Team coordinator jobs

Contract: Temporary for a maximum of 1 year

Job ref: V539 – 2

Hours: 15 hours per week (flexible days/ hours but some evening and weekend work required)

Salary: £9,523.80 for 15 hours per week (£22,222.20 FTE)

Location: 2 roles in Whitton, 1 role in Gainsborough an 1 role in Belstead Hills

Closing date: 26th June 2025 at noon

Interview date: TBC but will be in person in central Ipswich

We reserve the right to close this vacancy early if we receive sufficient applications

Job Purpose: 

Volunteering Matters are partnering with Active Suffolk to recruit  6 Community Connectors to work in the following areas of Ipswich: 

• 2 x Whitton 

• 1 x Gainsborough

• 1 x Belstead Hills 

The ideal candidates will have strong local knowledge of the area and preferably, live within the community they are assigned to. In this role, you will have conversations with local residents (aged 18+) to capture lived experience around barriers, motivations, perceptions of being physically active in the local community. You must be a confident communicator and able to work off your own initiative.

The information collected will be shared with project partners and local stakeholders to guide further learning and community development, with the goal of securing future funding for further investment in these areas. 

Responsibilities 

• Identify, plan and create opportunities to have conversations with local residents around being physically active in the local community

• Identify community needs – gather information from local residents on what they value the most, the challenges they face, and what services or initiatives could benefit them. This could be done through informal conversations, community meetings, surveys 

• Share ideas with the local community and project partners/ stakeholders 

• Signpost to information and support for residents wanting to get more involved with their local community 

• Build relationships and networks locally to promote and create opportunities for conversations. 

• Conduct conversations safely and effectively in a range of settings (eg cafes, outside local schools, community events etc) to reach a diverse range of local residents 

• Participate in regular team meetings to support learning, problem solving and collaboration 

• Work within agreed budgets and utilise community resources and venues to undertake conversations 

• Skills & Experience:  

• Strong connections with and experience of the Whitton, Gainsborough and Belstead Hills areas of the town. Preference would be from applicants living in these areas. 

• Enthusiastic, friendly and approachable manner 

• Experience of bringing people together in your community 

• A confident self starter – some who is creative and can use their own initiative

• Flexible and proactive 

• Great at putting people at ease and building rapport 

• Excellent listening and communication skills 

• Excellent organisational and IT skills including ability to manage workload and prioritise effectively 

About us 

At Volunteering Matters we use volunteering’s unique power to bring people together and build stronger, more resilient communities across the UK.   

 We bring people together to resolve some of society’s most complex issues.  From social isolation and loneliness; improving health and wellbeing; building skills, confidence, and opportunity; to ensuring young people can become change makers in their community, the impact that we make is great.  And we won’t stop until everyone in the UK has the opportunity to thrive.       

People-led and impact driven, we are a national charity that is deeply embedded in local areas across the UK.  We operate in five regions: London and the South East; Wales and the West of England; East of England; the Midlands and North West England; and Scotland and North East England.  We also have an Employee Volunteering Team with over 25 years’ experience, acting as a broker to provide tailor-made solutions to employers. We turn local knowledge and energy into action and progress, building stronger communities and a better future for all.

Our Values & Way of Working:

In all that we do, we embrace a philosophy of ‘Freedom within a Framework’ and are guided by our values: Empowering, Inclusive, Compassionate, Positive & Straightforward.
This job description is intended to include the broad range of responsibilities and requirements of the post. It is neither exhaustive nor exclusive but while some variations will be expected, these will be at an appropriate level for the role.

Diversity & Inclusion

Volunteering Matters welcomes all applicants and are keen to ensure our team reflects the diversity of the UK and the communities we serve. We encourage applications from disabled, LGBT and Black, Asian and Minority Ethnic backgrounds, along with candidates with any protected characteristics and from disadvantaged groups.

Disability Confident & Reasonable Adjustments:

We guarantee to interview anyone with a disability whose application meets the minimum criteria for the role. Please provide evidence in your application, which demonstrates that you meet the level of competence required in the “Experience/Skills” section of this advert. To be considered for a guaranteed interview or to discuss any reasonable adjustments during the process.
We have also committed to the following pledges which positively encompass our recruitment and selection processes and methodology: The Promise, Show The Salary, Salary History.

