Executive PA

We have an exciting opportunity for an Executive PA to join our clients team, supporting the Chief Executive.

Position: Executive PA to Chief Executive

Location: Hammersmith, London

Hours: Part-time 18 hours per week - preferably worked across 3 days but could be negotiated

Salary: £23k – £25k pro rata, depending on experience

Benefits: Our client values their employees and offers a fantastic benefits package including:

• The annual leave entitlement is 25 days (calculated pro-rata for part-time employees)
• Employer Contribution Pension
• Employee Assistant Program
• Employee Discounts and Rewards scheme (coming soon)

Closing date: 10am 17th March

The Role

As Executive PA you will provide an efficient and high level of administrative support to the Chief Executive and support and implement the systems needed to make the organisation run efficiently.

Some of the main duties of the role include:

• First point of contact to internal and external clients, treating them at all times with courtesy, helpfulness and respect.
• Organising meetings and booking rooms.
• Arranging appointments and managing diaries.
• co-ordinate the production of the Annual Review.
• Organising and submitting expenses.
• Preparing letters and presentations, and formatting reports.
• Implementation of efficient systems and procedures
• Reviewing all the supplier contracts

About You

If you have outstanding administration, excellent IT skills, attention to detail, a positive disposition with a flexible ’can-do’ attitude, then we’d love to hear from you!

You will bring with you the following skills and experience:

• IT skills including the use of basic office software – Word, Excel, PowerPoint
• Budget management skills
• Good interpersonal skills on the phone and face-to-face, including the patience to deal with people with communication difficulties.
• Confident and competent when dealing with people at all levels
• Ability to handle confidential and sensitive issues
• A positive attitude to people with learning disabilities

About the Organisation

Our client is an independent local charity supporting children and adults with learning disabilities and their carers and families. Their mission is to work with and represent people with learning disabilities to ensure their voices heard and their rights met.

You may also have experience in areas such as Personal Assistant, PA, Executive Assistant, Administration Manager, Senior Administrator, EA.

Senior Administrator
Trull Farm Buildings, Tetbury, Gloucestershire

About Us

We are The Trust Partnership. Our vision is to help charitable Trusts, Foundations and Almshouses to provide better informed, better managed and better directed funding and housing and to use their resources to the best advantage of all their stakeholders.

We are excited that we’ve not only been able to build a thriving business, but to do so on strong ethical foundations. The way we treat our staff, our clients and other stakeholders is important to us, and becoming a Certified B Corporation in 2016 was evidence of our positive impact locally and on the sector as a whole. We believe it’s possible to be a good business and a profitable one at the same time.  

We’re currently looking for a Senior Administrator to join our team and provide a high level of administrative support to our organisation and our clients. 

The Benefits 

- Salary of £19,000 - £22,000 dependent on skills and experience
- Work as part of a friendly and caring team
- Lovely offices in a farm building
- 24 days’ holiday per annum plus Bank Holidays
- Christmas shutdown
- Free parking
- Perkbox benefits (after probation) including free cinema tickets and high street discounts

The Role

As the Senior Administrator, you will ensure the smooth running of meetings, prepare meeting agendas, take accurate minutes, maintain the effective Governance of the Trustee Board and be a principal source of information between charity clients and The Trust Partnership. 

You will supervise the administration team and provide excellent client management support as well as cover for absentees within the team.

Some of your responsibilities will include: 

- Working with the Foundations Team Manager to provide day-to-day management and support
- Supporting the Director to develop and implement client processes across the team for new clients
- Delivering an ongoing Administrator refresher training programme for the Foundations team
- Providing an excellent service to a small portfolio of clients
- Answering queries from our clients and the general public via dedicated telephone helplines and emails
- Occasionally travelling for client meetings as required

About You

To join us as a Senior Administrator, you will need:

- Customer service experience 
- A high level of computer literacy, using Microsoft applications
- An excellent telephone manner
- Good organisational skills
- A keen interest in the charitable sector
- A full driving licence and access to your own vehicle (due to our location)

Experience of line management or leading a team would be beneficial to your application.

Other organisations may call this role Lead Administrator, Admin Team Leader, Administration Supervisor, Senior Office Administrator, Customer Service Executive, Customer Service Administrator, or Senior Client Services Administrator. 

The successful candidate will be required to undergo a Disclosure and Barring Service check.

So, if you’re seeking your next step as a Senior Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. 

