Excellent part-time opportunity as Senior Administrator within a dynamic team focusing on social action, justice and transformation. 

Deadline is 20th August 2020.  Shortlisted candidates will be informed by the 21st August 2020.  Interviews to be held August 27th 2020 in central London within COVID safe premises as per the Government’s Covid secure guidance for work places. 

The role will be home-based for the forseeable future with an expectation of 2-3 days per month to be in attendance in the London office once it reopens for team buildings and strategy meetings.

With an initial 1 year contract, there is every expectation that this will be continued.

Please email Tania Bright CEO, with *letter of application* explaining your motivation for the role, and an up to date CV.   CV's alone will not be accepted.

Overview

Capital Mass works across the Diocese of London’s 400 parishes, supporting, equipping and serving all aspects of Community Transformation and Social Action.  There are six pillars within the Diocesan strategy for ‘Compassionate Communities’, they are:-

• Mental Health, Loneliness and Wellbeing
• Modern Day Slavery
• Climate Crisis/caring for God’s creation
• Debt & Financial Wellbeing
• Major Youth Violence
• Homelessness and Housing

The Capital Mass team supports the Diocesan work in these six areas through 1-2-1 consultancy; training and events; strategic planning; networking and signposting; development of partnership affiliations; and impact reporting.

Job summary

To provide administrative support to the Capital Mass CEO and team to ensure that we can provide a comprehensive service to the London Diocesan Fund, including its clergy, lay employees, volunteers and parishes.

This role would suit someone with a flair for detail, intuitive organising abilities and being a completer-finisher.  Likewise, the role would be interesting for an individual who is, whilst presently looking for a part-time opportunity, be looking down the line to progress in a career focused on faith-based  Community Transformation/Social Action - as growth of work and team is a longer term probability, leading to both fulltime and/or broader employment opportunities. There will be scope to be involved and trained in all aspects of our work.

Principal Duties and Accountabilities of the role

General

Overseeing all aspects of administration within the organisation.  This will include but not be limited to:-

• managing the registered charity’s (Capital Mass) administration such as filing accounts with Companies House and Charity Commission as well as supporting the CEO in managing Board logistics
• curating the bi-monthly electronic Newsletter, researching for new and invigorating content, drafting ‘copy’ for team comment and sending via MailChimp
• organising multi-stakeholder meetings via Zoom, Google Meets and Microsoft Team, plus physical room bookings and diary management
• maintaining electronic filing systems and effectively managing the Shared Drive
• co-ordinating IT support where required, including web-hosting, hardware, software and mobile phone contracts
• managing payroll and pension administration with Stewardship (for 2 staff only)
• crafting Powerpoint presentations as required for training and events
• monitoring four email inboxes, responding or forwarding requests as appropriate.

Website and Social Media

Pro-actively overseeing the content management of the website, ensuring that it is:-

• an up-to-date accurate representation of the work we do
• showcasing all our on-line resources
• advertising all training and events
• encouraging feedback and interaction

Events Management

In conjunction with the Pillar Lead, plan and execute training and events as required, both on-line and physically (from 2021) using and maximising the benefits of EventBrite

• advertising the event/training session
• recording, editing and storing
• maintaining a record of those who have attended training
• preparing course materials
• supporting the trainer where required
• collating feedback

Finances and Fundraising Administration

Support the CEO in managing the charities finances, budget and fundraising endeavours.

• keep a log/spreadsheet of company expenditure and retaining of receipts
• work alongside the CEO, Finance Trustee and Book-keeper in regards to management accounts and yearly budget formation
• using Donorfy, enter in all donations received
• manage GiftAid reclamation, where individuals donate
• contribute to writing bids under guidance by the CEO when applying to Grants and Trusts
• log all bid applications and keep a database of when to re-apply and/or provide KPI’s to Grants and Trusts in regards to monies awarded

The Senior Administrator may be required to undertake any other duties that are commensurate with the role.

