We are recruiting for a Part Time ( 21 hours ) Office Manager for an independent advocate for science and engineering , this is 12 month maternity cover.

The Role
Executive Assistant to the Executive Director; managing her diary and meetings, email monitoring, arranging travel and supporting additional projects when required
Office management; overseeing processes across HR and staffing, liaising with suppliers, estates, health and safety, compliance and insurance
Financial administration; payroll, invoicing, bank processes, monthly bookkeeping and supporting the financial administration of membership income
Oversight of annual financial cycle; preparing budgets, forecasts and statutory and financial returns, in collaboration with the Executive Director and Honorary Treasurer
Providing secretariat support to the Board of Trustees and its committees; organising meetings, preparing agendas and papers and minute taking at meetings
Ensuring organisational compliance with regulation e.g. HR, health and safety and data protection
First point of contact for external correspondence and queries
Supporting and enhancing the work of other staff members as part of a small team

The Candidate
Experience in PA, HR, finance and office administration
Proven experience of effective prioritisation, good time-management and meeting competing deadlines
Professional regard for the responsibility of holding and maintaining data and experience dealing with GDPR compliance
Competent user of Microsoft Word, Excel and diary systems
Graduate or equivalent professional experience

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to build the best culture and deliver excellence in HR and Office Management.  Our new management team believes we can be great together.  Join us.

Job Purpose

• Manage the main London office environment, including completion of statutory and health and safety obligations
• Develop a 'best in class' HR facility, supported by the Director, for our small team
• Maintain employee records, including payroll and management of the online HR system
• Oversee maintenance of the contract register system
• Manage insurances with the GH broker
• Manage pension liabilities with the GH pension administrator

Key responsibilities

• Support the Finance Director in overseeing the HR function of Greenwich Hospital, including documenting HR processes, staff record maintenance, and delivery of HR strategy
• Prepare monthly payroll, and any other HMRC requirements for employers
• Manage GH’s online HR system
• Ensure the London office site follows necessary statutory obligations
• Engage with the London office’s landlord and representatives on relevant matters
• Oversee PAT testing, and other health and safety obligations of the London office
• Oversee onboarding processes for new staff and exiting processes for leavers
• Input details of GH contracts onto the contract register system, and support staff and auditors in reviewing relevant contract details
• Manage communications and administration of pensions, including the defined benefit scheme
• Update the staff intranet for news and changes to centrally managed documents
• Provide training, as required, to staff on office and HR matters
• Support GH Staff in responding to simple HR queries
• Liaise with the external HR advisors (and the Finance Director) on complex HR matters
• Answering the main office phone, and handling general enquiries
• Ensure office equipment is maintained and repaired
• Managing stationery, office supplies, couriers and post (including the franking machine)
• Develop and deliver internal communications (supporting the intranet)
• Oversee the maintenance of the London office calendar, and support the GH Director in managing their calendar
• Set up meeting rooms for external guests
• Collect and maintain GH archive material in accordance with National Archive requirements

Accountabilities

• Accurate staff records
• Compliance on London office obligations
• Compliance with employment taxes and legislation
• Management of HR, payroll, contract management and intranet systems

Goals

• Lead GH in developing a best practice approach to HR
• Deliver a strong, dynamic and supportive culture across Head Office through initiatives
• Ensure good governance is achieved in all relevant areas
• Drive appropriate efficiencies and cost-savings

Knowledge, skills & abilities

[Essential (E) / Desirable (D)]

• Excellent communication skills (written and spoken) [E]
• Knowledge of Microsoft Office apps [E]
• Knowledge of UK employment taxes [D]
• Knowledge of statutory compliance matters regarding office spaces (eg PAT testing, fire safety, staff training requirements) [D]
• Ability to negotiate with suppliers [D]
• Ability to self-manage and anticipate needs [D]

Education & Experience

[Essential (E) / Desirable (D)]

• Experience of managing an office environment [E]
• Experience of supporting staff [E]
• Experience of managing a cloud-based system [D]
• Experience of developing organisational culture and internal communications [D]
• Experience of managing/overseeing an organisation's HR facility [D]

Person Specification

• Act with integrity, honesty and professionalism at all times
• A strong ambassador to both internal and external contacts
• Treats all people with respect and dignity
• Takes responsibility for actions, and remains accountable
• Team player

We are looking for an experienced, personable Executive PA who also has HR experience to join a national childrens charity.

