Operation coordinator volunteer roles in Home based
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Position Overview:
The Programme Coordinator provides critical administrative and logistical support to ensure the smooth operation of the employability and skills development programme. As the first point of contact for participants, this role focuses on managing inquiries, maintaining records, coordinating schedules, and facilitating seamless communication between participants, trainers, and stakeholders. The Programme Coordinator plays a vital role in ensuring participants feel supported and programme activities are delivered efficiently.
Key Responsibilities:
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Participant Engagement & Support:
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Serve as the primary contact for participants, responding to inquiries via phone, email, or in person, and providing guidance on programme logistics, enrollment, and resources.
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Manage participant registration, onboarding, and attendance tracking for workshops, training sessions, and events.
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Administrative Coordination:
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Maintain accurate and up-to-date participant records, including personal details, progress updates, and post-programme employment outcomes, ensuring compliance with data protection policies.
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Schedule and coordinate meetings, training sessions, and stakeholder events, including room bookings, material preparation, and calendar management.
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Documentation & Reporting:
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Prepare and distribute programme-related materials, such as handbooks, training agendas, and certificates of completion.
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Assist in compiling data for reports on participant engagement, attendance, and feedback to support programme evaluation.
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Logistics & Communication:
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Manage programme logistics, including training materials, technology setups, and participant resources.
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Draft and send routine communications (e.g., reminders, updates) to participants, trainers, and partners.
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Compliance & Record-Keeping:
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Ensure all participant files and programme documentation adhere to organisational policies and grant requirements.
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Support audit processes by maintaining organised participant consent forms, evaluations, and feedback records.
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Required Qualifications:
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Education: A high school diploma is required; an associate’s or bachelor’s degree in administration, communications, social sciences, or a related field is preferred.
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Experience:
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1–2 years in administrative support, customer service, or programme coordination, preferably in education, non-profits, or workforce development.
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Experience managing high-volume inquiries and maintaining detailed records.
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Skills:
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Exceptional organisational skills with the ability to prioritise tasks in a fast-paced environment.
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Strong verbal and written communication skills, with a customer-service-oriented approach.
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Proficiency in Google products (Forms, Docs, Sheets, Slides) and familiarity with databases or CRM systems.
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Attention to detail and commitment to accuracy in data entry and reporting.
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The Professional Development Programme with Quilombo UK is a 16-week UNPAID opportunity that requires a minimum commitment of 12 hours per week, Monday to Friday.
QUILOMBO UK is dedicated to fostering an inclusive workplace environment that values diversity and promotes equality for all employees. As part of our commitment to upholding these principles, we adhere to the guidelines outlined in the Equality Act 2010. We firmly believe in creating a workplace where all individuals are respected and treated fairly. Discrimination of any kind will not be tolerated.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job description:
"We are looking for 10 volunteers to join our volunteer enhanced professional development programme and gain real world experience in your chosen field). While we only have 10 vacancies available through this programme, other options are available if your skills match our criteria".
About the Volunteer Programme:
The Enhanced Professional Development Programme (ePDP) Coordinator plays a pivotal role in driving the success of our flagship professional development initiative. This volunteering role is responsible for managing the end-to-end execution of the ePDP, ensuring seamless coordination between participants, Heads of Department (HoDs), and stakeholders. The ideal candidate will combine exceptional organizational skills with a passion for fostering professional growth, ensuring participants remain engaged and supported throughout their development journey.
Key Responsibilities of the sucessful volunteer:
Programme Management
- Oversee the effective implementation of the ePDP, ensuring alignment with organisational goals.
- Welcome participants to the programme, providing orientation materials and clarifying expectations.
Participant Support & Progress Tracking
- Conduct initial skills assessments to identify individual development needs.
- Monitor and document participant progress, providing regular updates to stakeholders.
- Schedule and coordinate meetings between participants and their respective Heads of Department (HoDs).
Coordination & Communication
- Manage day-to-day operations, including scheduling sessions, sending reminders, and maintaining programme documentation.
- Serve as the primary point of contact for participants, addressing queries and resolving issues promptly.
Engagement & Feedback
- Design and organise feedback sessions to gather insights from participants and HoDs, using data to refine the programme.
