Team administrator jobs

About HOST

HOST is a not-for-profit social enterprise dedicated to unlocking the power of people and communities to drive meaningful change. We believe that real transformation happens from the ground up — and that grassroots activists and movements are key to tackling today’s most urgent environmental and social challenges. 

And we know that our partners face barriers. That they don’t always have access to the right resources, networks, or operational solutions. That’s where we come in. HOST provides the infrastructure, strategic development expertise, and tailored support they need to thrive. 

We exist to make their lives easier, taking care of essential back-office responsibilities — financial, legal, and administrative — so they can get on with the difficult challenges. And we offer strategic guidance to help them build momentum, strengthen their impact, and sustain their work for the long term. 

In the face of an ever-changing world of systemic challenges, we strive to create meaningful connections and support shared progress — so our work is rooted in collaboration, inclusivity, and trust. Together, we enable the people and projects driving change to navigate complexities, overcome barriers, and make a lasting impact for a more just and equitable future. 

Since 2020, we’ve supported over 350 changemakers in more than 90 countries. Because we believe in doing the right thing, acting with urgency, and working alongside change-makers to create a better world. 

About the Role 

As Partnerships Manager: Changemakers, you’ll lead the team that supports HOST’s global community of hosted partners (HPs). You’ll oversee all Community Support activity, ensuring partners receive the clear, responsive, and values-led service that enables them to focus on making change happen. 

This role sits at the heart of the Partnership Management Circle. You’ll manage a small, high-performing team of Community Support Leads, coordinate cross-team development projects, and ensure that systems, processes, and communications evolve in step with the growing needs of our hosted partners. 

Core Responsibilities 

1. Leadership and Management 

• Line manage the Community Support Team, providing coaching, direction, and performance feedback. 

• Oversee delivery of all Community Support activities, ensuring consistency, quality, and alignment with HOST’s mission and tone of voice. 

• Coordinate cross-team projects that strengthen HOST’s service offer and internal collaboration. 

2. Hosted Partner Experience and Development 

• Lead the design and delivery of the Hosted Partner Journey, from onboarding to exit. 

• Oversee the production of guides, FAQs, and templates that improve hosted partner understanding and experience. 

• Manage complex partner queries and ensure appropriate resolution in collaboration with Legal, Finance, and Operations. 
   

3. Systems, Processes, and SOPs 

• Develop and maintain all Community Support SOPs. 

• Support the development and testing of HOSTHub features relevant to Project Hosting. 

• Work with the Tech and Operations teams to improve efficiency and automation. 
   

4. Risk and Compliance 

• Lead risk identification, screening, and management for Hosted Partners. 

• Work closely with the Legal Circle on legal requests, contract amendments, and risk escalations. 

• Maintain accurate documentation of risk assessments and resolutions. 
   

5. Pricing, Performance and Development 

• Set and manage pricing within the approved HOST fee range. 

• Track and analyse key performance indicators (KPIs) with support from the Data Analyst. 

• Lead annual Project Hosting service reviews and contribute to continuous improvement. 
   

6. Collaboration and Communications 

• Work with Communications to deliver partner-facing materials, including the Project Hosting Bulletin. 

• Ensure all partner resources reflect HOST’s empowering, expert, and empathetic tone. 

Required Experience 

• 5+ years' experience in operations, partnerships, or programme delivery within a not-for-profit, social enterprise, or international NGO. 

• 3+ years' experience managing partner or client relationships, ideally across multiple regions or cultures. 

• 2+ years' experience leading and developing a small team, including setting goals, coaching, and performance management. 

• Confident managing systems, workflows, and digital tools (such as ClickUp, Zendesk, Jotform, or CRM platforms). 

• Proven ability to coordinate across departments and disciplines to resolve complex partner or client issues. 

• Experience designing, documenting, and improving organisational processes or SOPs to drive efficiency. 

• Strong analytical and reporting skills, with the ability to interpret data and translate insights into service or system improvements. 

• Excellent written and verbal communication skills, with the ability to represent HOST’s tone and values in partner-facing communications. 

• Demonstrated organisational and problem-solving skills, with a track record of meeting deadlines in fast-moving, distributed teams. 

• Confident working independently in a remote, cross-cultural environment, with strong self-management and collaboration skills. 

At HOST, we believe change starts with people who care.

If you’re passionate about building systems that help others thrive — and want to play a key role in supporting changemakers around the world — we’d love to hear from you.

Fundraising Manager

Domestic abuse is always unacceptable. We support everyone affected by it and we act to prevent it. As the Fundraising Manager for Behind Closed Doors, you will play a key role in developing and delivering a fundraising strategy aligned with the organisation’s vision, mission and values. This is an exciting and varied role with an opportunity for the post-holder to put their own stamp on it. As our Fundraising Manager, you will build on existing relationships with individual donors, community groups and corporate partners, as well as seeking new opportunities.

This role would best suit a creative and strategic mind who enjoys building relationships and inspiring others towards a united vision: to build lives free from domestic abuse. You will be joining a committed and dynamic team; line managing the Training and Development Coordinator, working within the senior management team and reporting to the CEO. 

Please download the recruitment pack for full details.