The Charity A national childrens charity.

The Role
Act as executive PA to the CEO providing diary management and proactive PA services as required. This will require a solid understanding of the business of the charity and the ability to assist in the prioritisation of the work load of the CEO. There will also be a requirement to support the other directors (x3) as required but to a lesser extent.
Issue prepared Board papers in advance of Board meetings and arrange meeting details. Attend Board of Trustee meetings and act as minute taker.
Minutes to be written up and approved by the CEO.
Maintain central file of all employment contracts and employment related correspondence including offer letters, PDRs etc.
Responsible for BreatheHR holiday and sickness reporting and access to Staff Handbook.
New starter inductions and onboarding paperwork including arranging DBS checks.
Office Manager responsibilities including Landlord liaison for the office premises; ordering of office supplies and equipment maintenance; and, ad hoc projects.

The Candidate
Experience as an Executive Assistant with some HR experience or a HR manager who is happy to provide EA support.
Office Manager experience.
Knowledge of the on boarding process and employment contracts.
A flexible individual who has a hands on approach.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Are you looking for a rewarding job where you go home knowing that you have made a real impact on people’s lives?

Reference number: 44369
Title: Operations Manager - Social Care
Location: Barnet & Brent
Salary: Circa £43,200 per annum, (Inc. London Allowance)
Hours: 37.5 hours per week
Contract type: Permanent

Sense is looking for a dynamic and solution focused Operations Manager to lead a diverse range of services which provide person-centred support to people who have complex support needs, including people with sensory impairments, autism and learning disabilities.

This role is to cover London and the Home Counties, occasionally supporting across all of our South Region services where necessary.  You will contribute to the growth of Sense's Operational Service across the South working as part of an exceptional team.

About the role

• This role will cover Supported Living, Residential, and Day and Community Support
• The services in are diverse and cover a wide geographic area. The successful applicant will be flexible, able to travel, a good role model, have good leadership qualities and able to listen to the people we support - we work in a co-production model and so the views of families and significant others are important to us.
• This role will challenge, excite and never be dull with all complexities of working for a vibrant values-based organisation, but it will be truly rewarding for the right person.

In return we will offer you

• Bespoke, rewarding career pathways
• The opportunity to work in a large, diverse and successful charity where people can develop their skills, knowledge and careers in a supportive and flexible environment.
• Group Personal Pension scheme
• Generous annual leave entitlement

About you

You could be an experienced social care manager or from a different sector with transferable skills; a social worker, nurse or allied health professional looking for a change of direction and ready for a fresh challenge in a people-centred organisation. 

Essential:

• Passionate about delivering high-quality, person-centred services
• Sound knowledge of person centred planning, rota planning, staff management/development and budget management.
• Relish the opportunity to lead a team of service managers who work hard to ensure that the people we support are enabled to live the lives they want.
• A full UK driving licence and use of your own vehicle

Desirable:

• Understanding of a large charitable organisation
• Experience of leading and managing strategic and operational change
• Experience in contributing to writing successful grant proposals and bids
• Demonstrable experience of effective business planning and delivery of services

About Sense…

Sense has a proven record of offering high quality, pioneering services. For everyone living with complex disabilities. For everyone who is deafblind. Sense is here to help people communicate and experience the world.

We believe that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential.

Closing date: Sunday 14 June 2020
Interview date: As suitable applications are received

TO APPLY
To apply for this role, please click ‘Apply’ to be redirected to our website to apply online.

Sense is committed to safeguarding and promoting the welfare of vulnerable children and adults and expects all employees to share this commitment. Therefore all offers of employment, where appropriate, are subject to an enhanced DBS check.

Sense is an Equal Opportunities Employer and is committed to ensuring that all staff are motivated, skilled and rewarded by their work.