- Develop strategies to ensure active engagement (e.g., interactive workshops, milestone celebrations).
Reporting
- Prepare progress reports for senior leadership, highlighting achievements, challenges, and recommendations.
Required Skills of a successful volunteer:
- Keen Eye for Detail: Ability to manage complex schedules, track progress meticulously, and maintain accurate records.
- Excellent Communication Skills: Strong written and verbal communication to liaise effectively with participants, HoDs, and stakeholders.
- Relationship Building & Networking: Proven ability to foster trust and collaboration across departments.
- Organizational Agility: Skilled in multitasking, prioritization, and meeting deadlines in a fast-paced environment.
- Problem-Solving: Proactive approach to addressing challenges and improving programme delivery.
Preferred but not essential:
- Experience in coordinating professional development programmes or similar initiatives.
- Familiarity with data analysis to assess programme effectiveness.
Job Types: Part-time, Volunteer
Benefits:
Work from home
Application question(s):
- Are you sure you can commit to this being a non-paid role?
- Can you commit to 16 weeks?
- Do you have access to personal PC or laptop?
Work Location: Remote
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We are seeking several volunteers fior administrative support committed Trustees across this dynamic Trust's activities in creating historical town maps and atlases. Roles include managing online meetings, contributing to operations including sales, events, marketing, basic book keeping and all other ways of being useful to the growing needs of the Trust.
We are on an ambitious path to increase the rate of publication, develop a strong educational outreach platform, and embed our maps in the communities of the towns we publish. Trustees are mainly senior academics and others committed to education and urban history and all have a passion for cartography. We currently have no employees
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Help Us Build the Engine for Our Next Phase
Volunteer Admin & Service Support Lead | MINDSET Charity | Remote (UK)
Are you the person who brings order to the mission? At MINDSET, we believe that every man deserves a supportive community to help him navigate life’s challenges. We are a start-up charity moving out of our "founding" phase and into a period of exciting growth.
Our current support lead, Daniel, has been an amazing help in getting us off the ground. Now, we are looking for a dedicated Admin & Service Support Lead to take the baton and design the professional systems that will carry us into our next chapter.
The VOLUNTEER Opportunity
As our Admin & Service Support Lead, your role is about more than just paperwork—it’s about scale. You will be the architect of our back-office, ensuring that as we reach more men, our administration remains seamless, professional, and supportive.
In this role, you will:
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Design for Success: Take our initial setup and refine it into high-functioning administrative processes.
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Support the Frontline: Ensure our service delivery team has everything they need—from organised schedules to clear documentation—to focus on helping men.
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Manage the Flow: Be the central point for inquiries, ensuring every man or partner who reaches out to MINDSET receives a professional and timely response.
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Build the Toolkit: Create the templates, filing systems, and reporting structures that will allow us to grow nationwide.
Who We Are Looking For
We need a "process person" with a heart for men’s wellbeing. You might be a great fit if you are:
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A Systems Thinker: You don’t just fill out a form; you ask, "How can we make this form work better for everyone?"
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Highly Organised: You find peace in a clean inbox and a well-structured folder system.
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A Supportive Partner: You enjoy being the "behind-the-scenes" hero who makes sure the whole team looks good.
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Mission-Driven: You understand that great administration is the foundation that allows life-changing work to happen.
Why Join Our Team?
This is a unique chance to join a charity at a pivotal "Phase Two" moment. You will have a direct hand in professionalising our DNA and building the community that supports fathers, brothers, and sons.
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Leadership Impact: Take full ownership of our administrative strategy and leave a lasting legacy on our operations.
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Professional Growth: Gain high-level experience in non-profit management, service coordination, and organisational design.
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Flexibility: This is a fully remote, voluntary role that fits around your existing career or commitments.
"A man’s mindset is the foundation of his future. Join us in building the administrative foundation that makes that future possible."
How to Get Involved
If you have the organisational skills to take us to the next level and a heart for service, we would love to hear from you. Help us build a future where no man has to face his journey alone.
We Are MINDSET Charity
Non Charity Employer
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To empower men across England to take charge of their mental wellbeing and personal growth through connection, conversation, and community.
The client requests no contact from agencies or media sales.