Property and facilities assistant jobs
The Events Officer will support the Events Operation Manager in delivering the smooth running and operation of the Aga Khan Centre facilities and events. In this context, he/she will manage the daily set up, servicing, cleaning and management of meeting rooms and Board Rooms for a range of events. Duties include preparation and setting out of all refreshments for meetings and events.
The role requires the ability to work flexibly in terms of working hours including late hours and Saturdays and Sundays if required to support and accommodate events.
Meetings & Events
• Support the team with setting up meeting rooms for internal and external users, including organising tea/coffee trolleys and serving meeting room lunches
• Liaison with clients/bookers/stakeholders via email, by phone and face to face
• Creation of event agendas/function sheets/transferring all information from the organiser to capture event requirements
• Liaison with event suppliers (Catering, AV, Entertainment, Florist Etc.) on behalf of the organiser
• Using function sheets to manage and set up rooms and areas, ensuring any food and beverage requirements are met in a timely manner and utilising the appropriate suppliers
• Ensuring rooms are set up according to bookings
• Meet and greet organisers for each event allocated
• Offer and conduct site visits with event organisers
• Administration: responsible for all administration duties relating to meetings and events
• Oversee each event allocated and stay onsite throughout, as, and when required as directed by the Events Operations Manager
• Liaise with the relevant teams to ensure the AV in meeting/event rooms is set to the standard required for each meeting/event
• Assisting Events Operations Manager with creating regular and ad-hoc reports on meetings and events for the Property Committee and other senior staff
• Manage the clearing, turn around and set up of meeting and seminar rooms as required
Customer Care
• Providing excellent customerservice to guests and stakeholders
• Liaise with all events clients (internal organisations and external), being the main point of contact to plan and organise from start to end their events, researching the most adequate spaces, negotiate prices, quotes for large meetings, VIP events or large events, adapting to any budget. On the day of the event, being the main point of contact and responsible for putting all the teams together (building maintenance, IT) for a smooth event delivery on the day
• Liaise and maintain a relationship with the volunteer core of the ismaili community and coordinate requirements for specific meetings/large events
• Maintain and extend upon relationships with the 3 different organisations based in AKC
• Oversee and coordinate derigging for all meetings and VIP events invoicing and ensuring all the payments are made
• Liaising with clients for feedback
• Supervise and manage different contractors such as cleaners, catering, hospitality agency staff, AV, reception, or volunteers
• Day to day manage and train Events Assistants to ensure maximum utilisation of the resource
• Maintaining and updating regularly the trackers about extra cleaning, external staff, events allocations and volunteers’ requests
General
• Support the Building Manager and Events Operations Manager to ensure the day-to-day cleanliness and tidiness is maintained to a high standard
• Ensure the cleaning contractors maintain clean board rooms and meeting rooms as well as kitchens and equipment
• Carry out cleanliness checks and walk rounds, ensuring the areas of responsibility are clean and stocks are replenished as necessary
• Manage the clearing, turn around and set up of meeting and seminar rooms as required
• Send a tracker of events every fortnight reflecting meetings and events updates to key events people in the building institutions
• Work with the Events Operations Manager to monitor health and safety, sanitation, and food hygiene standards
• Assist Events Operations Manager with the monthly Service Data report for the Property Committee
• Work closely with the Events Operations Manager, Reception, Security, buildings management team and users to provide a seamless and positive experience
• Work closely with the volunteer service team who provide hospitality support for events at the Aga Khan Centre
• Oversee the cleaning team to ensure the inventory for the kitchens and pantries is stocked and managed daily
• Support the Events Operations Manager in all their duties as required
• Carry out any other reasonable duties as assigned by the Events Operations Manager & Buildings Manager
• Deputise for the Events Operations Manager in his/her absence
Knowledge and Qualifications
• Experience of working in a similar role within a meetings and events environment.
