System administrator jobs

Sponsor Group Relationship Manager 

Location: Remote (UK-based) 
Contract: Part-time, 3.75 days per week 
Salary: £40k per annum pro rata 

About Us 

Gulab Sorkh Foundation (GSF) is an independent charity supporting former members of the Afghan security forces and their families, who have come to the UK under the Government’s Afghan Relocation and Assistance Policy (ARAP). Our mission is to help these individuals rebuild their lives, access support, and integrate fully into British society. 

We have recently been awarded new funding under the Communities for Afghans (CfA) Phase 2 programme. This funding allows us to expand our work supporting Afghan families through Sponsor Groups, which is why we are growing our team to ensure we can provide high-quality support to all participants. 

About the Role 

You will be the driving force behind the recruitment, onboarding, and ongoing engagement of Sponsor Groups. Success in this role depends on your ability to inspire, motivate and sustain long-term commitment from these groups, ensuring they are confident, supported, and fully equipped to welcome Afghan households. 

You will contribute to developing innovative strategues to attract new Sponsor Groups, maintain strong engagement, and address challenges proactively, ensuring a high-performing network across the UK. 

This is a busy and varied role, combining community engagement with strategic partnership. You will play a key role in shaping GSF’s growing national programme, ensuring our families receive the care and opportunities they need to thrive in the UK.  We are looking for someone who is proactive and highly organised, with a genuine passion for supporting refugee communities. 

How to Apply 
 

Please upload a CV and cover letter by the closing date. In your cover letter, you must explain how you meet every one of the essential criteria in the person specification. Applications that do not address the essential criteria may not be considered. 

Gulab Sorkh Foundation (GSF) supports a diverse range of beneficiaries within the Afghan armed forces community. We know that diversity within our team strengthens our work, and we are proud to be an equal opportunities employer. We welcome applications from all backgrounds, perspectives, and experiences, especially those with lived experience of immigration. 

Research shows that some people do not apply unless they meet 100% of the criteria. If this is you, please consider applying anyway; your skills and perspective could be exactly what we need. 

A Disclosure and Barring Service (DBS) check will be required for successful candidates. We cannot sponsor visas, so all applicants must have the right to work in the UK. 

We may close the vacancy early if we receive enough strong applications. 

Cohort Programme Coordinator
 

Salary: £30,350 - £32,171 dependent on experience

Contract Type: 12-month fixed-term contract

Hours: Full-time 35 hours per week. Typically 9:30 am-5:30 pm, except on programme delivery days, which can be 12:30 pm-8:30 pm. Note: All times are subject to some flexibility; however, this role will include weekday evening work most weeks (usually 1 or 2 evenings per week).

Location: We’re based in Elephant & Castle in central London, but this role is fully hybrid, so we work remotely, though team members must be willing to travel to London periodically

Responsible To: Head of Programmes

Application Deadline: Wednesday, October 15th, 10:00 a.m. (We will be reviewing applications as submitted, so the application window may close earlier. We encourage applicants to apply early.)

Interview Dates: 1st Interviews - October 15 or 16 via Zoom. 2nd Interviews - October 21 or 22 in our London office or via Zoom (tbc)

Our Commitment to Equity

We believe everyone has potential. We're committed to increasing equity among business owners, and the same goes for our team. Research shows that some underrepresented groups tend to only apply if they meet every single requirement. At Hatch, we’re just as interested in your future potential as your past experience, so if you're excited about this role but don’t tick every box, we encourage you to apply anyway.

We also recognise that different people have different needs. If you'd require any reasonable adjustments to help you apply, interview or join our team, please contact us.

Role Purpose

Picture this…

You jump on a Zoom call to speak to an entrepreneur that you worked with on a Hatch programme last year. Since you last caught up with them, their business has continued to grow from strength to strength, securing new funding and customers, and expanding its impact. 

They tell you that the support you and the Hatch team provided - running weekly workshops, connecting them with a supportive community of other entrepreneurs, providing them with tailored support from industry experts, and introducing them to a mentor - was critical to their successes. The knowledge, skills, network and confidence that they accessed through Hatch changed the course of their business.

You know the impact you have had supporting a Programme Manager to design and deliver programmes of support, managing the day-to-day administration of programmes, and acting as the main point of contact for entrepreneur questions and requests - has empowered hundreds of underrepresented founders to imagine, launch and grow sustainable and impactful businesses.

If this is the kind of job you would enjoy, consider joining the Hatch team as a Programme Coordinator.
 

Key responsibilities

Programme delivery and support

• Attending programme sessions (mostly via Zoom, but occasionally in-person in London).
  Note: Some of these sessions will take place during weekday evenings.