Person Specification

Experience, knowledge, training and qualifications

• Must have the right to work in the UK.
• Educated to A-level or equivalent standard.

Aptitudes and abilities

• Administratively efficient with strong attention to detail.
• A desire to follow a career path in faith-based Community Transformation/Social Action and a willingness to learn.
• IT literate (MS Office Suite used) with competency on Apple products useful.
• Excellent people skills and evidenced emotional intelligence.
• Fluency in spoken English and ability to write clearly in English.

Personal attributes

• Team player.
• Professional and confident manner.
• Dynamic and self-motivated.
• Ability to deal with competing demands and prioritise work to meet timescales.
• Used to dealing with a wide variety of people.
• Ability to keep confidences, honesty.

General Conditions

Diversity

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

• values difference in others and respects the dignity and worth of each individual
• reflects the diversity of the nation that the Church of England exists to serve
• fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

We are committed to being an equal opportunities employer and ensuring that all employees, job applicants, customers and other persons with whom we deal are treated fairly and are not subjected to discrimination. We want to ensure that we not only observe the relevant legislation but also do whatever is necessary to provide genuine equality of opportunity. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation, or discrimination in any form which may affect the dignity of the individual.

Equal treatment amongst differing people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology.  The Church of England values the richness which this equal treatment brings to the workplace.  The Diocese of London is therefore concerned to avoid discriminating against any person. 

Standards of Behaviour and Conduct

Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

Health and Safety Responsibilities

All staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to co-operate with colleagues and management in the control of health and safety at work.  Therefore, staff are required to:

• Read, understand and abide by the LDF Health and Safety Policy;
• make themselves familiar with accident and emergency procedures for their site;
• inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses;
• set a good personal example in respect of health and safety.

Confidentiality

Staff must not pass on to unauthorised persons, any information obtained in the course of their duties without the permission of the relevant Director.

Personal Assistant

We are looking for a PA to the Chief Executive who will provide high quality, effective, proactive and confidential administrative and governance support to the Chief Executive, Directors and Trustees to enable the delivery of strategic and operational objectives. This is a pivotal and varied role in which you will be involved at all levels of the charity.

Personal Assistant Responsibilities:

• Manage the Chief Executive’s incoming post and emails, ensuring Chief Executive is aware of priorities and take initiative to action these promptly
• Manage the Chief Executive’s busy diary, including complex travel arrangements, compiling detailed itineraries, expenses and preparing papers for meetings
• Carefully schedule all Leadership Team, Director Group, Board of Trustees and Finance & Resources Committee, and other governance meetings around quarterly reporting timeframes. To compile agendas and papers, produce minutes of a high standard and ensure actions are followed up
• Main point of contact for Trustees and the Chair of the Board
• Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
• Progressing actions on minutes, including ensuring prompt circulation to Board
• Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting
• Attending and minute-taking all Trustee and Finance & Resources Committee Meetings and Leadership Team meetings

Personal Assistant Requirements:

• Experience of providing Personal Assistant support at a senior level
• Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging travel and accommodation;
• Experience of building effective working relationships with stakeholders at all levels internally and externally;
• Track record of excellent written and verbal communications skills including the preparation of board papers or similar
• A confident and approachable communicator, able to communicate with people at all levels appropriately via email, letter, telephone, video conference and face to face;
• Able to work unsupervised on own initiative with the ability to prioritise and deliver competing tasks under tight deadlines;
• Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience;
• Analytical skills and able to filter and prioritise information;
• Able to deal with issues of a confidential nature in a courteous and diplomatic manner

About Missing People:

Missing People is an independent charity that relies on donations. Our Vision is that every missing person is found safe.

Somebody goes missing in the UK every 90 seconds. We are a non-judgemental, highly skilled team of staff and volunteers working around the clock for everyone who needs us. We provide free 24-hour confidential support, help, advice by phone, email, text and online, including the opportunity to reconnect. We also coordinate a UK wide network of people, businesses and media to join the search when someone goes missing.