Skills
• Excellent customer service and interpersonal skills
• Organised and capable of multi-tasking with excellent attention to detail
• Knowledge of Microsoft applications including Word and Excel
• Ability to problem solve
Personal Attributes
• Friendly and professional manner
• Ability to work flexibly in terms of working hours including late hours and Saturdays and Sundays if required to support and accommodate events
• Demonstrate integrity with high personal and organizational ethical standards; is fair, honest, and trustworthy with respect for confidentiality; inspires and builds trust
• Respectful of diversity; sensitive towards others; open and understanding towards other people’s cultures, values, autonomy, and faiths; demonstrates compassion and empathy; is courteous to other with respect to their background, religion, gender, and age
• Committed to acting ethically and upholding safeguarding standards towards all staff, volunteers, and beneficiaries of the organisation.
• Due to the high profile of some of the events attendees at times, a smart-casual attire must be observed when conducting themselves during an event
Application Details:
• Must have right to work in the UK.
• Must include CV and a supporting statement that outlines why they want the role, why they want to work for AKF(UK) and how their experiences and skills to date will make them the most suitable applicant for the role.
Registered Charity 
21 - 50
The client requests no contact from agencies or media sales.
Thank you!
Crisis is the national charity for people experiencing homelessness. We have embarked on our 10-year strategy for ending homelessness. We know it is not inevitable. We know together we can end it.
Location: Crisis Skylight Croydon (12 Surrey Street Croydon, CR0 1RG). Homeworking can be considered for one day a week in line with Crisis’ Hybrid Working Policy
Contract: Fixed term contract until 14 August 2026
About the role
The Administration and Facilities Assistant role at Crisis Skylight Croydon is varied and fulfilling. As the Administration and Facilities Assistant, you will assist with the day-to-day administrative tasks, health and safety and facilities management of a busy Skylight centre ensuring the smooth and efficient running of the office and member areas. You will assist with purchasing, stock control and deliveries as well as liaising with contractors. You will use internal systems to record client information. You will also help promote the Skylight internally and externally by collaborating with others and producing impactful designs.
About you
- In this role you will need excellent written and verbal communication skills and be competent using Microsoft applications including Excel.
- You will have experience of supporting a team in an administrative role with proven organisational skills.
- You will have excellent interpersonal skills, possessing the ability to develop and maintain excellent working relationships within the team.
- You will be confident in financial matters such as administering petty cash and raising purchase orders.
- You will have an interest in facilities management and health and safety.
- You will have the ability to undertake manual handling tasks and to support with processing and storing deliveries.
Please see the full Job Pack linked below, for a full list of requirements for this role. We realise that long lists of criteria can be daunting, and you may not want to apply for a role unless you feel 100% qualified. However, if you feel you have relevant examples to answer the screening questions, we encourage you to apply.
We believe diversity is a strength, and our aim is to make sure that Crisis truly reflects the communities we serve. We are actively working towards our organisation being a place where everyone can thrive and make their best contribution to our mission of ending homelessness for good. We know that the more perspectives, voices, and experiences we can bring to this work, the better. We particularly welcome applications from people who have lived experience of homelessness, and people from all marginalised groups, communities, and backgrounds.
Working at Crisis
Our values, Bold, Impactful, Collaborative and Equitable, are at the heart of everything we do as we continue in our mission to end homelessness.
Our staff, members and volunteers are vital to getting the right government policies in place, providing breakthrough services, and building a supportive community. We’ll lead by example to nurture a positive and ambitious workplace guided by ending homelessness.
As a member of the team, you will have access to a wide range of employee benefits including:
- A competitive salary. Please note our salaries are fixed to counter inequity and we do not negotiate at offer stage.
- Interest free loans for travel season ticket, cycle to work, and deposit to secure a tenancy.
- Pension scheme with an employer contribution of 8.5%
- 28 days’ annual leave (pro rata) which increases with service to 31 days and the option to purchase up to 10 additional days leave.
- Enhanced maternity, paternity, shared parental, and adoption pay.
- Wellbeing Leave to be used flexibly
- And more! (Full list of benefits available on website)
Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience, and career.
When you join us, you will have the opportunity to join our staff diversity networks, which aim to champion issues across the organisation, enable staff to be their authentic and best selves and contribute to making Crisis a truly diverse organisation.
