Office Jobs
Who we are:
Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.
Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.
We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.
Summary of Role:
The Office Assistant will deliver efficient and proactive reception, administrative, and clerical support to various aspects of Muslim Aid's operations. This includes handling HQ property-related matters, security functions, maintenance contracts, insurance, repairs, refurbishments, office equipment, inventory management, rent and utility payments, office supplies, and ensuring a clean and organised workspace.
The role also involves proactively identifying, documenting, and resolving issues and risks impacting the organisation and its staff, with a strong emphasis on Health & Safety and cost efficiency. Also, the Office Assistant will support additional requirements of MA HQ during Trustee meetings and other meetings and conferences.
This is a fixed term, part-time position, requiring three days a week.
About the Role:
- Provide a professional “front-of-house” service to office personnel, guests and members of the public.
- Log and distribute all departmental correspondence, processing invoices in line with current procedures.
- Perform checks to ensure a clean, organised equipped, safe and functional working environment exists for its occupants.
- Maintain the office’s stock inventory ensuring that supplies are available for use within agreed service levels.
- Log and report building and facility issues that enables maintenance to be undertaken to minimise disruptions.
- Maintain facilities department intranet and SharePoint filing system.
About You:
- Experience of managing and maintain database systems and organising record keeping systems.
- Ability to communicate with various stakeholders in a clear, concise way.
- Understanding of relevant health and safety legislation.
- Experience of managing and maintain database systems and organising record keeping systems.
- Experience of maintaining office administration and managing budgets.
Why you should Apply:
Join Muslim Aid as an Office Assistant and play a key role in ensuring smooth day-to-day operations. You will provide proactive administrative and clerical support, manage property-related matters, office supplies, and maintenance, and prioritize Health & Safety and cost efficiency. You'll also support key events like Trustee meetings, making a meaningful impact in a dynamic and organised environment. Apply now to be part of our dedicated team!
Benefits you will enjoy working for us:
- 25 days annual leave + 4 privilege days Pro Rata
- Hybrid working
- Paid time off for medical appointments
- 2 hours lunch break on Fridays
- Workplace Pension Scheme
How to apply:
To apply please submit your cover letter (no more than 1 page) and CV.
The Paul Hamlyn Foundation is an independent grant-making foundation set up by Paul Hamlyn, the publisher and philanthropist. It aims to maximise opportunities for individuals and communities to realise their potential and experience and enjoy a better quality of life. The Foundation supports charitable activity in the areas of arts, education and learning and social justice across the UK. It also supports local charities in India that help the poorest communities get access to basic services.
Vision
A just and equal society, in which everyone, especially young people, can realise their full potential and enjoy fulfilling and creative lives.
Mission
To be an effective and independent funder, using all our resources, to support social change.
We partner with inspiring organisations and individuals to make sure that those facing disadvantage are at the heart of leading change and designing solutions to overcome inequality.
Five funding priorities, where we wish to see change:
• Investing in young people
• Migration and integration
• Arts access and participation
• Education and learning through the arts
• Nurturing ideas and people
Our commitment to social justice underpins all these priorities. We are particularly interested in supporting individuals and organisations that share this commitment and in funding work that:
• Strengthens civil society
• Supports social innovation
• Champions people’s voice and agency
• Responds to digital transformation
• Responds to the climate emergency
Our five funding priorities support and influence each other. For example, our analysis of evidence to show how the arts can make a difference will help our work on access, participation, and learning. Over time, our work supporting individuals and ideas will fuel all the other areas where we want to see change. By making the commitment to share learning from activity within these priority areas, and by encouraging our staff and those in receipt of grants to meet and exchange knowledge more, we believe together we will achieve greater impact overall.
Role Overview
Summary of team
The Resource Team play a key role in the smooth running of the Foundation. They are responsible for the building, reception & switchboard services, IT, catering and health & safety.
What will be my main contribution?
To support the Information and Facilities Manager in the day to day running of PHF’s office. This will include providing an efficient and welcoming reception service, managing incoming calls and emails, administrative support and support with arranging repairs and maintenance.
Who will I report to?
You will report to the Information and Facilities Manager
What other key internal relationships will I have?
You will work with all other staff and trustees.
What level of budget responsibility will I have?
Not applicable
Main Responsibilities
Reception
- Accept incoming telephone calls, respond to queries, redirect calls or take messages as required.
- Respond to telephone and email queries from potential grant applicants if appropriate. Refer more complex queries to the appropriate grants team.
- Greet visitors to the Foundation, maintain the visitors book and provide a professional, informed and welcoming first contact for those visiting PHF.
- Process all incoming and outgoing mail - sort and consign incoming mail. Receive and sign for registered/recorded post, stationery and any other deliveries to the Foundation, frank outgoing mail, and pack-up and post it at the end of each day. Assist with bulk mail-outs. Responsible for maintenance of franking machine and associated consumables
- Arrange courier and taxi services when requested and maintain spreadsheets to record bookings.
- Maintain an overview of the Foundation’s stationery stocks and ensure these are adequately maintained.
- Keep a daily staff attendance log.
- Maintain accurate staff telephone list.