To apply for this position, you will need a comprehensive CV and supporting statement outlining your interest in the role and organisation, and how you meet the criteria laid out in the person specification. You can apply via CharityJob, or return both documents by Thursday 27th November via email with the reference ‘Fundraising Manager’ in the subject line.

Interviews will take place on Monday 8th and Tuesday 9th December 2025, and will consist of a brief presentation and competency-based questions.

Behind Closed Doors is committed to improving inclusive recruitment practices. If you would prefer to apply for this position or express your interest in an alternative format (such as audio or video upload) or require any adaptions at this initial stage, please get in touch.

Behind Closed Doors is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and requires all staff and volunteers to share this commitment. A standard DBS disclosure will be required before taking up this position.

Join Our Advocacy Team – Make a Real Difference!

Role: Trainee or Qualified Multi-Disciplinary Advocate

(Dependent on qualifications and experience)
Hours: Full-time, Monday to Friday, 9am–5pm

Location: 3 days Devon and Torbay and 2 days Langdon Secure Hospital, Dawlish

Are you passionate about empowering people to have their voices heard?

Do you want to work for a leading national charity that’s been transforming lives for over 50 years?

If so, we’d love to hear from you!

About the Role

We’re looking for a Trainee or Qualified Multi-Disciplinary Advocate to join our friendly and experienced team at Rethink Advocacy, part of Rethink Mental Illness.

In this rewarding role, you’ll deliver statutory advocacy across Devon and Torbay, specialising in:

• Independent Mental Health Advocacy (IMHA)
• Independent Care Act Advocacy (ICAA)
• Independent Health Complaints Advocacy (IHCA)

You’ll spend:

• 3 days per week working across Devon and Torbay
• 2 days per week based at Langdon Secure Hospital in Dawlish,

About Us

Advocates work across two services helping people to understand their rights, express their views, and navigate complex systems with confidence.

Rethink Devon and Torbay Advocacy Service is one of the partners in The Devon Advocacy Consortium (DAC). Our multidisciplinary advocates work in partnership with other local organisations across Devon and Torbay to provide specialist advocacy services for adults with a range of additional needs.

Rethink Langdon Advocacy is based on site at Langdon Hospital where all patients are detained under sections of the mental health act. The hospital supports men from South-West England who, because of their mental health needs, have had contact with the legal system and require a safe and secure environment where they can receive treatments, therapies, and care to help them recover. Our advocates work across the site providing Independent Mental Health Advocacy for adults detained in the hospital.

Who We’re Looking For

Whether you’re already qualified or looking to train, we welcome applicants who are:

• Committed to human rights and social justice
• Skilled in communication and empathetic listening
• Organised, self-motivated, and able to work independently
• Based in or willing to relocate to Devon

What We Offer

• Full training and support to become a qualified advocate (if applying as a trainee)
• A supportive team environment
• Opportunities for professional development
• The chance to make a meaningful impact every day

Ready to apply?
Join us at Rethink Advocacy and be part of a team that’s changing lives.

Diversity, Equity, Inclusion 

Diversity is important to us and we appreciate difference through difference, inclusiveness and belonging. It gives us a deeper understanding of the world, our society and the diverse communities we’re working with. By including everyone, we are able to draw on the unique experiences and expertise of our people to help shape and enrich our workplace and improve our services. One way we are doing is through our valued staff networks which play a critical and highly valued role in keeping us focused on creating a diverse, inclusive and engaged employer.  We recognise and support staff networks and support groups for our ethnically diverse and LGBTQIA+ colleagues. We are also proud to have been awarded Disability Confident Employer status and are a signatory to the Business in the Community Race at Work Charter. 

We aim for our workforce to reflect the diversity of the communities we serve; for those who work for us to feel heard, valued and feel they belong; and for our work to help tackle wider mental health inequalities. We therefore actively encourage and welcome applications from everyone, including applicants with lived experience of mental illness, those who are Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, Intersex, Asexual and any other gender identity not expressed here (LGBTQIA+); people who are neurodiverse, have a health condition, or a disability or hidden disability and people from an ethnically diverse background - regardless of your age, religious or spiritual belief, sexual orientation, marital status, veteran status, pregnancy, political view or socio-economic status.

Becoming a truly anti-racist organisation 

We have an ambition of become a truly anti-racist employer, campaigning organisation and service provider - and in our efforts to influence policy and wider societal factors impacting on mental health set out in our anti-racist statement . We have designed a multi-year anti-racist programme of work contained in our Race Equality Action Plan which demonstrates our intention to hold ourselves accountable and be judged on our progress on becoming a truly anti-racist organisation. You can read more about our progress here. 

We do reserve the right to close this advertisement early if we receive a high volume of suitable applications.

Please see further details on our Website

You can also follow us on Facebook / Twitter / Instagram and LinkedIn to find out more about the work we do!

This is a grant funded role, fixed term for two years, with the opportunity for conversion to a permanent role should funding allow.

Main Purpose of the Role:

To provide proactive, emotional, and practical support to families and individuals affected by Duchenne Muscular Dystrophy (DMD) across Scotland. The role will focus on early engagement, wellbeing assessment, community building, and delivery of workshops and events, while ensuring accurate tracking of support outcomes and data.  
 