How do I apply?
Please click on the 'Apply for Job' button below. Our shortlisting process is anonymised as part of our commitment to equality, diversity, and inclusion. We do not ask for CVs, instead we ask you complete the work history section and answer the screening questions for us to be able to assess you fairly and objectively. At least two members of staff score all applications.
Closing date: Sunday 2 November 2025 (at 23:59)
Interview process: Competency-based interview
Interview date and location: In person, on Friday 14 November 2025 at Crisis Skylight Croydon, 12 Surrey Street Croydon, CR0 1RG
AI in Job Applications
We understand some candidates use AI tools when applying. Whilst we welcome the use of technology to support clear communication and structure, we want to learn more about you, so please ensure that your application reflects your own skills, knowledge and experiences
Accessibility
We want our recruitment process to be as accessible as possible. If you need us to make an adjustment or provide additional support as you apply for a role, please email our Talent Acquisition team to discuss how we can help.
Registered Charity Numbers: E&W1082947, SC040094
The client requests no contact from agencies or media sales.
Thank you!
About Morden College
We’re Morden College: an almshouse charity with a proud history of providing homes, support,
and care for older people in south-east London for over 300 years. Today, we’re building on that
legacy with a clear and ambitious strategy focused on enabling our residents to live as
independently, safely, and meaningfully as possible. We aim to create thriving communities
where every person feels known, valued, and supported.
We provide almshouse accommodation and care services to over 250 older people across two
sites in Blackheath and Beckenham, including our care home. Our vibrant and diverse resident
community enjoys a wide range of events and activities, and each site offers welcoming spaces
for socialising, including bars and Café 19 at the award-winning John Morden Centre.
At the heart of everything we do is a commitment to dignity, purpose, and inclusion. We actively
combat loneliness, challenge ageism, and promote healthy ageing. As part of the Morden
College team, you’ll help foster social connection and contribute to a community where both
residents and staff can thrive. We embrace equity, diversity, and technology to deliver
sustainable, high-quality services that make a lasting difference.
Role Overview
We are seeking an organised, proactive, and detail-oriented Property Department
Coordinator to provide high-level executive support to the Director of Property and coordination
across the department. This pivotal role will combine Executive Assistant responsibilities with
departmental coordination, ensuring the smooth running of operations, the effective flow of
information, and the delivery of accurate data and reports to internal and external stakeholders.
You will work closely with the Director of Property and two Heads of Function, whose specialist
teams manage the organisation’s diverse property portfolio. You will play a key role in preparing
materials for the Board of Trustees, coordinating the quarterly Property Committee, and
supporting departmental projects.
You will ensure timely flow of information and reporting between the team and stakeholders,
including SLT, Trustees and suppliers / contractors.
Key Responsibilities
Executive Assistant to the Director of Property
- Manage the Director’s diary, meetings, and travel arrangements.
- Prepare agendas, take minutes of meetings, and follow up actions for key meetings.
- Draft correspondence, briefings, and presentations for the Director.
- Support the Director in tracking actions, deadlines and project progress.
Department Coordination
- Act as the central coordination point across the department, ensuring smooth communication between the Director, Heads of Functions, and their teams.
- Maintain departmental work plans, timelines, and trackers.
- Support tendering processes and analysis
- Manage the adminstration of the Charity’s insurance cover and policy
- Organise internal meetings, workshops, and away days.
- Collate and distribute key documents, ensuring version control and accessibility.
- Other tasks that may be reasonably requested, commensurate with the role.
Data Analysis and Presentation
- Collect, analyse, and interpret data from across the property portfolio.
- Prepare high-quality reports, dashboards, and visual presentations for departmental
meetings and board submissions. - Support the Director and Heads of Function in using data to inform decision-making and
measure performance. - Collaborate with both the Head of IT and the Sustainability and Impact Lead, to develop
the presentation of data for reporting purposes. - Ensure data is accurate, consistent, and compliant with organisational policies.
