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Remote
FTE £65,000 per annum
Part-time (Flexible, approximately one day per week)
Permanent
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job description
The Independent Publishers Guild is the charitable membership organisation for independent publishers. For more than 60 years we have connected the UK's thriving community of independent publishers and their partners via conferences, events,
training, mentoring, awards, information, collective stands at book fairs and much more.
Head of Finance and Operations, and Company Secretary
Purpose of the Role
The Head of Finance and Operations will be responsible for the financial integrity of the Independent Publishers Guild. They will provide financial and operational input to support the Chief Executive and Trustees’ strategic decisions. The role will include that of Company Secretary.
Duties
Finance
- Assist the IPG Chief Executive and Trustees in developing organisation growth strategies
- Responsible for the IPG budget and financial planning. Review and ensure adherence to the budgets for each functional area within the organisation
- Interpret financial information and provide updates and information as needed
- Ensure best practice to minimise financial risk and ensure that the company's financial practices are in line with statutory regulations and legislation
- Calculate and pay monthly salaries through Xero
- Deal with PAYE/NI and pay HMRC monthly
- Reconcile all bank accounts on at least a monthly basis
- Download sales invoice information from the IPG CRM (iMIS) and post into Xero
- Reconcile credit card transactions
- Reconcile sales figures between the IPG CRM (iMIS) and Xero
- Reconcile all bank accounts on at least a monthly basis
- Administer Company Pension Schemes
- Administer Childcare Voucher Scheme
- Prepare end of year returns, Class 1A return, P60s etc
- Work with the auditing firm to ensure financial monitoring excellence and the unqualified audit report is submitted as part of the annual reports
- Work with the VAT advisor and Corporation Tax advisor
- Monitor cash-flow, bank accounts, investments, and other financial transactions
- Post all Purchase Invoices to Xero, pay all Invoices
- Prepare monthly management accounts and ensure that the company’s statutory tax and reporting requirements are met on time
Operations
- Develop and maintain all necessary systems and procedures to ensure effective and efficient financial management within the company
- Create and maintain relationships with service providers and contractors, including banking institutions and investment companies
- Responsible for purchase and disposal of fixed assets for the organisation
- Liaise with BT re phone/broadband contracts
- Oversight of the Company’s HR record keeping
Company Secretary
- Provide a Company Secretarial function, including ensuring that all records are kept up to date at Companies House and the Charity Commission
- Liaise with the Charity Commission and Solicitors to ensure compliance
- Attend Board Meetings
- Attend AGM and present Accounts
Other
- Any other activities required by the Chief Executive and Trustees
- Experience of working for a charity desirable
- Accounting qualifications required (ACCA/ACA/CIMA/ICAS)
- This is a part-time, remote role – approx. one day a week
Organisation
Independent Publishers Guild
View profile
Registered Charity
6 - 10
Registered Charity
6 - 10
The Independent Publishers Guild is the charitable membership organisation for independent publishers.
Posted on: 18 September 2026
Closing date: 18 October 2026 at 23:30
Tags: Policy, Operations, Accounting, Strategy, Statutory
The client requests no contact from agencies or media sales.
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Thank you!
Remote
£17,680 - £20,800 per year
Part-time (Up to 20 hours per week)
Permanent
Job description
Administrator / Secretary for The Lapworth Charity
Location: Lapworth alongside home working
Hours: Part-time up to 20 hours per week
Salary: £17-20 per hour
Contract: Permanent
Join Our Team
We are looking for an organised, enthusiastic and compassionate Administrator / Secretary to join our small, friendly charity. The charity provides subsidised housing and grants to local organisations and individuals in need.This is an exciting opportunity for someone who enjoys making a difference and wants to play a vital role in supporting the day-to-day running of an organisation that is committed to improving the lives of others. It is a busy time in the life of the charity as we have recently become a charitable incorporated organisation and are undertaking several significant projects.
As the first point of contact for many of our service usersyou will be an ambassador for the charity, providing a warm and professional welcome while ensuring our administrative systems run efficiently.
Main Responsibilities
·Provide high-quality administrative support to the charity.
·Manage telephone, email and face-to-face enquiries professionally and sensitively.
·Maintain accurate electronic and paper records in line with GDPR requirements.
·Coordinate meetings, prepare agendas, take minutes and manage diaries.Please note that some of the meetings take place in the evening.
·Provide monthly reconciliation of accounts. Processing invoices, expenses and processing of donations where required.
·Liaising with the charity’s accountants and managing agents.
·Update annual charity commission return.
·Update databases, spreadsheets and reports.
·Provide administrative support for trusteesas required.
·Update of website.
We Are Looking For Someone Who
·Has excellent organisational and time management skills.
·Can prioritise a varied workload and work independently.
·Has strong communication and interpersonal skills.
·Is confident using Microsoft Office (Word, Excel, Outlook) and online systems (we use Xero for our accounting)
·Has excellent attention to detail.
·Is reliable, trustworthy and able to maintain confidentiality.
·Shares the charity's values and commitment to supporting the local community.
·Previous administration experience for a charity is desirable, although not essential for the right candidate.
·Please note that we may ask for a DBS check to be carried out.
What We Offer
·The opportunity to make a real difference within a local charity.
·A supportive and friendly team.
·Training and professional development opportunities where required.
·Flexible and remote working arrangements where possible.
·Annual leave entitlement and pension
If you are an enthusiastic administrator with a positive attitude and a desire to support a worthwhile cause, we would love to hear from you.
To apply: Please send your CV and a covering letter explaining why you would be suitable for the role.Please include details of 2 referees but we will not contact them without your consent.
Closing Date: 5pm on Friday 25thSeptember
First Interview Date: To be arranged in the week commencing Monday 5 October
We are committed to equality, diversity and inclusion and welcome applications from all sections of the community.Please find out more about us on the Charity Commission website (our charity number is 1200967).
Organisation
Posted on: 14 September 2026
Closing date: 25 September 2026 at 17:30
Job ref: LAP001/2026
Tags: Administration
The client requests no contact from agencies or media sales.
Does something look incorrect in this job listing?