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Office manager jobs in Central london, greater london
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London, Greater London (On-site)
2.19 miles
£32,000 per annum (£40,000 FTE)
Part-time (28 hours; 9am - 5pm, 4 days per week)
Permanent
Job description
ABOUT THE ROLE
Variety is looking for an experienced Facilities and Office Manager who is proactive and highly organised to oversee the smooth day-to-day running of Variety’s offices in Camden. This role blends operations, facilities management, and people-first thinking, ensuring the workspace is safe, efficient, and enjoyable for everyone. Variety House is owned by the charity and has three floors which house our busy charity team and one floor is occupied by a tenant. The role requires management of the building, office management, tenants and includes assisting the CEO as required.
ABOUT VARIETY
There are 1.8m children living with disabilities in the UK with 600,000 children living in poverty. Variety exists to improve their lives. We believe every child has a right to live their best life and reach their full potential, whoever they are. We fund and deliver life-changing programmes that enhance their quality of life and give children and young people across the UK a better future.
Over the past 75 years we have supported over one million children by funding almost 6,000 Sunshine Coaches, almost the same number of wheelchairs, and giving thousands of grants to individual children, schools, youth clubs and other organisations for specialist equipment.
In addition, each year thousands of children take part in day trips, special events and educational activities as part of our Variety Great Days Out programme and every single day we are improving more young lives. We do it with practical, tangible help, that makes a real and immediate difference.
KEY RESPONSIBILITIES
Facilities Management:
- Oversee management of Variety House in Camden including building maintenance, safety procedures, office operations and infrastructure
- Liaise with tenants and external contractors to ensure facilities are well-maintained
- Monitor and manage office budgets related to supplies, utilities, and maintenance
- Ensure compliance with health and safety regulations including managing risk assessments and fire safety
- Lead sustainability initiatives within the office (e.g. recycling, energy-saving practices)
- Ensuring health and safety compliance for staff including being the designated fire marshal (training to be provided)
- Ensure competitive quotes for office services and building maintenance, making recommendations based on quality, reliability, and value
- Negotiate contracts to optimise costs without compromising standards, identifying areas for cost savings and facilities improvements
Office Management:
- Maintain a professional and welcoming environment for staff, tenants and visitors
- Manage office vendors including maintenance, cleaning, and security
- Manage office supplies inventory, supporting staff to ensure when items run low that orders are placed
- Manage kitchen supplies and maintenance for all staff
- Support onboarding and offboarding processes from a facilities perspective, managing keys and security
- Handle incoming mail and deliveries and ensure efficient distribution across the building
- First point of contact for calls, visitors, and office enquiries
Governance:
- Assistance the CEO during busy periods with diary management and in-office meetings
- Support the CEO with organisation of Trustee meetings and administrative assistance, such as minute taking as required.
Administrative:
- Maintain records of office leases, utilities, and insurance policies
- Manage access control systems and office security
- Create and maintain facilities manuals, process documentation, and onboarding guides
SKILLS, KNOWLEDGE AND PERSONAL ATTRIBUTES
Essential:
- Experience with the charity or Not-for-profit sector
- Proven experience as Facilities and Office Manager, or similar role.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal skills.
- Problem-solving attitude with a high attention to detail.
- Familiarity with office software (e.g. MS Office, Teams)
- Knowledge of health and safety standards and regulations.
- Knowledge of safeguarding is desirable but not essential
Benefits
- Enhanced Pension (7% contribution from Variety with 2% employee contribution).
- 25 days annual leave, in addition, after one year's continuous service, there will be an extra 2 days annual holiday for every complete year of service, up to a maximum of five days' extra holiday (pro rata for part time staff)
- 3 additional days between Christmas and New Years given as discretionary leave
- Membership to a health and well-being cash plan scheme
- Life Assurance scheme of 4 x salary
- Company Sick Pay
FURTHER INFORMATION
·Variety, the Children’s Charity, is committed to safeguarding and promoting the welfare of children and vulnerable adults.