Board and Committee Support - Coordinate quarterly Property Committee meetings: arrange logistics, prepare and
circulate papers, and take accurate minutes. - Work with the Director to prepare papers and reports for the Board of Trustees.
- Ensure all governance requirements are met in relation to committee administration.
Skills, Experience & Attributes
Essential:
- Strong organisational and time management skills with the ability to manage multiple
priorities, working with various stakeholders. - Experience as an executive assistant, project coordinator, or similar role.
- Confident in analysing data and presenting it in a clear, accessible format, and proficient
in using data management systems such as Microsoft Dynamics, CRM. - Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook) and comfortable with
digital collaboration tools. - Excellent written and verbal communication skills.
- A collaborative approach with the ability to build strong working relationships.
Desirable:
- Experience in a property, facilities, or asset management context.
- Knowledge of governance processes in not-for-profit organisations.
- Understanding of performance measurement and KPI reporting.
Thank you!
For over 100 years, we have been the co-operative and trade union supported uniformed youth organisation, pledging to educate for social change and span the world with friends.
We are seeking someone to join our small but dedicated team, supporting the growth of our residential centres and leading our finance function. This role will work closely with our dynamic senior managers, focusing on financial planning, forecasting, and sustainable growth.
A background in charity or small business finance is essential, and experience in the holiday sector, youth hostels or residential centres would be highly desirable. This is an opportunity to help a children’s charity continue to change lives through co-operative education and international friendship.
Why join us?
-
Be part of a historic moment as we mark 100 years of co-operative youth-led social action.
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Be within an organisation with a passionate, values-driven community.
-
Work in a role that makes a difference to young people’s lives and futures.
Other benefits include: working from home allowance, flexible working, Employee Assistance scheme, all equipment provided, training budget available, Union recognition agreement, dedicated staff representatives, Up to 5% pension contribution, 28 days annual leave + Bank Holiday entitlement (pro rata), staffing policies which go beyond the statutory minimum.
Closing date: 9am Monday 3rd November 2025
Woodcraft Folk is committed to increasing and widening participation in all of its activities and proactively seeks to attract a diverse workforce. We actively encourage applications from people of all backgrounds, particularly those underrepresented in leadership roles in the charity sector. Woodcraft Folk contributes to the annual Race Report and is a Disability Confident employer.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Senior Facilities Contract Manager
Location: London, Hybrid
Contract: Permanent, Full Time
Hours: 35 hours per week
Salary: £55,544 to £60,000
1st Interview (Face to Face) - w/c 10th Nov, 2025
About the Role
At Norwood, we’re proud to provide safe, high-quality environments that enable the people we support to live their best lives.
As Senior Facilities Contract Manager, you’ll play a key role in managing Norwood’s estate; overseeing outsourced Hard FM and Soft FM contracts to ensure all our buildings are safe, compliant, and well-maintained.
Working closely with the Assistant Director of Property and Facilities, you’ll lead on contract management, compliance monitoring, and service delivery across multiple sites. You’ll be the key link between Norwood, our contractors, and internal teams; ensuring our properties meet the highest standards while delivering value for money and operational excellence.
This is an opportunity to make a tangible difference in a values-driven charity.
About our Property and Facilities
Norwood’s Property and Facilities team plays a central role in maintaining and improving the environments where our services take place, from residential homes and supported living services to, children & family centres and a head office based across London and Berkshire.
About Norwood
Founded in 1795, Norwood is the oldest Jewish charity in the UK. We support and empower neurodiverse children and their families and people with neurodevelopmental disabilities to live their best lives.
At Norwood, you’ll make a real difference every day. You’ll be part of a supportive and inclusive team, guided by values of kindness, respect, empowerment and belonging. We invest in your growth, care about your wellbeing, and give you the pride of knowing your work changes lives.
Your Day-to-Day
- Manage and monitor outsourced Hard FM (M&E, compliance testing, maintenance) and Soft FM (cleaning, security, waste) contracts.
- Carry out regular site visits and inspections to ensure safety, compliance, and presentation standards are consistently met.
- Oversee helpdesk/ticketing systems and ensure timely resolution of issues across sites.