No agency submissions without prior authorisation from Sense, any applications submitted will be treated as our own, as such no fee will be payable.

If you have applied for this position in the last three months your application will not be considered.

Galop is the leading LGBT+ anti-violence organisation working with lesbians, gay men, bi, queer, trans, non-binary and intersex people who have experienced prejudice, violence or harassment. Over 35+ years, Galop has supported LGBT+ people who experience abuse and injustice and has campaigned for equal, fair, and inclusive access to criminal justice and other services.

Galop has grown significantly in the last 4 years with the income level of the organisation going from £0.32 million and 3.8 f.t.e to £1.6 million and 22.5 f.t.e. To account for this growth and support the future development of the organisation Galop undertook a restructuring exercise.  Within the restructure it was recognised that an in house dedicated staffing resource to hold the day-to-day responsibility for the operations management function was necessary and the Operations manager is now a key role in Galop’s Management team.

Under the direction of the CEO and with the help of the Administrator and a Bookkeeper ensure the postholder works to ensure the effective operations of the charity, plan and implement the most efficient procedures.  The postholder areas of responsibility will be: 

• Operational support to the CEO and Service Leads 
• Financial management
• HR and Health & Safety management 
• Office and facilities management 
• Communications management

As a member of the management team you will be expected, with training and guidance, to take an active part in supporting the whole Galop team and be part of the Duty Manager rota that provides support to the frontline team. Experience and aptitude to provide calm leadership and a supportive problem-solving approach to practical problems and judgements involving risk is necessary.

It is also vital to have knowledge of the broad range of issues facing LGBT+ people, and to have a demonstrable commitment to the ongoing development of knowledge and understanding about the issues that Galop works with, namely supporting LGBT+ victims and survivors of discrimination, abuse and violence. A robust commitment to equalities and the inclusion of all LGBT+ people is essential.

We particularly welcome applications from BAMER (Black, Asian, Minority Ethnic and Refugee), trans and disabled communities as staff from these backgrounds are currently underrepresented in our organisation.  Galop is committed to furthering equality, diversity and inclusion across our organisation and this work is led by our EDI (Equality, Diversity and Inclusion) group. 

Citizens Advice offers confidential advice online, over the phone, and in person, for free. Through our national network of charities, we give people the knowledge and the confidence they need to find their way forward – whoever they are, and whatever their problem.

The successful candidate will be an experienced People Operations professional. They will be responsible for overseeing the day to day running of a compliant, customer-focused team who provide operational people services to managers, employees and potential employees.

The directorate is transitioning to a model of Centres of Excellence, Business partnering and People Delivery/Shared Services.  The substantive post holder is seconded into the transformation team and the successful candidate will provide an experienced steadying hand to team management, ensuring business as usual continues, whilst enabling the team to take up opportunities to participate in the transformation work as appropriate and prepare for change. 

The successful candidate will be an experienced people manager, with skills and experiences across the full employee lifecycle and team’s multi-functional remit.  They will also have a focus on customer service, continuous improvement, provision of first line HR and Payroll advice, generating and handling data and preferably will have worked in organisations using the Ulrich model.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented throughout Citizens Advice. We are a member of the race equality campaign at Business in the Community, the Prince’s responsible business network and are committed to improving employment opportunities for ethnic minorities across the UK. We also welcome applications from, LGB and Trans and non binary candidates.

We have made a positive commitment to employing disabled people and guarantee to interview all disabled candidates who meet the minimum essential criteria for the role as set out in role profiles.

Recruitment during Covid-19
During the COVID-19 restrictions, our interviews will be through video call.

Additionally, the successful applicant will be fully supported to work from home for the initial period where restrictions on non-essential travel are in place

About us
Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

This is an exciting time to join as we are now recruiting for 4 brand new Case Managers to join our existing team. We are expanding the team to support our housing-led approach for people experiencing homelessness.

