We’re looking for an excellent candidate to fill this exciting role in the Society of Antiquaries of Scotland.  The Society is seeking an organised and motivated individual to undertake the general office administration of a busy membership organisation.

Deadline for applications: Midnight on Sunday 23rd February. It is expected that interviews will be held on Monday 2nd March.

Starting Salary: £19,445 to £22,902 depending on experience, with a 10% pension contribution, flexible working.

Hours: 5 days a week/37 hours a week. This is a permanent post with a probation period of 6 months. Occasional evening and weekend work is required.

Key Duties of the role:

• General office administration.

• Conference and event organisation and delivery.

• Assisting the Finance Manager with membership subscriptions.

Essential skills:

• Excellent time-management and organisational abilities.

• Excellent computer skills (particularly MS Office) with confidence picking up new digital software.

• Excellent written and verbal communication skills and strong relationship-building skills.

• Ability to work well independently.

• High standard of accuracy with close attention to detail.

Desirable skills:

• Experience with booking and event management.

• Experience of WordPress website management.

• Experience of MS SharePoint intranet.

• Experience handling cash.

Person specification:

You will be enthusiastic, punctual and well-presented, demonstrating a ‘can do’ attitude and using your own initiative wherever necessary. Working within a busy team environment, you will possess the ability to integrate well with your colleagues and will manage your own workload confidently and effectively. This role requires excellent attention to detail and excellent oral and written communication skills. Basic IT skills are an essential requirement for the role, in addition to having a desire to learn new IT skills.

The ideal candidate will have strong organisational skills and some office management experience, although training will be provided where necessary and this post would suit someone starting or changing their career. They will be motivated and able to handle a busy and varied workload, balancing the need to communicate effectively with members of the Society and run and efficient and organised work environment for staff.

Applications:

Applications should be addressed to Dr Simon Gilmour, Director at the Society. Please include a full CV along with a cover letter that describes how your skills and experience fulfil the criteria for the role. Please also provide names and contact details of two referees whom the Society may invite to comment on your suitability for the post in advance of appointment. Referees will not be contacted until a position has been offered. 

The Society of Antiquaries of Scotland is an independent charity actively supporting and promoting the study and enjoyment of Scotland’s past (charity no. SC010440).

Huggard, based in Cardiff, provides a comprehensive range of services and accommodation for people experiencing homelessness and runs Wales’ leading centre for people sleeping rough.

We are looking for an experienced finance professional, who shares our values and principles, for this demanding role managing Huggard’s finance functions together with providing line management and internal audit functions to the business, facilities and HR elements of our vital work. 

If you think you have what it takes and want to join Team Huggard and make a positive difference in tackling homelessness and improving wellbeing then we want to hear from you.

An exciting new opportunity for a Project Administrator to join the International Projects team of a great organisation. This team work directly in the International Development Consulting sector, and deliver projects across Africa, Asia and Latin America. This role would suit a confident self-starter who is keen to learn new skills, and displays great initiative. This role has potential to expand, depending on the experience and interests of the candidate.

The Project Administrator will be responsible for:

• Providing support to Finance Administrators, including fact checking / document compilation / client invoice preparation

• Organising extensive international travel, accommodation, and visas for both staff and contracted consultants.

• Acting as the first point of contact for the team, dealing with correspondence and phone calls, managing group mailboxes, and directing queries and questions to the wider team and third parties

• Team coordination – Organising monthly team meetings, annual events, training and teambuilding days, monitoring timecard entries on a weekly basis

• Maintaining the team calendar – having an overview of team members’ availability and travel and bid-writing deadlines

• Formatting documents using Word and PDF Xchange

• Managing Client-Take-On process and completing and circulating conflict check templates

• Ad hoc administrative support

Additional:

• Project resourcing recruitment searches on LinkedIn based on specified profile

• Proofreading and formatting of proposals/reports before submission

• Knowledge management tasks. E.g. collecting and maintaining project case studies and project references.

