Age UK Lewisham and Southwark offer high profile services supporting people aged 50+ in the London Boroughs of Lewisham and Southwark

We are excited to be recruiting a HR Office Administrator to join our small, friendly and dynamic Operations Team.

The ideal candidate will have excellent working knowledge and understanding of administration systems, with previous experience of working in a busy and varied role, to handle the charities day-to-day HR administration needs.

Previous experience of working in HR is not necessary, however, a desire to develop skills and understanding is key, along with a flexible approach, good written and verbal communication, and IT Skills.

If this sounds like you we look forward to receiving your application!

Equality and diversity matter to us. If you think you’d be suited to this role we’d love to hear from you regardless of age, disability status, ethnicity, gender, religion or sexuality. 

Closing date for applications is 9:00am Tuesday 1st June 2021

We are looking for a new Office Administrator to join our team.

We are in search of a committed and organised individual to join Merton Centre for Independent Living as an Office Administrator.

Merton Centre for Independent Living is a values-based, user-led organisation which supports Deaf and Disabled People in the London Borough of Merton to live independently, challenge discrimination and achieve change locally.

You will be joining our team to provide administrative support to the organisation, as well as board of trustees. This role is key to ensuring that the organisation runs smoothly and that we achieve our aims.

We welcome applications from those that are passionate about the rights of Deaf and Disabled people and are willing to learn and develop your skills, knowledge and practice.

Merton CIL is committed to equality, diversity and reflecting the communities we serve. We particularly welcome applications from individuals from Black, Asian and Minority Ethnic communities.

This post is for 13-16 hours per week for 6 months, with the possibility of extension, dependent on funding. Starting salary is £20,144 pro rata.

Closing date for applications: 9:00am on 10th May 2021.

Interviews will take on either 13th, 14th, 17th or 18th May via Zoom.

Candidates invited to interview will be informed by 5pm on Tuesday 11th May 2021.

Start date: 24th May 2021 or as soon as possible thereafter.

If you require additional support completing this application due to an access need, or if you would like further information about the role or the application process, please get in touch.

The United Kingdom Literacy Association (UKLA) is looking for an Office Manager to co-ordinate the administrative support required by the Organisation. The post is based in the office in Leicester although the ability to work from home when necessary is also required. The Association needs someone able to co-ordinate and support its small team of part-time members of staff, liaise with its trustee volunteers and work efficiently with relevant agencies such as banks, IT providers and accountants.

The staff team comprises: an Office Manager (part-time, 28 hours on at least 4 days per week); a part-time Membership and Publications Support Co-ordinator; and a part-time Communications Support Co-ordinator. Some other regular support is provided for bookkeeping and IT administration.

The UKLA trustees are all volunteers, elected to form the UKLA Executive Committee. In addition to roles such as President, Hon. Treasurer and Hon. Secretary, the Executive Committee also includes convenors of UKLA’s sub-committees and members with additional expertise. The Office  Manager needs to liaise closely with these volunteers to consider how best to implement Association strategy for the benefit of members.

In order to manage the staff team, liaise with volunteers and provide the Association’s administrative support, the Office Manager needs to be a good communicator with excellent managerial and administrative skills and a keen interest in helping UKLA work effectively across the United Kingdom and beyond. The UKLA Office Manager is expected to be reliable, sympathetic, systematic and proactive. The role requires someone who works well under pressure while also paying due attention to detail and upholding the values of the Association.

The UKLA Office Manager co-ordinates communications and events from a UKLA Office perspective and is directly responsible to the trustees of UKLA for the efficient operation of the UKLA Office and staff. On a day-to-day basis the Office Manager works independently and with minimum supervision, responding promptly and directly to the needs of trustees and sub-committee convenors to ensure that UKLA’s programme of charitable activity and the implementation of delegated aspects of its strategy run as smoothly and effectively as possible.

The UKLA Office Manager is expected to undertake other duties and responsibilities which the Association may from time to time reasonably require, and engage in any training which may be offered relevant to fulfilling the role more effectively.

Main duties:

• Provide comprehensive administrative support to the Management team and Board of Trustees at Rochdale Mind and across the Greater Manchester Mind network.
• Managing and developing the organisational training matrices
• Managing the organisation’s reception team.
• Providing office cover and ordering the organisations office supplies.
• Covering the information helpline when necessary
• Supporting management with quality reviews.
• Work with the Finance and Business Development Manager to support payroll.
• Providing HR support to management.

