8 Secretariat administrator jobs

The Charity Governance Secretariat Manager is a full-time hybrid role based in Letchworth, with the flexibility to work from home for part of the week. The role involves managing governance processes for charity clients, including coordinating board and committee meetings, preparing agendas and papers, maintaining accurate records and minutes, and tracking actions to completion. The manager will ensure compliance with charity regulations and best practice, oversee key governance documents and policies, and support trustees and senior leaders with timely information and guidance. Day-to-day responsibilities include liaising with stakeholders, organizing meeting logistics for both digital and physical events, maintaining governance calendars, and supporting the continuous improvement of governance procedures. The role also requires close collaboration with internal teams to align governance activities with overall event delivery and client expectations.

Qualifications

• Experience in charity governance or company secretariat functions, including organizing board and committee meetings, preparing papers, and recording minutes.
• Strong administrative and organizational skills, with the ability to manage multiple deadlines, maintain accurate records, and coordinate complex schedules.
• Knowledge of charity law, governance frameworks, and regulatory requirements (e.g., Charity Commission guidance), or a willingness to develop this expertise.
• Excellent written and verbal communication skills, with attention to detail and the ability to produce clear, concise, and accurate documentation.
• Proficiency with digital tools and platforms used for meetings and events (e.g., videoconferencing tools, document management systems, office productivity software).
• Ability to build effective relationships with trustees, senior leaders, and external stakeholders, demonstrating discretion and professionalism.
• Experience in or exposure to healthcare, medical meetings, or non-profit sectors is beneficial.
• Relevant professional qualification or degree in a related field (e.g., governance, law, business, public administration) is desirable but not essential.

Governance Officer Predominantly Remote | Temporary Contract to December 2026 | £15.93 - £17.58 per hour

Looking for a governance role where you can make an immediate impact while supporting senior leaders, trustees and key committees within a well-established national organisation?

We are seeking an experienced Governance Officer to join a busy and collaborative team, providing high-level governance and administrative support across executive and committee functions. This is an excellent opportunity for someone with previous governance, committee or board support experience who enjoys working with senior stakeholders and ensuring governance processes run smoothly.

The Role As Governance Officer, you will play a key role in supporting governance activities, coordinating meetings and ensuring effective decision-making processes across the organisation.

Key responsibilities will include:

• Coordinating executive and committee meetings from planning through to follow up
• Preparing agendas, meeting packs and supporting documentation
• Producing high-quality minutes and maintaining action logs
• Supporting governance and compliance activities
• Assisting with trustee and volunteer appointment processes
• Managing governance records, correspondence and documentation
• Building effective relationships with senior stakeholders, trustees and committee members
• Monitoring progress against agreed actions and governance workstreams
• Supporting a range of governance projects and initiatives as required

About You To be successful in this role, you will have:

• Previous experience supporting board, committee or governance meetings
• Excellent minute-taking skills, with the ability to produce clear and concise records of discussions and decisions
• Strong organisational skills and the ability to manage competing priorities
• Experience preparing agendas, papers and reports
• Excellent written and verbal communication skills
• The ability to work independently and use your own initiative
• Strong stakeholder management skills and confidence working with senior leaders
• Excellent attention to detail and a professional approach to handling confidential information
• Good Microsoft Office skills, including Outlook, Word, Excel and Teams

Experience within governance, company secretariat, charity, membership, public sector or regulated environments would be advantageous.

What's on Offer

• Predominantly remote working
• Opportunity to work closely with senior leaders and trustees
• A varied and rewarding governance role
• Collaborative and supportive team environment
• Immediate start available
• Full-time temporary contract until December 2026

Rate: £15.93 - £17.58 per hour
Location: London (with occasional office attendance required)
Contract: Temporary until December 2026
Hours: Full-time

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Grants Manager

Salary: £40k | Full-time (35 hours per week) | 12-month fixed-term maternity cover

Location: London with hybrid working

Are you an organised relationship-builder with a passion for delivering high-quality funding programmes?