Location: Mortlake, SW London

Job Type: Part-Time, Permanent

Hours: 21 per week over 4 days

Salary: £23,000 to £29,000 pro rata, depending on experience

Closing date: 16th August 2020

You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, EA, Corporate Secretary, Senior Administrator, Senior PA, etc.

Ref: 93761

PA to the Senior Leadership Team
Rochester Airport
Competitive Salary

For over 30 years, Air Ambulance Kent Surrey Sussex has been providing world-leading pre-hospital medical service to critically ill or injured patients wherever they are, whenever they need it. As the UK’s busiest, and one of the world’s leading, Helicopter Emergency Medical Services (HEMS), we are at the forefront of utilising technology and innovation to save lives and improve patient outcomes.

To support us in maximising our impact, Team KSS is looking to appoint a PA to the Senior Leadership Team, who will provide a high level of administrative support primarily to the members of our Senior Leadership Team (SLT). As the PA to the Senior Leadership Team, you will provide a wide range of services which include extensive diary and inbox management, and the processing of day-to-day administration to ensure that organisational deadlines are met and the SLT’s time is fully optimised.

A highly organised and highly efficient individual, the PA to the Senior Leadership team will also be responsible for deputising for the EA to the CEO during periods of absence.

DUTIES TO INCLUDE:

- Providing high-level administrative support for the Senior Leadership Team
- Day-to-day management of the Senior Leadership Team’s diaries where necessary; facilitating team demand on their time and reminding them of important tasks, actions and deadlines
- Travel co-ordination including travel booking
- Processing expenses
- Producing documents, briefing papers, reports and presentations
- Commissioning and collating papers and briefings for meetings to ensure attendees are prepared for the meeting
- Minute taking for various meetings
- Acting as the first point of call for senior staff, maintaining high levels of visibility, professionalism and communicating on their behalf where necessary
- Deputising for the Executive Assistant to the CEO during periods of absence
- Maintaining stock levels for all office stationery and ordering new stock when necessary
- Supervising, co-ordinating and overseeing incoming and outgoing mail
- Meeting and greeting visitors on behalf of the Senior Leadership Team
- Ad-hoc tasks as instructed by the Senior Leadership Team or Executive Assistant to the CEO

This is a full-time role, working 37 hours per week, Monday – Thursday 9:00 – 17:00 and 9:00 – 16:30 on Fridays. 
 
To apply for this role, please select the apply button shown to submit your application along with a copy of your CV and supporting statement. 

The closing date for applications is the 17th August 2020.  

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. 

Other organisations may call this role Personal Assistant, PA, Senior Administrator, EA, Executive Assistant, PA to CEO, or PA to MD.

This is an excellent part-time opportunity for a Senior Administrator within a small and dynamic team working to end violence against women. This person will be in charge of the general office administration including managing office systems and facilitating the consolidation of current databases into Salesforce. This job aims to take the administrative burden off the Director and project leads. The role is initially a three-month contract, but may be extended if funds permit. This person will report directly to the Director.. 

Key Info

Office Hours: Monday to Friday 9:00 – 17:00 with one hour for lunch.

Annual Leave: 25 days pro-rata, statutory bank holidays and three gift days between Christmas and New Year (non-transferable)

Pension Scheme:All staff members are enrolled in the Restored pension scheme managed by Aviva. Restored will contribute 10% of your salary to your pension.

Recruitment Process 

Please apply by sending your CV and covering letter. In the covering letter please explain how you meet the requirements of the Person Specification and Job Description and why do you think you are the right person to fill this position.

Please note, that applications not accompanied by a covering letter addressing your suitability for the job won´t be reviewed. 

All candidates must have the right to live and work in the UK. We will only be able to contact shortlisted candidates.

We are looking for an experienced Administrator to join our team.