Essential skills & experience needed:

• A good level of secondary education - 5 GCSE’s A-C, NVQ level 3 and a qualification in ICT.
• Considerable experience in a senior administration role.
• Excellent understanding of Microsoft Office and databases.
• Experience of working in a mental health or health and social care setting.
• Experience of providing an information service.
• Experience of supporting senior management and a trustees in an administrative capacity.
• Experience of meeting preparation and minute taking.
• Experience of managing recruitment.
• Experience of managing staff and volunteers.

The Myrovlytis Trust is a medical research charity, founded in 2007, dedicated to promoting research, education and advocacy into rare diseases.

We are in a time of great expansion, and plan to use our experience gained so far to help patient groups where there is a clear unmet clinical need. Our work will be varied and far reaching, and we are looking for a highly competent, dedicated and organised Office Manager to ensure the smooth running of our operations as we expand. 

This is a remote position, working in a small, friendly and very passionate team dedicated to making a real difference to the lives of those with rare diseases. 

Responsibilities 

• To ensure that our processes and procedures are in place for various research funding streams. 

• To keep accurate records of meetings, produce minutes and keep to an agenda 

• To keep our databases of contacts and literature up to date 

• To keep projects on time and to budget 

• To ensure our server is up to date, with a comprehensive filing system 

• To keep track of financial transactions and maintain accurate records 

• To assist with grant funding procedures and record keeping 

• To assist with contacting external key stakeholders, researching possible leads and arranging the team diaries. 

• To assist with the organisation of our annual BHD symposium 

Qualifications & Work Experience 

• At least 3 years office management experience 

• Experience in the health, research or education sector 

• Familiarity with editing wordpress websites 

• Excellent organisation and time management skills. 

• Adaptability, flexibility, and willingness to learn. 

Salary: £28-£30k per annum (pro rata) 

Full or part-time working considered 

The role of Office and Administration Assistant is to provide administrative support to the operations department. The post holder will work closely with teams across the organisation to assist office and non-office-based staff, enabling the smooth running of the organisation. 

Closing date is 10/05/2021. 

Office Administrator
Salary: £17,842 pro-rata
Hours: 16 hours/week
Location: Leicester

Home-Start Horizons is a highly respected charity through which well trained volunteers work with families, to develop effective strategies to ensure a stable, secure environment in which children and parents can thrive. Home-Start Horizons is a dynamic organisation working in Leicester, Leicestershire, and Rutland.

About the role:

We are looking for an efficient, enthusiastic, proactive person with excellent communication skills and a strong commitment to team working. It is imperative that you are able and willing to diversify and adapt to changing challenges and duties, be self-motivated and trustworthy, and able to prioritise and meet deadlines, ensuring the rest of the staff has adequate support to work efficiently.

The successful candidate will:

• Be personable and professional.
• Have experience of office administration systems.
• Be thorough and concise, with strong IT and self-organisation skills.
• An interest in the needs and support of children and families.

Key Responsibilities:

• To support the effective working of the team, to include timely communications and messages whilst maintaining confidentiality at all times.
• Inputting data on CRM system, producing reports, and managing cloud-based filing system
• Minute taking, preparing reports, newsletters, and publicity material
• Support with volunteer enquiries, interviewing and recruitment process.
• To support fundraising, marketing and social media activities.
• Support to staff and Board of Trustees.

Closing date: Thursday 20st May 2021

TO APPLY:

Please click the 'Apply' button for further details.

Disclosure and Barring Service check at enhanced level will be required for this post.

Home-Start Horizons is committed to safer recruitment practice as an important part of safe-guarding and protecting children and vulnerable adults.

No agencies please.

The organisation:

Lankelly Chase's vision is a world of justice, healing and liberation, where all people can live with dignity and opportunity in supportive communities.
The organisation's mission is to work with and resource partners to change systems of injustice and oppression that result in the mental distress, violence and destitution experienced by our most marginalised citizens. They focus on power, culture, mindsets and relationships, all of which are key to understanding the dynamics of complex interlocking systems.

Prospectus is pleased to be working with Lankelly Chase to recruit a new Office & Administration Assistant to provide capacity to the team in these times of ever increasing demand for the work of the organisation.