We are looking for a Grants Manager to support the delivery of a prestigious senior fellowships programme. You will manage the full grant lifecycle, working closely with applicants, reviewers, panel members and award holders to ensure an efficient, fair and inclusive funding process.

Key responsibilities

• Manage funding calls from application to award and grant closure.
• Act as the main contact for applicants and award holders.
• Coordinate peer review, panel meetings and selection processes.
• Prepare funding documentation, award letters and reports.
• Maintain accurate records, data and performance information.
• Contribute to continuous improvement and inclusive grant-making practices.

About you
You will have:

• Experience of Grants or Research Funding.
• Proficient in coordinating peer reviews and committee secretariat.
• Confident with producing funding documentation and reports.
• Excellent communication and stakeholder management skills.
• Strong organisational skills and attention to detail.
• Confidence working with data and administrative processes.
• The ability to manage multiple priorities and work collaboratively.

Closing date: 15 September 2026

We are committed to creating an inclusive workplace and welcome applications from people of all backgrounds.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Age UK is one of the Richmond Group of Charities (RGC), a coalition of 15 health and care charities working together to improve care for people with long-term health conditions (LTCs).

They host the RGC's We Are Undefeatable physical activity programme which is funded by Sport England until March 2028. It aims to support people with LTCs to become more physically active, including by influencing national and local policy and practice to tackle systemic barriers as well as delivery of a social marketing campaign to encourage individual behaviour change.

To deliver this work we need an Influencing Officer to play a pivotal role in supporting the system change we're seeking through impactful policy and stakeholder engagement activity.

This role is offered as a fixed term contract until 31st March 2028 and will:
* Support delivery of our influencing plans nationally and locally with a focus on policy and public affairs activity
* Report to the Senior Influencing Manager within the Influencing and Engagement team.
* Work closely across the whole We Are Undefeatable team, the Richmond Group secretariat and our coalition members.

We operate a hybrid-working model, a blend of home and office working. This role will include regular days working from our London office (minimum once per week.) Your travel costs to the London office are not covered by the charity.

Closing date for applications Wednesday 16th September
Interview date - 24th September

Age UK Grade 6L

Must haves:

The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P

Experience
* Developing policy positions, proposals and analysis and delivering influencing activity that drives change in policy and practice A, I
* Writing effective, accessible communications including influencing briefing resources and reports T
* Demonstrating strong interpersonal skills, collaboration and negotiation to develop and manage successful relationships, ideally at a national and local level A, I
* Presenting at conferences, facilitating meetings confidently and effectively, and networking. I, T
* Monitoring and evaluating influencing activity I

Skills and knowledge
* Understanding of the lived experience of people with multiple long term health conditions I, T
* Strong political awareness, with an understanding of the health and care system and policy landscape in England, including public health, prevention and the social determinants of health I, T
* Strong analytical skills - interpreting statistical evidence, research and lived experience to develop practical insights and purposeful recommendations and understand the impact of influencing activity A, I
* Confidence navigating complexity, ambiguity and change and ability to digest complex policy issues and translate into influencing opportunities and practical implementation I
* Ability to work in a fast paced, complex environment, and collaborate with a diverse range of stakeholders I
* Excellent oral and written communication skills with the ability to adapt tone and message for different audiences and produce clear, concise and persuasive communication A, I
* Excellent team working skills along with an ability to use own initiative and work independently A, I
* Proactive, creative and flexible approach to identifying and taking forward opportunities and shaping new ideas I, T
* Excellent organisational skills with the ability to prioritise workloads, manage competing demands and work calmly and confidently under pressure A

Great to Have's:
The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P

Experience

* Working with consultants and external agencies I
* Working with people with long-term conditions for advocacy and utilising lived experience research and insight to shape plans and delivery A, I, T

Skills and Knowledge

* Knowledge of physical activity and behaviour change in a health context A, I
* Knowledge of current practice in the sport, leisure and physical activity sector T
* An understanding of system change and evaluating complexity I, T
* Awareness of relevant evidence sources, statistical and research methods T

What we offer in return

• Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme
• Excellent pension scheme, life assurance, Health cashback plan and EAP
• Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan
• Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free
• Blue Light Card Scheme
• You Did It Awards - recognition awards from £100-250
• Many additional benefits

Additional Information

Supporting statements and anonymisation

Candidates are expected to provide a supporting statement that explains how they meet the competencies annotated with an 'A' in the job description, to assess suitability for the position. Age UK acknowledges and accepts that AI may be used to support the application; we do expect candidates to personalise experience, knowledge and skills and failure to do so, may result in your application being rejected.