The successful candidate will also lead on support for young people living with Duchenne during 2 key transition points (primary to secondary school stage and moving into adulthood). They will work closely with the England-based Transitions Coordinator to deliver a joined-up programme of support across the UK. 

Specific Tasks:

1. Proactive Family Support 

• Initiate contact with newly registered families within agreed timeframes (email within 3 working days, call within 7–10 working days) 

• Contact to be made to all registered Action Duchenne members, knows to us in Scotland, to ensure the current support offer is clear  

• Provide ongoing support tailored to individual needs, including emotional wellbeing, physical health, housing, financial security, self-esteem and respect, decision-making, social engagement, quality of life, and access to care 

• Use the Action Duchenne Assessment Form and Action Plan to identify and respond to areas of concern 

2. Transitions Support 

· Lead transition support across all nations, with a focus on Scotland, for children and young people facing key life changes, including: 

· Moving between educational settings such as primary to secondary 

· Transitioning from paediatric to adult health services 

· Changes in mobility and independence (e.g. transitioning to using powerchairs)

· You will lead, but expected to work collaboratively with the England-based Transition Coordinator to ensure consistency and continuity of support across the UK 

· Develop resources, guidance, and workshops to support families through transitions 

3. Wellbeing Tracking and Outcome Measurement 

· Administer wellbeing questionnaires and record scores across key domains (e.g. physical health, emotional wellbeing, financial security) 

· Collaborate with families to co-create action plans and track progress 

· Ensure all data is entered into CRM (E-Tapestry or similar) within the allotted timeframe, i.e. immediately after or during the call. 

4. Community Engagement and Event Delivery 

· Organise and deliver regional meetups (minimum one per quarter) 

· Facilitate support groups (virtual and in-person) for parents, young people, and extended family 

· Support delivery of workshops and events aligned with programme schedule (e.g. music, life skills, employability) 

5. Stakeholder Collaboration 

· Liaise with external organisations including NHS care advisors and clinics, local authorities, counselling services, and other charities 

· Represent Action Duchenne in Scotland and build relationships with local networks 

6. Administration and Reporting 

· Maintain accurate records of all interactions and support provided 

· Contribute to quarterly reporting on activity delivery, capacity utilisation, and family impact 

· Support development of CRM processes and service delivery improvements 

7. Key Performance Indicators (KPIs): 

· New contact acknowledgement email: within 3 working days 

· New contact follow-up call: within 7–10 working days 

· Families contacted per week: 12–15 hours of direct contact 

· Regional meetups: 1 per quarter 

· Support groups delivered: 9–12 per year 

· CRM data entry: within 24 hours of interaction 

· Family outcomes tracked: via wellbeing questionnaire and action plan 

· Transition support delivered: tracked through engagement, resources, and feedback 

NB This is not an exhaustive list, the role holder will be asked to carry out additional tasks as required for the Team’s successful service delivery. Such tasks will always be reasonable and broadly in line with current knowledge levels and skill sets.

Please find below the job specification, including required skills and qualifications.

Application deadline: 24th November at 9am GMT.

Join the award-winning Moving Medicine team, led by the Faculty of Sport and Exercise Medicine UK. We're seeking a dynamic Project Manager to lead two impactful patient-centred physical activity projects.

About the role:

Moving Medicine is an award-winning initiative of the Faculty of Sport and Exercise Medicine UK (FSEM) aimed at improving health through physical activity. It provides healthcare professionals with practical tools and evidence-based resources to promote physical activity in clinical practice. Moving Medicine is our free, award-winning initiative, designed to provide clinicians and allied health professionals with accessible, evidence based, condition specific information to help give advice on physical activity at all stages of a patient’s treatment pathway.

We are expanding our impact through the development of additional Moving Medicine resources for patients. This role will include project managing two large, interlinked projects, with time split across both:

One project is in conjunction with Nuffield Health, the project funders, will initially focus on publishing the newly built Moving Medicine Everyone website (due for publication in November 2025) and accompanying educational resources. The Project Manager will work closely with Moving Medicine clinicians, healthcare partners, stakeholders, and academic collaborators. A key aspect of this role will be to coordinate stakeholder engagement, facilitate collaborative input from academic and clinical experts, and support the demonstration of social impact through evaluation and dissemination activities. The successful candidate will be instrumental in aligning the project with strategic goals, ensuring timely delivery, and maintaining strong relationships.

The other project, Moving Together, is a national collaborative initiative led by the FSEM in partnership with Active Partnerships National Office and funded by Sport England (National Lottery). The project is building a broad cross-sector network and aims to empower people with long-term health conditions to access physical activity by removing barriers, developing evidence-based frameworks, training resources, and governance structures that enable consistent, safe, and effective physical activity conversations across sectors and systems. Working closely with clinicians, patients, policymakers, and professional bodies, Moving Together connects national standards with local implementation, supporting workforce development, data-driven evaluation, and sustainable behaviour change to improve population health and reduce inequalities.

The Project Manager will split their time across both projects, which are closely connected in their goals and approach, and will play a key role in ensuring alignment and synergy between them. This includes supporting shared stakeholders, integrating learning and resources, and contributing to a unified strategy for improving physical activity access and outcomes for patients.

We are seeking an experienced and motivated Project Manager to join our dynamic team, bringing strong organisational skills and a collaborative mindset to drive forward these high impact, patient-centred initiatives.