The role:

The Office & Administration Assistant will work closely with the Head of Operations to ensure that Lankelly Chase provides a supportive and welcoming environment for its staff, partners and stakeholders. Working alongside the Place Inquiry Administrator, this person will provide administrative support to the Programmes team and will be responsible for administering funding and grant making processes, as well as assisting in the updating of the SALESFORCE CRM The role will also involve assisting with wider Operations, team and facilities administration, helping provide a 'Front of House' service for callers, as well as some involvement in scheduling internal and external meetings.

The person:

Lankelly Chase seeks to model the behaviours that they wish to promote in the world so they are looking for someone who is creative and who looks for resources and solutions rather than problems in people and situations. This role will work as an integral part of a small team where all voices are valued so this person needs to be open to join in the conversation and be part of an inquiring, inclusive and progressive environment. Someone who is intellectually curious and thoughtful and comfortable with change.

This person will also have demonstrated office-based administration experience, ideally around grant making and funding or at least in the charity sector and will have worked with CRM databases before. Broad administration including diary management, minute taking and event coordination will be important as will a collaborative and approachable nature. Knowledge of FormAssembly and online project management tools would be advantageous but not essential.

Lankelly Chase is particularly interested in hearing from people with lived experience of the systems of oppression they are seeking to change, for example people from black or other racially minoritised communities, people with experience of homelessness, violence and abuse, drug misuse and extreme poverty.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

In order to apply, simply submit your CV. Should your experience be suitable, we will send you the full job description and arrange for a call to assess your suitability and discuss the role further.Please note, due to high volumes of interest in vacancies it may not be possible to answer all individual queries on positions prior to an application or registration. 

Citizens Advice Dacorum is looking for an enthusiastic and motivated individual to support our friendly, dedicated team and to improve and develop our administration processes. If you are a great organiser with strong administration skills, excellent digital skills and a flair for leading and motivating a team, then this could be the role for you. As Office Manager for a charity that aims to make a real difference to the lives of clients in our community who need our support, you will be responsible for organising all the administrative activities that facilitate the smooth running of the office and remote services.

You will play a key part in maintaining and enhancing our service and quality of advice, through effective administration, ongoing improvement of processes and support for staff & volunteers. You do need to have a flexible approach, strong verbal and written communication skills, as well as demonstrable people management skills. You will need a can do attitude, excellent digital skills, be a competent IT user of Microsoft applications and have an aptitude for learning and supporting others.

All local Citizens Advice produce their own annual report, but you can find out more about the Citizens Advice Network or download the latest national Citizens Advice annual report  by visiting our website.

Citizens Advice Dacorum values diversity, promotes equality and challenges discrimination, and strives to be an Equal Opportunities employer. We encourage applications from people of all backgrounds and are a Disability Confident Employer.

We will retain and use the information you provide only for this recruitment process. It is necessary that we hold this information to operate a fair and equitable procedure. We will keep this securely and destroy it after six months, unless you are appointed, in which case it will form part of your employment record.

Salary:£24,982 & £898 London Weighting FTE Pro Rata (Actual Salary for hoursworked £17943) 5% NEST Employer Contribution (subject to minimum employee contribution)  & Contractual Sick Pay

Hours: 26 hrs per week

Contract:Permanent based at The Forum Hemel Hempstead (may also be required to work at our Berkhamsted office in future)

To find out more and apply: Please visit our website to download the Office Manager Job Pack and Application Form.

Closing date:  This vacancy will close at 12 noon Wednesday 12th May

Interview Dates: 25th & 26th May 2021 via Google Meet

Ticket Office Assistant 

Weekend work in the Lord Leycester Ticket Office to sell entry tickets to our Heritage visitors and attending to the day to day operation of the Lord Leycester Hospital Ticket Office. The position is open to any one 18 or older who is capable of spending all day in our front of house Ticket Office and able to  interact with the public to help inform them about our Heritage. This position would suit a history student or someone who is interested in working in an historic environment. It involves some accounting work for closing at the end of the day. Hours are 0930 to 1730 (8 hours) on Friday, Saturday and Sunday but there is flexibility on days worked. Position and training starts May 15th.  Pay is based on experience and suitability.

“Working at One25 alongside an incredibly passionate and dedicated team of staff and volunteers inspires me. It really increases my motivation to support women to lead fulfilled lives and to help end violence against women and girls’’ (One25 manager)

Are you a strong and inspirational leader with proven experience in managing office services, resources and people across an organisation to provide a professional service? Do you have good organisational, planning and physical resourcing ability which you want to use to support One25 to offer quality services to support the staff and some of Bristol’s most marginalised women? Do you have the experience to support a team to offer quality support services including first point of contact, IT, admin and to support our events, along with an interest in supporting us to plan new services to meet an ambitious business plan? 