Benefits

Our employee benefits reflect our culture which is built on an approach of full flexibility with accountability, and designed to let you make your most positive contribution; we offer Flexible Working by Default (re hours & place of work), Unlimited Annual Leave, Employee Pension scheme, Life Assurance, Cycle to Work Scheme, Season Ticket Loan, Employee Assistance Programme, enhanced sick and family leave. We are also open to discuss job share applications.

GDPR Statement

If you apply for a role with us, we will retain your contact details including your name, address, email address and phone number to help us manage your application for up to 6 months.  We will not use your personal data for any other purpose or share it with any third party. You can contact us at any point to update your personal information or ask us to delete it from our records.  

Do you enjoy working in a fast-paced environment where no two days are the same? Do you have a genuine interest and passion to make a difference to women and their children?

We are currently recruiting for a Therapeutic Counsellor to join our Charity to oversee the delivery of a trauma informed, person-centred face to face and online/virtual counselling and support service to women experiencing pregnancy, pregnancy loss or challenges with motherhood, in the prison environment and on release.

This is an exciting opportunity to be part of a forward thinking organisation that supports women and their children.

Please note, this role requires a minimum of a recognised Level 4 diploma qualification or above.

Main purposes of the job:

• Overseeing the delivery of a trauma informed, person-centred face to face counselling service to women experiencing pregnancy, pregnancy loss or challenges with motherhood, within the prison environment and continued support as needed within the community
• Carrying out clinical assessments and risk assessments for clients wishing to access therapeutic support
• Keeping concise and up-to-date client records
• Adhering to British Association of Counselling & Psychotherapy ethical framework
• Ensuring therapeutic workspace is suitable for sessions to be delivered.

About Life:

Life is a national pregnancy support charity that helps over 60,000 people a year. Through our services, we help people – whoever they are – to meet pregnancy or pregnancy loss with courage and dignity so they can flourish.

Our services include

• Supported housing and community support
• Counselling and skilled listening
• Free pregnancy tests and baby supplies

Our values:

All our work is underpinned by the following universal human values:

• Humanity – All people are special and equal
• Solidarity – We’re with you and for you
• Community – We’re better together
• Charity – Doing good for one another
• Common good – Building a better world

Information about the role:

For further information, please see the attached job description.

Salary: £28,000 – £30,000 per annum (dependent on experience)

Hours: 14 hours per week

Location: Home based with travel within West Midlands and Staffordshire area

Benefits

At Life we are passionate about providing our employees with a supportive and engaging environment. As well as ongoing development and training, we offer our:

• Generous holiday allowance, starting at 25 days per year, plus 8 Bank Holidays (pro rata for part time hours)
• Birthday Leave (applicable after 1 years service)
• Extra annual leave for long term service
• Company Pension Scheme
• Signed member of the Menopause Workplace Pledge

Safeguarding and Equality: 

Life is committed to protecting all staff, volunteers and service users from harm of any kind. Life expects all staff and volunteers to share this commitment through our code of conduct.   

We are committed to ensuring diversity and equality within our organisation by encouraging applications from all backgrounds.  

All offers of employment will be subject to satisfactory references and appropriate screening checks. Life takes its obligation to protect the rights of children and vulnerable people very seriously; therefore, the successful candidate for this post will be also subject to extensive background checking, including an enhanced Disclosure and Barring Service check (DBS) which is paid for by the Charity.  

Job Title: Essex Food Strategy Manager

Salary: £41,383 

Responsible to: Chief Executive Officer

Location: Essex and Hybrid pattern to be agreed

Hours of Work: 36.5 hours, Monday to Friday

Contract: Fixed term 2 years, extension dependent on funding

Closing Date: EOP Monday 9th of June First Round Close

The Active Wellbeing Society (TAWS) is a community benefit society and cooperative working with communities to identify, mitigate and remove barriers that prevent them from living active and connected lives.

Our vision is for a society where people have the autonomy, capacity, resources, and skills to become the architects of their own destiny; where our individual wellbeing is recognised as being bound up in our collective responsibility to and dependency on each other; and where all of us feel empowered as agents of social change to make a difference – whether at an individual level or more widely.