Working hours: 37.5 hours per week with some evening work as required

Creative Support is a national not-for-profit organisation providing support to individuals with a range of care needs.  We are committed to providing high quality learning and development to our workforce, enabling the independence, wellbeing and social inclusion of the people we support.  We are a proud Stonewall Diversity Champion organisation and holder of the Investors in People Silver Award.

We are recruiting for an efficient and responsive individual to join our dedicated training department team, the Creative Academy.   This is a great opportunity to join a friendly team. We are looking for an enthusiastic, motivated individual with a can-do attitude to join our training team.  The job will be based in Stockport town centre, 5 minutes walk from Stockport train station,  and the successful applicant will have the confidence and ability to liaise with service users, employees, senior managers, stakeholders and the general public in a professional manner, delivering the highest levels of customer service (both face to face and over the telephone). 

Our range of employee benefits includes:

• A bright, modern open plan office environment

• Free life assurance

• Pension with company contribution

• A range of employee discounts

This is a fast paced and exciting role which would suit someone who enjoys working as part of a team, with at least one year’s reception/customer service experience, excellent organisational and communication skills. 

Interview date: 16 March 2020

An exciting opportunity has arisen for a personable and professional Team Executive with solid support skills to work within the trust office for an educational charity and multi-academy trust. 12 Month FTC.

The Role
Providing executive support to the Chief Executive Officer and Executive Assistant.
Keep up to date with any changes to the statutory admissions code and admissions appeals codes and inform the executive team and Head teachers of any necessary amendments.
Update the admissions page of our website and publish the admissions policy, procedure and admissions events.
Working alongside the Executive Team to develop trust wide marketing material including school prospectuses.
Diary management including the scheduling, organising and arranging of meetings and other business commitments. Ensuring they are suitably briefed for appointments and meetings.
Responsible for meeting arrangements, including preparation of papers, drafting minutes and agendas.

The Candidate
Content creation skills - information gathering, copy writing, editing and proof reading skills.
Experience of building positive professional relationships with key stake holders.
Strong team player who is also able to work with minimal supervision.
Ability to converse at ease with parents/students and members of the public, and provide advice and accurate spoken English.
Highly computer literate, including Microsoft Office suite.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

An exciting opportunity to be a part-time Student Support Administrator, working for a school in London.

Client Details

A school in London.

Description

The Student Support Administrator will be responsible for:

• Liaising with parents and students alike
• Monitoring attendance of students
• Updating databases
• Assisting the Senior leadership team with administrative tasks
• Managing lost property

Profile

The Student Support Administrator will have:

• Experience in an administrative role
• Experience using SIMS
• Proficiency in Microsoft Office Suite
• Excellent communication skills, both written and verbal

Job Offer

A salary of £21,000-25,000 FTE, plus annual leave and pension.

Job title: Senior Personal Assistant to Director of Operations
Salary: £30,209.35 per annum plus additional responsibility allowance
Location: Chelwood Gate, Haywards Heath
Job type: Permanent
Hours per week: 35
Closing date: 27 January 2020
Interview date: Early March 2020

Please be aware this is a full time, permanent position, working 35 hours per week (7 hours a day) Monday – Friday. 

We are seeking a proactive and dynamic personal assistant with experience of line management to join our Operations team as Senior Personal Assistant, at the National Cat Centre in Chelwood Gate, Haywards Heath.

Cats Protection is the UK’s leading cat welfare charity with a nationwide network of adoption centres, volunteer-led branches and charity shops. During 2018 we helped around 184,000 cats and kittens, an average of 500 per day.

The Operations Department is, quite simply, at the heart of all our cat related activities and is responsible for ensuring that we help as many cats as possible. We are unique, in that we deliver our work through a combination of centres, primarily run by our employees with volunteers support and volunteer-led branches. In fact, the bulk of our cat welfare work is carried out by around 11,000 volunteers across the entire country.

The role of the Operations Directorate is not only to support our employees and volunteers in everything that they do but also to deliver the charity’s strategic objectives and identify opportunities for further growth. The Operations Directorate also encompasses our Customer Experience teams.

As Senior Personal Assistant to the Director of Operations you will be responsible for providing a professional interface between the Directors office and key internal and external stakeholders. You will coordinate the administration of projects that are undertaken within the Operations Directorate and lead on small to medium sized projects as requested. You will organise and deliver events and conferences, liaising with external stakeholders to coordinate the attendance of CP delegates and all finance queries/processes - supporting the Director of Operations with budget setting and reviewing monthly management accounts. The Senior Personal Assistant is responsible for line managing the Operations Administration Support within the directorate.