One25 is a highly respected, Bristol-wide charity for women moving from crisis and trauma towards independence in the community. Our team of committed staff take a person-centred approach to offer a range of services: van outreach, drop in and casework services support for women involved in street sex work. Our Pause programme supports women who have had children removed from their care and Peony supports women to take positive steps forward in their recovery from trauma. As One25’s Office Support Manager, you will join a dynamic and passionate staff team and a Senior Management Team (SMT) who have clear ambitions for One25 and the progress of the women. Do you have the skills, dedication and drive to join us as we change and grow?

You would need to:

• Be committed to providing high quality services to visitors, staff, the board and volunteers.
• Work alongside the SMT, thinking strategically to support internal services to staff which support them to do their work effectively and managing the physical space.
• Have experience of managing a team, offering a warm welcome and day-to-day admin support of staff, overseeing an effective IT system which meets their needs.
• Have experience of managing the physical resourcing of the organisation, ensuring the buildings we inhabit are good places to work for our growing projects and teams.
• Report to the board quarterly, presenting financial information clearly, outlining risks and anticipating fundraising needs and challenges.
• Think creatively, work well under pressure and analyse complex information.
• Share our values and our commitment to supporting some of Bristol’s most vulnerable women to make positive changes, through quality programme provision.
• Along with the Finance Manager, support the production of our impact statistics. through data analysis, working alongside the SMT to support funders’ reports.
• Learn quickly and support new ventures through scoping new projects.

This is an exciting opportunity to join an award-winning and changing charity in a senior role within One25. The post-holder will have management experience, experience of working in the sector and/or with a complex client group in a similar role and they will have wide ranging responsibilities for the performance and the development of One25. They will be strongly supported in their work. The post is managed by the CEO.

The Office Support Manager role is being restructured from the former role of Finance and Resources Manager, creating two roles, a Finance role and an Office Manager role. This is in line with One25’s growth over the last few years and supports capacity for ongoing growth. We hope there will be a handover with the current post holder to support induction.

It is an Occupational Requirement that applications for this post are open to women only, as permitted under Schedule 9, Part 1, of the Equality Act 2010. Enhanced DBS disclosure will be required

We particularly encourage applications from Black, Asian and Minority Ethnic (BAME) candidates, as these groups are underrepresented in our workforce. 

Benefits: Generous leave (33 days including bank holidays) plus up to 13 additional days’ time off in lieu; flexible working hours and great job satisfaction.

Hours: 37.5 hours a week over 5 days (including occasional evening and weekend commitments)

Salary: £34-36,000

Closing date: 9am, 20th May 2021

Interviews: 25th May 2021

Expected start: June/July 2021

Part-time Bookkeeper/ Office Manager

This position will provide administrative support to the CEO and financial support to the Finance Manager of Campaign for Better Transport. 

Campaign for Better Transport is a not-for-profit organisation. Its vision is for all communities to have access to high quality, sustainable transport that meets their needs, improves quality of life and protects the environment. 

Duties:

• Credit card reconciliations
• Bank reconciliations
• Cash book analysis
• Credit control
• Purchase ledger control
• Petty cash analysis
• Sales ledger control
• Supplier payments
• Acting as the first point of contact for the CEO for both internal and external business matters, liaising with senior external contacts as required
• Assisting in board relations, including scheduling, document preparation and logistics for board meetings
• Coordinating staff meetings, taking and disseminate meeting notes.

Skills required:

• Bookkeeping experience
• Excellent attention to detail and at least 2 years’ relevant experience working in a similar role
• Excellent verbal and written communication skills
• A self-motivated, organized person who can prioritize their workload in order to work to deadlines
• Confidentiality, accuracy, and attention to detail
• Excellent IT knowledge and skills, particularly MS Office and Excel
• Conversant with small accounting packages

Currently all Campaign for Better Transport staff are home-based.  As COVID restrictions lift, this role will continue to offer flexibility in respect of hours and home-working, but the post-holder will be expected to work one day a week in CfBT's base in central London when finalised.

Please apply with current CV and covering letter, explaining your suitability for the role

Applications will be considered as they come in and the post may be filled before the closing date of 3 June 2021.