• Ensuring that online workshops run smoothly and help deliver an excellent experience for everyone involved 

• Providing tech support with tools including Zoom breakout rooms, Circle, and Monday, among others

• Producing materials to support founders’ learning, including PDFs, slides, and spreadsheets

• Supporting the Founder Experience Manager and Programme Managers with the recruitment of founders onto our programmes. This sometimes includes: Interviewing, shortlisting, and selection during recruitment cycles

Communicating with founders

• Acting as the main point of contact for entrepreneurs on a programme, ensuring they all have the information they need to get the most out of the programme

• Liaising with founders via email, Zoom messaging and our learning management platform Circle

• Leading on administrative matters, including calendar invitations, permissions, photographs, and other communications 

Working with external freelancers and volunteers

• Briefing experts and facilitators before sessions to ensure high-quality delivery of support sessions

• Coordinating 1:1 support for founders with skilled volunteers/experts on the programmes

• Ensuring the right contracts with founders, facilitators and expert speakers are in place

• Helping maintain our database of expert speakers, freelancers and volunteers

• Keeping track of and processing invoices from freelancers

Monitoring and evaluation

• Gathering feedback from entrepreneurs and sharing insights and areas of improvement

• Creating founder case studies from their written and verbal feedback

• Working with Programme Managers to create post-programme evaluations and reports

• Supporting the delivery of our 12-month after programme surveys, run three times each year

Systems and Administration

• Using Canva to design and update simple assets from templates 

• Maintaining our KPI tracking system to record event attendees, feedback and learning outcomes through our work management system - Monday

• Suggesting and creating improvements to systems as needed

Other 

• Representing Hatch externally at speaking opportunities (optional)

• Other duties that may be required from time to time as part of a small, dynamic team

Person Specification

• Excellent time-management and organisational skills

• Strong verbal and written communication skills

• Proactive problem-solving skills

• Ability to work independently and identify potentially more effective ways of working

• A passion for supporting underrepresented founders to start and grow businesses that will have a positive impact on the world

• You have the flexibility to work some evenings to host or attend events and workshops.

Benefits

We care about our people and giving them the things they need to succeed, and we are passionate about Hatch being a great place to work.

We are a hybrid working organisation, and our head office in Elephant and Castle is available for anyone to work from as much or as little as they’d like. Although we offer the flexibility to work from home, there are times when it’s useful for us to get together in person for collaboration, meetings and team days.

Our benefits include:

• Flexible working - work from home or in the office, and at the times that work best for you 

• 38 fully flexible holiday days (including the 8 UK bank holidays) in 2025

• Paid time off for dedicated learning and development opportunities

• Access to Hatch programmes and events free of charge

• L&D Learning Platform - Access Learning

• Employee Assistance Programme - Health Assured

• Team Days/get-togethers

• Four days per year paid time off to volunteer

• Four Wellbeing days per year

• Employee pension scheme - Salary Sacrifice Scheme 

• Enhanced parental leave

• Cycle to Work Scheme

• Eye care scheme

• Enhanced sick pay leave

• Interest free loans to purchase season tickets for travel to work
   

To Apply
 

Please note we are only able to accept applications from candidates who have the right to work in the UK.

In order to apply for this role, we ask all candidates to provide a CV and a cover letter (up to 2 A4 pages) that responds to the following four bullet points:

• What excites you about Hatch as an organisation and about this role in particular?

• Tell us about a time you’ve helped deliver a programme, event, or service where participant experience was central. What did you do to ensure it was a success?

• What would you do in this role that would really make an impact?

• Where did you first hear about this opportunity?

We are only accepting applications via the portal, which is accessible on our website. Please note - we will not consider any applications unless they include a CV and a cover letter that responds to the points above, and/or if they have not been submitted through our application portal.

If you have any questions or need any help with your application, please contact us via our website (recruiters will be politely turned away).

If you apply, we will process your personal data for recruitment purposes only and in accordance with our Data Privacy Policy.

The Role

Role Purpose

An exciting opportunity has arisen for a dedicated and motivated individual to join us in this newly created HR and Governance role at Dialogue Earth. We are seeking an organised and proactive person to provide day-to-day support across both functions, with around 70% of the role focused on HR. This is an excellent opportunity to develop your skills in a fast-paced, global environment while contributing to meaningful work.

The HR and governance officer will support the organisation’s human resources, governance, and compliance functions, reporting to the COO. They will work to ensure that HR function and practices are fair, legally compliant, and aligned with organisational values, and will provide the COO with board management support. This role combines operational HR support with insight into governance processes, supporting a positive, inclusive, and legally compliant working environment.

Main Responsibilities

Human Resources:

● Coordinate recruitment processes, including drafting job descriptions and contracts, applicant screening, supporting interviews and collecting references;
● Manage staff onboarding processes and induction material;
● Maintain and update HR policies, the staff handbook, and training records in consultation with the COO;
● Manage the HR system (Natural HR or equivalent) and ensure records are accurate and up to date;
● Manage EAP scheme, training, and benefits (e.g. Climate Perks, glasses benefit, Cycle to Work scheme);
● Coordinate staff performance reviews and support line managers with induction, appraisal, and probation processes;
● Manage visa applications for qualifying staff;
● Ensure compliance with UK employment law and monitor HR legislation changes;
● Support the COO in embedding EDI principles in operational practice.

Governance:

● Provide administrative support to the Board and sub-committees, including scheduling meetings, supporting the COO in preparing papers, and minuting meetings;
● Manage trustee onboarding, training, and compliance requirements;
● Ensure timely and accurate submissions to the Charity Commission and Companies House

Finance:

● Process monthly credit card receipts;
● Budget management, including preparation and expenditure tracking.

General:

● Build collaborative relationships across the organisation.
● Support other operational projects as required.

Essential Experience, Knowledge, and Skills:

● Understanding of and a commitment to the mission of the charity
● Experience in HR administration and policy development;
● Ability to maintain confidentiality and handle sensitive information.
● Strong interpersonal skills and excellent verbal, written and communication skills;
● Knowledge of UK employment law and charity governance;
● Excellent minute-taking and record-keeping skills;
● High level of IT literacy (Google Suite, Microsoft Office);
● Ability to work and communicate with staff at all levels within the organisation.

