Management Volunteer Roles
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Ensure Barawak operates smoothly and meets its goals by overseeing our governance and performance reporting. As the lead, you'll organize important activities and track our progress, helping us stay aligned with our mission.
Introduction to the Governance, Secretariat & Performance Reporting Lead Role
Are you passionate about keeping things in order and making sure everyone's working together smoothly? As the lead of the Governance, Secretariat & Performance Reporting team, you'll be like the conductor of an orchestra, making sure every part of our charity hits the right notes at the right time. Your work helps us stay true to our mission, making sure we're doing things the right way and always getting better. You'll work closely with the folks who guide Barawak—our trustees and advisors—and you'll help our programme and verticals leaders shine by tracking how well their services are doing and giving them the information they need to make smart decisions.
Keep Us on Track: You'll be organising all the important meetings for our trustees and advisors, making agendas, and keeping actions and decisions logs, so we never miss a beat. You’ll make sure that everything we do follows our rules and the law.
Watch Our Progress: You'll keep an eye on our goals, collecting info on how many people we're helping, how our events are going, and how we're managing our money. Then you’ll put this all into monthly and annual reports that help us understand if we're on the right path.
Help Us Improve: You'll present feedback from the people we serve and our team, gathered by the programme and vertical leads, to find ways we can do better. You're all about using what we learn to make sure Barawak keeps growing stronger and helping more people.
Key Responsibilities:
1. Governance and Compliance Oversight: Ensure that all activities within Barawak adhere to the highest standards of governance and compliance, as set by our trustees and in accordance with relevant regulations and laws. Develop and maintain a comprehensive set of policies and procedures that are the foundation of our operational excellence.
2. Secretariat Functions: Act as the primary point of contact for trustees and advisors, managing communications, preparing meeting agendas, and ensuring the accurate recording of actions and decisions. Your meticulous attention to detail and planning will ensure the smooth running of board meetings and the timely dissemination of information.
3. Performance Reporting: Lead the development and implementation of a robust performance reporting framework. You will work closely on behalf of the trustees, with the advisors, programme and vertical leads to establish and track Key Performance Indicators (KPIs), providing insights and reports that drive strategic decisions and demonstrate our impact to stakeholders and the community we serve.
4. Cross-functional Coordination: Facilitate and report on the monthly programme reviews with the Board of Trustees, quarterly advisory meetings, and annual general meetings. Your role involves supporting the programme and verticals leads to synthesize information from the services and verticals to provide a cohesive picture of Barawak's progress and challenges.
5. Continuous Improvement: Champion the use of feedback mechanisms, including surveys and community input, to refine our programmes and initiatives. You will play a critical role in reviewing and adapting our strategies based on performance data, ensuring continuous improvement in our pursuit of excellence.
Person Specification:
• Skills: Strong organisational and leadership skills, excellent communication abilities, and adept at working in a collaborative environment. Eagar to learn new skills.
• Attributes: Deep understanding of the challenges faced by the Afro-Hebrew community in the UK. Commitment to Barawak's values of helping out, sticking together, and staying strong. Ability to work flexibly and respond to evolving community needs.
• Commitment: Passionate about making a tangible difference in the lives of individuals and families dealing with poverty. Innovative thinker with a focus on creating sustainable, long-term solutions.
Important: This advert is for a voluntary role, which is unpaid and not subject to reimbursement of expenses. Any agreement with the successful candidate is not intended to be a legally binding contract between us and may be cancelled at any time at the discretion of either party. By applying for the role, candidates agree that neither of us intend any employment relationship to be created either now or at any time in the future.
To relieve the poverty of persons and families of African and Caribbean decent.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The Operations Assistant supports the Chair with all administration to enable Hidayah to function smoothly. Responsibilities include, but aren’t limited to:
- Providing administrative support to the Chair including scheduling meetings, managing calendars and responding to emails
- Creating process flows to enable service delivery and monitor progress
- Preparing meeting agendas, taking notes and sharing meeting minutes
- Maintaining accurate and up-to-date records and databases including documents on the Google Drive
- Aiding in the planning and execution of all operational projects and initiatives
- Preparing reports, presentations, and documentation as needed e.g., for annual reports
- Responding to inquiries and providing information to internal and external stakeholders
- Performing other duties and tasks as assigned by the Chair
How much time is required?
We are flexible around your schedule but we anticipate that the role will require around 4 hours per week. The following commitments are in place for all Hidayah volunteers:
- Aim to attend all relevant meetings, delivering a comprehensive report with updates and to complete actions as and when they appear
- Aim to attend all other planning meetings as necessary
- Attend Hidayah events (where geographically possible)
- Help to fundraise for, and advertise, any Hidayah events and fundraising drives
- Add to and maintain the administration of our file sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms
- Check and respond to emails in a timely manner
- Contribute to the communications group (via Discord) and stay up to date with Hidayah developments
- Provide information, statements and data for the annual report
- Keep up to date with Hidayah communication and organisational developments
This role is subject to a 6 months probationary period with a 2 month notice period should you wish to resign.
What is expected from an Operations Assistant?
Knowledge:
- Educated to degree level or experience which demonstrates equivalent analytical ability
- Knowledge of quality assurance systems and their benefits for the voluntary sector
- Knowledge of good governance procedures for the voluntary sector
- Understanding of confidentiality, equality and diversity and safeguarding procedures
Personality:
- A self-starter who can volunteer with minimal supervision
- Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah
Personal Skills:
- Confidence taking the lead with plans and ideas at Trustee meetings
- Ability to resolving conflict situations if needed
- Professionalism in all situations
Administration Skills:
- A high degree of literacy in Microsoft Office and IT Applications
- Join Hidayah Membership and Hidayah Discord server
- Participating and contributing to discussions on the Hidayah Discord server
- Read all Hidayah policies, keeping up to date with any changes
- Read, understand and agree with the constitution of Hidayah (available on our website)
Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.
What benefits do I get from this role?
- Volunteering with Hidayah brings a range of a benefits such as:
- Reference for your CV
- Contributing to Hidayah’s cause
- Supporting vulnerable communities
- Connecting with like-minded, passionate people
- Experience working strategically as part of a team
- Development of professional networking skills
Our mission is to provide support and welfare for LGBTQI+ Muslims
The client requests no contact from agencies or media sales.