Facilities
- Deal with ad hoc maintenance problems as they occur - keep a log of problems, arrange for investigation/repair visits, getting quotes etc.
- Support meeting room usage at PHF assisting meeting organisers with their requirements and ensuring rooms are left clean and tidy. Ensure internal procedures are followed in usage of rooms.
- Ensure office shutters are open and closed at the beginning and end of each day.
- Carry out security checks before leaving the building each day.
- Monitor the office spaces supporting staff to keep their work areas tidy and free of clutter and obstacles.
- Manage external meeting booking requests.
- Provide room usage KPI’s.
- Manage day-to day communication with the Foundation’s cleaners.
- Liaise with the Chef in ordering weekly/fortnightly supplies of tea, coffee, and other supplies.
- Manage recycling arrangements and where possible look for environmental improvements.
Health and Safety
Support the Information and Facilities Manager with actions arising from risk assessments and Health and Safety policy updates.
Other
- Help develop and actively contribute to cross-departmental and multidisciplinary working for enriched outputs and activities and to deliver continual improvement and professional development.
- To be an active member and contribute to the work of the Finance and Resources team, providing cover for others and participating in system development as required.
- Support with training activities for colleagues as required.
- Contribute to cross-departmental and multidisciplinary working across PHF to deliver continual improvement and professional development.
- To be a positive and active member of the Foundation, always working in a way that is consistent with the culture and values of the Foundation and supporting colleagues across all teams.
Person Specification
Essential Experience and Knowledge
· Strong organisational skills
· Previous office administration or receptionist work
· Ability to maintain a calm and welcoming demeanour whilst dealing with calls, visitors to the office and other tasks.
· Strong communications skills and the ability to build constructive working relationships with suppliers and colleagues across the organisation. The ability to negotiate effectively with colleagues to achieve best results for the organisation.
· An understanding of health and safety issues and the importance of ensuring policies are followed and updated.
· Good IT skills, including the core Office365 package.
Essential Behaviours and ways of working
· Effective in developing relationships with colleagues at all levels and have the personal credibility, communication, and analytical skill to provide advice and support on the challenges they face.
· Alignment with the values and aims of the Paul Hamlyn Foundation, and in particular its commitment to social justice and equality, to tackling disadvantage, fighting prejudice, supporting youth voice and participation.
· Articulate, with good written and oral skills, and the ability to communicate with a range of audiences.
· Confident, resourceful, and proactive, with initiative and a problem-solving disposition
· Flexible and willing to work beyond your area of expertise across all areas of the Finance team as required.
· An ability to work effectively with a range of stakeholders, internal and external, including suppliers, trustees, and grantees
· An ability to work creatively and flexibly in a small team, supporting other colleagues, and with a strong personal commitment to learning and improvement.
· A commitment to ensuring the office is a welcoming and accessible place for all staff and visitors.
Desirable
· Interest in grant making.
· Willingness to undertake Fire Warden and First Aid Training
Terms and conditions
· Salary circa £28,000 pa (pro rata).
· Twenty-five days leave per annum, plus statutory holidays (pro rata for 28hrs a week)
· The Foundation will contribute a sum equivalent to 10% of your basic annual salary to the group pension scheme (Aviva) and will match up to an additional 2.5% (optional) of your contributions from the date your employment begins.
· Life Income Protection and Life Assurance Scheme available from the date your employment begins.
· Private Medical Insurance with BUPA (once probation is complete)
· Part time post, 28 hours per week, Monday – Thursday, 9-5pm. Due to the nature of this role, the option for home working is limited although may be possible occasionally. Some flexibility is required from team members around evening work and travel to and from events and meetings.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
ABOUT THE SERVICE MANAGER ROLE
We are looking for a passionate and dedicated Service Manager on a 12 months fixed term contract to empower and support our team in delivering high-quality, trauma-informed services to residents across multiple accommodation units across Royal Borough of Kensington and Chelsea (RBKC). . Our services provide essential support to individuals experiencing homelessness and complex needs, and in this role, you will foster a psychologically informed environment (PIE) that promotes recovery, rehabilitation, and independence.
Shift Pattern: 12 month fixed term contract, 37.5 hours per week, Monday to Friday, 09:00 - 5:00. Onsite face to face service. With flexibility around these hours required. All managers, including this position will take part in the out of hours on call duty.
Salary: £36,700
What are we looking for Service Manager?
- Understanding and/or experience of working with people of complex backgrounds, ex-offenders, mental health, substance misuse, challenging behaviours
- Experience of working with and engaging with diverse groups of people from varying backgrounds
- Previous experience in people management and development
- IT Proficiency, including Microsoft Office, and the ability to navigate and learn new case management systems and other types of organisational software
What would we like, but not essential for a Service Manager?