Desirable Skills:

● CIPD qualification level 5 (or working towards);
● Experience managing visa sponsorship processes;
● MHFA qualification;
● Experience working with Natural HR or equivalent HR system;
● Experience working in the media or non-profit sector

Further Information and Benefits

● Salary: £37,000 per annum pro rata
● Working Hours: 50% FTE of a four day working week (16 hours per week)
● Contract Type: 12 months fixed term, with potential for extension/renewal
● Start time: ASAP
● Hybrid Working: Full-time staff must attend the office at least two days per week. Attendance is mandatory on Tuesdays and staff can choose which other day(s) they attend.
● Pension: Defined contribution pension plan, with 5% employer contribution, 4% employee contribution, and 1% tax relief contribution into an ethically conscious pension plan.
● Holidays: 20 days per annum pro rata, plus Bank Holidays.
● Location: Shoreditch, London. Unfortunately, we are unable to sponsor visa applications for this role.
● Culture: Our office is a bright open-plan working space, with a great staff culture, a friendly and dynamic team, and an office dog called Poppy.

For detailed information on how your personal data is processed, please review the Privacy Policy on our website.

The Operations Manager is a senior leadership role with Home-Start Wandsworth, responsible for overseeing the operational effectiveness of the organisation.  They will work closely with the Managing Director, and other members of the leadership team, to ensure the success and long term sustainability of the charity.

The role oversees the operational functions of the charity including HR, IT and Finance, as well as support of service development projects.  The role also requires project management of grant applications, delivery and reporting, and plays a pivotal role in shaping how we measure, communicate and enhance the impact of our work.  This is a strategic and hands-on leadership role.

Key Responsibilities:

Leadership

To work collaboratively with the Managing Director and other senior leaders to

● deliver the objectives of the organisation.

● develop our services & ways of working to ensure the charity’s long term sustainability.

● engage and motivate the team to work efficiently and effectively - according to the strategy policies and commitments we have signed up to.

● work closely with the Family Support Manager, to ensure our data needs are aligned with our Impact Measurements.

● contribute to strategic planning and collaborate with external advisors on specialist projects as required.

Operations

● Oversee the implementation and development of operational policies and procedures, including GDPR, HR, Finance and IT.

● Ensure the systems, processes and policies the team are using are understood and working effectively and that ways of working are compliant with all current policies, or recommend changes as relevant.

● Manage the operations and ensure efficient use of resources.

● Manage the budget, reconciliation and year end accounting processes.

● Lead on operational projects and oversee office administration, tech support and premises management.

● Lead on Quality Assurance requirements related to operational delivery.

● Manage data collection and evaluation across multiple platforms including charity log.

● Produce tailored reports and insights for funders, Trustees and partners.

● Manage outsourced contracts.

Organisational Development

● Lead on service development projects to support agreed strategies, priorities and commitments, working with other members of the team as relevant.

● Explore/recommend other service developments that would benefit the organisation by engagement with other Home-starts and relevant organisations.

Grant Management

● Work closely with the Managing Director and Fundraising function to project manage grant and trust applications, deadlines and progress reports.

● To ensure effective monitoring of all grant & trust commitments & deliverables, liaising with other members of the team as appropriate.

● Deliver a regular report to the Board on performance against grants and trusts.

Team Management

● Provide direction to the Business Support Administrator to enable effective and efficient running of the organisation.

● Manage staff and freelancers according to the Home-Start Wandsworth procedures, policies and values.

● Support effective management of any non home visiting Volunteers supporting the organisation’s work.

Line Management:

● Business Support Administrator

● Data specialist (freelance)

Knowledge, Skills and Experience:

● Strategic thinker with the ability to manage multiple projects and priorities

● Proven experience in operations management

● Experience in financial management essential and using Xero is desirable

● Strong knowledge of service evaluation and data analysis

● Management experience of small/medium teams

● Solutions focussed team player

● Excellent written and verbal communication

● Flexible and adaptable to change

● Excellent organisational and project management skills

● Experience of using Charity Log or other database management systems.

● Knowledge of GDPR legislation

● Experience of Board level reporting against objectives and/or data led reporting

● Experience of working in the non-profit or community support sector is desirable

AAFDA was founded by Frank Mullane in memory of his sister Julia Pemberton and her son Will who were both killed by her ex-partner in 2003.

Each year, around 150 families lose a loved one to domestic homicide. The actual number of suicides as a result of domestic abuse remains unknown.  Most of these families suffer significant problems including relationship breakdown, job difficulties/loss and mental and physical health issues. We help these families in many ways, our prime function being to provide families in England and Wales with specialist peer support and expert and specialist advocacy for the range of statutory reviews that will take place after domestic homicide.

AAFDA (Advocacy After Fatal Domestic Abuse) is a growing Charity and to meet the demands of this growth, we are looking for exceptional candidates to join our team in a highly rewarding opportunity. Although home based, some travel will be required - frequency will be commensurate to the role. We welcome applications from candidates with experience of domestic abuse.  We are also committed to diversity and strongly encourage applications from those with Black and/or Minoritised backgrounds.