- Support statutory compliance, including fire safety, water hygiene, gas safety, and environmental management.
- Lead contract reviews, procurement processes, and service provider performance evaluations.
- Produce dashboards, KPI reports, and analysis to track FM performance and inform decision-making.
- Collaborate with internal stakeholders to support operational needs and minimise service disruption.
- Contribute to business continuity, health and safety, and sustainability initiatives.
Qualifications, Training and Experience
Essential:
- Proven experience managing FM services across a multi-site estate with outsourced delivery models.
- IOSH or NEBOSH qualification.
- Strong knowledge of facilities operations, statutory compliance, and health & safety legislation.
- Experience managing supplier performance and contract delivery.
- Excellent organisational, communication and negotiation skills.
- Ability to travel between sites as required.
Desirable:
- Experience in the charity, public sector, or social housing environment.
- Familiarity with CAFM/helpdesk systems.
- IWFM qualification
- Awareness of sustainability and energy efficiency practices in FM.
Reward & Benefits
We offer a supportive, purpose-driven environment with:
- Hybrid and flexible working
- 21 days annual leave + Bank Holidays + Jewish Holidays
- Employee Assistance Programme
- Blue Light Card scheme access
- Cycle to Work scheme
- Free eye tests and eyewear allowance
- Opportunities for development and leadership coaching
Thank you!
Role Purpose
Southwark Cathedral has been a place of Christian worship for over 1400 years. Now it stands on the vibrant and exciting regenerated south bank of the Thames surrounded by cultural venues such as Tate Modern, Shakespeare’s Globe and Borough Market, the offices of major companies as well as schools and diverse residential communities. It is an inclusive Christian community that offers a welcome to all.
The Cathedral’s mission, ministry and musical tradition are core to its life as a Cathedral and a parish church serving the community. It also relies on the valuable financial contribution made by its income generating activities such as its shop, café, conference rooms, corporate events and concerts. It is a very busy place, attracting over 200,000 visitors a year to the Cathedral, its churchyard and medieval herb garden. The Cathedral relies on a small but dedicated team to be inclusive and welcoming to all.
The role is a key one to ensure Southwark Cathedral is able to:
• Promote the Cathedral’s image and reputation as a place of inclusive welcome
• Trade profitably
The Events & Enterprises Assistant will be expected to work within the diverse and inclusive ethos of Southwark Cathedral. They should be able to be flexible and creative in maximising the opportunities for commercial income alongside the worshipping and community life of the Cathedral. The post-holder will also be expected to work closely with staff and volunteers from all areas of Cathedral life.
Role Overview
The Events & Enterprises Assistant is an exciting role offering both administrative and practical support to the Cathedral and its trading company Southwark Cathedral Enterprises Limited (SCEL). The post-holder will provide key administrative support to the COO, who is Company Secretary of SCEL, as well as giving broad practical support to the Head of Events to help deliver the special events and commercial meeting-room business.
The post-holder will provide support to the Head of Events in the delivery of a colourful programme of special events in the Cathedral space. Each year we hold a number of private parties, dinners and fundraising events as well as concerts, memorial events and carol services. The Head of Events holds the responsibility for converting special event enquiries into confirmed visits, relationship management and this post will share event management ‘on the day’, to ensure the smooth and safe delivery of often complex largescale events. Most often working one year ahead of the event, the post-holder will provide administrative and operational support for preparations and the delivery of the events by completion of operational notes, RAMS or similar.
Additionally, the Events & Enterprises Assistant will be responsible for the effective day- to-day management of commercial bookings for the Cathedral’s meeting rooms. Our conference business, comprising three main meeting rooms of varying sizes, has a wide client base drawn from the commercial, government, charity and national health sectors and many of the bookings are repeat business. The meeting rooms have an excellent reputation and are popular with clients and for managing the clients’ experience from initial enquiry to final invoice. The post-holder will provide a welcome to clients on arrival, 3 ensuring that their room, IT and catering specifications have been met and manage their requirements during their stay.