About the role:

This a strategic post that leads on delivery of the Essex Public Health ambitions for the Essex Affordable Food Network, (made up of social or community supermarkets and other affordable food initiatives in Essex). The role will maximise the opportunities for impact, sustainability and investment.

The post holder will work collaboratively across the system in Essex, liaising with local partners and organisations within the food system, ensuring long term positive transformation and system change to ensure that communities in need have access to healthy and affordable food. 

You may like to watch this introductory video which showcases the positive work of The Active Wellbeing Society: TAWS Launch October 2018 - YouTube

Below is a reflective of what you'll be responsible for:

• Strategy and policy: Ensure that the Food Strategy links to the Public Health Investment programme and the individual component parts,  to ensure benefits are maximised for those in most need and especially in relation to healthy, affordable food.
• Impact & Sustainability Focus: Evaluate initiatives for impact, scalability, and sustainability, ensuring legacy and longevity are built into programme design for the food system across Essex.
• Systems Leadership: Shape and grow the Strategic Affordable Food Network for Essex, working with the Affordable Food Network Coordinator and across systems to connect partners, influence policy, and drive cultural change (e.g., peer-to-peer collaboration).
• Public-Facing Representation: Lead high-profile communications, including network events, launch events, and LinkedIn presence, ensuring alignment with the programme’s tone and strategic messaging.
• Influential Communication: Articulate the programme’s impact, vision, and strategic benefits clearly to a diverse range of audiences, including commissioners, stakeholders, regional groups, and national funders.
• Chairing and Servicing Meetings: Lead and service strategic working groups (e.g. Affordable Food Management Group) with clarity and direction, ensuring all voices are heard and actions are driven forward.
• Impact and evaluation: Capture impact and learnings through quantitative and qualitative data, share and report on progress to the Network and stakeholders such as the Affordable Food Management Group and Commissioners.
• Reporting & Storytelling: Prepare high-quality reports, presentations, and funding applications that tell compelling stories grounded in evidence, outcomes, and learning. Bring people with you on the journey and create followers and key supporters.
• Budget Management: Financial accountability and management of payments. 

Knowledge Skills and Experience:

All criteria are essential, and your application will be assessed on all points detailed below.

1. Expert advisor: Knowledge and experience of creating and supporting affordable food schemes, food surplus work, and what healthy food options on a budget look like in reality.
2. Partnership and system support: Clear skills in and experience of working in partnership on shared strategic goals.
3. Leadership Agility: Able to balance strategic foresight with operational agility — able to pivot and respond swiftly without losing sight of long-term aims.
4. Stakeholder Engagement: Able to build and sustain strong, trust-based relationships with internal teams, partners, funders, and community networks, acting as a key liaison and ambassador.
5. Communication: Strong verbal and written communication skills
6. Analytical skills: Able to develop a strong evidence base for decision-making and funding cases; translate data and learning into strategy and forward movement.
7. Driving licence 

Benefits:

We offer our team members a comprehensive staff benefits offering to include: 

• Annual Leave – 38 days! 25 days AL (increasing to 29 days with service) plus 5 wellbeing days and 8 bank holidays. 
• Flexible working, home working and remote working options available 
• Nest Pension – 8% employer contribution - 3% employee contribution. 
• Heath Cash Plan – giving you discounts on everyday healthcare such as dental, optical, physio, prescriptions & more. 
• Employee Assistance Programme (counselling and DRs on call 24hrs a day). 
• Fantastic volunteering opportunities within The Active Wellbeing Society every month.

Application Details:

Please submit a cover letter demonstrating how you meet the competencies required for the Food Strategy Manager, ensure your application includes detailed responses to each of the questions outlined below:

1. Expert advisor: Knowledge and experience of creating and supporting affordable food schemes, food surplus work, and what healthy food options on a budget look like in reality.
2. Leadership Agility: Able to balance strategic foresight with operational agility — able to pivot and respond swiftly without losing sight of long-term aims.
3. Stakeholder Engagement: Able to build and sustain strong, trust-based relationships with internal teams, partners, funders, and community networks, acting as a key liaison and ambassador.
4. Communication: Strong verbal and written communication skills.
5. Analytical skills: Able to develop a strong evidence base for decision-making and funding cases; translate data and learning into strategy and forward movement.