Job Title: Administrator

Salary: £29,649 

Contract Period: Permanent

Hours: 37 hrs flexible 

Location: Office based / remote working

Responsible to: Director

The role will involve providing administration for Voice4Change England and to be responsible for good administration and office systems, working with the director and other Voice4Change staff in order to set up effective communications and information systems, whilst also co-ordinating the director’s schedule. The position will be suitable for someone who is flexible, reliable, dedicated and interested in contributing to society. 

Start: Immediate. 

The Role 

The Administrator role is to provide organisational and administrative support to the director and rest of the Voice4Change team. As an Adminstrator you will; 

• Be an effective gatekeeper, host and contact person for all enquiries 

• Manage and co-ordinate all diary and travel commitments 

• Set up, organise and take minutes at meetings as neccessary, and be responsible for the day to day running of the office by providing admin and other support 

• Support arrangements for new staff, movers and leavers 

• Support the payments and procurement processes on behalf of the director 

• Co-ordinate with project managers to meet the objectives of projects, and ensure production and circulation of reports in a timely manner

• To support trustees in their work for Voice4Change and provide a secretariat service as required

The Person 

To succeed as an Administrator you will; 

• Be educated to a minimum of A Level qualifications or equivalent 

• Have proven administrative/secretarial experience supporting Middle/Senior management level 

• Be highly proficient and highly creative in MS Desktop packages, MS SharePoint and Outlook 2010/2016 (mail, calendar and databases) Intranet/Web. Windows 2010/2007 

• Be equipped with first class communications skills both written and verbal with a high level of tact, diplomacy and confidentiality 

• Have the ability to deal with individuals at all levels of seniority both within Voice4Change and externally, to facilitate the achievement of objectives 

About Voice4Change 

Voice4Change England is a national advocate for the Black and Minority Ethnic voluntary and community sector (BMS VCS). As the only national membership organisation dedicated to the BME VCS we speak up to policymakers on the issues that matter to the sector, bring the sector together to share good practice and develop the sector to better meet the needs of communities. 

Job Title: Senior Administrator

Responsible to: Board of Directors and Trustees

Salary: £22,000-28,000 p.a. depending on experience (pro-rata)

Working Hours: 16 hours over a number of days, which could include some weekend work

Contract: This is an open-ended position with a 6-month probationary period

The Refugee Therapy Centre provides psychotherapy, counselling and associated treatments to refugees and asylum seekers in their own languages as well as running a qualifying professional Doctorate in Intercultural Psychoanalytical Psychotherapy. Our therapeutic focus is on helping individuals and families who have endured torture and other forms of human rights violation to come to terms and move on from their experiences and to regain control and enjoyment of their lives. RTC aims to respond sensitively and respectfully to the cultural and linguistic needs of refugees and asylum seekers.

This post includes diverse administrative work to support the process of re-establishing the charity, and for ensuring the smooth running of the office. It is important that the post-holder is highly motivated and able to work both with a small team of sessional workers and independently. Due to the nature of the work, an appreciation of confidentiality at all times is essential. The successful applicant needs to have proven ability in effective administrative and computing skills, budgeting and communication for fundraising, good office management for all functions of office and reporting to funders.

N.B. This job description is intended as an outline of the general areas of activity and will be amended in light of the changing needs of the organisation. 

Duties :

1. Maintaining effective administrative systems; ensuring good practice and confidentiality of database and other data in the office and in general.
2. Overall responsibility for the maintenance of an Access Database containing patient details and for extracting reports on a regular basis and as required.
3. Overall responsibility for fundraising and maintaining a comprehensive filing system.
4. Overseeing the booking of rooms and organisation of facilities for therapists and the Board when necessary.
5. Holding office security keys and responsibility for key holders for opening and locking doors am/pm and ensuring that confidential files are locked at all times.
6. Administrative support to the Board of Director and Trustees
7. Liaising with internal and external staff and contacts as instructed.
8. In consultation with the Trustees, prepare new funding applications and writing timely reports to funders.
9. Attending and taking minutes of meetings, when delegated.
10. Supporting meetings (e.g. Board of Trustee meetings) and organising and coordinating events (e.g. Annual Open Day)
11. Cooperating in delivering the RTC Health & Safety Policy and procedures including evacuation procedures; and adhering to all of the RTC Policies.
12. Ensuring building maintenance and receiving the rent from tenants on a timely manner and seek payments of bills.
13. Undertaking all other duties as requested.