Our successful candidate will be experienced in providing PA and administration support to senior/board level, including diary planning and travel arrangements; servicing meetings and project management.  You will have supervisory and leadership skills, excellent organisation and communication skills and the ability to deal with a wide range of both internal and external customers. You will be able to keep calm under pressure with great credibility and have excellent working knowledge of MS office and Microsoft Teams.

To apply for this position please click the APPLY ONLINE button. Our application process requires you submit a CV and answer screening questions – including explaining your interest and suitability for the role. Unfortunately we cannot accept applications or CVs that are emailed to us directly.

Please note the recruitment process for this position will include a competency based interview and written exercise.

For further details please download the job description, available after you have clicked APPLY ONLINE:
• JD attached
• Candidate information sheet attached

Are you an organised administrative professional who thrives being part of a team?

Prospectus is pleased to be working with a leading membership organisation advocating for women's health care worldwide that is looking to recruit a PA to Vice Presidents.

You will work as part of the Executive Support Team who facilitate organised and efficient working practices for some of the organisation's most senior leaders. As the PA you will provide excellent administrative support to several of the Vice Presidents of the organisation as well as formal secretariat and planning support to board and committee meetings. Diary, meeting and travel arrangements are key elements to this role in addition to acting as the main point of contact for the Vice Presidents.

To be considered, you will have proven professional experience in a personal assistant and/or administrative role, along with experience of working with senior stakeholders. With strong diary management, you will have the ability to work in a fast-paced environment, manage competing deadlines and comprehend complex situations quickly, as well as having substantial travel coordination experience. You will possess strong attention to detail, a high level of accuracy and strong time management, together with strong MS Office skills and minute/note taking experience.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.

Advice & Support Team – Senior Advisor

Duration: 35 hrs per week

Job Ref:  ASTSPA0220

About our work and values

Do you have passion for your work, a commitment to excellence and a desire to support some of the most vulnerable and excluded people in our communities? Could you support us to make positive lasting changes in people’s lives?

Providence Row works with more than a thousand homeless and vulnerably housed people a year in East London, offering an integrated service of crisis support, advice, recovery and learning and training programmes.  Our aim is to ensure that people who are so often excluded from mainstream services gain the support and opportunities they need to create a safe, healthy and sustainable life away from the streets. Central to our work are our core values of Compassion, Respect, Inclusiveness, Empowerment and Justice.  These inform the content, style and delivery of all our services.

Providence Row’s Advice & Support service works with rough sleepers and those at risk of homelessness in the London Boroughs of Tower Hamlets and the City of London.  The role of Senior Personal Advisor (Advice and Support Team) is to engage with and support people who are sleeping rough or vulnerably housed.

Our service is on the front line of both homelessness prevention and the local response to rough sleeping. Beginning with a volunteer led triage assessment process that begins in our Welcome Area clients are allocated according to specialisms in the team covering preventative work and support for rough sleepers. The main emphasis in the service is to do everything possible to move people into appropriate accommodation in a borough or community which they have rights and entitlements to services.  This work is often done in partnership with other organisations, some of which are funded to help people move away from a life on the streets or which may operate in other sectors such as health.

Your contribution to our work and values

Passionate about providing quality support to some of the most vulnerable and excluded people in East London, you will have the drive and ambition to support your team to make positive lasting changes in people’s lives.

You have experience of delivering specialist support to vulnerable adults who have experienced homelessness. Enthused by the opportunity to manage a small team and volunteers, you are willing to develop your skills in line management, supervision and case work management. 

You will utilise your organisational and time management skills to ensure a smooth running of service. You have excellent communication skills and can create positive working relationships with a wide range of people, including external services. 

For an application pack, please visit our website.

The deadline for applications is midnight on Monday, 9 March 2020.

Providence Row is a charitable company limited by guarantee registered in England and Wales; company number 07452798 registered charity number 1140192.

Are you an organised administrator with an interest in Human Resources? Would you like to work for a small but impactful charity?

The Children’s Literacy Charity provides one to one literacy support for disadvantaged children in London primary schools.  We are looking for a HR Administrator to work in our office for 2 days a week.  Flexible working will be considered.