Our Specialist Advocates support families impacted by fatal domestic abuse through provision of lay advocacy, for and on behalf of, families with a range of statutory service providers (e.g. those conducting reviews and inquiries, social services, police, housing) and work to build good relations between all parties.  To ensure that families get the support they need, you will use AAFDA’s Home Office endorsed seven-step approach to working with individuals and families, to ensure that they receive the best possible support and advocacy to restore dignity and relief for families and to help them cope and recover. Through trauma-informed approaches, you will:

listen to families and advocate for them in a complex system that too often treats them as passive participants and overlooks the value of their insight.
provide information, support, guidance, advice and advocacy on Domestic Homicide Reviews, Mental Health Reviews, Inquests, Independent Office of Police Conduct inquiries and other types of inquiries.
manage families’ expectations of the legal and procedural processes facing them by supporting families in meetings with agencies such as health, police and local authorities.
give families practical help on a wide range of issues - including help with letter writing or advocating with employers and local authorities on the families’ behalf.
Support AAFDA in our bringing families together in AAFDA’s peer support events, such as the Hear Our Voice weekend and the on-line peer support Zoom sessions, where families can speak with others to share their experiences and stories. This will involve occasional evening work.

In return for joining us, we will offer you:

25 days annual leave per annum, plus bank holidays
Excellent development and training opportunities
Pension Scheme
Healthcare Scheme
Employee Assist Scheme

Application Instructions

To apply for this role, please submit a supporting statement, outlining how you meet the person specification, along with your CV.

Applicants will be shortlisted according to how well they meet the criteria in the person specification. Please highlight and explain how you meet these in your supporting statement. If you have been shortlisted for interview, you will be informed by email. Regrettably, we are normally unable to acknowledge unsuccessful applicants. Please note that we will not progress applications where the supporting statement does not address the criteria for the role being applied for.

Are you passionate about community, lived experience, and making real change happen at a local level?
 

At Lewisham Refugee and Migrant Network (LRMN), we’re looking for a compassionate, organised, and confident Communities Engagement Officer to help us strengthen relationships, support participation, and amplify the voices of people with lived experience across everything we do.

You will help ensure that the experiences, ideas, and leadership of our community members are at the heart of our campaigns, events, and advocacy.

Whether it’s supporting someone to attend an event, coordinating WhatsApp groups, or helping design a community-led initiative your role will be all about connection, care, and making sure everyone feels supported and heard.

We're especially interested in hearing from you if you:

• Have lived experience of the UK’s immigration/asylum system, or have navigated similar challenges in your own life.

• Are a strong communicator, someone who builds trust, listens deeply, and can work with a wide range of people.

• Enjoy organising, keeping things running smoothly, and making sure no one is left out.

HR Generalist

The HR Generalist is an exciting role within the HR & Operations team, supporting the delivery of a first-class employee experience at Youth Zone. Reporting to the Head of HR & Operations, you will be responsible for providing a wide range of HR services across the employee lifecycle, ensuring policies and processes are up to date, and acting as a trusted and approachable point of contact for staff and managers.

If you are passionate about people, workplace culture, and making a difference, then we want to hear from you!

Position: HR Generalist
Location: London W12 7TF (Hybrid – 1 day a week from home)
Salary: £35,000 per annum (pro-rata if part-time)
Hours: Full-time, 37.5 hours per week or 30 hours (4 days)
Contract: Fixed Term (12 months), with the potential to become permanent
 

Closing Date: 9am, Monday 20th October 2025
Interviews: Monday 27th October 2025

About the Role

This is an exciting time at Youth Zone, with our first year of opening already making a big impact in the community. As HR Generalist, you will play a pivotal role in helping shape the organisation’s culture and people experience. You will support recruitment, onboarding, employee relations, performance management, payroll, and learning & development, while also co-delivering on key HR projects such as engagement, diversity, and wellbeing initiatives.

You will need to be proactive, organised, and confident in balancing operational delivery with improvements that strengthen employee experience. This role is perfect for someone who enjoys variety, thrives on building relationships, and wants to contribute to a mission-driven charity making a difference for young people.

Key responsibilities include:

• Manage recruitment and onboarding, ensuring inclusive practices and great candidate experience.
• Lead on HR administration including contracts, HRIS updates, absence tracking, and reporting.
• Support managers with employee relations including performance, grievances, and disciplinaries.
• Collaborate on engagement, wellbeing, and DEI initiatives across the organisation.
• Process payroll data in collaboration with Finance and external providers.
• Support learning & development opportunities and contribute to shaping WEST’s Employee Value Proposition (EVP).

About You

You will bring proven HR experience and be ready to take ownership across a variety of people-focused areas. You’ll have excellent organisational skills, a strong understanding of employment law, and be confident in working with managers and employees alike.

You will also have:

• Experience as a HR Generalist or similar role.
• Knowledge of UK & European employment law and HR best practice.
• Strong organisational and communication skills.
• Experience managing recruitment, onboarding, and HR processes.
• Confidence in handling employee relations matters with discretion.
• CIPD Level 5 qualification (or currently working towards).

About the Organisation

Hammersmith & Fulham (H&F) is a London Borough of wide disparities, with an acute need for youth services. This vast difference between those living in different parts of our borough can lead to radically different life outcomes. The Youth Zone is a vital provision that will make a huge impact on the lives of young people, and on the whole borough, levelling the playing field for our young people.

This is a vital charity that makes a huge difference in levelling the playing field for young people in West London, and you can be part of that journey.