·Proof of eligibility to work in the UK is required.
HOW TO APPLY
Please submit your CV with a covering letter explaining:
1. Why you would like to join Variety and
2. How you would make a great candidate for this role, highlighting experience and knowledge in all areas of the role.
Applications will close on at midnight on Sunday 3rd May 2026 with interviews taking place week commencing 11th May. Please let us know if you have any accessibility requirements or need any adjustments for the interview
EQUALITY DIVERSITY AND INCLUSION
Inclusion is one of our key values and it is our ambition to recruit great people from diverse communities.
We welcome and encourage applications from suitably qualified candidates regardless of age, disability, sex, gender reassignment/identity, sexual orientation, pregnancy/maternity and or marriage/civil partnership status, race, religion or belief.
Please let us know if you have any access requirements which we might need to consider in relation to the selection process.
Application Instructions
Please submit your CV with a covering letter explaining:
1. Why you would like to join Variety and
2. How you would make a great candidate for this role, highlighting experience and knowledge in all areas of the role.
Organisation
Posted on: 15 April 2026
Closing date: 03 May 2026 at 23:30
Tags: Administration, Facilities, Health and Safety, Office Management
The client requests no contact from agencies or media sales.
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United Kingdom (Hybrid)
1.58 miles
£35,000 (pro rata salary of £26,250)
Part-time (24 hours, 3 days per week)
Permanent
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Job description
About Spinal Research
Every two hours, someone in the UK becomes paralysed. Globally, more than 15 million people live with paralysis. At Spinal Research, our vision is a world where paralysis can be cured. We fund groundbreaking research to deliver life-changing treatments for people with spinal cord injuries. By backing the brightest minds and fostering innovation, we are driving progress towards what could be the medical breakthrough of the 21st century: curing paralysis. We will not stop until that future is achieved.
Role
We are seeking a proactive and experienced Office Manager who will report to the Head of Strategy & Operations, and be responsible for health & safety, and HR for the organisation. This exciting role will also ensure the smooth running of the office space, support staff wellbeing and team culture, and assist the CEO and Trustees as Secretary to the Borad.
Key Responsibilities
Office Management
- Develop and implement office policies and procedures to ensure compliance with legal, and Health & Safety requirements.
- Serve as the main contact for the office’s building management, and keep staff updated about the premises as needed.
- Maintain and organise the office space and storage unit.
- Provide general administrative support as needed.
Health & Safety
- Act as the Health & Safety Officer for the organisation.
- Collaborate with external consultants to ensure compliance with current legislation, and annual Health & Safety assessments.
- Keep team members informed about office safety, First Aiders, and Fire Wardens; maintain up-to-date records on SharePoint and in the office.
- Attend relevant training to stay current with new legislation.
Human Resources
- Serve as the first point of contact for staff HR matters; including annual leave, sickness, contract changes, and updates to the staff handbook.
- Work with the charity’s external consultant and legal advisors to resolve HR issues.
- Support recruitment by posting job openings, scheduling interviews, and managing candidate communications.
- Maintain accurate employee records.
- Manage onboarding and offboarding processes, ensuring payroll and benefits information is correctly shared.
- Review and recommend employee benefits based on changing team needs.
- Manage the in-house learning portal and ensure all staff training is current and relevant.
Company Secretarial Duties
- Act as Secretary to the Board of Trustees.
- Manage correspondence with the Charity Commission and Companies House.
- Ensure timely submission of required documents and accurate record-keeping on SharePoint.
- Coordinate and schedule Trustee meetings, ensuring all documentation is completed ahead of deadlines.
Skills & Experience
- Excellent communication and interpersonal skills, with the ability to engage effectively at all levels.
- Strong organisational and multitasking abilities, with attention to detail.
- Proven experience as an Office Manager or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and other relevant software.
