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Union Support Assistant Jobs in Newcastle
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Remote
£25,000 - £27,000 per year
Full-time
Permanent
Job description
DEPARTMENT: Operations
REPORTS TO: Chief Operating Officer
PURPOSE: To provide varied support to the Chief Operating Officer. The role involves tasks within HR and Operations including tasks such as minuting team meetings, organising in-person meetings, assisting the COO with financial record keeping and minuting quarterly board meetings. This is a key role in a fast developing and exciting organisation, with passionate people committed to protecting freedom of speech.
LOCATION:Home based with the ability to travel to London for monthly team meetings and quarterly Board meetings. Costs covered by the FSU.
Applicants should send a CV and Cover Letter
Who are we?
The Free Speech Union is a non-partisan, mass-membership public interest body. We stand up for the speech rights of our 25,000 members and campaign for free speech more widely. Our in-house legal counsel, working with our casework team, coordinates legal representation for members in difficulty. Our research arm publishes briefings on where free speech needs to be better protected. Our events arm organises events and stages public debates. The FSU has sister organisations in South Africa, Australia, New Zealand, Canada and Switzerland with more to come.
KEY RESPONSIBILITIES
Duties will include (but are not limited to):
· Assisting the COO with ad-hoc tasks to ensure the smooth running of the organisation.
· Acting as administrator for Outlook365, SharePoint, leave (WhosOff), and other HR and/or operational systems.
· Minute taking for in-person and online meetings.
· Planning staff events – booking meeting rooms, lunches for monthly meetings, travel and accommodation for all staff members.
· Assisting with financial management, e.g. checking receipts and processing expense forms, filing invoices, using QuickBooks to reconcile invoices, keeping track of departmental spending.
· Filing documentation.
· Ensuring the SharePoint filing system remains organised and accessible.
· Managing the recruitment of new staff (posting job adverts, liaising with candidates, arranging interviews and sharing applications with the relevant managers).
· On-boarding new staff and managing HR tasks, e.g. annual leave, expenses, setting up accounts.
PERSON SPECIFICATION
Essential: Work experience
Work experience in an admin role.
IT Proficient: Outlook 365, SharePoint, PowerPoint, Word, Teams.
Proof reading, editing or minute taking.
Financial record keeping
Use initiative and take a pro-active approach.
Extremely well organised, calm, discreet and comfortable working with strong personalities.
Communicator – excellent standard of literacy and written communication skills.
Agreeable and discreet – good interpersonal skills with people at all levels.
Homeworking – has premises, equipment and systems to enable productive working from home.
Desirable
Experience in a similar supporting role.
Experience using QuickBooks or similar software.
Experience working remotely.
TERMS AND CONDITIONS
Benefits
· Employer pension contribution of eight per cent.
· Full access to our learning and development programme.
· 20 paid holidays per calendar year plus public holidays.
· Bupa Healthcare
Probationary Period
This post is subject to the requirements of a one-month probationary scheme for new staff only.
Review of this Job Description
This job description is intended as an outline of the general areas of activity and will be amended in the light of the changing needs of the organisation. To be reviewed in conjunction with the post holder.
The FSU is an equal opportunity employer and considers qualified applicants without regard to Age, Disability, Gender Reassignment, Marriage or Civil Partnership, Pregnancy and Maternity, Race, Religion or Belief, or Sex.
Posted by
Posted on: 16 January 2025
Closing date: 31 January 2025 at 17:00
Tags: Administration, Accounting
The client requests no contact from agencies or media sales.
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Remote
£74,773 per year
Full-time
Contract (12-month fixed term contract)
Job description
Are you a highly experienced senior HR leader who has extensive experience of managing HR projects? Then join Shelter as an Interim Assistant Director - HR Projects and join our fight for home.
About the Job
As our Interim Assistant Director of HR Projects, you’ll play a pivotal role in shaping the future of Shelter by delivering strategic HR solutions that drive transformation and operational excellence. Reporting to the Director of Strategy Enablement, you will work closely with the Executive Leadership Team and the Assistant Director of HR Delivery to address organisational priorities and lead on high-impact initiatives.
With a focus on advancing fairness, inclusion, and effectiveness, you’ll manage complex projects, navigate trade union relationships, and mitigate risks while contributing to the ongoing enhancement of our HR services.
About You
You will be a seasoned HR professional with a proven track record of driving strategic change and delivering people-centred solutions in complex environments. Highly skilled in employment law, trade union negotiations, and employee relations, you have a deep understanding of the third sector and a passion for fostering inclusive and effective practices.
Adept at managing sensitive projects and engaging with senior stakeholders, you bring exceptional problem-solving abilities, strategic thinking, and a collaborative approach to everything you do. If you’re ready to make a meaningful impact and share Shelter’s vision of combating social injustice, we want to hear from you.
Benefits
We offer a wide range of benefits, including 30 days of annual leave (pro rata), enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.
Shelter helps millions of people every year struggling with bad housing or homelessness through our advice, support and legal services. And we campaign to make sure that, one day, no one will have to turn to us for help. We’re here so no one has to fight bad housing or homelessness on their own.
To find out more about the role and the benefits of working for Shelter please visit our website. Apply to be part of our team and be the change you want to see in society.
About the team
The Strategy Enablement directorate brings together our core support functions of HR Delivery, Finance, Tech & Data, Governance, Planning and Property. Led by the Director of Strategy Enablement and four Assistant Directors.
We do not see our support functions as merely transactional, but we are both enablers and keepers of Shelter’s strategic objectives. Striving to be a centre of excellence we work with colleagues to ensure organisational objectives are clear and strategically aligned, whilst supporting with the removal of any internal obstacles that emerge on the way.
About Shelter
A home is a fundamental human need, as essential as education or healthcare. Yet millions of people across Britain struggle on a daily basis with homelessness, bad housing conditions, soaring rents, discrimination and the threat of eviction. So, we are striving for change, with individuals, in communities, across society, and leading the way to a safe home. We need ambitious, best-in-class individuals who are passionate about our cause to join us at this exciting time. This is your chance to play a part in the fundamental change we are striving to achieve.
At Shelter we are united by our purpose to defend the right to a safe home. Our enemy is the social injustice at the core of the escalating housing emergency. We believe that to win that fight, we must be representative of the people we are here to help and those who support our movement for change. In all our people decisions, we take pride in being inclusive, fair, equitable and transparent.
We are committed to combatting racism both within and outside Shelter and welcome you on our journey to becoming a truly anti-racist organisation.
Posted by
Posted on: 02 January 2025
Closing date: 19 January 2025 at 23:30
Tags: Human Resources, Project Management, Housing, Homelessness
The client requests no contact from agencies or media sales.
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