Please submit a Word version of your CV as it will be anonymised by our recruitment system when you apply for a role. Our system is unable to anonymise supporting statements and heavily formatted CVs. Please could you remove any personal information including your name before you upload to support our inclusive recruitment process. All equalities monitoring information is also anonymised and not shared with the hiring panel. Your name and address will only be known to us if invited for interview.

Equal opportunities & Disability Confident Scheme

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. Age UK is a Disability Confident Scheme employer. Due to high numbers of applications received, Age UK reserves the right to limit the overall number of interviews offered, and therefore, it may not always be practicable or appropriate to interview all disabled people that meet the minimum criteria for the job.

Reasonable adjustments

Disabled job seekers can access reasonable adjustments at any stage of the recruitment process. All requests for reasonable adjustments are considered on a case-by-case basis, in collaboration with the disabled job seeker to best meet their needs, by contacting the Recruitment Team. Disability disclosures will be kept confidential and only shared on a need-to-know basis to support the implementation of adjustments. Disclosures will not be used to inform hiring decisions.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

For a full list of benefits please visit our website.

Age UK is one of the Richmond Group of Charities (RGC), a coalition of 15 health and care charities working together to improve care for people with long-term health conditions (LTCs).

They host the RGC's We Are Undefeatable physical activity programme which is funded by Sport England until March 2028. It aims to support people with LTCs to become more physically active, including by influencing national and local policy and practice to tackle systemic barriers as well as delivery of a social marketing campaign to encourage individual behaviour change.

To support this work, we need an Engagement Officer to play a pivotal role in driving forwards the system change we're seeking by managing impactful partnerships and collaborations.

This role is offered as a fixed term contract until 31st March 2028 and will:

* Support delivery of our engagement activity and place plan, working with external and internal, national and local stakeholders
* Report to the Senior Engagement Manager within the Influencing and Engagement Team
* Work closely across the whole We Are Undefeatable team, the Richmond Group secretariat and our coalition members.

We operate a hybrid-working model, a blend of home and office working. This role will include regular days working from our London office (minimum once per week.) Your travel costs to the London office are not covered by the charity.

Closing date for applications Friday 18th September
Interview date - Thursday 1st October - in person, at our London office. EC3N 2LB
Age UK Grade - 6L

Must haves:

The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P

Experience
* Developing and managing successful partnerships and relationships, working collaboratively to co-design projects for mutual benefit A, I
* Supporting end-to-end project delivery and the effective monitoring and evaluation of deliverables and outcomes A, I
* Coordinating, facilitating and presenting at events such as communities of practice, conferences, workshops, and seminars to a range of different stakeholders of varying seniority levels I, P

Skills and knowledge
* Knowledge of physical activity and behaviour change in the context of health A
* Well-developed understanding of the lived experience of people with multiple long term health conditions I, P
* An understanding of current practice in the sport, leisure and physical activity sector and awareness of the health landscape I, P
* Excellent organisational and administrative skills with the ability to prioritise workload, maintain systems, meet competing deadlines and work calmly and confidently under pressure A, I
* Ability to work in a fast paced, complex environment and collaborate with a diverse range of stakeholders I
* Proactive, creative and flexible approach to identifying and taking forward opportunities, shaping new ideas and partnerships I, P
* Ability to manage records, databases and monitoring systems and compile monitoring and evaluation reports I
* Excellent interpersonal, oral and written communication skills with a flair for adapting tone and message for different audiences to galvanise action A, I, P
* Excellent team working skills along with an ability to use own initiative and work independently A, I
* Proven ability to network and build effective working relationships and partnerships I, P