School Governance and Admissions Officer

We wish to appoint a skilled and experienced team member to be the lead officer for school governance and admissions in Church of England schools across the Diocese.  The post holder will work closely with the Director and Deputy Director of Education, schools, governors and senior leadership teams.

Position: School Governance and Admissions Officer

Location: East Sussex/Hybrid

Salary: £30,970 per annum (pro-rata FTE £44,242 pa)

Hours: Part-time, 26.25 hours per week (flexible working)

Contract: Permanent

Closing Date: 27th November 2025

Interview Date: Hove on 15th December 2025

About the Role

The Diocese has 154 schools across Sussex working in partnership with 360 parishes.  The vision for Education is to be “Deeply Christian, serving the common good.” Based at Church House in Hove, the organisations seeks to live out this vision to “Know, love and follow Jesus”. 

The principal duties include:

• Providing advice and support relating to school admissions to headteachers and school governors
• Advising school governing boards and headteachers on issues of compliance and governance, including complaints and disciplinary issues
• Developing and delivering training related to admissions and governance
• Managing the recruitment and appointment process of foundation governors
• Working with the Deputy Director and School Effectiveness Team to address leadership and management issues in schools with the purpose of raising standards and improving outcomes for children

About You

• Be educated to degree level (or equivalent) and with experience of being a school governor, clerk to governors or have other relevant governance experience
• Have up to date knowledge and understanding of education legislation and regulation related to admissions and governance for Church Schools and Multi-Academy Trusts
• Have the ability to plan and deliver high quality training to governors and headteachers
• Be able to establish effective working relationships with a broad range of stakeholders, including governors, headteachers, academy partners and Local Authority officers
• Be committed and confident in the aims and ethos of the Diocese of Chichester as an outward facing ambassador for the diocesan Education team

For full details of the job please see the job description and person specification when you click to apply.

About the Organisation

The vision of the Diocese is to help people within the Diocese to know, love and follow Jesus. Based in Hove and serving the people of the Diocese across more than 360 parishes and 154 church schools and the wider community, this is a great role for someone who supports the ethos, aims and objectives of the Diocese and the Church of England.

As an employer, and as a Church House team, the mutual values at work are to be Respectful, Professional, Flexible and Supportive.

Benefits include:

• The opportunity to apply to use the DBF’s remote working policy to work from home for part of the week.
• A 0.7 pro-rata entitlement to 28 days of annual leave, plus bank holidays and 2 privilege days per year,
• Flexi-time, free parking, the ride to work scheme
• Membership of the Church Worker’s Pension Scheme with a 15.1% employer contribution and an employee contribution between 0-6%
• An employee assistance programme with access to counselling support, GP helpline, financial, legal and care advice and support
• Free eye tests and employer contribution towards glasses
• Free parking, the ride to work scheme and development opportunities

The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders are expected to share this commitment and to comply with the relevant safeguarding policy.

This role is subject to an Enhanced DBS check and the post will involve travelling around the Diocese, some evening work and occasional work at weekends.

Other roles you may have experience of could include School Governance Officer, School Admissions Officer, School Governance and Administrations Officer, Teacher, Governor, School Governor, School Admissions, School Governance. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

ABOUT THE ROLE

Support the Finance team in delivering accurate and timely financial processing and reporting. Where allocated, this role focuses on income and expenditure transactions, financial controls, reconciliations, and customer and supplier support, while providing cross-functional support across the Finance department to ensure continuity and compliance.

Some, or all of, the tasks below will be allocated to this role, assisted by the Senior Finance Assistants and supervised by the Financial Controller.

Daily monitoring of income and payments inboxes and related correspondences, support the end-to-end process, record and amend income and payments information in financial and other databases, and provide support on related banking queries.

Work alongside income teams in invoicing, receipting payments, issuing statements, allocating income, approving refunds and onwards union fee disbursements. Support query resolution, and monitor unallocated cash and union fees.

Process and record supplier BACS and other payments efficiently and accurately, and in accordance with accounting procedures. Record payment transactions in the finance database, including cash allocation and currency conversions. Support internal teams and meetings in relation to delegate prepaid cards, including processing transactions, issuing new cards and stopping or cancelling cards as required. Support the prepaid card platform, ensuring all records are kept up-to-date and centrally located to assist colleagues.

Assist in processing expense claims in line with policy. Process transactions for employee cash claims and corporate credit card purchases, issue new cards and stop or cancel cards as required.

Support month and year-end close processes, reporting, reconciliations and audit.

Ensure compliance with internal financial procedures and controls, and support the design and implementation of new systems, policies, and processes within the Finance team responsibilities

ABOUT YOU 

We are looking for a highly numerate and organised individual with a strong ethical approach. The ideal candidate will have:

Essential criteria:

• Experience: Processing invoices, payments, other transactions and financial information.
• IT proficiency: Advanced Excel and intermediate Word skills. Must have practical experience with complex finance databases (e.g., Sage, Oracle, SAP), reporting tools, and expense claim systems.
• Personal attributes: High levels attention to detail, accuracy and efficiency, and the organisational skills to meet tight deadlines. Willingness and ability to learn new responsibilities and adapt to evolving processes. Must be fluent in English.
• Flexibility: Willingness to adapt working hours during periods of high demand to ensure deadlines are met.