Harris Hill are delighted to be working with a wonderful charity to recruit for the Challenge Event Co-ordinator in order to help the charity meet its strategic plans and objectives.

As a Challenge Event Co-ordinator you will:

• Manage and support key sporting challenge events such as the London, Dublin, and Berlin Marathons
• Administer and monitor fundraising platforms including Let’s Do This, RealBuzz, Run For Charity, and Discover Adventure
• Provide on the day event support, including managing cheer points and assisting supporters and volunteers
• Collaborate with teams across PR, Marketing, Community Fundraising, and Research to deliver seamless event experiences
•  Help grow a national network of Centres of Excellence through your fundraising efforts#
• Manage event consoles and platforms for all Challenge Events, ensuring participants are signed up and places confirmed within a timely manner.

To be successful, you must have experience:

• Experienced in sporting or challenge event fundraising, donor management and stewardship with excellent organisational and time management skills
• A proactive communicator, able to engage sensitively with supporters
• Familiar with fundraising platforms (JustGiving, Enthuse) and CRM/databases
• Positive, can do attitude and comfortable working under pressure to meet deadlines

Salary: circa £28,000 per annum

Contract type:Full-time, permanent

Location-  Milton Keynes, hybrid working

Closing date: On rolling basis

Interview: TBC

Recruitment process: Cv and Supporting Statement to

If this sounds like you, then please do get in touch ASAP!

Unfortunately, due to resource capacity, we will only contact candidates that are shortlisted for interview. Therefore if you do not hear from us within 2 weeks of the closing date please note your application has been unsuccessful.

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Richmond Borough Mind is a vibrant local charity that has been supporting and providing services for adults affected by mental health problems and their carers for over 60 years. 

We are excited to be looking for a Young Adults Peer Support Worker. You will have your own lived experience of mental ill health and be able to use this experience as well as your professional skills and knowledge, to support others.

With the expansion of our work in this area we aim to reduce waiting times, reduce the number of people going into crisis, address inequalities and support transitions from youth to adult services. We will be offering holistic and personalised care and support to service users and carers.

This role will carry caseload and deliver a range of support and person-centred interventions to meet these needs, which could include group support, one-to-one interventions and signposting where specialist advice is needed. Referrals could be young adults, careleavers, people currently under adult mental health services, or carers supporting people in the community.

We are looking for individuals who are passionate about motivating and coaching individuals with mental health issues, and able to support people on their journey to recovery. As well as having an empathy with the core values of RB Mind, the successful applicants will have the skills to provide person-centred support, through one-to-one sessions and through facilitating groups. You will have an awareness of the boundaries we work within when supporting vulnerable adults. You should be enthusiastic and self-motivated, and must be able to work on your own initiative.

This is a partnership project with South West London St George’s Mental Health Trust (SWLStG), locally led by Richmond Borough Mind. There are further Peer Support Worker vacancies within Age UK, Richmond AID, and Crossroads Care requiring appropriate skills and experience. Partners will seek your permission to share your details if we have sufficient successful applications.

Richmond Borough Mind values diversity and difference.  We welcome applicants from all sections of the community.

Benefits of working for RB Mind: 

· 25 days annual leave plus bank holidays per year, increasing by 1 day per full

year of service (up to a maximum of 30 days) [pro rata]. 

· Bonus 1 day of annual leave per year over the festive period

· Contributory Pension Scheme 

· Employee Assistance Programme (EAP) 

· Training and personal development opportunities 

· Staff away days and socials 

· Access to shared resources and training opportunities via Mind Federated Network.

The successful applicant will be required to have an Enhanced DBS check.

Job Purpose

You will facilitate volunteering opportunities and embed lived experience insight and involvement across Glass Door, driving us toward our vision where no one sleeps on the streets of London.

· Volunteers power our services – bringing the time, skills and energy that keep services running.

· People with lived experience shape how those services are designed, delivered and improved.

Your job is to champion, organise, integrate and embed the contribution of both groups so their impact is felt in every corner of the organisation.