In the first months of the role, the focus will be on a short-term housing led approach for a caseload of 10-15 people experiencing homelessness including those in temporary and emergency accommodation, facilitating access to more stable accommodation as part of the exit from hotel provision. This is part of the London response to the coronavirus pandemic. The role will then move to focus on provision of the existing case management service which works across London to provide housing outcomes for our guests at Crisis at Christmas

About the role
As a Case Manager, you will provide flexible person-centred support to guests from initially the hotels and then the Christmas project both during the week and afterwards, helping them to access and maintain accommodation. You will establish open and trusting relationships with guests who are/have been living on the streets or in temporary accommodation, offering high quality information, advice and support. Through establishing internal and external partnerships you will support clients to access services and achieve their outcomes. You will be supported by an administrator to record and monitor the progress of clients, ensuring the data is accurate.

About you
To be successful in this role you will have experience of working with people with complex needs who are experiencing homelessness, knowledge of trauma informed approaches with the ability to reflect on your own practise. You will be a highly skilled communicator and a great team player with the ability to form good networks to help provide solutions for the people we support.

Benefits
As a member of the team you will have access to a wide range of employee benefits including: 

• Interest free loans to purchase a train season ticket or a bike or for a deposit to secure a tenancy 
• Mandatory pension scheme, with an employer contribution of 8.5%
• 25 days’ annual leave which increases with service to 28 days

Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience and career.

How to apply
If this sound likes the opportunity for you, please visit our website to apply online. The job description is available on our website by clicking on the 'Vacancy Details' button.

If you need to request an application in an alternative format, please contact the HR Team, contact details can be found our website.

Closing date: Sunday 14th June 2020 (23:59)

Interviews will be held remotely via Zoom on the 25th and 26th June 2020

We value diversity, promote equality and encourage applications from people of all backgrounds. We particularly welcome applications from people with lived experience of homelessness.

For more information about our work and to see our work in action, please visit our website.

Registered Charity Numbers: E&W1082947, SC040094

ABOUT THE ROLE

Our Data & Analytics Manager is a new senior management position in the IBD Registry that reflects both our fast growth and increasing maturity. The primary function of this role is to manage the effective collection, curation and utilisation of clinical data, surgical data, patient reported outcomes and other relevant data.  The goal is to ensure quality IBD data is available to support our goals in quality improvement, service evaluation, pharmacovigilance / post-marketing surveillance and eventually research. You will especially play a key role in the curation, transformation and linkage of the IBD datasets required for the Hub with the Cambridge data specialists.

You will be part of a small and growing and highly collaborative team, reporting directly to and working closely with the CEO, as well as with clinical and academic data specialists including our Academic Lead, a doctor and senior academic in the Health Data department of the University of Liverpool.

ABOUT YOU

To be successful in this role you will be a delivery-focused problem-solver, both organised and adaptable, with massive attention to details and a practical hands-on style. You will have significant experience in data management across the data lifecycle, including ETL (using scripting languages such as Python, C#, JSON, XML), databases (primarily MySQL) and analytics environments (such as R/R Studio).  You will have a strong academic qualification record, showing a disciplined numerate background as a foundation for your later experience in data.  Ideally, you will have come from the healthcare or pharmaceutical industries, or as an alternative from a highly-regulated sector where both data protection and delivery are critical. You may have gained your experience in a large consultancy or in a start-up environment; in either case, your most important attributes will be your rigour in thinking, readiness to learn and your 'can do’ mindset.

Above all, you need to believe in our mission and want to join us to make a difference: our small team makes a big difference in IBD across the UK and this needs to be more than ‘just a job’ for you.

More information and how to apply

Please see our website for more information about us, and also about this role.  To apply, all candidates are required to complete and submit our online Application Form (available on our website)

Note:  this role is home based during COVID-19. Our offices are in Epsom.  We will be reviewing our company working arrangements after the COVID-19 pandemic, but candidates should assume that while there may be some home working it will be balanced with some days each week in the Epsom office.

Thanks for your interest and we really look forwards to hearing from you

Office Administrator

This is a remarkable time to be joining their organisation as they focus on their growth and expansion in delivering world class Nursing and Care.