Desirable criteria:

• Experience in a membership-based or international organisation.
• Familiarity with a Customer Relationship Management (CRM) database or similar.
• Knowledge of multi-currency transactions and international banking procedures.

WHY WORK FOR US 

ITF offers a highly attractive salary and annual bonus, competitive pension scheme and annual leave entitlement, as well as the opportunity for international travel. 

At ITF, we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and strength. This means that we work creatively to make the most of unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union affiliation or activity. 

THE ORGANISATION

The International Transport Workers’ Federation (ITF) is a democratic, affiliate-led federation recognised as the world’s leading transport authority. We fight passionately to improve workers' lives, connecting more than 700 affiliated trade unions from 150 countries to secure rights, equality and justice for workers' globally. We are the voice for nearly 18.5 million transport workers across the world.

We have offices in London, Abidjan, Amman, Brussels, Geneva, Hong Kong, Montreal, Nairobi, New Delhi, Panama City, Rio de Janeiro, Singapore, Sydney, and Tokyo, with members spanning the globe.

Purpose:

The ITF constitution sets out the following aims:

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values:

At the ITF, our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement:

At the ITF, we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union affiliation or activity.

About Adolescent Health Study

The Adolescent Health Study (AHS) is an ambitious new UKRI-funded initiative to establish a prospective, longitudinal population study that will generate a globally leading open science data platform and research resource. AHS aims to recruit at least 100,000 young people from across the UK and to follow their mental and physical health and wellbeing over at least 10 years. It plans to collect data through questions and measures; to obtain bio-samples for a wide range of genomic and other high-throughput assays; and to capture linked data relevant to health and wellbeing from participants’ health, education and other administrative records. There will be a strong emphasis on engaging with and involving young people, schools, parents and other relevant stakeholders in the design and delivery of the study, as well as on including young people that represent as wide as possible a range of backgrounds, experiences and characteristics. AHS will focus on enabling a wide range of research, including studies of the critical biological and social developments that occur during the transition from childhood to adulthood and the determinants of both mental and physical health and wellbeing in adolescents and young adults.

Purpose of the post

The Finance Manager will play a pivotal role in ensuring the financial health and sustainability of the organisation. Reporting to the Head of Business Operations, the postholder will oversee all financial operations, providing strategic insights to inform decision-making and ensuring compliance with financial regulations and best practices.
This role is integral to supporting the organisation’s mission of advancing health research through effective financial stewardship, and it offers an exciting opportunity for a motivated and experienced finance professional to make a significant contribution within a mission-driven organisation.

Main responsibilities

Financial Strategy and Planning
• Develop and implement robust financial strategies to support the organisation’s strategic goals.
• Prepare and monitor budgets, forecasts, and financial plans, ensuring alignment with organisational objectives.
• Support procurement and commercial processes, ensuring value for money and delivery assurance.

Financial Management, Reporting and Regulatory Compliance
• Oversee day-to-day financial operations, including accounts payable, receivable, and cash flow management.
• Prepare accurate and timely financial reports for the executive team, Trustees and external stakeholders.
• Lead the preparation of annual accounts and coordinate with external auditors, specifically in relation to Companies House and Charities Commission obligations.

Stakeholder engagement
• Work closely with workstream leads to provide financial advice and insights that guide strategic decisions.
• Collaborate with external funders, grant providers, and other stakeholders to ensure transparent financial management.

Process improvement
• Identify and implement improvements to financial systems, processes and tools, to enhance efficiency and accuracy.

Knowledge, skills and experience

• Professional accounting qualification (e.g., ACA, ACCA, CIMA) or equivalent.
• Proven experience in independent financial management, including budgeting, forecasting, and reporting.
• Strong understanding of financial regulations and compliance requirements in the UK, specifically in relation to not-for-profit, charitable and research organisations.
• Excellent analytical skills with the ability to interpret complex financial data.
• Advanced proficiency in financial software and Excel.
• Strong interpersonal and communication skills, with the ability to engage effectively with non-finance stakeholders.
• Experience of working in a health and/or data research environment.
• Familiarity with grant management and reporting requirements.
• Knowledge of financial systems, implementation and optimisation.
• Experience in developing financial strategies within a growing organisation.
• Experience of modelling operational costs to support decision making and delivery.
• Excellent organisational and time management skills with the proven ability to prioritise and, at times under pressure, produce accurate work to deadlines.

​Desirable criteria

• Experience of working in an organisation in its infancy or a start-up.
• Understanding and experience of using project management tools and techniques.
• Understanding and experience of procurement of good and services in a health and/or data research environment.

Dimensions

• This is expected to be a full-time post however AHS would consider applicants looking for part-time opportunities.
• AHS is a national organisation, and our activities take place across the UK.
• Flexible working will be required across several geographical locations in the UK.

Application Process

This post is subject to receipt of satisfactory references and the post holder having the right to work in the UK (visa sponsorship is not available). Please apply online with a CV and a covering letter (of no more than two pages) explaining what you can bring to this role, your preferred working hours (FTE or PTE) and including your current salary.

The closing date for this position is midnight on Sunday 23 November 2025.

Interviews are currently expected to be held during the week commencing 15 December 2025.