As an equal opportunities’ employer, applications are welcome from under-represented groups; in particular from Black, Asian, Mixed Race and other ethnically diverse individuals, people with disabilities, and members of LGBTQ+ communities.  Ensuring a culture where everyone can be themselves and thrive.

You may have experience in areas such as HR, Human Resources, HR Generalist, HR Advisor, HR Officer, People Officer, People Advisor, HR Coordinator, HR Administration, HR Administrator, HR Business Partner, Employee Relations Officer, People and Culture Officer, Talent Acquisition Coordinator, Recruitment and HR Coordinator, etc.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Location: Reading, Hybrid (once a week)
Hours: 30 hours per week (0.8 FTE) 
Salary: £23,165.81 (pro rata)
Contract Type: Permanent 

Make-A-Wish UK is looking for a passionate and organised People & Engagement Coordinator to help shape a magical, inclusive, and inspiring workplace culture. You will be the first point of contact to support recruitment, onboarding, internal communications, and engagement initiatives, working closely with the People Team and line managers.

This is a varied and rewarding role where you can take ownership of key activities across the employee lifecycle, contribute to policy development, and help embed our values and behaviours across the organisation. If you are proactive, people-focused, and excited to make a difference in a values-led charity, we would love to hear from you!

Core Purpose
As the People & Engagement Coordinator, you will play a key role in shaping and supporting Make-A-Wish UK's workplace culture. Working closely with the People Team and line managers, you will help create a magical, inclusive, and inspiring environment where employees feel empowered to do their best for wish children, volunteers, and supporters.

You will take ownership of key activities across the employee lifecycle from recruitment and onboarding to engagement and internal communications, while also supporting broader HR operations, policy development, and value led initiatives. Through your work, you will contribute directly to the delivery of Goal 3 of Make-A-Wish UK's strategy, helping embed our values and behaviours to strengthen our organisational culture.

To be successful in this role you will need:
Essential 
•  A CIPD Level 3 qualification or equivalent HR certification.
•  A minimum of 2 years’ experience working in a People/HR function.
•  A basic understanding of UK employment law, GDPR, and safeguarding practices.
•  Experience using HR systems (e.g. Hi Bob or similar) and general IT platforms (e.g. Microsoft Office).
•  Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
•  Clear and professional written and verbal communication skills.
•  Experience supporting internal communications or coordinating team events.
•  Familiarity with employee engagement tools (e.g. Culture Amp, Survey Monkey, Microsoft Forms).
•  Ability to handle confidential information with discretion and professionalism.
•  A proactive approach to work, with the ability to work independently and as part of a team.
•  A genuine interest in contributing to a positive, inclusive, and engaging workplace culture.
•  Confidence in coordinating organisation-wide events or supporting cross-functional initiatives. 
•  Experience managing multiple recruitment campaigns or supporting hiring across different departments.
•  Ability to work flexibly and support cross-team collaboration when needed.
 

General Duties

• Act as the first point of contact for general People queries, responding to emails and direct messages in line with SLA’s with advice aligned to employment legislation and internal policies.
• Participate in organisational meetings and contribute to cross-functional collaboration.
• Support wider organisational initiatives, including answering phones and assisting other teams as needed.
• Undertake any other duties reasonably expected at this level.
• Contribute to and engage with People Team meetings to ensure smooth communication within the team.

Internal Policies

• Maintain up-to-date knowledge of Make-A-Wish UK’s internal policies, including conduct, leave, wellbeing, and performance.
• Assist the Head of People and People Business Partner in reviewing and updating policies.
• Ensure consistent application of policies across the organisation, escalating complex queries appropriately.

Human Resources Information System

• Maintain and update the HRIS (Hi Bob) and personnel files in compliance with GDPR and Right to Work legislation.
• Accurately process leave and absence records, collecting relevant documentation such as fit notes.
• Generate reports for the People Team and SLT as required.
• Support monthly payroll updates and documentation.
• Answer any system-based queries that employees have or escalate where appropriate.

 
MAW Values and Behaviours

• Challenge behaviours that do not align with Make-A-Wish values and behaviour framework.
• Actively promote and role-model MAW values and behaviours.
• Support initiatives that embed values and drive cultural change.

 
Employee Lifecycle

• Own onboarding and offboarding processes including DBS checks, IT setup, and referencing.
• Ensure timely delivery of birthday and work anniversary gifts.
• Draft and send people-related letters including those for ER cases.
• Support with adding new occupational health referrals to the provider
• Update all inhouse trackers daily to ensure they are always up to date. 

 
Internal Engagement & Communications

• Plan and deliver internal events focused on wellbeing, EDI, learning & development, and social engagement.
• Contribute to the bi-weekly employee newsletter and other internal communications.
• Maintain and promote resources and platforms supporting employee wellbeing and learning.
• Support engagement surveys and feedback initiatives.
• Lead logistics and planning for internal events such as town halls, symposiums, and team socials.
• Collaborate with teams to ensure events reflect organisational values and strategic goals.
• Manage event calendars and communications to maximise engagement.
• Ensure letters sent to the Hub are dealt with in a timely manner and filled appropriately.

Payroll 

• Assist the People Business Partner in ensuring accurate documentation for payroll changes are submitted and tracked each month.
• Produce Letters for key payroll changes on an organisation level as well as confirmations for matters that affect payroll such as parental leave etc.