They will also work closely with the Marketing & Communications Manager on communications campaigns which are relevant to the Cathedral’s conference and special events business activity.
The post-holder will support the work of the Board of Enterprises by organising the annual schedule of Board meetings – booking meeting rooms, setting up technology and refreshments on the day, attending and minuting meetings and acting as a point of contact for members of the Board. They will also support the Cathedral’s COO in their role as Company Secretary of SCEL - assisting them with correspondence, meeting arrangements, collation of papers and drafting reports for meetings and liaising where necessary with the finance team.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Capital Small Works Surveyor
Location: London, Hybrid
Contract: Permanent, Full Time
Hours: 35 hours per week
Salary: £45,259 to £50,000
1st Interview (Face to Face) - w/c 10th Nov, 2025
About the Role
At Norwood, we’re proud to maintain and improve a diverse property portfolio that supports people with neurodevelopmental disabilities, children and families, and our dedicated staff across multiple sites.
As Capital Small Works Surveyor, you’ll play a vital role in delivering a wide range of small capital and refurbishment projects, ensuring our environments are safe, high-quality, and fit for purpose. This is an excellent opportunity for a proactive, hands-on professional ready to develop their expertise within a supportive and purpose-driven charity.
About our Property and Facilities
Norwood’s Property and Facilities team plays a central role in maintaining and improving the environments where our services take place, from residential homes and supported living services to, children & family centres and a head office based across London and Berkshire.
About Norwood
Founded in 1795, Norwood is the oldest Jewish charity in the UK. We support and empower neurodiverse children and their families and people with neurodevelopmental disabilities to live their best lives.
At Norwood, you’ll make a real difference every day. You’ll be part of a supportive and inclusive team, guided by values of kindness, respect, empowerment and belonging. We invest in your growth, care about your wellbeing, and give you the pride of knowing your work changes lives.
Your Day-to-Day
- Deliver and oversee improvement, refurbishment and maintenance projects typically up to £100k in value.
- Develop clear project scopes, obtain competitive quotes, and ensure compliance with procurement policy.
- Instruct, manage and monitor contractors to deliver projects to agreed specifications, budgets and timescales.
- Conduct regular site inspections, sign off completed works and maintain accurate property records.
- Ensure all projects meet health and safety and statutory compliance requirements (including CDM 2015).
- Provide weekly progress and budget reports to the Assistant Director of Property and Facilities.
- Build positive working relationships with site teams, service managers and internal stakeholders.
Qualification, Experience and Training
Essential:
- Degree in Building Surveying, or a related field.
- Experience delivering or supporting small works or refurbishment projects.
- Strong technical knowledge of building construction and compliance.
- Excellent organisational and communication skills with a keen eye for detail.
- Full UK driving licence and willingness to travel between North London and Berkshire sites.
Desirable:
- Working towards or newly qualified MRICS/MCIOB.
- Experience within the charity, public or social housing sectors.
- Knowledge of CDM 2015 Regulations and statutory compliance.
Reward & Benefits
We offer a supportive, purpose-driven environment with:
- Hybrid and flexible working
- 21 days annual leave + Bank Holidays + Jewish Holidays
- Employee Assistance Programme
- Blue Light Card scheme access
- Cycle to Work scheme
- Free eye tests and eyewear allowance
- Opportunities for development and leadership coaching
Thank you!
Rotherham Hospital & Community Charity is looking for a passionate, dynamic Fundraising & Engagement Coordinator to drive income, awareness, and engagement across the Trust and wider Rotherham community. This is your chance to take ownership, develop innovative fundraising ideas, and champion the Charity at events, with donors, corporate partners, schools, and NHS staff.
You’ll play a key role in embedding fundraising across the Trust, leading staff campaigns, ambassador programmes, and high-profile events. The role also involves volunteer engagement and supporter care, ensuring every interaction inspires and maximises impact.
This is a visible, influential role for a results-driven fundraiser who thrives on creativity, innovation, and making a real difference to patients, staff, and the Rotherham community. Travel across the region and occasional attendance at external sites are required.
The client requests no contact from agencies or media sales.