Equal Opportunities Policy Statement

AHS is an equal opportunities employer, and as such aims to treat all employees, consultants and applicants fairly. AHS is an equal opportunities employer, and as such aims to treat all employees, consultants and applicants fairly. It is our policy to provide employment equality to all, irrespective of age, disability, gender identity or expression, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Beyond these protected characteristics, we acknowledge the importance of socio-economic background, childcare and caring responsibilities, educational background, neurodiversity, and any other factors that shape an individual’s identity and opportunities. We strive to create an environment where all colleagues feel valued, supported, and able to contribute fully.

Values

It is an exciting time for the Adolescent Health Study (AHS) as we establish our senior leadership team in 2025. As the senior executive team evolves, the AHS values will be grounded in inclusivity, integrity, accountability, and collaboration.

At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence. Right now, we are looking for a Finance Business Partner to play a pivotal role in our Management Accounts in London

Sounds great, what will I be doing?

The role involves reporting and analysis by examining different business areas, producing reports for budget holders and the executive team, and presenting conclusions to support decision-making. Responsibilities include analyzing business performance on a monthly basis for specific areas, meeting regularly with strategic budget holders to review spending, highlighting underperforming areas, and supporting executive budget holders in implementing improvements. Reports will be prepared that link both financial and non-financial information.

In terms of budgeting, the role requires working with executive budget holders to develop annual budgets and monthly forecasts, with a strong understanding of the key drivers behind budget bids and forecasts. It also involves analyzing budgets and forecasts by area, explaining variances between actual, budgeted, and forecasted results, and writing monthly management accounts commentary for allocated areas.

For wider finance tasks, the role includes working closely with the finance team to connect customers to finance processes, supporting the simplification and streamlining of finance procedures, and understanding the broader business impact of spend, income, assets, liabilities, and reserves. Taking ownership of problems and driving them through to resolution is also a key expectation.

Additionally, the role contributes to special projects such as new bids, systems implementation, and chart of accounts design.

What do I need to bring with me?

You'll need to be able to demonstrate the core skills this role requires as well as match our values and mission. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. We also value lived experience of the areas we support, so if you feel comfortable, please do mention this on your application.

Here's what the team will be looking for

You will be ACA, CIMA, ACCA qualified, or hold an equivalent qualification, with demonstrable post-qualification experience and continued professional development. You will be able to recognise the value in “data mined” information and inspire stakeholders to make effective use of it. You will also have strong knowledge of management information and integrated accounting systems, alongside expertise in budgeting and financial control techniques, with the ability to produce accurate monthly management accounts for defined business areas.

You will bring highly developed skills in financial system reporting, spreadsheet analysis, and database management, with the capability to link information from different sources to financial data. You will be committed to improving service delivery and able to perform effectively in a high-pressure environment with competing priorities. You will also have excellent written and verbal communication skills, with the ability to build strong interdepartmental relationships and earn trust through a balance of assertiveness and diplomacy.

You will be able to analyse large volumes of data and draw clear, concise conclusions. You will have significant experience providing management information to clients or customers within tight deadlines, producing ad hoc reports with insightful analysis to support decision-making, and working with senior-level budget holders. You will also have experience in delivering excellent customer service to both internal and external stakeholders. Finally, you will demonstrate a strong set of soft skills including presentation, relationship building, negotiation, facilitation, and conflict resolution.

When will I be working?

You will be working Monday to Friday between 9am and 5.18pm

Interview Steps

We keep our interview process simple, so you know exactly what to expect.

• Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values. They will also tell you about all the great work we do!
• Face to face interview: Now you will have face to face interview with the hiring manager. Our interviews are value and competency based.

Don't be alarmed if there are other stages in the process, it's all part of the plan for some of our roles.

Our commitment to Equality, Diversity, and Inclusion

Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.

We are a disability confident employer

Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.

Safeguarding Statement

Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.

Important Information for Candidates

If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed.

We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered.

Operations Manager

Location: Kempston (Hybrid working considered)

Salary: £35,000 per annum

Hours: Full-time, 37.5 hours per week (this may involve occasional out of hours (evenings/ weekends) in support of community fundraising events)

Contract: Fixed Term – 12 months

About Our Client

Our client provides free, specialist emotional and practical support to people affected by fatal and life-changing road collisions across Bedfordshire, Cambridgeshire, and Hertfordshire. Each year, their small but dedicated team and cohort of over 70 trained volunteer Counsellors provide life-changing support to hundreds of individuals and families coping with grief, trauma, and loss.

Following a period of significant operational change, they are seeking a dynamic, highly organised Operations Manager to strengthen their internal systems, ensure compliance, and provide essential resilience to the organisation.

The Role

Reporting directly to the Chief Executive, you will play a key role in ensuring the smooth and efficient running of the organisation's day-to-day operations. You'll manage HR processes, oversee leave and TOIL systems, coordinate policy reviews, lead procurement (IT, insurance, mobile contracts, etc.), and support internal governance and compliance.

You'll also provide vital assistance across other functions, including non-clinical training coordination and event support for their growing fundraising activity. Working closely with the CEO, Clinical Lead, and admin team, you'll be central to embedding consistency, accountability, and efficiency across the charity.