Essential:

• Strong knowledge of MS Office software in particular Word & Excel
• Undergraduate or equivalent years of experience
• Problem-solving skills
• Proactive attitude and anticipate support needs, take ownership of tasks
• Strong organisational and time management skills
• Task-oriented. Ability to execute requests in a timely and efficient manner
• Fluent English in both spoken and written communication
• Able to prioritise, organise and multi-task
• Strong communication skills both verbal and written
• Able to be a self-starter and work on own initiative
• Strong relationship builder
• Interest in International Development
   

This is a key time in the life of Church Army as we continue to grow our frontline work, develop our strategy and increase our impact. We are committed to transforming lives by sharing faith through word and action and we believe every one of our team makes that happen. 

The role of COO has responsibility for the sound financial management and administration, ensuring viability and a secure financial future. You will have oversight for finance, property, IT, HR, Wilson Carlile Conference Centre, Marketing, Fundraising, Legacy Administration and Data Protection and line manage the leaders of those key areas. It is based at the Wilson Carlile Centre in Sheffield which operates as a reputable conference and accommodation venue as well as the home of our national team who proudly serve our frontline work.

As a senior leader you will share in the responsibilities for leading the Church Army community across the UK and Ireland and representing Church Army at a senior level.

We are looking for someone with an active faith in Jesus demonstrated by an involvement in a local church and a life that models our values. You will be an experienced senior leader with significant financial experience, a strategic mindset and able to get the best out of your teams.

Please prayerfully consider if this is a role you could do.

Prison Resettlement Worker
Location: Covering South Somerset & Sedgemoor
Contract: Fixed term until 31 March 2021
Hours: Full time - 40 hours per week (we also welcome applications from individuals who would be willing to split the hours as a job share)
Salary: £22,500.00 per annum
Closing Date: Friday 06 March (12 noon).

Julian House is looking to appoint a full time Prison Resettlement worker to provide homelessness prevention working in South Somerset and Sedgemoor Local Authority areas. This person will be based at two offices, one in Yeovil and one in Bridgwater. This role will support individuals that have an offending background and who face multiple and complex needs; including the risk of rough sleeping, and significant challenges in accessing and sustaining accommodation.

The successful candidate will be an excellent communicator, have experience of supporting people who have been involved within the criminal justice system. They will need to have a good understanding of barriers and issues faced by people both within a custodial setting and the community. Knowledge of the pathways to sustaining accommodation, rehabilitation and recovery is key.

This is an exciting opportunity to make a real difference to the lives of disadvantaged people! 

Purpose of the Post: To deliver a person-centred and outcome-focused prison resettlement service within South Somerset and Sedgemoor Local Authority areas, effective support working with prisoner leavers who are homeless, rough sleeping or are insecurely accommodated, to ensure that they are able to maintain, access or improve accommodation upon their release from prison.

Main Duties and Responsibilities Includes:

• Deliver a professional, outcome-focused Resettlement Service to offenders leaving HMP Exeter, HMP Guys Marsh and HMP Eastwood Park prisons, both on site and through support working within the community
• Develop an effective partnership working with the Prison Resettlement Teams, South Somerset and Sedgemoor Local Authority Homelessness prevention services, Probation, Police, Specialist homelessness and housing service providers, and the community recovery and health and wellbeing services
• Respond promptly to referrals and enquiries for the service
• Establish a supportive, trusting and professional relationship with clients
• Actively managing a caseload of clients and prioritise those who are likely to be discharged without secure accommodation and who are at risk of homelessness
• Assess, plan and enact person-centred packages of resettlement support
• Work pro-actively with landlords and Housing Benefit teams to help prisoners maintain tenancies currently at risk due to their custodial sentence
• Provide high quality information and advice to colleagues working within the prison, and to other agencies who work with people experiencing homelessness
• Liaise with local rough sleeping outreach services where homelessness cannot be prevented upon release
• Recognise indications of substance misuse, mental health needs, domestic abuse, personality disorder and behavioural issues, making appropriate referrals to relevant agencies

Please see the attached job description & person specification for full details on duties and responsibilities. 

What's in it for you?

As an employee, you will receive an excellent benefits package which includes:

• Cash health care plan
• Up to 26 days annual leave (depending on length of service)
• Employer pension contribution (up to 6% of your gross salary)
• Employee Assistance Programme 
• Staff Award Scheme
• 20% Discount at Julian House Shops 

Julian House has a supportive culture, providing regular supervision and line management alongside externally facilitated reflective practice which enables staff to look after their own health and well-being whilst giving their best in their roles. 