- Experience in Trauma-Informed Leadership: Proven ability to lead teams with a trauma-informed approach, fostering a psychologically safe environment
- Advanced Risk Management: Expertise in conducting and overseeing complex risk assessments and safeguarding procedures
- Housing Management Knowledge: Understanding of tenancy agreements, rent collection, voids, and anti-social behaviour management
- Change Management: Experience driving service improvements and implementing change initiatives to enhance service delivery
What we offer
- 25 days (Full time equivalent) annual leave, increasing with the length of service
- Training and Development, including access to courses, upskilling, and progression plans
- Employee Assistance Programme, including counselling
- Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing
- Eligibility to register with Blue Light Discount Card
- Life Assurance Scheme
- Cycle-to-work scheme
- Annual Staff Awards
OVERVIEW OF KEY RESPONSIBILITIES
- Line Management/Leadership
- Service Delivery
- Risk Management, Information Management, and Case Recording
- Property and Housing Management
- Financial Management
Please refer to the JDPS attached for more details on the vacancy and our requirements/key criteria.
ABOUT US
Social Interest Group (SIG) believes good care and support improve lives. Our values of ambition, empowerment, transparency, and inclusivity drive everything we do. Our mission is to empower people who are marginalised by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.
SIG is a not-for-profit organisation providing thousands of people with good-quality support and care in residential, drop-in centres, community floating support settings (including people's own homes), probation settings, and hospitals awaiting discharge. We do so across London, Brighton, Bedfordshire, Luton, and Kent. We believe in the power of well-planned, well-managed services to make a difference. We work with high standards and external and internal regulatory frameworks.
Want to know how we work? Watch our short Theory of Change video to see how we support people towards a brighter future: Theory of Change
Further details can be found on our website here: Theory of Change - Social Interest Group - Social Interest Group.
We are an inclusive employer, committed to Equity, Diversity, and Inclusion (EDI). We value and celebrate the unique backgrounds, perspectives, and experiences of all our employees. We have a team of ambassadors who are staff volunteers and actively support us in fortifying our organisational value of Inclusivity. SIG actively encourages applications from individuals from a diverse range of backgrounds, particularly lived experience; Naturally, we approach any emerging issues with empathy and sensitivity. As an organisation, we’re proud to mention that our staff Ambassadors career aspirations generally benefit from embracing this unique opportunity to develop their respective skill sets in spaces that exist outside of their daily roles.
ADDITIONAL INFORMATION
Please note that this job advert may close early due to screening applications on an ongoing basis. We advise applying as soon as possible for your application to be taken into consideration at the early stages.
Additional information on our company policies including Gender Pay, Equality and Diversity, Company Benefits and our Candidate Privacy Policy can be found on our website.
Please note that as part of our process, we complete an enhanced DBS check, some roles may require further vetting. We are an inclusive employer and encourage applicants from all backgrounds. If you have any questions regarding this, please contact us on the details above.
Service Manager, Trauma-Informed Care, Psychologically Informed Environment (PIE), Recovery and Rehabilitation, Independent Living, Person-Centred Support, Leadership and Management, Team Development.
Unfortunately, we are unable to provide sponsorship, please ensure you have full right to work in the UK prior to applying to our positions.
Service Manager | Trauma-Informed Care | Psychologically Informed Environment (PIE) | Recovery and Rehabilitation | Independent Living | Person-Centred Support | Leadership and Management | Team Development.
Job Role Profile
· Compile and execute a robust internal & external communications and marketing strategy for the entire organisation.
· Work with the admissions team and Head of Service to coordinate an effective marketing plan to increase and maintain occupancy targets across all residential centres.
· Coordinate regular Trevi external communications including monthly e-newsletter, printed newsletter, regular social media posts, campaigns such as the 16 days of activism against gender-based violence and other relevant awareness weeks such as mental health and sexual violence awareness weeks, printed media including leaflets, postcards and merchandise.
· Provide a marketing and communications service for fundraising, working with design agencies, crafting fundraising brands and marketing assets (traditional and digital) for events and initiatives.
· Work with the monitoring and impact officer to compile an annual impact report.
· Coordinate, advertise and execute any webinars, which promotes the organisation’s areas of specialism to internal and external stakeholders.
· Work with the Head of HR to ensure a creative, forward-thinking and effective marketing plan for ongoing recruitment.
· Lead on any crisis communications if and when required.
· Ensure press and media attention through compiling regular press releases and maintaining good relationships with the local media.
· Coordinate films of the service for fundraising and marketing purposes as and when required.
· Track communications and marketing effectiveness through regular monitoring of metrics such as Google analytics and social media engagement.
· Coordinate effective internal communications across multiple mediums including staff newsletters, social media, emails, staff socials, staff forum etc.
· Assist and deputise for the Head of Fundraising and Engagement with any other necessary tasks as and when required. To provide leadership and management to the wider Fundraising Team when required.
Person Specification
Essential Knowledge & Qualifications
· Degree level qualification or equivalent experience or professional experience
· Marketing or communications qualification
· Understanding of the VAWG sector
Desirable Knowledge & Qualifications
· At least 2 years’ experience in marketing and PR with a proven track record
Essential Experience
· Proven experience of utilising web and social media (various platforms) to drive awareness, engagement and income generation
· Extensive experience of planning and implementing marketing campaigns
· Experience of working with agencies and designers to execute campaigns
· Experience of crisis communications
· Experience of participating in fundraising events and / or organising events
· Experience of managing staff and volunteers
· Basic video editing for web skills
· High level of computer literacy (including AI, Microsoft Office: Word, Excel, PowerPoint as well as e-newsletter packages, databases and design software etc.)