 
Recruitment

• Lead end-to-end recruitment campaigns, including posting roles, liaising with managers, and coordinating interviews.
• Take ownership on recruitment campaigns and ensure that managers follow the correct processes consistently.
• Provide managers with recruitment documentation and guidance aligned with best practices.
• Communicate outcomes to candidates promptly and professionally.
• Ensure all recruitment documentation is complete and stored appropriately.
• Respond to queries from the jobs inbox related to recruitment campaigns.

Role purpose 

The IT Assistant is an integral part of the hospice. The hospice relies on IT systems for all aspects of care delivery, administration, fundraising, and communication. 

The IT Assistant will ensure timely resolution of technical issues, minimising downtime and maintaining smooth day-to-day operations.

Job Summary

• Act as the first point of contact for IT issues, providing technical support on hardware, software, and network matters.

• Support account management (creation, modification, disabling) while ensuring compliance with GDPR, NHS Digital requirements, and other data security regulations through system updates, security monitoring, and controlled user access.

• Assist with the maintenance and updating of IT equipment, asset registers, licences, and warranties.

• Provide support for key hospice systems, including:

o Office 365 o EMIS

o Electronic Prescribing system o Xero o Donorflex o HR systems

o EPOS o Vantage

• Escalate issues appropriately to the Associate Director or external support providers.

• Support training sessions, user guides, and IT clinics to build staff IT confidence.

• Assist in the implementation of new applications, upgrades, and security improvements in line with the hospice’s digital transformation strategy. This includes supporting the expansion of digital clinical systems and approaches that: o Enhance patient care o Streamline workflows o Improve staff efficiency

• Provide cover for certain IT-related Associate Director responsibilities during periods of absence (with training provided).

Education and Training

• To participate in and contribute to own individual performance review, assisting in identification of personal training and development needs.

• To undergo such education and training as may be necessary to competently carry out the post.

• To contribute to the education of other clinical staff within the hospice  

General

• To act responsibly at all times ensuring that any actions do not bring the hospice into disrepute.

• To contribute to the team working and efficient functioning of the hospice.

• To ensure compliance with the policies and procedures of the hospice 

• To attend and participate in such meetings and events as may be reasonably required.

About Scotland's Charity Air Ambulance
Scotland’s Charity Air Ambulance (SCAA) exists so nobody in Scotland suffers or dies because medical help cannot get there in time. People can get sick or have accidents anywhere and anytime. But in Scotland there are places where urgent medical help cannot reach people. Or help gets there too late. And when lives are at risk every minute matters. As a charity we rely on donations from the Scottish public, companies and communities to ensure that urgent medical help gets to the patient when it is needed, wherever they are and at whatever time of day.

The Role
As part of our strategy for growth and national impact, SCAA is seeking a motivated individual to manage our newly formed Data function, as Data and Insights Manager. This is a hands-on managerial role, which will contribute to both the immediate data management requirements and lead on the development of the longer-term Data and Insights Strategy for SCAA.

The successful candidate will be instrumental in embedding a culture of data-driven decision making, using insights and analysis to support future growth, with a particular focus on fundraising, marketing and supporter engagement. They will ensure the right frameworks and infrastructure are in place to allow for effective data management and data-driven decision-making across the charity.

This is a full time role based either at Scone Airport, where SCAA headquarters are located, or at our Aberdeen base at Aberdeen Airport (for Aberdeen-based candidates there will be the requirement to attend our Perth base on an occasional basis). The usual hours and days of work will be Monday to Friday, 9am—5pm. SCAA supports flexible and hybrid working arrangements—our current arrangements consist of a minimum of two office days per week. As our ways of working continue to evolve, we are open to reviewing the hybrid arrangement for this role, and fully remote working may be considered in the longer term.

About You

Essential

• Significant experience leading data strategy, governance or CRM development in a fundraising, marketing or customer insight environment.
• Strong knowledge of data protection and GDPR compliance, with understanding of DPO responsibilities.
• Demonstrable experience in designing and interpreting data analysis and insights to inform strategic decisions.
• Experience overseeing CRM systems from a strategic perspective, including planning for improvements or new systems.
• Working knowledge of Power BI or other data visualisation tools from a user or strategic oversight perspective.
• Excellent leadership and line management skills, with experience developing staff and building data capability within the wider team.
• Strong communication and influencing skills, with the ability to engage senior stakeholders with complex data insights.
• Project management skills.

Desirable

• Experience within the charity sector, especially in fundraising or supporter engagement.
• Experience working with finance teams on reconciliation and Gift Aid processes.
• Qualification in data protection, data analysis, or a related discipline.

Our Benefits

• Pension: 12% employer’s & 5% employee’s contribution (after 3 months’ service)  
• Annual Leave: 36 days (incl. public holidays) + an extra day for your birthday (and additional days with long service)
• Death in Service benefit: 3 times annual salary
• Optional Private Medical Insurance plan and Cashplan
• Employee Assistance Programme
• Enhanced Maternity/Adoption/Paternity Pay
• Access to Blue Light Card
• Learning and Development Opportunities
• Hybrid Working (minimum 2 days per week in the office)

Selection Process
Interviews will take place at our base at Perth Airport in Scone. First interviews will take place during the week commencing the 20th or 27th October and second stage interviews will take place during the week commencing 3rd or 10th November.

How to apply
Please refer to the full job pack on our website.