- Solid understanding of HR processes and Health & Safety regulations.
- Proactive, adaptable, and able to solve problems and make decisions independently.
- Willingness to work occasional additional hours as required.
Benefits
- 4 day working week
- Five weeks’ annual leave plus bank holidays (pro-rata for part-time staff).
- Flexible working hours, with core hours between 10am–4pm.
- Hybrid remote working (minimum one day per week in the office, on Borough High Street).
- Private health insurance cash plan.
- 8% pension plan.
- Cycle to Work Scheme.
- Onsite gym.
Application Instructions
Please send your CV and a cover letter outlining why you would like to work for Spinal Research, and why you would be a good fit for the role.
Organisation
Refreshed on: 09 April 2026
Closing date: 16 April 2026 at 13:44
Tags: Administration, Finance, Human Resources, IT, Operations, Culture, Facilities, Health and Safety, Information Management, Internal communication, Logistics, Office Management, Risk Management, Wellbeing, Statutory, Trusts / Foundations, Governance / Management
The client requests no contact from agencies or media sales.
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London, Greater London (Hybrid)
0.29 miles
£40,000 - £45,000 pro rata
Part-time (4 days per week 9:30am - 4:30pm)
Permanent
Job description
We are a Grant making Charity that helps individuals and dependants who are not able to work due to illness, injury and or infirmity. We help people across the industry, although, any applicant needs to have worked within the entertainment industry for at least seven years. In addition to our main fund we also offer emergency crisis grants and benefits advice and support. The Fund plays a leading role in Acting for Others, a charity made up of a network of theatrical charities aimed at fundraising to provide support to people in the profession who are experiencing difficulties.
We are a charity that also owns and manages a multi-tenant building in London, providing space to other charities, and businesses. As landlords, we’re responsible for the day-to-day running of the building, co-ordinating maintenance and looking after our service maintained offices on the 2nd floor.
The Royal Theatrical Fund is a Charity incorporated with a Royal Charter. The charity was established by Charles Dickens in 1839, a new Royal Charter with a wider remit was granted in 1974.
The anticipated split between the areas of work 70% grant applications, 20% office management, and 10% fund raising activities.
Duties and Key responsibilities:
- The role will be to co-ordinate the grant-making operations, working closely with the Grant Manager/Welfare Advisor in processing all Grants and collating all relevant information for presentation at the Fund’s monthly Board meeting.
- Dealing with general enquiries for support and assisting people to apply, offering a friendly supportive ear to people who call.
- Entering Information on the database.
- Assisting in the management of the building, monitoring and ensuring all health & safety policies are followed, including managing cleaning and maintenance companies.
- Assisting with the events including Acting for Others fundraising activities.
Knowledge, Skills and Experience:
Essential-
Clear and confident written and verbal communication skills
Numeracy skills to be able to assess income and expenditure and handle budgets
Strong time management and organisational skills
Ability to prioritise and meet deadlines
Understanding of data protection legislation and the principles of confidentiality
Experience of using CRM databases
Proficiency using Microsoft Office Suite (Word, Excel, Outlook, Teams)
Experience of working in a grant making charity
Understanding of the difficulties faced by people on a low income
Desirable-
Experience of using Beacon CRM/Salesforce
Experience of working in the entertainment industry.
Other Requirements-
Satisfactory DBS check
Willingness to work on occasions outside of normal office hours
Benefits:
25 days holiday plus bank holidays per annum (pro rata)
Normal Hours: 9.30am to 4.30pm
Benenden Health Care Insurance
Pension: Peoples Pension Company contribution 5%
Organisation
Posted on: 27 March 2026
Closing date: 24 April 2026 at 17:00
Tags: Administration, Communications, Fundraising, CRM, Customer support, Data Entry, Data Protection, Facilities, Office Management, Individual Giving, Trusts / Foundations, Digital Fundraising, Grants, Governance / Management
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