Desirable Experience
· Experience of working in a charity
· Experience of leading a team
· Experience of setting and monitoring budgets
Essential Qualities and Skills
· Passionate about women’s rights and combatting VAWG
· Ability to think at a strategic and analytical level
· Excellent organisational skills
· Exceptional customer service skills
· Ability to make connections, build and maintain stakeholder relationships
· Excellent written and verbal communication skills including the ability to communicate complex, sensitive and contentious information to a wide audience, and the ability to communicate with potential supporters in a wide range of settings
· Strong team working and collaboration skills
· Ability to write compelling copy
· Problem solving and logical approach
· Strong presentation and public speaking skills
· Ability to work well under pressure
· Proficiency in using WordPress
Desirable Qualities and Skills
· Responsible, hard-working and enthusiastic
· Self-motivated, highly personable, confident, flexible, organised, creative
· Flexible approach to working hours (with ability to work hours to needs of the charity – this includes attending events during evenings and weekends)
· A good team ethic
· Ability to work on own initiative
· Strong professional ethos and high level of integrity
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
The Support Services team is integral to ensuring the success of ACN (UK). From managing the ACN offices, to providing all the back-office functions, Support Services enables the rest of the organisation to fulfil its operational objectives.
The Support Services Administrator will be responsible for managing invoices, handling post and couriers, providing hospitality services, assisting with procurement, booking rooms and spaces, overseeing facilities, assisting with event preparation, maintaining documentation, and supporting various systems.
The client requests no contact from agencies or media sales.
At Ambitious about Autism, we're currently looking for an Office Manager to join our team at TreeHouse School.
You'll provide high quality administrative and reception support to TreeHouse School, overseeing the running of the front office and acting as a central information point for staff, parents and visitors.
Some key duties will include:
- Managing the stationery budget and ordering supplies for the school
- Line management of the Receptionist
- Arranging meeting room bookings
- Managing the team's annual leave
We are looking for someone who has:
- Strong administrative and reception experience
- Excellent IT skills
- Excellent interpersonal skills at all levels via telephone and written communication
- Experience of using your own initiative to plan and manage your own workload
In return, we offer great benefits including a generous holiday allowance and commitment to continued professional development (CPD), flexible, hybrid working and more!
This is a fantastic opportunity for an ambitious individual who would like to work for a forward-thinking, open and honest organisation and make a real impact to the young people we work with. Please find our full recruitment pack on the link below.
If you have any questions about the role or would like to have a confidential chat, please contact James Axford, Recruitment Officer.
Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.
Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. As part of our Safer Recruitment checks, an online search maybe carried out in line with Keeping Children Safe in Education.
The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.
The client requests no contact from agencies or media sales.
Join our friendly Wales team as our Office Manager and Executive Assistant. This is a vital role for our team, helping is to make a real difference in Wales. We’re looking for someone who can support our busy team, able to undertake key administrative tasks for the team and office. You’ll be confident in managing an office space, offering support with diaries and meeting minutes, and in assisting in budget planning and reviewing management accounts. You will also be a first-line response to people reaching out to the organisation for support and will work closely with the Director for Wales to keep the team ticking.
The role will oversee office operations and administration for the Wales office and give executive support to the National Director. This will include organising meetings, events, coordinating diaries and engaging with people with diabetes, and being a first point of contact for the team. The role will oversee office supplies and ensure effective processes for health and safety and governance.
You will be highly organised and able to plan and coordinate meetings and diaries and give administrative support to the Wales team. You will be experienced and confident in supporting budget preparation and financial processes and will be able to be a friendly and informative first point of contact for supporters or customers.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are seeking a skilled and dedicated Operations and Office Coordinator to join our growing team and contribute to our mission of supporting individuals affected by spinal cord injuries.
This isn't just an administrative role! As an Operations and Office Coordinator at Back Up, your primary objective is to provide comprehensive operational support while fostering a positive and efficient workplace for the team. This pivotal role extends beyond administrative duties—whether it's liaising with IT to prepare laptops or conducting Health & Safety inductions for new joiners, you ensure a smooth transition for new staff members. Additionally, you will be responsible for keeping health and safety protocols up to date and managing the office to be a great workplace for the team. Your diligent efforts directly contribute to the effective management of services within the charity, furthering its mission to empower individuals impacted by spinal cord injury by delivering services that promote confidence, independence, and positive adjustment.
No formal qualifications are needed for this role, and we encourage everyone with the appropriate skills, experience, and potential to apply.
About us:
At Back Up, we inspire people affected by spinal cord injury to get the most out of life. Each year, we reach over 1,000 people with our award-winning services that are designed and delivered by people affected by spinal cord injury.
Back Up has been voted one of the top ten charities to work for (Third Sector Best Charities 2020). The enthusiastic, inclusive, and supportive spirit of our very skilled staff ensure excellence in the services we deliver.
How to apply
Please apply by emailing recruitment @ backuptrust . org . uk with:
· A CV and two referees, one of whom should be your present or most recent employer. We will contact them after interview.
· A (maximum) two side A4 supporting statement (saying why you want the job and explaining how you fit the person specification). This statement is crucial; CVs alone will not be accepted.