Job Responsibilities

What You’ll Do

· Ensure volunteers and people with lived experience play a clear, positive part in ending homelessness.

· Oversee every volunteering activity: night shelters, triage volunteers, office roles and more; making sure each runs smoothly, safely and inclusively.

· Organise and facilitate the Lived Experience Group, gathering insight, championing its recommendations and embedding their expertise across the charity.

· Work closely with colleagues across all teams, amplifying the voices of volunteers and those with lived experience.

· Champion volunteering across the organisation, showcasing its value and impact on our mission.

Volunteer Management

· Lead the full volunteer journey — recruitment, screening, induction, training, coordination and recognition.

· Produce and keep up-to-date role outlines and guidance so every volunteer understands their contribution.

· Act as the main point of contact for 20+ night shelter Volunteer Coordinators and for triage, office and translation volunteers, handling scheduling, queries and quality assurance while ensure a positive volunteer experience.

· Apply robust safeguarding practice across all volunteer activities.

Lived experience

· Organise and support the Lived Experience Group — schedule meetings, circulate papers, handle logistics, and recruit and onboard new members.

· Lead the charity’s lived experience strategy with the Director of Services and senior leadership, embedding co-production and meaningful involvement throughout the organisation.

· Champion lived experience insight across departments, advising colleagues on how to integrate it into their work.

· Promote trauma-informed practice when involving people with lived experience, modelling respectful and inclusive ways of working.

· Track and report how lived experience insight shapes services, communications and organisational culture, sharing clear evidence with leadership and trustees.

· Build external links with peer organisations and networks to share learning and widen opportunities for people with lived experience.

· Continually review and refine our approach, aligning it with sector best practice and our vision of an organisation shaped by those it supports.

Support others managing volunteers

· Work with teams across the charity to identify and shape new volunteer roles and opportunities where services need them.

· Develop clear role descriptions and guidance so every volunteer understands their purpose and what’s expected of them.

· Provide practical support and coaching to staff who supervise volunteers, promoting consistent good practice.

Volunteer communications

· Respond quickly to enquiries, giving a great first impression of volunteering at Glass Door.

· Write and send the monthly volunteer newsletter, working with the Communications team on wider volunteer related communications.

· Coordinate Volunteers’ Week activities to recognise our volunteers’ contribution.

· Gather and organise volunteer feedback to keep improving our volunteering opportunities and the services they enable.

Support, training and guidance

· Develop, implement and review volunteer-management policies, procedures and processes so staff have clear, best-practice tools to support the volunteers who enable our services.

· Advise colleagues on creating roles, supervising and utilising volunteers, and resolving day-to-day issues.

· Design, produce and deliver role-specific training packages and induction sessions for large volunteer cohorts (for example, 800 night shelter volunteers), ensuring everyone is confident and equipped before they begin.

· Evaluate and refresh training and guidance materials regularly, using feedback, legislation and organisational priorities to keep content up to date.

Quality assurance

· Stay on top of legislation and sector standards; update processes when needed.

· Regularly review the volunteer experience and introduce improvements.

· Aim for a consistent, inclusive and rewarding journey at every stage.

Other

· Uphold Glass Door’s commitment to equality, diversity and inclusion in all you do.

· Carry out any other duties reasonably associated with your role.

Person Specification

Essential

· Empathetic attitude towards people experiencing homelessness and other vulnerable groups, paired with a positive, engaging style that builds trust with volunteers, staff and others.

· Significant experience managing the full volunteer journey — recruitment, screening, induction, training, scheduling, support and recognition.

· An understanding of the value of lived experience involvement and the principles of co-production and co-design.

· Strong knowledge of best practice in volunteer management.

· Strong written and verbal communication skills and confident use of Microsoft Office and databases (e.g. Salesforce).

· Strong organisational and time-management skills

· Ability to build and maintain trusting, supportive relationships with volunteers and the Lived Experience Group.

Desirable

· Lived experience of homelessness.

· Proven ability to champion, facilitate, support and integrate the contributions of people with lived experience.

· Experience facilitating co-production panels or advisory groups involving people with lived experience of homelessness or other disadvantage.

· Professional qualification or recognised training in volunteer management.