Person Specification

Essential: 

1. Previous experience in an administrative position including experience of working with Microsoft Office applications; proficient in the use of word processing, spreadsheets, computer packages, Access (essential), QuickBooks..
2. Strong and confident communication skills. Excellent organisational, and interpersonal skills and good command of written and spoken English with an ability to make oral presentations, produce briefings and written reports in a clear, direct, concise and engaging way.
3. Self-motivation with the ability to work unsupervised and alone, as well as with other members of a team
4. Excellent interpersonal skills: ability to build relationships, persuade and listen.
5. Ability to work and deal with a wide range of duties, to prioritise and manage workload and meet deadlines.
6. An understanding of confidentiality and ability to treat sensitive information with discretion.
7. Ability to be flexible in relation to duties not specifically referred to above. Such duties will fall within the scope of the job.

Desirable:

1. An understanding of charity and voluntary sector governance issues.
2. Experience of working in the voluntary sector and/or servicing committees.
3. Experience of project management and fundraising.
4. A demonstrable understanding of the problems encountered by people seeking refugee protection.
5. A knowledge and understanding of marketing tools and techniques

To apply, please email a full and complete CV and a covering letter, and details of two referees

As part of its recruitment policy, the RTC is determined to ensure that no prospective or actual employee is discriminated against on the basis of gender, race, sex, nationality, marital status, sexual orientation, employment status, class, disability, age, religious belief or political persuasion, or is disadvantaged by any condition or requirement which is not demonstrably justifiable.

*RTC is committed to Safeguarding Children and Vulnerable Adults and will carry out enhanced DBS and full pre-employment checks of selected candidates, as well as requesting two independent references.

Summary

The role includes a wide range of organisational and secretarial tasks that will allow the Diocesan Secretary, who works as the operational cheif exectuive of the Diocese of Southwark, to maximize the use of her time. The PA will work collaboratively as part of a team who support the committee structure of the diocese, and the broader administrative support within the secretariat. Confidence and competence in the use of IT will be really important in this role, to manage corrresponce, track actions, manage data and to produce high quality presentations and documents.

Introduction

We are seeking an experienced PA who thrives in a changing and dynamic enironment, to support the Diocesean Secretary, who leads the operational, financial and governance arrangements for the Diocese, one of the largest dioceses within the Church of England.

This is an exciting, busy and wide-ranging role, providing the opportunity to use excellent PA skills, working with a wide range of colleagues, including those at a senior level within the Diocese.

Main Responsibilities

• The management of the Diocesan Secretary's diary.
• To provide a professional, discreet, courteous, and efficient first point of contact to Secretariat for all communications with the Diocesan Secretary.
• To maintain complete confidentiality and integrity always.
• Building key relationships with other members of the Secretariat, PAs to the Bishops and Archdeacons, senior trustees, and other colleagues.
• To arrange meetings with a wide range of internal and external contacts,
• Development and maintenance of Word and/or Excel meeting notes and actions resulting from meetings and following these up for the Diocesan Secretary.
• To schedule follow-up meetings and tracking actions for follow-up.
• Responding to correspondence and enquiries, including drafting letters.
• Managing invoices and legal documents sent to the Diocesan Secretary for signature
• Responding to emails where appropriate, as delegated by the Diocesan Secretary and ensuring deadlines for responses are met.
• Managing calls to the Diocesan Secretary and responding to phone calls.
• Management of files and papers; with the aim of continuing to move to a paperless office.
• Developing easily accessible folders for electronic files.
• Managing a bring forward system, ideally electronically, so documents are available for the Diocesan Secretary at the appropriate time for meetings.
• Provide general secretarial support to the Diocesan Secretary, including formatting and proof reading of reports, use of Excel to support monitoring activity.
• Preparing presentations using PowerPoint.
• To use the data sources available to provide summaries of management, financial and other information when required.