· A completed equal opportunities form (this is optional)
Please note, if you do not provide a covering letter your application will not be considered.
We will acknowledge receipt of your application, and then let you know if you are to be invited to interview.
We are actively interviewing so we reserve the right to close the vacancy when we find the right candidate.
Please apply by emailing:
• A CV and two referees, one of whom should be your present or most recent employer. We will contact them after interview.
• A (maximum) two side A4 supporting statement (saying why you want the job and explaining how you fit the person specification). This statement is crucial; CVs alone will not be accepted.
• A completed equal opportunities form (this is optional)
Please note, if you do not provide a covering letter your application will not be considered.
We will acknowledge receipt of your application, and then let you know if you are to be invited to interview.
We are actively interviewing so we reserve the right to close the vacancy when we find the right candidate.
At Back Up, we inspire people affected by spinal cord injury to get the most out of life.




The client requests no contact from agencies or media sales.
You’ll have a passion for organising and a flexible approach. You will help ensure that meetings and events take place in suitable venues, at convenient times, and are accurately minuted. You’ll liaise with the external premises facilities team as and when necessary to ensure the smooth and safe running of the office environment. You’ll also act as the main point of contact for external contractors such as our phone/ internet providers.
You’ll support the CEO with diary management and help us ensure Board meetings, volunteer events, and staff meetings/activities take place throughout the year. Our Board meet six times a year on a Tuesday evening, so you’ll need to be available for those.
Improved health and care outcomes for local residents
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The client requests no contact from agencies or media sales.
As the UK’s leading dementia research charity, we’re determined to stop this from becoming a reality. We’re working to revolutionise the way we treat, diagnose and prevent dementia. But we will not stop there. With your support, we will keep going until every person is free from the heartbreak of dementia. We exist for a cure.
Sitting within the Chief Executive’s Office, this new position of CEO Office Executive will play a key role in delivering high quality, proactive administrative support to our Senior Leadership Team and Board of Trustees. They will be carrying out key administrative duties within the team, predominantly in executive support but also more widely across governance, strategy and internal communications.
Reporting to the Head of Governance, they will be a key member of the Governance and Executive Support team, enabling members of Alzheimer’s Research UK’s Senior Team to carry out their roles efficiently and to support delivery of Alzheimer’s Research UK’s strategy.
This role is also available for those looking for part time working with a minimum of 28 hours.
Main duties and responsibilities of the role:
Administrative support
To provide proactive and high-quality administrative support to enable our Senior Team to carry out their roles effectively, to include:
· Assist the Executive Support team in providing administrative support to the Chief Executive and other Executive Directors as required.
· Arrange and attend meetings across Alzheimer’s Research UK, which may include taking and issuing minutes, drafting agendas, collating and distributing papers as appropriate, locating suitable meeting venues, room reservations and refreshments.
· Filter general information, queries, telephone calls, emails, and invitations received for the senior leadership team by redirecting to an appropriate point of contact.
· Ensure travel arrangements, including international travel, are managed effectively and within budget, including booking travel and accommodation, producing a detailed travel itinerary, arranging currency and visa requirements.
· Complete expense claims, ensuring receipts are obtained and expenses are claimed in accordance with the relevant policy.
Governance, internal communications and strategy
· Work with the Governance team to support delivery of Alzheimer’s Research UK’s governance arrangements including preparation for meetings, management of meeting logistics including locating suitable meeting venues, room reservations and refreshments and general support as required.
· Help maintain a calendar of activity within the CEO Office to support the prioritisation and preparation ahead of engagement opportunities for Alzheimer’s Research UK’s Senior Team.
· Conduct research and information gathering to support project planning and decision making.
· Learn how to use / and be proactive in using the organisation's CRM system (Salesforce) to record key activity for the CEO Office Team.
· Support the internal comms team in their aim to make all employees feel connected to the organisation and their colleagues. This could include supporting the preparation and delivery of employee events, assisting with the collation of information for regular, all-employee comms, such as the monthly all-employee meetings and the monthly CEO newsletter, and helping to promote the CEO Office via Internal Comms.
· Work with the Director of Strategy and Governance to provide support on key priority projects relating to strategy delivery.
· Help arrange and service CEO Office team activities throughout the year.
What we are looking for:
· Previous experience working in a busy administrative or coordinator role.
· Excellent customer service skills.
· Excellent inter-personal skills, with an ability to build and maintain relationships, trust, and inspire respect at all levels.
· Excellent prioritisation skills.
· Strong team player who can work both independently and collaboratively with stakeholders at all levels.
· Excellent written and verbal communication skills, with a high attention to detail.
· Excellent planning and organisational skills, with the ability to manage a varied workload.
· Strong ethical standards and a high level of personal integrity and empathy.
· Ability to maintain discretion and confidentiality at all times.
· Excellent listening skills
· Able to demonstrate flexibility, an ability to learn and a willingness to adopt new ways of working.
· Proficient IT skills in Microsoft Office (Word, PowerPoint and Excel).
Additional Information:
Ways of working: As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.
Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals. This includes when attending the office for various meetings/events.
Our Office: Our office is at 3 Riverside, Granta Park, Great Abington, Cambridge, CB21 6AD.