Great to Have's:
The below competencies will be assessed at the indicated stage of the recruitment process:
Application = A, Interview = I, Test = T, Presentation = P

Experience
* Working with external agencies I
* Working with people with long-term conditions and utilising lived experience research and insight to shape plans and delivery A, I, P

Skills and knowledge
* An awareness of system change and systems thinking A, I, P
* Awareness of different evaluation approaches for behaviour and systems change I, P

What we offer in return

• Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme
• Excellent pension scheme, life assurance, Health cashback plan and EAP
• Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan
• Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free
• Blue Light Card Scheme
• You Did It Awards - recognition awards from £100-250
• Many additional benefits

Additional Information

Supporting statements and anonymisation

Candidates are expected to provide a supporting statement that explains how they meet the competencies annotated with an 'A' in the job description, to assess suitability for the position. Age UK acknowledges and accepts that AI may be used to support the application; we do expect candidates to personalise experience, knowledge and skills and failure to do so, may result in your application being rejected.

Please submit a Word version of your CV as it will be anonymised by our recruitment system when you apply for a role. Our system is unable to anonymise supporting statements and heavily formatted CVs. Please could you remove any personal information including your name before you upload to support our inclusive recruitment process. All equalities monitoring information is also anonymised and not shared with the hiring panel. Your name and address will only be known to us if invited for interview.

Equal opportunities & Disability Confident Scheme

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. Age UK is a Disability Confident Scheme employer. Due to high numbers of applications received, Age UK reserves the right to limit the overall number of interviews offered, and therefore, it may not always be practicable or appropriate to interview all disabled people that meet the minimum criteria for the job.

Reasonable adjustments

Disabled job seekers can access reasonable adjustments at any stage of the recruitment process. All requests for reasonable adjustments are considered on a case-by-case basis, in collaboration with the disabled job seeker to best meet their needs, by contacting the Recruitment Team. Disability disclosures will be kept confidential and only shared on a need-to-know basis to support the implementation of adjustments. Disclosures will not be used to inform hiring decisions.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

For a full list of benefits please visit our website.

Internet Matters

Internet Matters is a not-for-profit committed to keeping children safe online. We are one of the leading online safety organisations in the UK, working with major global brands including founding members BT/EE, Sky and Virgin Media O2 as well as partners such as TikTok, Samsung and Roblox.

We’re here to offer the best advice and information available to help parents, carers and professionals engage in the online lives of children and young people, empowering them to manage the risks they may face online.

We conduct regular research on families’ online experiences and use these insights to influence policymakers, regulators and government, helping to drive positive outcomes for children’s online safety and media literacy.

We exist to:

• Give parents and teachers the advice and support they need to help all children embrace the internet with confidence, and to protect them from online harms.
• Build understanding and raise awareness of families’ online experiences through research, campaigns, events and partnerships, helping children and young people to be happy, healthy and safe online.
• Ensure the views of parents and children are consistently heard by industry, policymakers and government.

Our website hosts comprehensive advice, information and practical tips & tools for parents, alongside our research and insights.

About the role

It is an exciting time to be working in children’s online safety. New measures restricting popular social media platforms’ access to children, alongside existing requirements under the Online Safety Act, are reshaping the role of technology companies in keeping children safe online. At the same time, curriculum reform, votes at 16 and the Government’s mission to halve violence against women and girls (VAWG) create real opportunities to shape online safety and media literacy policy, and improve outcomes for children and young people.

Yet the challenges families face online are evolving at pace, from mis- and disinformation to the rapid adoption of AI. There is cross-party consensus on the importance of tackling these issues, and now is the moment to harness this momentum to drive lasting change for children.