Ideal Candidate

You should have a high standard of education, normally to graduate level or equivalent, with experience in a similar or related role, working for someone at a senior level in an organisation.

A high degree of planning and organising, with attention to detail will be really important, as will experience of a busy office with competing tasks, and a collaborative 'can do' approach, with the ability to work with a wide range of colleagues internally and externally.

You should be a confident user of IT, with a keen interest in finding ways of using electronic means to improve efficiecy and effectiveness. You should particularly have:

• Advanced word-processing skills (Microsoft Word).
• Highly competent Excel skills with experience working with and creating spreadsheets.
• Experience with Zoom, Microsoft Teams, and OneNote experience,
• Experience of complex diary management
• Excellent note-taking skills and ability to produce notes and summaries from meetings.
• Proactive curiosity - interest in gaining information from databases and summarise in simple formats.
• A good knowledge of PowerPoint with the ability to develop presentations.

Equally important are the interpersonal and communication skills that will enable you to deal courteously and confidentially with all who contact the Diocesan Secretary's office including:

• A warm and friendly personality
• Good humour, tact, diplomacy, and sensitivity.
• Working in a team environment, but being able to acting on your own initiative as the need arises.

An interest and willingness to learn about and work within the environment of the Church of England, will be important but this is an opportunity to develop knowledge of the workings of an often complex organisation.

You should be in sympathy with the aims and objectives of the Christian Church and have due regard for the traditions of the Church of England

We are recruiting or a experience Part time Administrator with PA skills for a high profile social welfare charity ,you must be able to work on a Wednesday.

The Role
Manage all correspondence received by the Private Office, ensuring that those requiring a response are logged and forwarded to the relevant department; taking measures to ensure that a response is drafted and issued to the sender in a timely and efficient manner.
Apply a high level of attention to detail when reviewing correspondence prepared by other people, for the Director Generals approval.
Complex diary management, including compiling and coordinating appointments, meetings and events, (ceremonial and social).
Prepare basic briefings for the DG, ahead of key events and meetings, ensuring that they are well prepared and that information is received in a timely manner.
Assist with Royal Household liaisons; keeping track of all requests and correspondence sent/received, on behalf of The Charity .
Provide general support to the EA, as required.
Directly assist the Director General in the EAs weekly absence
Undertake research projects for the Private Office, as required from time to time, providing detailed information for implementation as necessary.
Organise travel and accommodation for the Director General , using the in-house booking system.
Assist with the maintenance of budgets, ensuring invoices and expense claims are submitted and authorised appropriately.

The Candidate
Strong and proactive organisational, prioritisation and workload management skills
Experience of working closely with senior members of staff and Trustees
Diary management experience
Experience of handling correspondence and complaints
Minute taking
Administration and PA skills
Voluntary Sector experience

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.

The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team. 

A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.

The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.

If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.

Main responsibilities and duties include, but will not be limited to:

• proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
• act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
• Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
• prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
• carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
• Occasionally provide additional support to the Reception & Hospitality Team when required.

This is a great opportunity to be part of an organisation that is passionate about seeing lives transformed that is also fun, friendly and committed to seeing our values shape all that we do and are. As a member of the HR Team, this role will help serve all of our team including the CEO, National Office Staff, front line staff and those working in our projects. HR has the privilege of working across the organisation and interacting with all of our team to support them in their roles.

The Payroll & HR Administrator will provide a high-quality payroll processing service, and will support the HR Team with administration, to help ensure a professional, compassionate and efficient service is delivered to the organisation.  Therefore, the successful candidate will be passionate about the work that we do and see the importance of having good processes in place to ensure that things run smoothly and that expectations are clear. You will need to have excellent interpersonal and administration skills, being able to work calmly under pressure and understanding the importance of confidentiality. 