Salary: Circa £25,000 per annum, plus benefits
Please download the Vacancy Pack on our website for more information.
The closing date for applications is the 23rd February 2025, with interviews likely to be held week commencing the 3rd March 2025. Please indicate in your covering letter if you are unable to attend an interview on a certain date. We would encourage you to submit your application at the earliest opportunity, as on occasion we may have to bring forward the interview date and/or the closing date based on the needs of the business. Although a possibility, this will only happen in exceptional circumstances. Please indicate in your covering letter if you are unable to attend an interview on a certain date.
We value diversity and are committed to creating an inclusive culture where everyone can be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented. Any offer of employment is however subject to you having the right to work in the UK.
As part of our commitment to being an inclusive employer and ensuring fairness and consistency in our selection process, we will handle your CV and application with the utmost confidentiality. While we strive to anonymise your CV where possible, there are certain sections, such as the application question, that cannot be fully anonymised. We kindly ask that you remove any personal information, including your name, when answering the application question. The hiring panel will not have access to your personal details, such as your name and address, until you are invited for an interview. Should you require any adjustments at either the application or interview stage, please contact us via our website.
How to apply: Please create an online account using our Online Recruitment Platform which can be accessed through our Job Vacancies page. You will be able to attach your CV to your application and track the status of your application.
About Alzheimer’s Research UK: Alzheimer's Research UK is the UK's leading dementia research charity. Our mission is to accelerate progress towards a cure. Today 1 in 2 people will be impacted by dementia, either through caring for a loved one, developing it themselves or tragically both. But there is hope.
There has never been a more important and exciting time in dementia research. With promising new drugs in clinical trials that slow the progression of the diseases that cause it, and revolutionary new ways to diagnose them on the horizon, we are now at a tipping point. Working with the smartest minds globally and across the UK, with industry and academia, Alzheimer’s Research UK is uniquely placed to invest in the very best research identifying barriers to a cure and knocking them down so that there are more and better treatments for everyone with dementia. For the first time in history, we can see a future where people with dementia can get a swift and accurate diagnosis, and effective treatments that could slow or even stop their disease. We stand for everyone affected by dementia. We stand for a cure.
In 2024, we were incredibly proud to be awarded a 3-star accreditation by Best Companies which recognises ‘World Class’ levels of workplace engagement. This is the second consecutive time; we have been awarded a Best Companies 3-star accreditation.
We were also listed in the prestigious Best Companies lists:
· 18th in the 100 Best Large Companies to Work For in the UK.
· 10th in the 50 Best Companies to Work For in the East of England.
· 2nd in the 30 Best Companies to Work For in the Charity Sector.
In addition, we were also shortlisted for a special award recognising the work undertaken on reducing our environmental impact.
In 2021, we were awarded the HR Management award by The Charity Times for our Wellbeing initiatives throughout the pandemic.
In 2020, we demonstrated our commitment to changing the way we think and act about mental health in the workplace and signed the Time to Change Employer Pledge.
ARUK really does look after its people, where you will be able to add value and make a difference.
To view further details about working for us and the benefits we offer, please visit Alzheimer’s Research UK
The client requests no contact from agencies or media sales.
Join Our Team as an Office and Data Lead (Pathways)
At Bexley Voluntary Services Council (BVSC), we are dedicated to fostering a robust, sustainable, and impactful voluntary and community sector that enhances the lives of Bexley residents. As the Office and Data Lead (Pathways), you will play a pivotal role in our consortium, One Bexley, where eight voluntary sector organisations collaborate to support local individuals with care and support needs. Your expertise in data analytics and your ability to act as a central access point will ensure that residents receive the right support services to maintain their independence and achieve their personal goals.
In this role, you will manage the Pathways Triage, oversee referral processes, and produce analytical data and performance reports. You will also support the Single Point of Contact Triage officer, maintain and update SharePoint sites, and monitor the availability of consortium partners. Your efforts will help raise the profile of our services within the community and ensure that information and advice are consistently up-to-date and accessible. If you meet at least half of the requirements, we encourage you to apply and join our proactive and supportive team.
This role has become available due to an internal promotion and this is something that we strive to do within the organisation. We prioritise internal hiring and are committed to filling all our roles from within our talented team whenever possible
Key Duties:
- Manage Pathways Triage, including calls received and allocation of referrals
- Provide line-manager support to the Single Point of Contact Triage officer
- Create templates for referral and performance monitoring
- Produce analytical data, trend analysis, and performance reports
- Maintain and update SharePoint sites as central resource areas
- Ensure information and advice regarding voluntary sector services are up-to-date
- Monitor availability of consortium partners and service demands
- Suggest training and process improvements
- Create process flows and how-to guides for systems and best practices
- Monitor all referral pathways and maintain accurate statistics
- Prepare reports, monthly e-bulletins, and publicity materials
- Raise the profile of the single point of access in community networks
- Act as the intermediary between the London Borough of Bexley and the consortium
- Attend staff meetings, supervision, and training as required
- Comply with BVSC policies, procedures, and key legislation such as GDPR and Safeguarding
- Undertake any other duties as required, including travel throughout the borough
Equality, Diversity, and Inclusion: BVSC is committed to promoting equality, diversity, and inclusion in all aspects of our work. We welcome applications from all individuals, regardless of background, and are dedicated to creating an inclusive environment for our team.
