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Variety, the children's charity, London (On-site)
£16,000 - £24,000 per annum depending on working hours (£40,000 FTE including London weighting)
Posted 3 days ago Apply Now
Closing in 6 days
Ambitious about Autism, N10 3JA (On-site)
£38,766 - £50,288 per year
TreeHouse School is an Ofsted “Outstanding” SEN School for children and young adults aged 3-19 with a primary diagnosis of autism.
Posted today
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£50,000 - £55,000 per year
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Shooting Star Children's Hospices, GU3, Guildford (Hybrid)
£30,944 - £31,004 per year
Family Support Worker
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VoiceAbility, Bolton (On-site)
£24,500 - £29,500 per year pro rata
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Scope, Multiple Locations (Hybrid)
£36,429.86 + Car allowance of £5,000 per annum or a company car
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Closing tomorrow
Look Ahead Care Support and Housing, Tower Hamlets (On-site)
Up to £27352 per annum + Benefits include 25 days Annual Leave etc.
Posted 3 weeks ago
Closing in 7 days
WAGGGS, Remote
dependent on location, contract and experience, as a rough guide UK based full time salary would be between £27,000 - £33,000 per year
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Look Ahead Care Support and Housing, Islington (Hybrid)
£30000 - £40000 per annum
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Look Ahead Care Support and Housing, Tower Hamlets (On-site)
Up to £27352 per annum + pension scheme
Posted 1 week ago
Page 26 of 33
London, Greater London (On-site)
£16,000 - £24,000 per annum depending on working hours (£40,000 FTE including London weighting)
Part-time (9am - 5pm, 2-3 days per week)
Permanent
Job description

ABOUT THE ROLE

Variety is looking for an experienced Office and Facilities Manager who is proactive and highly organised to oversee the smooth day-to-day running of our office environment. This role blends operations, facilities management, and a bit of people-first thinking—ensuring the workspace is safe, efficient, and enjoyable for everyone. We own our building in Camden which has three floors and we intend to rent out one of the floors (one floor is c2,628sq feet). This role requires management of office building matters, tenants and general office management including assistance to CEO.

ABOUT VARIETY

 Variety, The Children’s Charity provides practical, life-changing support to disabled and disadvantaged children across the UK. There are currently 4.3 million children living in poverty in the U.K, with 600,000 children both disabled and living in poverty. Variety’s programmes make an immediate and lasting difference to disabled and disadvantaged children and young people by directly improving their wellbeing and quality of life. As well as improving physical and mental health, Variety’s support enables children to reach their full potential.

In 2024, His Majesty King Charles III graciously accepted the Patronage of Variety, the Children's Charity. This historic milestone coincided with Variety’s 75th anniversary and stands as a testament to the trusted role that Variety plays as a national children's charity meeting the needs of the UK’s most vulnerable children and young people.

 

 KEY RESPONSIBILITIES

 Office Management:

  • Oversee daily office operations and maintain a professional, welcoming environment.
  • Act as the primary point of contact for office-related vendors (cleaning, supplies, security, etc.).
  • Manage office supplies inventory and place orders when necessary.
  • Support onboarding/offboarding processes from a facilities perspective
  • Handle incoming mail and deliveries and ensure efficient distribution.
  • First point of contact for calls, visitors, and general office inquiries.

Governance:

  • Assistance to CEO with diary coordination, organisation of events, meetings, and in-office gatherings.
  • Coordination of finance committee and Trustee meetings
  • Minute taking at meetings as required
  • Administrative assistance as required

Facilities Management:

  • Oversee building maintenance, safety procedures, and office infrastructure.
  • Liaise with tenants, building management, and external contractors to ensure facilities are well-maintained.
  • Monitor and manage office budgets related to supplies, utilities, and maintenance.
  • Ensure compliance with health and safety regulations; manage risk assessments and fire safety drills.
  • Lead sustainability initiatives within the office (e.g. recycling, energy-saving practices).
  • Ensuring health and safety compliance for staff including being the fire marshal

 

Cost management

· solicit and compare competitive quotes for office services and building making recommendations based on quality, reliability, and value.

· Negotiate contracts to optimise costs without compromising service standards.

· Proactively identify areas for cost reduction or improvements.

 

Administrative & Support:

  • Maintain records of office leases, utilities, and insurance policies.
  • Manage access control systems and office security.
  • Support leadership with general administrative tasks when required.
  • Create and maintain facilities manuals, process documentation, and onboarding guides.

 

Other

· Health and safety duties including fire marshal- training will be provided.

· Undertake any other duties that may from time to time be required.

 

SKILLS, KNOWLEDGE AND PERSONAL ATTRIBUTES

Essential:

  • Proven experience as an Office and Facilities Manager, or similar role.
  • Strong organisational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Problem-solving attitude with a high attention to detail.
  • Familiarity with office software (e.g. MS Office, Teams)
  • Knowledge of health and safety standards and regulations.

 

FURTHER INFORMATION

· Limited travel around the UK may be required. 

· Variety, the Children’s Charity, is committed to safeguarding and promoting the welfare of children and vulnerable adults.

· Variety, the Children’s Charity, is committed to the principle of equality regardless of race, ethnic or national origin, religious belief, political opinion or affiliation, sex, marital status, sexual orientation, gender reassignment, age, or disability. It is the responsibility of employees to apply Variety’s Equal Opportunities and Health and Safety Policies in their own area of responsibility and in their general conduct.

· Proof of eligibility to work in the UK is required.

HOW TO APPLY

Please submit your CV with a covering letter explaining why you’d make a great candidate for this role.

Applications will close at 5pm on Friday 23rd May with interviews taking place week commencing 2nd June 2025. Please let us know if you have any accessibility requirements or need any adjustments for the interview

EQUALITY DIVERSITY AND INCLUSION

Inclusion is one of our key values and it is our ambition to recruit great people from diverse communities.

We welcome and encourage applications from suitably qualified candidates regardless of age, disability, sex, gender reassignment/identity, sexual orientation, pregnancy/maternity and or marriage/civil partnership status, race, religion or belief.

Please let us know if you have any access requirements which we might need to consider in relation to the selection process.

Application Instructions

Please submit your CV with a covering letter explaining why you’d make a great candidate for this role.

Posted by
Variety, the children's charity View profile Organisation type Registered Charity Company size 21 - 50
Posted on: Friday, 2 May 2025
Closing date: 23 May 2025 at 16:30
Tags: Administration, Facilities, Health and Safety, Office Management

The client requests no contact from agencies or media sales.