We believe the HR team plays a key role in helping to shape the culture of the organisation. Therefore, you should be someone who models our values and understands how these impact the way that we work. This role can often be busy with a number of competing demands, and you should therefore be someone who can work flexibly. We are looking for someone who is a strong team player, who is able to communicate well, and be available to help where needed. 

For more information, please see the recruitment pack and apply via our website. 

Are you passionate about dogs and cats? Our people and animals make Battersea a great place to work. Your expertise will help increase our impact for dogs and cats everywhere.

We are looking for a Supporter Services Administrator to provide excellent supporter care to existing, potential and previous supporters of Battersea, in order to develop relationships and maximise income for Battersea.

About us

Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 150 years we’ve grown from one home in London to three rescuing and rehoming centres across the South East. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.

Our Fundraising Team

Battersea’s multiple award-winning Fundraising department raises around 60% of the Charity’s total income. Working with colleagues across the organisation, we provide members of the public and organisations with opportunities to engage with Battersea and to support our work. Through continued investment, net fundraising income has risen from just £100,000 in 2010 to £12m in 2017, and we aim to reach a net income of £18m by 2020 to make sure Battersea can be here for every cat and dog now and in the future.

Public Fundraising

Public Fundraising is responsible for generating income from new and existing supporters through direct marketing, challenge events and community fundraising activities.

• Support and Innovation team

Within Public Fundraising, sits the Support and Innovation team. We are responsible for growing our portfolio through insight, innovation, data management and supporter care.

What we can offer you

Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:

• 28 days of annual leave (plus 8 days paid public holidays) per year
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental (£120), optical (£120), physiotherapy, chiropody and acupuncture (£300) every year
• Annual interest-free season ticket loans
• Discounted gym memberships and cycle to work schemes
• Life insurance

So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.

We are committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to ensure that this commitment, reinforced by our values, is embedded in our day-to-day working practices and our work together. We would particularly welcome applications from black and minority ethnic and disabled candidates, who are currently under-represented at Battersea.

For full details, including our job applicant privacy notice, please download our recruitment pack. You can apply by visiting our website. All applications must be submitted before the closing date advertised

Please note - In order to apply candidates must sent a completed Application Form, CVs and Cover letters will not be accepted. 

Maternity Cover – Administration Assistant

Thank you for showing an interest in working with Emmaus. Emmaus is a fantastic organisation, helping people who have experienced homelessness to re-gain lost self-esteem by providing them with a stable home and meaningful work in one of our social enterprises, which are predominantly charity retail based. We understand that a home is more than just a roof over your head; it’s somewhere to belong, where you feel part of a community. And that’s what Emmaus offers.

This role is with Emmaus UK, the federation office which provides support, guidance, training and central services to the Emmaus groups in the UK. The post is based in Birmingham although at the moment the Emmaus UK team are working from home and this is the plan for the foreseeable future. We are looking for an experienced administrator to join our team supporting our central staff and the 34 groups across the UK.

The role is a fixed term contract as maternity cover and is based within the administration team, answering the phone, responding to emails and managing the administrative functions as well as coordinating important meetings, working closely with the senior management team and Board of trustees and supporting the wider Emmaus UK team to deliver their activities.

This is a core role that underpins the organisation so we are looking for someone who is experienced, proactive and able to deal with multiple conflicting deadlines. The ideal candidate is enthusiastic and engaged, organised and professional, with a high attention to detail. We are looking for someone who enjoys working within a small but passionate team and thrives using their skills to enable others. Anyone applying for this role should be able to clearly explain how their previous experience demonstrates these qualities.

If you are interested in the role, please submit a completed application form that clearly evidences how you meet the personal specification. We will not accept CV’s or cover letters for this role and if they are submitted, we will disregard the application.