Against this backdrop, Internet Matters is recruiting a Policy and Public Affairs Manager to help ensure online safety policy works in practice and improves outcomes for families. This wide-ranging role will include:

• Stakeholder engagement, public affairs and influencing, including maintaining and developing a network of contacts across Government, Parliament, regulators, civil society and industry. Identifying opportunities to push forward our agenda with decision-makers, including through convening meetings and events and actively contributing to events held by others. 
• Supporting the development of Internet Matters’ policy positions, ensuring they are underpinned by the latest research and informed by the sector and political landscape. Key policy areas the role will lead on are media literacy, safeguarding girls online and supporting children with SEND online.
• Monitoring UK parliamentary business and proactively finding opportunities to influence.
• Writing policy outputs for a range of audiences including social copy, blogs, briefings, reports and responses to consultations and calls for evidence.
• Presenting and sharing policy and research in a range of settings, including at external meetings and events, tailoring messages to different audiences. 
• Acting as secretariat for Internet Matters’ Vulnerable User Working Group and Expert Advisory Panel.
• Contributing your ideas to team discussions about the overarching strategy for our policy and research work.

This role sits within the Policy and Research team and a core aspect of the role will be the ability to shape research and insights for policy and sector audiences. You will also support with the analysis of research in relation to policy related tasks.

About you

The successful candidate will have professional experience of working in policy, public affairs or a closely related field. They may have gained this experience from another charity/not-for-profit, a regulator, government, parliament or industry. Although not required, experience of one of the following sector or policy areas would be an advantage: tech, online safety, education, tech-facilitated VAWG or SEND.

We are particularly keen to hear from candidates that have experience writing outputs for a range of audiences and translating primary research into engaging policy insights. You will also have experience building and maintaining relationships with sector, policy and parliamentary stakeholders.

The ideal candidate will have a strong eye for detail and take pride in producing high-quality work. We are seeking someone excited by the opportunity of working in a small organisation, where everyone lends a hand to deliver key priorities, and where you can contribute actively to our wider thinking and strategy.

Please see the attached job description for skills, knowledge and experience.

Further details, including how to apply, can be found in the attached job description. 

With a 110-year history, we are proud to be able to say that the WI continues to be the largest and most influential UK women’s organisation, with over 170,000 members. Our campaigns push for change on the issues that matter to women and their communities, from equal pay to climate change, mental health and violence against women. The WI has brought about real change, and this record of action shows that we are as relevant today as we were in 1915.

The National Federation of Women’s Institutes (the NFWI) is responsible for running the organisation and provides support and advice to members at both regional and local levels.

About the Innovation and Project Officer role

Supporting innovation across the organisation, you will help to develop and deliver programmes that grow our membership, reach and influence. You will lead the day-to-day management of pilot projects that test new initiatives and engagement opportunities with new audiences, monitoring and evaluating outcomes to capture insights and valuable learning that helps shape the direction of the organisation. This role will involve developing project plans, timelines and key deliverables to monitor project progress and ensure success. You will carry out qualitative and quantitative research to identify the current and changing needs of women to support organisational decision-making and drive innovation in everything that we do.

Location: Hybrid working, with one day per week at our London, Oxfordshire or Wales office.

About you

You should be experienced in supporting organisational development within membership settings, and skilled in project design and delivery. You will have strong data analysis and interpretation skills, with the ability to communicate your findings to diverse audiences. You should have a methodical approach to project management, and be able to confidently engage and build relationships with stakeholders and different audiences. Familiarity in overseeing budgets would be beneficial, as would some knowledge of the trends affecting the voluntary sector, but above all a passion for supporting initiatives that contribute to organisational growth and change will be key to your success in the role.

How to apply

For further information about this Innovation and Project Officer role, please download the recruitment pack which includes the job description and person specification.

To apply, please submit your current CV with a covering letter clearly explaining why you would be suitable for the role to the HR department.

Closing date: 15 September 2026.

First-round interview (virtual): w/c 21 September 2026.

Second-round interview (in-person): w/c 28 September 2026.

No other media or agencies, please.

The WI is proud to be an equal opportunities employer and values diversity. Reg. Charity No. 803793.