Project coordinator jobs in Charing cross, greater london

This is an exciting role in a unique organisation.  Our vision is to provide an outstanding experience for all UCL students and to be one of the best students’ unions in the UK and the world.  We aim to build a vibrant and empowered student community with real influence in UCL and beyond, that enables students to enjoy their time at university; pursue their interests and passions; see the world in new ways; and develop the skills and experience to change the world for the better.

We are a registered charity employing over 150 career staff and 300 student staff, delivering a wide range of services and representative functions for UCL students. We have the widest portfolio of services of any student organisation in the country, managing UCL’s extracurricular programmes for sport, music, drama, dance, media, volunteering, academic societies and intercultural engagement; providing a wide range of fantastic social spaces; leading on student democracy and representation across UCL; and offering excellent student support services.

It's an exciting time to join our growing organisation as we lead the delivery of UCL’s groundbreaking new Student Life Strategy. This is enabling us to build more programmes to improve students’ mental and physical wellbeing, promote genuine equity for all, build students’ skills and confidence, develop their international connections and intercultural skills, and make a real contribution to our local community.

We support hybrid working. Excellent benefits including defined benefit pension scheme and generous holiday entitlement. We are proud of high levels of staff engagement and pride ourselves on being a great place to work. We will consider applications to work on a flexible and job share basis wherever possible. 

The role is full time and permanent. This role is based across our Bloomsbury and UCL East campus with flexibility to work from home on a 40/60 basis (40% working from the office).

We are looking for a Community Projects Coordinator (Community Research Initiative) to coordinate and support the further development of our diverse programme of extra-curricular student activity including our Research Volunteering and Pro Bono Research programmes.

Do you have experience in coordinating events, engaging volunteers, and creating meaningful opportunities for students? Do you excel at awareness‑raising, campaigning, or storytelling? If the answer is yes, then we want to hear from you.

Our ideal candidate will have a strong understanding of high‑quality student engagement, experience in building effective relationships with volunteers and stakeholders, and the ability to communicate confidently with people from a wide range of sectors, backgrounds, and cultures. They will be highly organised, adaptable, and motivated by working in a democratic, student‑led environment, with a clear commitment to equity, diversity, and inclusion.

Company Overview
International Communities Organisation (ICO) is a London-based NGO that works with communities, governments, and international partners to address the root causes of exclusion that often drive conflict and instability. Through programmes focused on dialogue, capacity building, inclusive governance, economic revitalisation and utilising United Nations mechanisms, ICO seeks to find tangible ways to drive the inclusion of minority communities in political, social, and economic decision-making while supporting governments to develop more inclusive and responsive systems. 

ICO helps build trust between communities and governments, strengthen participation and accountability, and create the conditions for durable and inclusive peace.

Position Overview
The Project Coordinator will play a central operational role within the International Communities’ Organisation (ICO), ensuring that programmes across multiple country programmes are delivered effectively, on time, and within budget.

The role focuses on coordination, implementation oversight, reporting, and organisational support across ICO’s programmes in Cyprus, Kosovo, the Middle East, and Cameroon. Working closely with programme leads, the Project Coordinator will ensure that work plans are implemented as agreed, milestones and deliverables are tracked, and internal reporting and communications are maintained. 

This role combines project management, operational coordination, communications support, and administrative oversight, ensuring that programme heads can focus on strategic delivery while the coordinator manages cross-programme organisation and follow-through.

Key Responsibilities

A. Project Coordination and Implementation Oversight 50%
Monitor implementation of programme workplans across ICO programmes.
Track milestones, deliverables, timelines, and budgets.
Ensure tasks are completed in line with agreed work programmes.
Identify implementation risks or delays and flag them early.
Coordinate across programme teams to ensure alignment and delivery.
Maintain and update: programme workplans, implementation timelines and budget tracking documents
Support programme leads in ensuring activities move from planning to delivery.