What They Need

Essential:

• Proven experience in operations or office management.
• Strong organisational skills.
• HR administration and policy management experience.
• Excellent written, verbal, and interpersonal communication skills.
• IT literacy including Microsoft 365 and database systems.
• Ability to handle confidential information with discretion.

Desirable:

• Experience in the charity or counselling sector.
• Understanding/awareness of trauma-informed working.
• Experience supporting fundraising or volunteer coordination.
• Knowledge of charity governance and compliance.
• Understanding of CRM systems and data protection.

Are You A Good Fit?

This role will suit a flexible, proactive individual who thrives on variety and wants to make a genuine difference.

To apply and start supporting this great charity submit your CV now.

About Migrateful

Migrateful is an award-winning social enterprise and registered charity founded in 2017. Our mission is to support refugees and migrants facing barriers to employment and integration in the UK by offering training, paid work, and a supportive community.

Our chefs come from diverse backgrounds, often shaped by displacement, modern slavery, or gender-based violence. Through our programme, they train to lead cookery classes for the public and corporate groups, helping them build confidence, improve English skills, and gain meaningful work experience.

Since 2017, we’ve supported over 110 chefs to deliver 5,000+ classes to 55,000 participants—creating more than 30,000 hours of purposeful employment and community connection.

About the Role

The Operations Support Officer plays a vital role in ensuring the smooth running of Migrateful’s cookery classes and the overall effectiveness of our operations. 

You’ll play the important role of supporting Facilitators by creating practical guides, coordinating training and skills-sharing sessions, gathering feedback, and maintaining up-to-date documentation such as health and safety records. 

Alongside this, you’ll help manage other key areas of Operations like responding to customer and volunteer queries, coordinating volunteers for public and corporate classes, and supporting process improvements around our use of Salesforce.

A key deliverable of this role is overseeing our invoicing process. You’ll be responsible for bi-weekly checks to ensure timely and accurate payments to our cookery class hosts (Facilitators) and teachers (Chefs). You’ll also support improvements that help us better track the real cost of our classes.

Person specification

This role would suit a proactive, organised, collaborative individual who enjoys variety in their work. You’ll need to be confident using systems, have a keen eye for detail, and take satisfaction in improving processes.

Essential

• Experience working in an operations, administrative or coordination role 
• Good attention to detail particularly in handling data, documents and financial information
• Confident engaging with a wide range of people from staff, freelancers and customers
• Ability to work independently and proactively, using initiative to troubleshoot and resolve issues
• Confident user of IT systems, particularly Google Workspace and CRM software (e.g., Salesforce)
• Willingness to undertake reasonable responsibilities beyond the scope of the job description

Desirable

• Experience creating, updating, and maintaining user guides and training materials
• ​Willingness to provide occasional out-of-hours support
• Knowledge of food safety and hygiene procedures, or possession of a relevant qualification (e.g. Level 2 Food Hygiene)
   

Key Responsibilities

Invoicing

• Perform bi-weekly invoice checks and capture these on Salesforce
• ​Support the continuous improvement of invoicing systems 

Support Cookery Class Hosts (Facilitators) 

• Coordinate the periodic recruitment and onboarding of new Facilitators
• Update and improve Facilitator user guides and training materials
• Maintain regular communication with Facilitators, including announcements and process updates
• Carry out in-class observations and provide constructive feedback to Facilitators
• Provide out-of-hours remote support for Facilitator
• ​Share and implement improvements based on Facilitator feedback and survey results

Volunteer Coordination

• Respond to volunteer queries and troubleshoot the Volunteer Portal
• ​Ensure adequate volunteer coverage for all cookery classes
• Create supporting material to enhance the experience of volunteers in classes

General Operations Administration

• Maintain up-to-date operational records (e.g. DBS checks, risk assessments, food hygiene certificates)
• Complete ad hoc administrative tasks (e.g. equipment inventories, printing and laminating recipes)
• ​Support the implementation of operational policies across venues and staff

Cover and Additional Support

• Provide occasional out of-hours support to facilitators
• ​Willing to support the Operations team during periods of annual leave to ensure continuity of work

Systems and Process Improvement

• Contribute to the improvement of internal systems and processes, including support for Salesforce streamlining
• Office based admin e.g. purchasing office supplies, tracking equipment
• Support onboarding and off boarding of staff members

This is a hybrid role that requires you to work from our HQ office in Farringdon, London four days a week. Please note that you may be required to attend classes or other events outside your usual working hours. In these instances, you will be given advance notice and can claim time off in lieu (TOIL) during the week. 

Job title: Finance Assistant
Contract Type: Employed, fixed-term contract, up to 12 months or return of the role holder
Hours: 14 hours per week (0.4 FTE)
Place of work: Blended between Blue Smile office CB1 and home working
Salary: £25,000 FTE (£10,000 pro rata)
Start: January 2026

About Us

Blue Smile's mission is to improve the mental wellbeing and prospects of Cambridgeshire children through arts-based therapies. The charity has over 70 clinical roles, working in teams and as individuals in schools in Cambridgeshire, giving vital therapy to children. Blue Smile’s office team supply essential management and administrative support to this clinical work.

About the Role

We are seeking a diligent and detail-oriented Finance Assistant to join our friendly office team to support the charity in maintaining accurate financial records and ensuring the smooth running of financial and administrative processes in the charity.