· Skilled at designing and delivering training and group sessions.

Other

· Offer of employment subject to a satisfactory enhanced DBS check for adults.

· Availability for occasional evening events or service visits (less than 8 per year) with notice.

· Adherence to Glass Door’s safeguarding policies and procedures.

Café Supervisor

Location: Swinton, Rotherham

Salary: £25,864 - £29,180 per annum

Hours: 8am – 4pm, 5 days out of 7, Monday to Sunday

The Role

The Café Supervisor ensures that each hospice café is not only well-run but a haven of comfort and connection for patients, families, staff, and visitors. In this role, you lead by example, providing an exceptional hospitality experience while ensuring that food safety, sustainability, and inclusivity remain at the heart of what they do. With the Living Life’s Wishes strategy guiding us, you help create joyful, welcoming spaces that add more life to every day.

Key Responsibilities:

Café Operations & Leadership

• Take the lead in managing the day-to-day running of the café, ensuring a smooth and efficient service.
• Supervise and support Café Assistants and volunteers, ensuring all tasks are completed to a high standard.
• Maintain a welcoming and friendly atmosphere for all customers.
• Ensure compliance with food safety, hygiene, and health and safety regulations.
• Monitor and maintain high standards of cleanliness across the café.
• Ensure all food and drinks are prepared and served in accordance with the Hospice’s policies and food hygiene regulations.
• Manage the cash register and card payments, ensuring accuracy and security.

Food Safety, Allergen Management & Compliance

• Ensure all café staff comply with Level 2 Food Safety in Catering standards.
• Act as the Allergen Champion, ensuring full compliance with allergen laws and best practices.
• Maintain up-to-date allergen information for all food and drinks served in the café.
• Train and support Café Assistants and volunteers in allergen awareness and cross-contamination prevention.
• Ensure accurate allergen signage and information is available for customers.
• Implement and oversee HACCP procedures, temperature logs, and allergen records.
• Ensure all food is correctly stored, labelled, and handled to prevent contamination.
• Monitor and enforce cleaning schedules to meet environmental health standards.

Stock & Supplier Management

• Order stock and manage inventory to reduce waste while ensuring availability of key items.
• Liaise with suppliers and place orders in a timely manner.
• Support sustainability initiatives by reducing food waste and sourcing ethical suppliers where possible.
• Work closely with the Head of Cafe Operations to monitor stock costs and suggest efficiencies.

People Management & Training

• Support the induction and ongoing training of Café Assistants and volunteers.
• Provide clear guidance to staff on roles and responsibilities, including allergen awareness.
• Ensure volunteers are trained and supported in their café roles, fostering an inclusive and positive working environment.

Customer Engagement & Development

• Ensure high levels of customer service and responsiveness to feedback.
• Work with the Head of Cafe Operations to develop menus and pricing strategies.
• Support hospice fundraising events by aligning café operations with planned activities.
• Provide reassurance and guidance to customers with allergens or dietary concerns.

Skills and Qualifications

• Experience in a similar café or hospitality role.
• Level 2 Food Safety in Catering (or willingness to obtain before starting).
• Knowledge and understanding of allergen regulations, with a commitment to ensuring compliance.
• Excellent customer service and communication skills.
• Experience in cash handling and stock control.
• Ability to lead and motivate a small team.
• Friendly, approachable, and professional.
• Strong leadership and teamwork skills.
• Ability to remain calm under pressure and work efficiently in a fast-paced environment.
• A passion for delivering excellent customer service.
• A proactive and problem-solving mindset.
• A commitment to ensuring the café is allergen-safe and inclusive for all customers.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable organisation, please do not hesitate to apply.

ABOUT THE ROLE

The Fundraising and Communications Executive is a new role and will play a pivotal part in advancing our communications and fundraising strategies. As OTR continues to grow, this position will be instrumental in expanding our online presence and ensuring we connect with a broad audience, including young people, families, professionals, and supporters of our mission. It’s an ideal opportunity for someone who is both creative and analytical, skilled in producing compelling content and using data to amplify digital impact. This role would suit someone who can take initiative, think proactively, and confidently manage projects independently – qualities that are especially important in our small, dedicated team.

