Secretary to the Board of Trustees

Ealing Book Festival is a young organisation with huge ambitions. We're looking for someone with great organisational skills and experience to join the team and help us develop and achieve our objectives.

In addition to the general responsibilities of a trustee, duties of the secretary are as follows.

·       Preparing agendas in consultation with the chair and trustees and circulating them and any supporting papers in good time

·       Making all the arrangements for meetings 

·       Ensuring the taking of, agreement and sign off of minutes

·       Checking that trustees have carried out actions agreed at a previous meeting 

·       Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)

·       Fulfilling the functions equivalent to a company secretary, assisting the chair and other trustees with charity reporting requirements, monitoring the policy register 

·       Assisting the chair with board evaluation, succession planning processes and recruitment

Person specification 

In addition to the person specification for a trustee, the secretary should have the following skills, experience and qualities:

• Experience of governance and compliance procedures

• Organisational ability

• Minute-taking and report writing experience, including preparation of annual reports

• Preparation of the policy register

• Experience of board evaluation and succession planning processes 

These may have been acquired in a corporate or a charity environment.