They are now looking to add a new Office Administrator to their team. You will ensure the smooth running of the Office by providing efficient and effective administration and office support. You will present a friendly, helpful, positive and professional image as the first point of contact for staff, visitors, suppliers and partners both in person, in video conference and over the telephone.

Office Administrator Responsibilities:

You will be responsible for general office administration including calls, office minutes, supplier liaison and managing catering and conferencing equipment. You will also support the recruitment, training and operational teams as required.

Office Administrator Requirements:

You must be comfortable communicating appropriately to a variety of clientele and using tact and discretion with confidential information. It is preferable you have a minimum 4 years in an office administration role and experience as a receptionist presenting the face of the company

They are looking for a friendly outgoing person who is organised, proactive in their approach to work and willing to go the extra mile.

About the company:

Delivering world class Nursing and Care. Their daily and live-in care enables their clients to remain in their own home whilst being cared for by professional and highly trained Carers and Registered Nurses.

Established in 1996, for over 20 years their organisation has been recognised by doctors, consultants and clients for exceptionally high professional standards and 24/7 support. Now expanding out of London and driving an exciting partnership to provide on-site healthcare within a unique new complex of 5-star luxury London apartments.

Location: London

Job type: Full Time, Permanent

Salary: £Competiitve

You may have experience of the following: Office Administrator, Office Assistant, Administrator, Assistant Administrator, Administrative Assistant etc.

Ref: 93114

Job Title: Estate & Shift Manager

Full Time:  37.5 hours per week

Location: Richmond Based

Contract:  One year fixed term contract with possibility of extension subject to review

Salary: Competitive

The iconic Poppy factory in Richmond employs disabled veterans and dependants to produce poppies and wreaths for the Royal Family and for The Royal British Legion’s annual Poppy Appeal and we organise and host the nation’s annual Field of Remembrance at Westminster Abbey.   The Poppy Factory is also the country’s leading employment charity for veterans with health conditions or impairments. We work with businesses across the country to provide bespoke opportunities and employment support for hundreds of disabled veterans of all ages and from all Services, helping them to restore financial independence through sustainable and rewarding work. This vital work is funded in part from income from The Poppy Factory estate in Richmond which comprises 67 residential flats and three office premises. 

We are recruiting for this newly created role of Estate and Shift Manager to support the management of the production and estate activities as the company responds to the immediate impact of Coronavirus. While we expect the balance of activities is likely to shift over the coming months, as the factory responds and adapts longer term to the impact of the pandemic, key duties of the post will involve:

• In conjunction with the Production Manager to assist with the management of a workforce of disabled veterans and dependants to meet the Remembrance product needs of the Royal British Legion and the Royal Family.  This will involve direct supervision of one of two shifts operating between 7.00 am to 6.30 pm.
• To assist the Director in the development and management the Estate, helping to maximise income from open market and office tenancies whilst actively managing charitable tenancies. 
• To provide support to the Director and production staff with the planning and delivery of the annual Field of Remembrance, liaising with stakeholders as required.
• To assist in the ongoing review all aspects of production and the Estate, developing structures and processes to meet the current/medium term challenges presented by the Coronavirus Pandemic and longer term as the organisation develops and changes over time.

Full details of experience, knowledge and skills needed are outlined in the person specification.  Candidates must be able to demonstrate high calibre management and team working skills; flexible, resourceful and resilient with a can do approach; you must have understanding and empathy with the needs of a diverse staff team and  the wounded, injured and sick veteran community, whom we serve.  

Contract

The post is offered on a one year fixed term contract with possibility of extension subject to review.  

Benefits

The Poppy Factory aims to be an exemplar employer.  We provide competitive terms and conditions of employment including:

• Competitive salary
• Generous Company Pension scheme
• Company-paid life assurance
• Funding available for training and development as appropriate
• Reservists’ leave

How to apply

For the full job description and more information about the role, please download the candidate pack.

To apply for this position please prepare your CV and a covering letter clearly outlining how you meet the essential criteria in the person specification. You may address your covering letter to Jeff Short, Director of Production and the Estate.

The deadline for completed applications is midnight on Sunday, 14 June 2020.  Please note that we cannot accept late or incomplete applications.