B. Reporting and Internal Coordination 30%
Prepare weekly internal updates for senior leadership.
Produce quarterly reports for the Board summarising programme progress.
Contribute to the annual report and other institutional reporting outputs.
Compile information from programme leads into structured reporting formats.
Maintain clear records of: programme outputs, deliverables achieved, key outcomes and indicators

C. Communications Support (Interim) 20%
Until a dedicated communications role is created, the Project Coordinator will support basic organisational communications, including:

• Maintaining ICO’s LinkedIn and communications 
• Updating the website news section weekly
• Identifying events, conferences, or forums relevant to ICO’s work
• Supporting the coordination of press releases and media articles
• Liaising with external communications partners to supporting the coordination of press releases and media articles (e.g., Whitehouse Communications)

Qualifications & Skills
Required

• Strong organisational and administrative skills, including project planning and record-keeping of budgets and work plans.
• Communication and interpersonal skills to effectively engage with diverse stakeholders and community representatives
• Proficiency in time management and multitasking to handle multiple projects promptly
• Experience in coordinating and managing projects/ programmes 
• Familiarity with Microsoft Office Suite and project management tools
• Empathy, cultural sensitivity, and a commitment to humanitarian values
• Excellent written and verbal communication 
• Background in human rights, international relations, sustainable development and peace and security
• Bachelor’s degree in a related field or relevant work experience

Desirable

• Knowledge of conflict resolution or mediation practices is advantageous
• Familiarity with communications or social media management

Personal Attributes

• Highly organised and proactive
• Able to work independently with limited supervision
• Strong coordination and stakeholder management skills
• Comfortable working across multiple programmes and geographies
• Resilient and solutions-oriented
• Adaptable and able to work in a small, fast-moving organisation

Reporting Structure
The Project Coordinator will report directly to the ICO director and work closely with programme heads responsible for regional portfolios.

Interview Process
The recruitment process will take place in three stages designed to assess both the candidate’s professional capabilities and their suitability for working within a small, international organisation.

Stage 1 Remote Interview
The first stage will be a remote introductory interview. This conversation will focus on understanding the candidate’s background and overall suitability for the role. We will discuss previous experience supporting programmes or projects, coordinating with teams or stakeholders, and managing reporting or administrative processes. The discussion will also explore the candidate’s interest in governance, development, or international policy work, as well as their working style and overall fit with ICO’s team and values.

Stage 2 In-Person Interview
Candidates who progress to the second stage will be invited to an in-person interview. This stage will include a more in-depth discussion of the role. This will include further behavioural, situational and competency-based questions. This stage also allows candidates to ask questions and learn more about the team and how we work. Please note this stage may involve a short practical exercise to understand how candidates approach tasks similar to those they would encounter in the position. 

Stage 3 Final In-Person Discussion
The final stage will be a conversation with senior members of the organisation. This discussion will focus on the candidate’s overall fit with the team and organisational culture, as well as how they would operate within a small team supporting international programmes. It will also provide an opportunity to address any remaining questions or clarifications from either side. The purpose of this stage is to ensure that the role aligns well with the candidate’s expectations and that both the candidate and the organisation feel confident about moving forward together

To apply for this position, please submit the following:

• Your CV
• A short cover letter (1 page maximum) outlining your interest in the role and relevant experience

Applications will be reviewed on a rolling basis, and we encourage candidates to apply early. The position will remain open until 2 April, after which applications will close.

We are ideally looking for someone who can start the role as soon as possible, but we are also happy to consider candidates who have a notice period to complete before joining. 

The Queen’s Reading Room is a charity dedicated to celebrating the transformative power of reading.

Inspired by Her Majesty The Queen’s passion for literature, and founded by The Queen in 2023, we connect readers around the world with books, authors and ideas through curated content, grassroots partnerships, innovative neuroscientific research, collaborations and major live events. We believe books enrich lives, strengthen communities and support wellbeing.

The Queen’s Reading Room is entering an exciting new phase of growth — and partnerships are central to our future.

We are seeking an exceptional Projects and Partnerships Coordinator to help grow and deliver our grassroots partnerships and flagship initiatives, including The Queen’s Reading Medal and pioneering neuroscientific research projects exploring the impact of reading.

This is a rare opportunity to join a high-profile and ambitious charity at a pivotal moment — and to help shape meaningful national initiatives that champion the power and benefits of reading.

About the Role

This role sits at the heart of our programme delivery and partnership development.