The successful candidate will be responsible for a range of duties including bank reconciliations, invoicing, expense processing; ensuring the accounts software is accurate and current. 

Blue Smile can offer you a competitive salary, with a commitment to the Real Living Wage. We offer a supportive working environment including flexible working and a focus on the professional development of all our staff. As a mental health charity, we focus on staff wellbeing and a positive work/life balance.

Safeguarding is central to all Blue Smile activities, and we recognise that the welfare of all children, young people and adults at risk, is paramount and that all have equal rights of protection. We have a duty of care when they are in our charge, and we will do everything we can to provide a safe and caring environment whilst they attend our activities.

Closing date for applications: Monday 24th November 2025 at midday
Interviews to be held on: Thursday 27th and Friday 28th November at Blue Smile’s office in Cambridge.

Interested?

If you would like to apply and find out more about this position, please click the apply button to be directed to our website. 

No agencies please.

Fixed Term, Full time  

Circa £40,000 plus competitive benefits

Do you want to make a difference?

Every year we make a real difference to over 40,000 people who benefit from our services. Working at the Fund is more than sitting at your desk and in this role you will have the opportunity to be part of our RAF Family. Every day you will make a difference and play your part in changing the lives of others and helping people in the RAF Family get through the toughest of times. Every day you will make a difference and play your part in changing the lives of others and helping people in the RAF Family get through the toughest of times.

Do you want to play a part in what we do?

People are at the heart of what we do. Together we:

· Help reduce social isolation and loneliness among veterans. 

· We support ill or injured men and women to have a safe place to call home, a home that meets their specific needs.

· We fund youth services on stations to provide clubs and activities for the children of serving personnel who move every few years.

· We provide grants to help with the cost of living. But this is just a few of the ways we help.

Working at the Fund means you can play your part in changing the lives of people who serve or have served in the RAF and supporting them some of lives challenges.

It doesn’t matter how long someone served or when. If they were part of the RAF, they and their family are part of our RAF Family. We will always be here to support them when they need it most.

Join The RAF Family and play your part in making a difference.

Respite and Care Executives play a significant role in enabling our beneficiaries to continue to be independent for as long as possible and when/if they require formal care, they can support them during this time too. They work closely with the Advocacy Team and the Friendships and Connections team to ensure that all their needs are met.

We are looking for a candidate to cover Maternity Leave for 14 months. They will work alongside the current post holder and the other team members for 2 months to learn the role and take over existing cases. They will form part of the existing Respite, Care and Advocacy Team and work closely with other members of the team as well as other colleagues in the Operations Directorate (mainly Welfare).

An articulate communicator with IT skills suited to working in a paperless environment, you must be able to demonstrate an ability to relate to people of all ages as well as professionals such as external case working organisations, RAF stations, care providers, those who have lasting power of attorney (LPA). You must have an understanding of the social care system and the Mental Capacity Act.

The role is based in our London HQ, with a minimum of three days working in the office per week. The successful candidate for this role will need to be Standard DBS checked and prove they have the right to work in the UK.

To apply, please click on this link and send your CV, together with a cover letter detailing why you believe you are suitable for this role, providing examples of how you meet the job profile when you apply through our recruitment portal.

The closing date for applications is Wednesday 12th November 2025, 5:00pm. Preferred start date will be early December.

A copy of the Fund’s Candidate Privacy Notice can be found on our website. As an equal opportunities employer, the Royal Air Force Benevolent Fund is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. The Fund takes safeguarding seriously, and appropriate background checks will be completed. You can find out more about our commitment to safeguarding on our website. This role requires an Basic DBS check. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Fund.

The Royal Air Force Benevolent Fund is a Registered Charity (No. 1081009).

Are you looking to grow your finance career within a purpose-driven and life-saving charity?

We’re currently recruiting a Finance Officer for a leading UK charity focused on gynaecological cancer research. This is a permanent, full-time role (35 hours per week) with hybrid working, typically one day per week at their London Bridge office. The salary is £27,000 per annum.

About the Role:
Reporting to the Head of Finance, you will support the smooth running of finance operations within the charity. This includes processing income and expenditure, managing the purchase ledger, preparing BACS payments, assisting with payroll, supporting month-end reconciliations, and contributing to audits and governance activities. You will also provide ad-hoc finance and administrative support to the wider team.

Key Responsibilities:

• Process and record income from fundraising sources.
• Liaise with the fundraising team to ensure donations are coded correctly.
• Manage the purchase ledger, including invoices, staff expenses, and supplier payments.
• Prepare BACS payments and reconcile supplier statements.
• Support payroll and pensions processing.
• Assist with month-end reconciliations, including bank, income, and restricted funds.
• Support annual audits and general finance governance.
• Maintain accurate financial data and compliance with policies.
• Provide ad-hoc finance and administrative support as needed.

About You:

• Experience in a finance role, ideally in fundraising or charity sector.
• Excellent organisational and administrative skills.
• Strong numeracy and attention to detail.
• Confident communicator who works well across teams.
• Proficient in Microsoft Excel and IT systems.
• Proactive, adaptable, and able to manage multiple priorities.
• Experience with Sage 50 and Raiser’s Edge NXT (or similar systems).