Please send your CV and a covering letter outlining how you fit the criteria and why you would like the position. Please note that CV's without a covering letter will not be considered.
BVSC exists to promote voluntary and community action as a means of improving the quality of life for people in Bexley.



The client requests no contact from agencies or media sales.
PRCBC needs a self-motivating and committed Practice Manager to manage and hold responsibility for our ongoing office management, legal administration, and financial administration operations. The postholder is expected to be at the core of and involved in all aspects of PRCBC’s future development, working closely with PRCBC’s CEO/Senior Supervising Solicitor, Solange Valdez-Symonds. This new post will be based at our office in Hammersmith, London. For further details, please see Job description and Person Specification.
How to apply
If you wish to apply for this post, please fully complete our application form and equal opportunities form and return completed copies to the email address as shown within our 'Job Application Form'.
The client requests no contact from agencies or media sales.
Who are we?
We are Manchester Students’ Union, the biggest SU in the country, supporting over 40,000 students throughout their time at university. We help to make student life the best it can be by supporting students to campaign for change, creating opportunities to meet new people, providing employment opportunities, providing advice and support and being a safe place on campus.
We are a values-centred organisation that employs around 90 permanent, full-time members of staff. We recruit a wide range of roles throughout the year within all our departments from our Commercial team operating Manchester Academy Venues, 13 Media, Bar 532 & Kitchen and Corridor Coffee to our Student Activities, Student Engagement, Marketing and Communications, Finance, HR and Facilities teams. Our team of around 400 part-time, studying staff are instrumental in providing to support to all departments as well as leading major projects like Student Angels. When you join UMSU, you’ll be immersed in an environment that empowers staff to make great things happen and we're always on the lookout for innovative, passionate, and proactive people to join us.
Our values are really important to us and shape the work that we do every day. As part of our recruitment process, we want you to demonstrate how your experiences, behaviours and skills align with our values. You can find more detailed explanations of our values on our website.
About the role
We’re looking for an enthusiastic and proactive Advice Office Administrator to join our friendly team at the University of Manchester Students’ Union (UMSU).
What’s the role all about?
As our new Advice Office Administrator, you’ll be an essential part of our Advice Service team. Your work will make a real difference to students by supporting Advisors to help students with everything from academic concerns to financial and personal challenges.
You’ll be the friendly first point of contact for students, ensuring their queries are handled efficiently. Alongside this, you’ll play a key role in keeping our service running smoothly by managing team schedules, maintaining records, organising meetings, and even helping with communications and events.
What will you be doing?
- Welcoming students: handling in-person and online enquiries, and signposting to the right services.
- Team support: scheduling, organising files, and ensuring processes run smoothly.
- Communications: updating the website, drafting emails, and coordinating events.
- Data and feedback: keeping records up to date and helping us improve by collecting student feedback.
What we’re looking for:
- Excellent communication and customer service skills – you’ll love interacting with people!
- Strong organisational skills with the ability to multitask and prioritise your workload.
- An understanding of confidentiality and safeguarding (don’t worry, we’ll provide training).
- IT-savvy with experience in tools like MS Office.
- Someone who is approachable, detail-focused, and loves working individually as well as part of a team.
The details you need to know:
- Salary: £25,440 – £28,620 per year.
- Contract: Full-time, permanent (35 hours per week, core hours 10am–4pm, Monday to Friday).
- Location: Based in the UMSU Main Students’ Union Building, right on the University of Manchester campus.
What’s in it for you?
You’ll be joining an organisation that’s all about community, progression, and making a real impact. We’ll provide opportunities for you to develop your skills, meet new people, and be part of a supportive and fun environment.
If this sounds like the perfect fit for you, we’d love to hear from you! Apply today and take the first step in joining our amazing team.
The client requests no contact from agencies or media sales.
Facilities and Office Manager
Fixed Term Contact until the June 30th 2026
£42,328 - £46,845 pa
City of London E1 8QS and we are a hybrid working organisation
This role is offered on a hybrid contract giving you the opportunity to also work from home three days a week.
Purpose of Role
The Facilities and Office Manager is a key member of management within the Business Services Team, providing strategic support to all aspects of Facilities from the running of the office to the impact that our Facilities have on the outside world.
They are responsible for ensuring the health and safety and well-being of a wide range of stakeholders – both internal and external, as well as at “all staff, organisation-wide” events hosted by Comic Relief. They are also responsible for ensuring that staff and others who are working for / with Comic Relief can do so safely and effectively by ensuring that they have the correct tools and support through processes and procedures.
This is a pivotal role in ensuring that the organisation is supported to operate safely, while working towards the goal of a Just World Free from Poverty.
Key responsibilities:
Facilities
- Management of the office space and working environment (and remote working environments), including safety, security, maintenance, refurbishments, renovations, and space.
- Have a solution focused approach to any queries that are received with regards to how Comic Relief’s office space can be used effectively to support ways of working.