Application deadline is 5pm on Sunday 12th October. 

As one of our Grants & Services Officer, you will play a pivotal role in ensuring that grant applications are processed efficiently and applicants are dealt with holistically, compassionately and professionally.

 As we help record numbers of people, the successfully appointed Grants & Services Officer will be required to:

Deal with applicant enquiries

• Ensure a pleasant, helpful and empathetic welcome to applicants who contact the Charity by email, web form, written application or telephone.
• Provide guidance to applicants in relation to the Charity’s grants criteria, services and process, ensuring they understand how to apply and that their request fits within our criteria.
• ​Identify any potential safeguarding concerns at an early stage, escalating appropriately 

Process applications and referrals to services in a timely manner

• Verify that applicants are eligible beneficiaries and meet the Charity’s criteria.
• Prioritise any applications with particularly urgent requests 
• Check that each application is complete and follow up with applicants, as required, to ensure all information and supporting documents have been submitted.

Provide guidance and information to applicants

• Provide clear guidance to applicants throughout the application process and respond to their queries quickly
• Inform applicants of other potential sources of help and support

Recommend appropriate grant decisions

• Prepare objective, non-judgemental reports for each case, with appropriate, clear recommendations in line with the Charity's grants criteria. 

To be considered for our Grants & Services Officer vacancy which offers great scope for growth and a clear development pathway, applicants should demonstrate:

• Previous experience within a grant-making role or proven knowledge of the grant-making / benevolent sector.
• Proven experience of providing help and guidance, predominately over the phone and via email
• Previous experience of using databases / CRM systems (e.g. Salesforce).
• Ability to interpret grant criteria effectively and make clear decisions.

If you are looking for an environment where you will be nurtured through our strong commitment to staff development, alongside a generous benefits package, then we’d love to hear from you. 

We operate a 'mixed-mode' working model, where staff work both from home and from our spacious offices in Westminster with an average of one day per week in our Westminster office.

Clergy Support Trust is an inclusive and supportive organisation. We warmly welcome applications from candidates of all backgrounds, and believe a diverse workforce leads to fresh ideas and creative thinking.

Auditory Verbal UK (AVUK) is an award-winning charity that wants all deaf children to have the same opportunities in life as their hearing peers.

It supports deaf babies and children to learn to listen and speak with Auditory Verbal therapy and provides internationally accredited training in Auditory Verbal practice for health and education professionals.  AVUK works to raise expectations and outcomes for deaf children and increase access to, as well as awareness and understanding of, Auditory Verbal therapy, with a clear mission to enable every family with a deaf child the opportunity to access Auditory Verbal therapy through publicly funded services close to where they live.   

OVERVIEW

We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to the CEO and Senior Management Team.  This is a unique opportunity for someone looking to build on their business administration experience and take the next step in their career.

In this pivotal role, you’ll be at the heart of our organisation, supporting day-to-day operations, contributing to strategic initiatives, and ensuring the smooth execution of both administrative and project-related tasks.  You’ll gain unparalleled access to all areas of the business, working closely with senior leaders and gaining exposure to corporate management policies, techniques, and decision-making processes.

This role offers:

• High-level autonomy and the chance to operate at board and senior management levels.
• Mentorship from the CEO, Director of Finance and Operations, and other senior leaders, providing insight into executive leadership and strategic planning.
• A dynamic, fast-paced environment where your critical thinking, problem-solving, and communication skills will be valued and developed.
• The opportunity to make a real impact while growing your professional capabilities and expanding your career horizons.

CONTRACT DETAILS

Location: Primarily remote with occasional working in London

Working Hours: Full-time (37.5 hours per week); compressed or part-time would be considered; flexible working fully supported; occasional evening work may be required

Contract Type: Fixed-term, 2 years

Salary: £35,000 per annum FTE depending on experience, plus benefits including 7% employer contribution to Group Pension Scheme

Holiday: 27 days (pro rata) plus Bank Holidays and 1 privilege day

Reporting To: CEO

KEY RESPONSIBILITIES

Executive Support

• Act as liaison between the CEO and internal and external stakeholders, drafting communications and ensuring clear, timely information flow; supporting scheduling of meetings and tracking of actions and, with support from the CRM Manager, ensuring key contacts and relationship data are accurately and securely maintained on the organisation’s central database.
• Coordinate meetings and agendas with the CEO, Director of Finance and Operations, Chair of the Board, and Board sub-committees; manage papers and follow-up actions.
• Organise external meetings, including venue liaison, room bookings, and travel arrangements.
• Provide administrative support to the Senior Management Team (SMT), including preparing reports, presentations, and other materials as required.
• Coordinate SMT and Programme Board meetings including compilation and circulation of agendas and supporting documents.
• Prepare regular status updates on project progress; maintain a record of agreed actions from meetings and liaise with team members to gather updates and ensure timely completion.
• Act as a point of contact between the Senior Management Team and working groups focused on Equity, Diversity & Inclusion and Well-being.

Board Support & Impact Reporting

• Support board-level processes by coordinating meeting logistics; prepare, compile and circulate materials including agendas, minutes, reports, and presentations;.
• Maintain accurate records of meetings including tracking and reporting on Board decisions and action items, ensuring timely follow-up and completion.
• Assist in developing and maintaining risk management and impact reporting frameworks and tools for the Trustee Board.
• Collect, analyse, and report on data related to AVUK’s strategic programme impact and outcomes.