My client is a large charity providing much needed services and support to children and young people in the UK. Stepping up and in to help and advise where ever they are required, the demand on their services is ever present and ever growing. At present they are looking to recruit an interim Senior PMO Lead to support a major transformation programme.

Key Responsibilities:

• Work with colleagues across directorates to support the development and articulation of business plans, objectives and strategies.
• Support the management of the annual planning cycle including liaising with internal stakeholders to ensure the plans are communicated effectively and appropriately.
• Undertake cyclical reporting and ad hoc reporting on progress and priorities including timeframes, KPIs and risk register.
• Quality assure and challenge planning submissions, drawing on experience of good practice project and work streams management practices.

Person Specification:

• Experienced PMO experience including the development and review of business plans.
• Previous experience of working in major front and back office transformation programmes
• Strong stakeholder management skills.
• A clear thinker and first class communicator with the ability to manage complex senior relationships.

This role will be home based and inside of IR35. Early applications encouraged as my client is looking for a very quick turnaround and start on this role.

Background:

National FASD is dedicated to supporting people affected by Fetal Alcohol Spectrum Disorder (FASD), their families and communities. It promotes education for professionals and public awareness about the risks of alcohol consumption during pregnancy.  National FASD is a source for information on FASD to the general public, press and to medical, social care and educational professionals. 

Role purpose:

The organisation is going through a period of growth and needs a proactive, experienced executive assistant/office manager to help us ensure our administration runs smoothly and efficiently. This person will work closely with our Chief Executive.

Key responsibilities include but are not limited to:

• Help schedule and manage the itinerary of the Chief Executive
• General accounting, budgeting, financial reporting and spreadsheet maintenance
• Liaising with bookkeeper/accountants
• Ensuring organisational reporting deadlines with HMRC, Charity Commission, etc
• Liaising with vendors
• Helping to ensure helpline and materials requests are responded to in a timely manner and ensure publication stock is maintained
• Helping monitor and prepare funding reports and proposals
• Administering and advertising the online e-learning course and other training as needed
• Overseeing merch sales
• Overseeing logistics and registration for events such as Brain Bases, roundtables and other events
• Helping to identify ways to improve our organisational efficiency and efficacy
• Participating in planning and evaluation of programmes and projects

Location:

We are willing to consider flexible arrangements, for example a split between working in the office and at home – with regular meet ups scheduled. We place a priority on engaging people with lived experience with FASD and are open to creative suggestions to make that possible to the extent we can. Due to COVID we have recently relocated the office to Ware, Hertfordshire, with on-site parking and within a short walking distance of the train station.

Note:

We hope this position might be extended at the end of the one-year contract, if funding is available.

Person specification

The ideal candidate will be dynamic and creative, energised by the idea of contributing to a charity with an important mission. Candidates should be at ease with computers and budgeting, and be ready to work with a team of consultants, colleagues and like-minded organisations to ensure National FASD is implementing best practices administratively with sensitivity for our key stakeholders and under the guidance of our trustees.

Qualifications:

• Preferably at least 3 years’ experience working in a related field, either in paid work or through volunteering
• DBS check

Knowledge:

• Experience with FASD (or another neurodevelopmental condition) either through professional experience or lived experience is preferred
• Familiarity with the charitable/third sector

Skills, abilities, competencies:

• Ability to work independently and juggle several projects
• Must have experience using a range of computer programmes such as Quickbooks, Microsoft Word, Excel, PowerPoint, SurveyMonkey, Zoom and/or an ability to easily learn new computer software

Experience:

• Experience tracking budgets and accounts
• Experience with administrative responsibilities
• Experience with how a small charity runs
• Experience with vendor and stakeholder relations

Personal attributes:

• Creative and dynamic approach to solving challenges and planning
• Willingness to work in an informal, relaxed atmosphere
• Attention to detail and deadlines
• Willingness to take professional development courses
• Absolute commitment to a no-shame/no blame ethos when discussing issues related to alcohol in pregnancy

To Apply:

Please email a cover letter explaining why you want to work for National FASD, your c.v. and an example of related experience that you think shows what skills and energy you can bring to National FASD.

Please familiarise yourself with our three websites before applying to see the kind of work we do.

Deadline for applications:

28 April 2021; interviews for those short-listed - week of 3 May.

Start date:

We hope the person can be in post by 17 May.