought to our website. 

You will be asked to submit your CV and a covering letter. Your letter should be no more than 700 words and should outline (1) your particular interest in this position at the EEF, and (2) how you think you match what we’re looking for, drawing on specific examples.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

I am currently looking for an experienced Grants Administrator/Officer for a 4 week temporary role within an amazing membership organisation. You will be immediately available and have your own laptop with Windows 10 to enable you to work from home, working from the office is an option if you do not have the mentioned equipment.

Main duties:
Grants administration related to specific programmes
The work will involve loading applications onto the charity's database
Maintaining the charity's database
Checking that the applicant is a member and that they meet the 4-week membership qualifying rule.
Deciding the outcome of applications according to a clear and straightforward eligibility criteria.

Skills - essential:

Ability to work at a pace
Accuracy and attention to detail
Strong IT skills
Experience of using CRM
Excellent communication skills
Understanding of GDPR/data protection

Please note this is an immediate start vacancy therefore the closing date is likely to be on or before Tuesday 17 August. Only candidates with the above skills and experience will be considered and only suitable candidates will be contacted with further information.

Please apply online for this role today!

The Royal Society of Biology (RSB) is a single unified voice for biology: advising Government and influencing policy; advancing education and professional development; supporting our members, and engaging and encouraging public interest in the life sciences.

The Royal Society of Biology is committed to promoting biology as a subject of choice to students in schools, colleges and universities. Through accreditation, we support and recognise excellence in biology teaching; champion a biology curriculum that challenges students and encourages their passion for biology; support young scientists through higher education; and provide career guidance at all levels.

Over the years the accreditation programme has gone from strength to strength and as a result multiple strands of accreditation have been developed which includes Foundation Accreditation, Standard Accreditation, Advanced Accreditation, Masters Accreditation, Doctoral Accreditation and International Accreditation.

The Accreditation Officer will join a small dedicated team, managed by the Associate Director responsible for Accreditation, Training and Professional Registers. The successful candidate will help to ensure that the objectives in the RSB three year business plan are met, with an emphasis on facilitating accreditation applications, including attending site visits as a Society representative. In addition, there will be a requirement to assist with the administration of Professional Registers and our Training offerings. This role will require a reasonable amount of UK travel, some international travel, and nights away from home.

Fixed Term Contract for 9 Months

Closing Date: 17/08/2020 Midnight

Interviews:  W/C 24/08/2020

We are looking for a capable and enthusiastic Administrator to join our team in Newham.

At Thames Reach we are committed to helping homeless and vulnerable people to live in decent homes, build supportive relationships and lead fulfilling lives. Our vision is to end street homelessness and our aim is to deliver high standard and effective services to vulnerable people.

Our Newham Rough Sleeper team works with Newham council and other stakeholders to:

• Reduce the number of people rough sleeping in the borough by quickly identifying the most appropriate route off the streets for entrenched rough sleepers with complex needs and devising and sharing a plan for achieving this.

• Reduce the number of long term rough sleepers in Newham by directly case working a small number of individuals with complex needs and case histories, supporting them to leave the streets and move into long term accommodation.

• Support people who have been placed in temporary accommodation to sustain and successfully move on from this.

You will be responsible for monitoring the work of our frontline workers and ensuring that we are focussing our resources in the right areas and on track to meet our outcomes.

With the rest of the team you will develop and maintain electronic monitoring and data recording systems for doing this ensuring all data is inputted, collated and meaningfully interpreted.

You’ll maintain our records, ensuring we have relevant information on each referral, its outcome and action taken.

This post will be based in Newham, most work will take place during office hours with some flexible working required from time to time.

You’ll be:

• Organised and efficient in your work

• Excellent at communicating

• Able to use Excel and databases and ensure all relevant data is collected and regular monitoring reports are produced.

• Committed to developing your knowledge and skills

• Responsive and flexible to the needs of the team and the clients

As well as a great working environment we offer:

– 6.5% employer & 1.5% employee contributory pension

– Development opportunities

– 29 days annual leave plus bank holidays.

– Reimbursement of the cost of annual eye test

– Season ticket/cycle loan

– Flexible Working

– EAP services

Thames Reach is committed to helping homeless and vulnerable people to live in decent homes, build supportive relationships and lead fulfilling lives. Our vision is to end street homelessness and our aim is to deliver high quality, effective services to vulnerable people.

Thames Reach is committed to achieving a diverse workforce that reflects the communities we serve. We value, respect, and celebrate diversity. We welcome and encourage applicants from all sections of the community regardless of their history of homelessness, sex, race, disability, age, sexual orientation, or religious belief.

For more information and to apply please visit our website.

The Labour Party is looking to recruit a Trade Union Liaison Manager to work in Leader of the Labour Party’s office.

The post holder will provide effective engagement and relationship management with Trade Unions on behalf of the Leader of the Labour Party. 

The successful candidate will have knowledge of the aims and structure of the Labour Party, experience of working with a variety of Trade Unions, ability to provide strategic advice, and ability to effectively project manage work across multiple workflows.

This is a fixed term contract for the period that Kier Starmer is the Leader of the Labour Party and Leader of the Official Opposition. 

Please note all interviews will be held remotely.

To apply for this role please click the link to our website listing and fill out an application form and equal opportunities form.

The Labour Party values equality and diversity, and welcomes applications from candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, gender identity, religion or belief, marital status, or pregnancy and maternity.

The memcom recruitment team is looking for an experienced Finance and CRM Database Assistant to provide database administration and finance support in a small medical charity in Central London.

Temp to perm position paying up to £30K p.a.: The role will include data entry in QuickBooks, invoice production and general bookkeeping responsibilities, while you will be using iMIIS Database.

Some of your duties will include:

• Recording accurate information using Quick books, excel spreadsheets and databases.
• Liaising with the bookkeeper, chief finance officer and auditors to resolve any queries and provide any requested information
• Ensuring that all records are filed logically and are kept up to date
• Working collaboratively to streamline processes for office administration to improve efficiency.
• Making payments to suppliers and ensuring expenses are reimbursed
• Carrying out administrative sending distribution lists to the publisher etc.

Experience of creating and running SQL reports, using QuickBooks software or equivalent and working with CRM databases are part of the essential criteria for this role.

If you have worked in a similar hybrid role within the not for profit sector, this is possibly right for you, do not hesitate to apply!

Please note that due to the volume of applications we sometimes attract, it is not always possible to contact all candidates - but we will endeavour to do so and wish you luck with your application!