Governance and Additional EA Support Duties

• Support the Director of Finance and Operations and Operations Manager to ensure AVUK’s legal obligations regarding governance, record-keeping and reporting requirements are maintained.
• Oversee office management and liaise with landlords at AVUK centres in London, Bicester, and flexible workspaces in Glasgow and Leeds.
• Manage special projects and initiatives as assigned by the CEO or Senior Management Team, including planning and execution.

These responsibilities are not exhaustive and will be reviewed, in consultation with the post-holder, from time-to-time and amended in light of the changing needs of the charity and experience and development of the post-holder.

PERSON SPECIFICATION

Essential:

• Proven experience as an Executive Assistant in a similar role, or in direct organisational management.
• Strong organisational and time management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with a high level of attention to detail.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• Demonstrable discretion and ability to handle confidential information with professionalism.

 Desirable:

• Familiarity with governance structures and impact reporting frameworks.
• Strong analytical and problem-solving skills.
• Experience in project management and coordinating cross-functional initiatives.
• Proficiency in Salesforce or other CRM platforms, including data logging, relationship mapping, and report generation.
• Knowledge of Microsoft tools (e.g., SharePoint, Teams, Planner) to support effective information sharing and action tracking across teams.

INSTRUCTIONS TO APPLICANTS

Anyone wishing to apply for this post should submit their CV along with a covering letter (max 2 pages) explaining what draws them to working for our charity and how they see their skills contributing to our work.  Applications received after 9:00am on Monday 20 October 2025, will not be considered.Only candidates shortlisted for interview will be contacted.Interviews will take place via MS Teams.

Key Dates

Closing date for applications:  Monday 20 October at 9:00am

Shortlisted candidates notified:  Via email on or before Wednesday 22 October

Interviews:  First Round: Tuesday 28 October, Second Round:  w/c Monday 03 November

We use a blind recruitment system to ensure fairness.  Personal details such as name, address, social media links, gender, ethnicity and educational institutions remain hidden until shortlisting is complete.

We believe that diversity brings strength to our organisation; we recognise and value the importance of lived experience and encourage people of all backgrounds and abilities to apply for this role.

Strictly no agencies.

Part time Personal Assistant- (28 hrs a week, Sustainability Charity, once a week into the London office)

The Organisation

Our client is a purpose-driven organisation that works at the forefront of responsible investment. Through research, campaigns and investor engagement, they seek to drive long-term positive outcomes across the financial system. They support a range of initiatives focused on social and environmental impact, with a dynamic and collaborative team culture.

The Role

An experienced and highly organised Personal Assistant is sought to provide proactive support to three members of the senior Leadership Team. This is a critical role that will enable the Directors to focus on strategic priorities by ensuring efficient and seamless operational support. The post-holder will be confident working across multiple diaries and systems and able to build trust quickly with colleagues and stakeholders.

Responsibilities will include diary and inbox management, meeting coordination, document drafting, travel arrangements and general executive support. The role will also involve acting as the first point of contact for internal and external stakeholders, handling correspondence with discretion and professionalism. There will also be opportunities to support wider team operations and assist the Executive Assistant as needed.

The Candidate

The successful candidate will bring prior experience in a Personal Assistant role supporting multiple senior leaders. You will be highly organised, calm under pressure and adept at managing competing demands. Strong written and verbal communication skills, alongside excellent attention to detail and discretion in handling confidential matters, are essential.

You will be confident using Microsoft Office, diary and inbox management tools, and supporting hybrid meetings via platforms such as Zoom or Teams. The ability to work independently, use initiative, and demonstrate sound judgement is key. Experience in the non-profit or charity sector, and familiarity with tools like Salesforce or Cascade, would be advantageous but not essential.

Application Process

Please apply immediately or for further information, contact Syed at Civitas Recruitment. We welcome applications from candidates with diverse backgrounds and experiences. Interviews will be scheduled on a rolling basis.

Location: Hybrid, Whitechapel
Hours: Full-time (35 hours per week)
Contract: Temporary (5 months)
Rate: £17.71 per hour (plus holiday pay)
Start Date: ASAP

About the Role
Prospectus is delighted to be supporting an award-winning charitable organisation in their search for a temporary Research and Project Officer, sitting within their health-orientated team.

Key Responsibilities

• Research and content production: researching organisations and producing analyses; writing and editing content including briefings, presentations, reports, and social media
• Monitoring and evaluation: tracking and reporting data, and recording in Salesforce
• External engagement: preparing for briefings and taking meeting notes; tracking engagement with target organisations
• Internal collaboration and administrative support: supporting Senior Officers and Managers; providing ad hoc support as required across the organisation; assisting with note-taking, meeting organisation, and other general administration

What We’re Looking For

• Recent experience in a relevant role within the charitable sector
• Proficiency in relevant systems (CRM/Salesforce, Microsoft products including Word, Excel, and PowerPoint)
• Understanding of health and/or finance sector
• Strong analytical and research abilities
• Excellent written and verbal communication skills
• High level of organisation and attention to detail

This is a rare opportunity to join a forward-thinking organisation and make a meaningful impact utilising a range of research and administrative skills.

CVs will be reviewed on a rolling basis so early applications are strongly encouraged to avoid missing out. If you're interested, please apply ASAP with your CV in Word format.

At Prospectus, we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.