First stage interviews (virtual) are expected to take place on 16 and17 June 2020.

For an informal conversation about the role, please contact Jeff Short.

No agencies please

Equality, Diversity and Inclusion

The Poppy Factory is committed to equality, valuing diversity and promoting inclusion.  Our commitment is to take positive measures to recruit people from underrepresented groups, and we actively encourage applicants from diverse backgrounds. As a Disability Confident employer, we offer a guaranteed interview for any job applicant with a disability who meets the essential criteria for the role. Please indicate in your application whether you wish to be considered under this scheme. We are also happy to discuss reasonable adjustments to the application or interview process to accommodate disabled candidates.

We are a family friendly employer and happy to discuss flexible working.

About us

Jigsaw is a social enterprise based in London. We undertake independent research, evaluation and strategy in the international development and humanitarian response sectors. We specialise in work that focuses on education and learning, refugees and forced migration, faith and religion, and digital technologies. We believe that high quality work can have a positive impact on programme and policy outcomes. We are committed to becoming the best at what we do. We work with a wide range of NGOs, governments and international organisations.

About the role

You will own and improve a toolkit of software, resources, processes and templates that help us excel in the delivery of high-quality work. You will work across the team to make iterative improvements to the way we work, embracing technology to keep us on the cutting edge of productivity. You will contribute to building a great working environment and will be based in the Jigsaw office in NW London. This role is suited to someone who thrives on getting stuff done, overcoming challenges and implementing effective systems. 

There are five desired outcomes and associated tasks for this role, listed below:

Outcome One - Jigsaw’s systems are efficient and effective providing a platform for the wider team to excel in their work

Key tasks to achieve outcome:

• Understand the way we currently do things and analyse the gaps and bottlenecks.
• Own the documents that explain our project and employment processes and work with the team to regularly improve these.
• Model and encourage a culture of continuous improvement.
• Manage data storage and privacy, ensuring it is well structured, compliant and secure.

Outcome Two - Jigsaw’s finances run smoothly and enable the wider Jigsaw team to achieve its mission

Key tasks to achieve outcome:

• Pay people and suppliers promptly and accurately.
• Make it as easy as possible for the team to track, submit and be reimbursed for out-of-pocket expenses (we use Expensify).
• Manage pension payments (we use Nest).
• Categorise all income, expenses and tax accurately (we use Xero).
• Accurately track cash-flow

Outcome Three - Jigsaw’s Project Managers are supported to deliver successful work 

Key tasks to achieve outcome:

• Understand and report on how each project is performing (expenses, time, subcontractor fees, etc).
• Make project administration (travel, foreign money transfers, equipment, etc) as painless as possible for project managers and team members through tools, processes and in-person administrative assistance. 
• Ensure we invoice accurately and get paid promptly.

Outcome Four - A supportive and nurturing work environment for all staff 

Key tasks to achieve outcome:

• Coordinate health and safety assessments and implement any necessary changes 
• Provide ad hoc support to all team members on practical and technical issues (lighting, printing, internet access, etc)
• Contribute to new staff induction
• Manage recruitment processes (process design, first sift, communications, etc)
• Ensure staff info (leave allowance, contacts details, etc) is accurately maintained.

Outcome Five - A fun and welcoming office for the team, guests and clients

Key tasks to achieve outcome:

• Help make the office an enjoyable working environment 
• Manage the office space day to day
• Manage the relationship with our office landlord 
• Welcome all visitors to the office
• Help organise team events

About you

This new role has been created to support Jigsaw’s development and is perfect for someone who is passionate about helping an organisation to grow well. You will be excited about using your skills to increase the effectiveness of the whole Jigsaw team. 