You’ll work on a wide range of projects, creating engaging content that aligns with OTR’s brand and values across our website, social media, and email campaigns. This includes developing multimedia content (including graphics, videos and blogs) to promote our work and highlight our impact in the local community.

From a fundraising perspective, you will help drive our fundraising activities and ensure efficient administration using the newly acquired ‘Donorfy’ database. This includes leading on the stewardship of donors and community fundraisers, managing our fundraising CRM database, and working on small and medium-sized trust and grant applications. You’ll also support digital campaigns and new initiatives, to encourage sustained support for our work. You’ll directly help to secure the financial support needed to expand OTR’s services and reach more beneficiaries. In addition, you’ll analyse the performance of our digital channels – interpreting website analytics, social media metrics, and email campaign results – to provide recommendations that enhance our communications strategies and ensure ongoing impact.

This role offers the opportunity to make a meaningful impact within a supportive and passionate team. If you’re a skilled communicator driven by purpose, enjoy creating compelling digital content, building strong relationships with donors, and using data to inform creative strategies, this could be the role for you.

JOB DESCRIPTION

Job Title: Fundraising and Communications Executive

Location: Hybrid or office-based – OTR has two offices, both based in Leigh Park. PO9 3SU and PO9 5BG.

Reports to: Head of Fundraising

Contract type: Permanent

Hours: Part-time (up to 22.5 hours a week, with hours and working pattern negotiable)

Salary: £15,795 - £16,380 per annum (FTE £25,974 - £26,936)

JOB PURPOSE

The Fundraising and Communications Executive will play a key role in implementing OTR’s fundraising and communications strategies. The role involves planning, creating, curating and managing high-quality digital content across our website, social media platforms and email marketing campaigns. Furthermore, you will support key areas of our fundraising strategy, including trust and grant applications, horizon scanning and ensuring excellent fundraising administration across all areas of activity.

This position is instrumental in supporting the Head of Fundraising in developing and strengthening OTR’s income streams and increasing awareness of OTR’s services through effective communications. 

Specific role duties

Supporting the fundraising strategy

• Lead on OTR’s donor and community fundraiser stewardship through excellent communication and effective relationship management.

• Lead on the implementation of fundraising communications across channels.

• Responsible for small to medium size trust and grant applications, including horizon scanning

• Support the stewardship of small and medium-sized trusts and foundations including scoping, applications, reporting and funder management.

• Create engaging content and campaigns to drive income generation.

• Help build the small pool of regular donors.

 

Website and CRM maintenance

• Work with OTR’s Head of Fundraising, the Administration Manager and web developer to maintain, update and enhance the OTR website.

• Monitor website performance, user engagement and SEO trends, suggesting and

implementing improvements to enhance user experience and visibility.

• Lead on ensuring our CRM (Donorfy) is utilised effectively to record, monitor and report on fundraising activity and income.

Social media

• Working with the Head of Fundraising, CEO and Volunteer Coordinator and Business Support Officer, contribute to OTR’s social media presence by creating and scheduling engaging, accessible, and informative content that resonates with our audience and supports OTR’s mission.

• Monitor social media platforms to ensure timely and appropriate responses to comments and messages.

• Identify new opportunities to grow OTR’s social media reach, building awareness of our services, fundraising and outreach work.

• Regularly report on social media performance, using insights to inform future content and strategy.

• Utilise paid ads to support fundraising and training.

Email marketing

• Support the planning, creation, and delivery of OTR’s, soon to be launched, email marketing campaigns, including newsletters, fundraising initiatives and service information and signposting.

• Ensure all email communications are engaging, well-structured, and in line with OTR’s brand and tone of voice.

• Assist in the promotion of key OTR events, such as the Big Charity Bash and annual Great South Run and other special events.

• Manage and grow OTR’s email marketing lists, ensuring they are up to date and GDPR compliant.

• Track and analyse the performance of email campaigns, providing reports and insights to the Head of Fundraising.

Content creation

• Create engaging, accessible, and informative content for OTR’s digital channels, including the website, social media and email marketing.

• Develop multimedia content (for example, videos and graphics) to enhance OTR’s

communication methods and increase engagement.