The deadline for applications is 10pm on Sunday 09 August 2020. Decisions will be made by Friday 21 August and interviews will be held between on Thursday 27 August and Friday 28 August 2020. We anticipate these will take place over Microsoft Teams or Zoom.

Emmaus UK is committed to equality and inclusion and welcomes applicants from all
backgrounds. If you have any questions or would like to arrange an informal discussion about the role, please email.

Yours sincerely,
Maria-Angela Wells
Executive Assistant & Governance Manager
Emmaus UK

Are you a member of a Christian Church with pastoral skills and an ability to relate well to people of all ages and backgrounds? Are you able to offer a thoughtful and mature Christian presence in a variety of contexts?

We are seeking a Pastoral Worker to work in the Enfield Methodist Circuit from 1 September 2020.  You will work collaboratively with the presbyter in pastoral charge and others to provide pastoral care for a group of churches.  You will help the circuit to shape and reimagine patterns of pastoral care across those churches, enabling the churches to develop and build on partnerships, particularly with the local MHA Live at Home Scheme.

You will support the presbyter in enabling the church community to care and pray for one another.  To offer care that is complementary to Pastoral Visitors and house groups through meeting with those with specific pastoral need. By agreement with the presbyter, and following appropriate training, to visit members of the church, their families, and any linked with the church who have a particular pastoral need.

You will be part of a 15 person diverse Circuit Leadership Team and have opportunities for study and training.  Benefits include a contributory pension scheme and 28 days paid holiday per year in addition to bank holidays.

Executive Assistant – Part Time
Central London (initially home based due to COVID-19)

About Us

Animal Free Research UK is the leading charity working towards a world where human diseases are cured faster without animal suffering. By pioneering excellence, inspiring and supporting scientists and influencing change, we are improving medical research and putting an end to animal testing.

By 2040, we aim to transform medical research and regulation in the UK so that the development of treatments for human diseases can be entirely animal free and breakthroughs can be achieved faster.

We’re currently looking for an Executive Assistant to join us on a part-time basis, working 21 hours per week.

The Benefits 

- Salary of £28,000 pro rata 
- Pension
- Flexible/home working options
- Join a charity that places ethics at the heart of science

If you are an articulate Executive Assistant seeking your next challenge, this is a fantastic opportunity to join a forward-thinking charity that’s dedicated to abolishing animal testing. 

You’ll play an integral role in enabling our senior management team to operate as efficiently as possible, which will allow them to work towards our strategic goals and transform the way in which disease is combatted. 

The Role

As an Executive Assistant, you will provide PA and business support to our Chief Executive and senior management team. 

Reporting to the Director of Finance and Operations, you will:

- Make travel arrangements, organise meetings and manage diaries 
- Manage a range of projects and research activities 
- Deliver high-quality HR administration to the organisation 
- Act as the first point of contact for any facilities issues 
- Manage relationships with key stakeholders 
- Handle confidential information with discretion 

About You

To join us as an Executive Assistant, you’ll need: 

- Demonstrable experience as an Executive Assistant, including managing the daily operations of the office, organising and maintaining files and records, planning and scheduling meetings, managing projects and conducting research, preparing and editing correspondence, creating reports and presentations, making travel arrangements, and providing high-quality customer service
- Experience of producing relevant reports and dashboards for senior colleagues, with appropriate recommendations
- Experience of managing supplier relationships
- Demonstrable success in networking/building relationships 
- Excellent literacy and numeracy skills and proficiency in MS Office 
- To be educated to Level 3 (AS/A Levels) or equivalent through experience 

Other organisations may call this role EA, PA, Personal Assistant, EA to MD, EA to CEO, PA to Chief Executive, Secretary, or Senior Administrator. 

The closing date for applications is the 1st September 2020. Interviews are scheduled to take place on the 14th September 2020. 

Webrecruit and Animal Free Research UK are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are seeking your next challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.