- Develop and implement policies and procedures to ensure that Comic Relief is compliant in all areas of Health & Safety and other relevant building regulations, ensuring that all legal requirements are met.
- Procurement of systems and services for provision of safe and effective working environments.
- Maintain effective relationships with the wider Building Management Team and act as Comic Relief’s representative at relevant tenant’s forums.
- Maintain effective relationships with third party contractors to provide high-quality Facilities & Logistics services to Comic Relief staff, contractors & visitors.
- Manage the offsite storage facility, from keeping an up to date log of the situation of all items to complying with data retention, arranging regular reviews.
- Head communications for the Facilities Team, using the office effectively to message key information around Health &Safety (H&S).
- Support the Risk Assessment process to ensure that staff are completing the correct paperwork to keep all staff safe.
- Manage the budget for the Facilities Team and have regular catch ups with the Finance Team to ensure that the budget is on target.
- Report to and engage with Comic Relief’s Health & Safety Steering group to discuss any H&S issues.
- Provide regular KPI reporting to Director of Business Services to ensure effective monitoring of Facilities management and Health & Safety compliance.
Environmental, Social and Governance (ESG)
- Lead the ESG Working Group to agree and manage actions that can be implemented within the organisation to minimise Comic Relief’s footprint.
- Attend ESG Steering Group to ensure that any issues are discussed and to feed into the Working Group with any relevant changes.
- Create up to date dashboards of relevant Energy Saving Opportunity Schemes (ESOS) information for the building and travel.
Reasonable Adjustments
- Provide management and support for Reasonable Adjustments, ensuring that staff’s needs are met to be able to carry out their role.
- Manage the process and procedure for introducing Reasonable Adjustments.
- Provide training to ensure that staff understand their rights for support.
Travel and Logistics
- Maintain effective relationship with our chosen travel provider, acting as Comic Relief’s representative.
- Support staff with any travel queries/issues that occur.
- Work closely with provider to alter booking platforms to make them suit Comic Relief’s needs for travel and accommodation.
- Manage logistics on site for the Night of TV operations from the office, concentrating on access, ways of working and emergency procedures.
- Support logistics for all staff events, writing Risk Assessments, checking accessibility and being an on the ground support.
Line Management
- Provide effective line management to the office co-ordinator, ensuring effective delivery of work plans and objectives.
- Oversee continuous professional development through regular one-to-one meetings, performance objectives and KPIs.
Person specification:
Essential criteria
- Experience in a Facilities Management role.
- Experience of budget Management, ideally up to £1m
- Institution of Occupational Safety and Health (IOSH) General Certification
- IWFM (Institute of workplace and facilities management) level 1-5 Qualification
- Effective communicator, with experience of being persuasive.
- Experience of effectively managing multiple stakeholder relationships
- Ability to overcome barriers and be solution focused.
- Experience of managing a variety of suppliers, building good relationships and ensuring services are cost effective
- Strong relationship management skills
Desirable criteria
- Knowledge of ESG and experience of implementation of initiatives
- Knowledge and Experience of supporting Reasonable Adjustments
- Experience of delivering training and organising externally led training sessions.
- Experience of leading a facilities team.
Perks and benefits:
- Flexible working hours
- Work from home option
- Life Insurance
- Wellness programs
- Employee Assistance Programme
- Enhanced maternity and paternity leave
- Paid emergency leave
- Sabbatical Opportunities
- Professional development
- Mentoring/coaching
- Paid volunteer days
- Payroll giving
- Salary sacrifice
- Team social events
- Extracurricular clubs
- Cycle to work scheme
- Free fruit
To apply please visit our website via the link and apply online.
Closing: 12:00pm, 24th Feb 2025 GMT
Interviews are expected to take place on Monday 3rd and Tuesday 4th of March.
Comic Relief reserves the right to close the role early if a large number of applications are received.
Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Comic Relief we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Why work at Comic Relief
There are lots of good reasons to join us at Comic Relief. You can read more about our employee benefits, such as our commitment to flexible and hybrid working. We ask staff to come to the office twice a week, normally on agreed team days, so that we can do all those things that are difficult to do online. Our office is based in Whitechapel, London.
There are lots of opportunities to develop your skills and experience at Comic Relief, including opportunities to become a Mental Health First Aider or to participate in our Employee Network Groups that focus on making Comic Relief a more inclusive place to work.
Disability Confident Employer
As part of the Disability Confident scheme, we take positive action by providing first-round interviews to candidates who have a registered disability, provided they meet the minimum criteria for the role, as demonstrated on their CV and application questions
We are looking for a highly organised and proactive person, who will support the CEO as their PA and also bring additional organisation and admin support to a small charity to power us to the next level.
You will need to work flexibly and be ready to put your brilliant admin skills to what is needed.
As well as supporting the CEO, you will report to the Head of Finance and Operations on finance, HR and office support.
You will be able to work with high levels of discretion, confidentiality and integrity. You will be comfortable working in a small organisation and taking responsibility for your work.
Skills in CRM data entry and data reporting will be useful.
We use coaching to unlock the potential of individuals and drive culture change in the criminal justice system so that rehabilitation is possible.




The client requests no contact from agencies or media sales.