You will:

• Build and support grassroots partnerships with organisations including shelters, refuges and prisons
   

• Oversee the coordination of key projects, including neuroscientific and academic research partnerships
   

• Oversee development of pilot projects with employers and workplaces
   

• Support the development of training toolkits and resources for partner organisations
   

• Coordinate book donation initiatives to community settings
   

• Work closely with our Impact Manager to ensure compelling qualitative and quantitative data is gathered from partnerships
   

• Explore technological solutions (such as digital platforms or an app) to help scale our grassroots activity
   

• Contribute to the planning of conferences and roundtables to share impact, research findings and sector learning
   

As this area grows, the role will evolve to include greater responsibility for convening partners and positioning The Queen’s Reading Room as a thought leader in the field.

About You

We are looking for someone who is:

• Highly organised, proactive and detail-oriented
   

• Experienced in coordinating projects or partnerships in a charity, cultural, education or academic setting
   

• Confident working with senior stakeholders, academics and community partners
   

• Comfortable managing multiple workstreams simultaneously
   

• Interested in impact measurement and using evidence to strengthen programmes
   

• Motivated by the power of reading and literature to transform lives
   

Experience working with research institutions, developing training resources, delivering events, or supporting digital platforms would be advantageous.

Working Arrangements

• Hybrid working, home-based with regular travel to London and the option to work in an office based in London Victoria. Our ideal candidate is based in or around London and must have the right to work in the UK.

• Occasional UK travel.

Why Join Us?

• Play a key role in a growing and ambitious national charity
   

• Contribute to high-profile and meaningful initiatives
   

• Help shape scalable grassroots programmes
   

• Work within a collaborative and mission-driven team
   

If you are excited by the idea of combining partnerships, projects, impact and innovation — and want to help champion reading on a national stage — we would love to hear from you.

Job Summary

Groundswell is seeking a motivated and values-driven Project Co-ordinator to manage and deliver our training projects focused on raising awareness of extremism, hate and polarisation. This role is central to ensuring our programmes are well-organised, impactful and responsive to the needs of the beneficiaries.

The successful candidate will coordinate the planning, delivery and evaluation of training sessions delivered to frontline workers, young people, parents and other stakeholders. This is an excellent opportunity for someone at an early stage in their career who is passionate about social justice, countering hate and strengthening communities, and who is looking to grow within a mission-driven organisation.

Key Tasks and Responsibilities

Project Management & Coordination

• Coordinate the end-to-end delivery of Groundswell’s training projects, including scheduling, logistics and communication.

• Liaise with trainers, facilitators and partner organisations to ensure smooth delivery of sessions.

• Maintain project timelines and track progress against agreed milestones.

• Support the development of new training offers in line with organisational priorities.

• Manage participant registration, attendance records and feedback collection.

• Maintain accurate project documentation and databases.

• Respond to enquiries about training programmes in a timely and professional manner.

• Support outreach activities to promote Groundswell’s training offer.

• Gather and analyse participant feedback to support continuous improvement.

Have you uploaded content to a digital platform?  Do you have experience sitting in meetings and taking notes?  Are you proficient at proofreading and maybe you have also used Grammerly?  Have you supported any subject matter experts on any types of projects or programmes? 

A professional membership body has a unique opportunity to join them as a Co-ordinator (Projects) for an FTC up to mid December 2026.  With a likelihood to be extended.

Hours: 35
 
Benefits:
• Hybrid working (mostly remote, twice a month)
• Generous pension
• Closed over Christmas
And more!
 
The role:
As the Co-ordinator (Projects) you will provide general ad hoc admin support to multiple areas of your department and team members.  You will liaise with subject matter experts for them to provide you content.  Proofread content and ensure it complies with your organisation’s guides.  You will enter questions onto online digital platforms.  Utilise an online translation tool to amend questions as needed.  Test translated items with subject matter experts.  You will create and monitor project plans, including preparing and maintain project documentation, e.g. action logs, status updates, risk logs, and comms plans.  Schedule project meetings and track follow up actions.       
 
Essential criteria

• Experience working in a similar role and setting
• Excellent written skills – particularly grammar, spelling and punctuation
• High attention to detail and accuracy
• Good at building relationships with external and internal stakeholders
• Strong planning and organisational skills
• Familiar with project terminology or methodology
• Comfortable using technology, ability to quickly learn to navigate around systems
• Can do attitude, able to work to deadlines and is self-motivated
• Competent user of the Microsoft Office suite – Word, Excel, Teams, and SharePoint
• Fluent in either Spanish, Arabic or Mandarin

 
Salary:  up to £30,000
 
Closing date:  ASAP
 
If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!
 
TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.