In order to successfully implement this role, you will possess the following competencies:

• You are efficient - able to produce significant output with minimal wasted effort.
• You are proactive - takes the initiative to find problems and propose solutions. 
• You are organised - plans, organises, schedules and budgets in an efficient, productive manner. Is able to prioritise. 
• You are creative and innovative - generates new and innovative approaches to problems.
• You are collaborative - reaches out to peers and cooperates with wider team members to establish an overall collaborative working relationship.
• You have attention to detail - precise and conscientious in attention to detail, ensuring projects are kept on track.
• You are a strong communicator - the ability to speak and write clearly and articulately and can maintain this in all forms of communication.
• You are calm under pressure - maintains stable performance when under heavy pressure or stress.
• You have integrity - upholds ethical values, earns trust and maintains confidences. Speaks truthfully and does what is ‘right’ not just what is politically expedient.

Application process 

To apply please follow the ‘apply with Charity Job’ process. You will need to attach your CV (maximum of two pages) and a written response to the five questions below by using the ‘add a cover letter’ option. The application deadline is Tuesday 30 June. 

Your written response should be a maximum of two pages and should provide an individual answer to each of the following five questions: 

1. Please articulate your personal perspective on how organisational culture is established and maintained?
2. What interests you most about this role and why?
3. What do you anticipate being the most challenging aspect of this role and what experience do you have in overcoming this challenge?
4. What do you consider to be your biggest professional strengths and why?
5. What do you want to be doing professionally in five years time and why? 

In your application please emphasize your specific strengths and areas of genuine interest rather than trying to cover everything you think we might want to hear. We will contact short-listed applicants by 10 July. Short-listed candidates will be called for a face-to-face interview. Please note that we can only correspond with short-listed applicants and if you have not heard from us by 10 July then your application was unsuccessful. We look forward to hearing from you. 

Pay: £45,000 - 60,000 pro rata upwards, depending on experience
FT/PT: 3-4 days per week
Contract: Permanent, with three months’ probation
Reporting to: Chief Operating Officer
Based at: Chelsea Methodist Church, London SW3
Closing date: 8 June 2020 9am

Glass Door Homeless Charity is London’s largest open-access winter night shelter. This award-winning, independent charity provides shelter and support for those with nowhere else to turn. 

We are recruiting an experienced and compassionate Senior Finance and Resources Manager to join our growing team. In recent years, Glass Door has expanded its services in order to support a growing number of people sleeping on the streets of London. This is an exciting time to join the charity, as we take the important next steps in expanding our resources function. 

You will be a confident and friendly self-starter, who takes initiative to get things done. No two days will be the same: we are a dynamic office with all-hands-on-deck approach when required.

Working for Glass Door

We’re a collaborative team of 28 permanent and approximately 35 seasonal staff, who love making a positive impact. If you believe in our ethos and want to make a difference, get in touch. 

Glass Door provides its employees a full induction as well as learning and development opportunities and access to our employee wellbeing programme. We offer interest-free season ticket loans and a cycle-to-work scheme. 

We operate an equal opportunities policy and welcome applicants from all sections of the community. Although Glass Door services normally take place within churches or church-owned properties, please note individuals with connections to a variety of faiths or none work for, volunteer at, and use the services of Glass Door. 

Our headquarters are located in the heart of Chelsea, close to both Sloane Square and South Kensington tube stations.

To apply

Download the candidate pack from our website and apply by 9am on Monday 8 June 2020. Initial interviews will be held in June via video call. 

Start Date

The start date will be July, depending on notice period and/or Covid-19 restrictions/ practicalities.

Job Description
The post holder will be responsible for the following:

Finance

• Maintain appropriate and comprehensive finance and accounting policies and procedures including payment authorisations, cash management etc.

• Provide clear and accurate financial information, budgets and forecasts to the trustees, COO, fundraising team and other departments as required.

• Manage strategic relationship with key partner organisations such as book keepers/auditors/payroll providers/bank etc. • Overall responsibility, with support from the external bookkeeper and internal staff, for:

• Ensuring accurate recording and maintenance of finance data, including accurate classification of income.
• Ensuring balance sheet and bank is reconciled and reviewed monthly.
• Preparing and developing monthly Management Accounts. • Oversee preparation of the annual financial statements and manage the external audit. • Oversee payroll and pension process, engaging with external payroll support, including administering monthly payroll and authorising weekly payroll.