Responsibilities:

• Maintaining efficient and effective administrative support, in keeping with the nature of a tightly run, small charity
• To work collaboratively with members of the office team to ensure the organisation is run smoothly and efficiently.

In particular to take responsibility for: 

• the HR policy and practice including with respect to volunteers
• the maintaining of effective office systems and processes 
• providing administrative support for other charity functions including IT functions

Skills/Abilities:

• Excellent personal organisation with a high attention to detail. Able to manage a number of tasks at any one time.
• Good teamwork, communication and interpersonal skills and ability to interact well with staff and visitors to the office and tutors in schools.

For more details on how to apply please go to The Children’s Literacy Charity website

Salary £26,000 - £28,000 FTE depending on experience

Closing date:  4th March 2020

Interviews will be on 11th March and 12th March 2020

Are you interested in working for a Charitable Foundation that makes a difference?

Do you want to work for an organisation that positively promotes young people and celebrates their achievements?

Do you have excellent administration skills, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our dynamic Grants Team as our Grants Administration Assistant!

About us

The Jack Petchey Foundation is a young progressive grant-making Trust based in Canary Wharf in East London. It has grown rapidly since its formation in 1999 and has invested over £124 million in youth organisations.

About the role 

We’re looking for an enthusiastic person to join our dynamic Grants Team and help deliver our grant programmes. The primary focus of the role will be to support the Senior Grants Administrator with the day-to-day administration of the various grants programmes, but in particular the Achievement Award scheme.

This is an exciting time to join the Foundation, as we celebrate our 21st birthday this year and are in the second year of an exciting three-year strategy which seeks to ensure that even more young people across London and Essex are recognised for their achievements and supported to be the best that they can be. 

About the person

You will be a team player who can demonstrate strong communication skills, initiative and the ability to be flexible, as you will be working in a fast-paced, varied and diverse office.

How to apply

To apply, please complete the application form and return it via email along with a completed Diversity Monitoring Form to Rachel Hives.

CVs will not be accepted.

Closing date: 9.00am on Tuesday 10th March 2020.

Interview date: Thursday 19th March 2020.

Executive Assistant
Royston, Hertfordshire

Are you a personal assistant with experience of supporting senior professionals? Want to take on a multifaceted role with an organisation that’s changing people’s lives for the better? If so, this is the role for you.

About Us

Grit is a leading youth sector organisation that enables young people and adults to flourish and supports them to change how they think and radically alter their life outcomes.

We’re now looking for an Executive Assistant to join our team and support the activities of several figures working at the highest level of our organisation.

The Benefits

- Salary of up to £31,000 dependent on experience and skills
- Pension scheme (up to 7%)
- 25 days’ holiday + Bank Holidays
- Work-related travel expenses

This is a fantastic opportunity to build on your experience and hone your skills in a range of operations, from supporting our board to facilitating our sales process.

In this hands-on position, you will have the chance to directly contribute to the development of our organisation by providing incredible support to our Senior Management Team.

So, if you want a career where you can ignite real, positive change by opening doors and creating opportunities for young people and adults, we want to hear from you.

The Role

As an Executive Assistant, you will be tasked with supporting and assisting senior figures within our organisation.

In this diverse role, you will maintain, develop and organise the Senior Management Team’s programme of activities. A key element of this will be proactively booking meetings for management figures to attend, ensuring that their diaries are managed.

You will also develop and maintain relationships with clients and act as an ambassador in all dealings with board members, contractors, funders and clients.

Reporting to the Head of Operations, your role will involve:

- Ensuring that colleagues are fully briefed before sales meetings
- Organising all board meetings
- Following up on actions and outcomes from meetings
- Acting as secretary to the Management Executive Team
- Supporting all the Chief Executive's correspondence
- Overseeing the office environment to ensure the smooth running of daily operations
- Ensuring that all relevant contact details are maintained on a database
- Providing general administrative support

About You

To join us as an Executive Assistant, you will need:

- Significant experience in a PA or EA role supporting one or more senior professionals
- A proactive, relentless, driven approach coupled with plenty of initiative and the ability to work well in a pressurised, fast-paced environment
- The ability to procure meetings
- Excellent multi-tasking and communication skills (both written and verbal)
- Proficiency in the use of word processing, spreadsheets, databases, and presentation software

Other organisations may call this role Personal Assistant, PA, EA, Secretary, PA to CEO, PA to Board, Senior Administrator, or Company Secretary. 