• Contribute to blogs, news articles and case studies that highlight OTR’s work, impact and achievements in the sector.

Brand and tone of voice

• Ensure that all digital content aligns with OTR’s brand, tone of voice and style,

maintaining a cohesive and recognisable identity across all platforms.

• Promote OTR as the leading place to turn to for support, ensuring that our content

reflects our professionalism, reputation and expertise.

Analytics and reporting

• Use analytics tools to track the performance of OTR’s digital communications, including website traffic, email engagement and social media reach.

• Provide regular reports on digital performance to the Head of Fundraising, including insights and recommendations for improvement.

• Provide regular reports from the CRM and other online fundraising platforms to the

Head of Fundraising.

Promote

• Promote OTR as an exceptional and specialist charity.

Equality and diversity

• Promote good equality practice and play a key role in ensuring equality of opportunity in the workplace.

• Observe all relevant law relating to equality of opportunities.

• Encourage a working atmosphere where everyone is treated with dignity and respect.

Any other duties

• The post-holder will work collaboratively with all OTR trustees, staff and volunteers to provide a seamless service.

• Any other duties commensurate with the post.

PERSON SPECIFICATION

 

Knowledge, training and qualifications

Essential

• Understanding of charitable organisations.

• Understanding of principles of communications, marketing and fundraising.

Desirable

• Understanding of issues facing families in Havant and South East Hampshire.

Experience

Essential

• Experience of working in a communications or marketing role.

• Experience in planning, creating, and managing digital content across websites, social media, and email marketing.

• Experience in developing and managing content using online platforms including JustGiving, Mailchimp and Canva.

• Experience of managing a diverse workload in a busy environment.

Desirable

• Experience in utilising a CRM database to improve administrative systems.

• Experience in creating multimedia content, such as graphics and videos, to enhance digital communications.

• Experience in supporting fundraising initiatives, including donor stewardship and relationship management.

• Proficiency in using analytics tools (e.g. Google Analytics and social media insights) to monitor and report on digital communication performance.

• Experience in upholding and applying brand guidelines in various forms of content.

• Experience in communicating expert information/advice to wider audiences.

Skills

Essential

• Strong writing and editing skills with a focus on creating engaging, accessible, and audience specific content.

• Exceptional customer service skills with proven ability to respond appropriately and effectively to enquiries on the phone, on social media, and by email.

• Strong time and project management skills.

• Excellent verbal and written communication skills with the ability to build effective relationships and to be impactful with people of varying levels and experience.

• A flexible, pro-active approach to work including the ability to work to deadlines, plan, prioritise and manage own workload.

• Strong interpersonal skills.

• Ability to work autonomously and demonstrate initiative.

• A team player committed to working collaboratively to achieve results.

• Ability to use Microsoft Office Packages including SharePoint, Word, Excel, PowerPoint, Outlook and the internet.

• Ability to learn and better utilise IT systems.

• Ability to deal with sensitive information with discretion and to always maintain confidentiality.

 

Safeguarding

Our organisation implements safeguarding protocols in all aspects of service delivery and operations; we are committed to safeguarding and promoting the welfare of young people and vulnerable adults. All successful applicants will be required to undertake an enhanced DBS check with the relevant barred checks in line with the role.

 

Other requirements

• A commitment to treating your colleagues fairly, consistently and with respect (Essential)

• An interest in and understanding of OTR’s mission and strategy (Essential)

• Resilient, creative, determined and hard working (Essential)

WHAT WE OFFER YOU

We will provide a laptop, and other necessary IT equipment to facilitate hybrid and home working.

As an employee, you will receive the following benefit package:

• Generous annual leave entitlement including bank holidays

• Flexible start and finish times between core hours of 8am and 6pm

• Flexible hours to take time off for medical appointments and caring responsibilities

• Hybrid working

• 3% employer pension contribution if eligible

• Paid sick leave

To apply

Please submit a full CV (accounting for all gaps in employment - for Safer Recruitment).and a covering letter detailing all of the below:

• why you believe you are right for this role.
• why you wish to work at OTR.
• detailing your experience in all ‘essential’ criteria of the person specification

Registered charity number 1064275

Limited company 3333729

Funded by the National Lottery Community Fund