Legal and compliance

• Overall responsibility for compliance with all legislation / codes.

• Ensure Companies House, Charity Commission, HMRC and Pensions Regulator requirements are met in a timely fashion.

Risk management

• Overall responsibility for risk management, including timely and accurate completion of risk assessments, maintaining and developing the organisation's risk register, and procuring and maintaining appropriate insurance cover.

• Overall responsibility for health and safety, with support from the HR Manager and other staff.

IT

• Overall responsibility for information technology across the organisation, which is implemented day-to-day by the IT support providers and Office Manager.

People Management

• Support and line manage a team of five.

• Conduct regular supervision meetings and performance appraisals.
 

Senior Management Team

• Operate as part of the Glass Door senior management team, with a particular remit to ensure that we are fulfilling our financial and compliance objectives.

• Support the COO and colleagues in setting the strategic direction for Glass Door.

• Represent the COO on internal or external matters, if appropriate.

Person Specification

Essential

Personal Qualities

Empathetic attitude towards homeless and vulnerably-housed people. 

A confident self-starter who will hit the ground running. 

Ability to operate at a range of levels; with both gravitas and relate-ability 

A team worker with an open, collaborative style and a practical, “can-do” approach. 

Commitment to our values of being welcoming; being open to all, without prejudice; compassionate; believing individuals can turn their lives around; and knowing we can have a bigger impact when we work together. 

Commitment to and understanding of the issues relating to equality of opportunity and the ability to implement change in this area. 

Ability to adhere to and implement Health & Safety, HR and operational policies.

Qualifications and Experience
ACA, ACCA, CIMA or CIPFA qualification. 

Minimum two years’ in-house employment experience post-qualification. 

Experience of leading and inspiring a team. 

Experience of budgeting and financial planning, including modelling / scenario planning. 

Experience with month end reporting.

Knowledge, Skills, Abilities
Excellent working knowledge of accounting software systems e.g. Xero / Sage. 

Fully conversant with best practice in accounting procedures. 

Excellent organisational skills with strong attention to detail, especially record-keeping and electronic filing. 

Strong written English and numeracy skills. 

Excellent skills in Microsoft Office software (Word, Excel, PowerPoint, Adobe Acrobat Pro, and databases). 

Good interpersonal and verbal communication skills. 

Ability to forward plan and schedule workflows. 

Ability to relate to and work with people from a range of backgrounds.

Desirable
ACA or ACCA qualification.  

Experience of working with homeless people or similar disadvantaged client groups and an understanding of their needs.

Experience of working in the not for profit sector. 

Experience of charity accounting/ the SORP. 

Experience of risk management. 

An understanding of GDPR and health and safety legislation.

Change Manager, Back Office Transformation 

35 hours per week

18 Month Fixed Term Contract

Closing Date: 7th June 2020 (midnight)

Interview Date: TBC

It is a very exciting time to join Marie Curie as we enter into a phase of transforming our back office functions. We are looking for a Change Manager to join our Back-Office Transformation Team on a 12 month fixed term basis.

The role holder will play a key role in ensuring projects (change initiatives) meet objectives on time. With your excellent customer service skills, you will play a key role in creating and implementing change management strategies and plans that maximise employee and volunteer adoption and usage and minimise resistance. This role will be vital in supporting the introduction of new systems, processes and best practice.

You should be able to demonstrate your knowledge of IT systems change management and its implementation in a diverse workforce. Using your creativity and innovation skills you will evaluate the change process and make recommendations for change. . Experience of working in a charity or volunteering sector advantageous but not essential.

About Us

Every day of your life matters - from the first to the last. When you work for Marie Curie, you understand that better than ever. We're a passionate, committed and diverse team of more than 4,400 staff and 12,000 volunteers, here for people living with any terminal illness, and their families. We offer expert care, guidance and support, to help them get the most from the time they have left.

Everyone knows our daffodil, but it's our warmth, creativity and care that touch lives. Here, we take the time to really get to know the people we care for and those who love them. And we do whatever it takes to give them the final days and hours they deserve.

Marie Curie is an inclusive employer who values diversity and is a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.