This is a full-time role, working 37.5 hours per week, Monday – Friday, 9am to 5pm.

Webrecruit and Grit are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re looking for a fast-paced and rewarding challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Addenbrooke’s Charitable Trust (ACT) is the charity dedicated to making Addenbrooke’s and the Rosie Hospitals even better – we fund research, equipment, innovation and roles that takes the diagnosis, treatment and care Addenbrooke’s offers from great to excellent.

Are you highly organised, a great communicator and passionate about making a difference? We are looking for an Executive Assistant to join the Capital Campaigns team at Addenbrooke’s Charitable Trust, working with us on the fundraising campaign for a visionary new Children’s Hospital here in Cambridge. If you are a multi-tasker who enjoys communicating with lots of different people, then this could be the job for you.

The Executive Assistant will be a key member of the Capital Campaigns, providing outstanding administrative support that helps to realise ambitious fundraising targets and ensures that we thank and keep supporters updated about Cambridge Children’s hospital and future capital campaigns.

A full Job Description and Person Specification is attached.

To apply for the post, please click the apply button below.

Closing date: 5th March 2020

We reserve the right to close this vacancy once a sufficient number of applications have been received.

Evidence Assistant

Permanent

£25,625 

Flexible working options will be supported

Ageing Better is an independent charitable foundation. We believe that more people living longer represents a huge opportunity for society and we want everyone to enjoy a good later life. However, changes are needed to ensure people in later life are in good health, financially secure, socially connected, and have a sense of meaning and purpose. Our new strategy sets out an ambition to do more on all these fronts.

As Evidence Assistant you will play a key part in Ageing Better’s evidence function; supporting work across the organisation, delivering a range of research tasks, conducting basic data analysis and fact checking documents. Alongside this you will be responsible for research administration, supporting the effective and efficient running of evidence projects.

The successful candidate will have experience of basic data analysis, literature searches and social research methods including evidence synthesis, qualitative and quantitative research and evaluation approaches. You will possess good appraisal and analytical skills alongside good IT Skills. An interest in Ageing Better’s agenda is essential.

To apply please send a CV, covering letter addressing how you meet the criteria for the role and the below Equality and Diversity form. The closing date for this role is 9am on Wednesday, 4th March 2020 with interviews to take place on Friday, 20th March 2020

Are you intending to study for an accounting qualification (CCAB, CIMA or overseas equivalent) and keen to develop a career in Finance? Then join Shelter as an Assistant Finance Analyst and you could soon be gaining invaluable experience within our Finance and Resources directorate.

A home is a fundamental human need, as essential as education or healthcare, yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination, and the threat of eviction. We are striving for change — with individuals, in communities, across society – and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.

About the Role

The Assistant Finance Analyst sits within the Financial Planning and Analysis team. This role may be offered as an apprenticeship, subject to eligibility. We support the charity by providing vital financial reporting, analysis, and expert advice. In doing so, we enable the Board, Executive, and Senior Leadership Teams to better understand business performance and help deliver Shelter’s organisational strategy. Your challenge will be to make sure that stakeholders receive accurate, reliable, and timely information that will help shape their decision making. We’ll also rely on you to support a variety of budget holders so that they can successfully complete their financial planning tasks. All the while you’ll be part of a team that strives for best practice and collaborates to deliver Shelter’s mission and vision.

About you
Commercially aware, customer-focused and comfortable collaborating as part of a team, you have great time management skills, strong attention to detail, excellent numeracy and the ability to prioritise tasks and work to deadlines. You also have intermediate Excel skills and proficiency in Microsoft Office applications like Outlook and Word. Experience of using accounting software, or databases, especially Unit 4 Business World is desirable but not essential. A willingness to apply creative thinking, challenge the status quo and introduce new ideas is important too, as is respect for others opinions and a commitment to delivering a prompt, effective, and personalised service.

We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension, and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme, and an employee assistance programme.

Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support, and legal services. And we campaign to make sure that one day no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.

To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our Financial Planning and Analysis team and be the change you want to see in society.

Safeguarding is everyone’s business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

At Shelter, we welcome and encourage applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation. We also encourage applications from people, who have been homeless or have been at risk of homelessness. We are facing diverse problems, so need diverse people to tackle them. In addition to this, we encourage an approach to involving people with personal insight of housing issues and homelessness in our recruitment processes.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.