Please note: the successful candidate will need to undergo an enhanced DBS check.

To Apply:

Please apply by submitting an application via our jobs page on our Julian House website.

St Edmund Hall has an ambitious 10-year vision to develop its teaching, research, culture, finance and to become the most environmentally sustainable college in Oxford. Major gifts will be critical if we are to achieve our goals and we now seek to appoint a Philanthropy Manager who shares our ambition.

The Philanthropy Manager will report to the Director of Development and will work with existing and prospective major donors within our pool of alumni. You will make face-to-face funding requests, building on your experience of securing five and six figure gifts.

There are a number of exciting funding projects that we believe alumni will be keen to support, including capital development of student accommodation, support for bursaries and scholarships and new initiatives to reduce the environmental footprint of the College.

It is anticipated that the successful candidate will be out of the office for 60% of their week, most typically in London. The College is therefore open to applications from candidates who live outside of Oxford provided they are committed to travelling to Oxford once a week (more frequently during induction period and when required to do so).

This is a 2-year fixed-term position and the College is also open to considering flexible or part-time working for this role.

This is an excellent opportunity for a proven fundraiser to play a pivotal role in a successful team and develop their fundraising career.

To be successful in this role, you will have a demonstrable track record in major gift fundraising.  You’ll be entrepreneurial and results-driven with outstanding communication and influencing skills and the presence, gravitas and intellect to operate effectively at all levels.

In return, we offer highly competitive rewards and benefits including generous annual leave entitlement, pension scheme, subsidised bus pass loan, cycle to work scheme loan, season ticket loan, an employee assistance programme, a free lunch whilst on duty and free eye sight testing with a contribution towards the cost of spectacles if necessary and various University of Oxford discounts.

Application Process

Interested applicants should forward the following documents:

1. A Cover Sheet giving the contact details of two referees. One referee should be the applicant’s current or most recent manager or supervisor.
2. A current CV.
3. A covering letter, which explains how you meet the selection criteria for the post.

Documents should be sent in PDF format, preferably by email by 09:00 on Monday, March 16, 2020.  Postal applications should be sent to the HR Manager, St Edmund Hall, Queen’s Lane, Oxford, OX1 4AR.  Shortlisted applicants will be invited to interview soon after the closing date.  Late or incomplete applications will not be accepted.

Please also consider completing the online Equal Opportunity Monitoring Form.  Submission of this form is voluntary and does not form part of the selection process, but we would be grateful if you are willing to return it with your application to assist us with our equal opportunity monitoring.

Assertive Outreach Worker x 2
Location: Weymouth, Dorset
Contract: Fixed term until 31 March 2021
Hours: A minimum of 20 hours and up to 40 hours available (to be discussed at the interview stage if successful)
Salary: £20,300.00 pro rata
Closing Date: Monday 09 March '20 (12 noon).

This role is a fantastic opportunity for a motivated individual to provide invaluable support to individuals rough sleeping in Dorset!

The new member of staff will be joining a friendly and high performing team who have made a real difference to people experiencing homelessness. This new role will allow the successful candidate to be part of rolling out our effective outreach model across the whole of Dorset.

The purpose of this role is to deliver a high quality person-centred assertive outreach service working as part of a team, making contact with new, repeat and entrenched Rough sleepers in Dorset.

The successful candidate will work closely with partner agencies and the rough sleeper to establish and fulfil a holistic support plan that allows the individual to make a sustainable move off the street.

What's in it for you?

As an employee, you will receive an excellent benefits package which includes:

• Cash health care plan
• Up to 26 days annual leave (depending on length of service)
• Employer pension contribution (up to 6% of your gross salary)
• Employee Assistance Programme 
• Staff Award Scheme
• 20% Discount at Julian House Shops 

Julian House has a supportive culture, providing regular supervision and line management alongside externally facilitated reflective practice which enables staff to look after their own health and well-being whilst giving their best in their roles.

Please note: the successful candidate will need to undergo an enhanced DBS check. 

To Apply:

Please apply by submitting an application via our jobs page on our Julian House website.

Please note: interviews will be taking place on Monday 16 March '20.

About Orbis UK

Orbis is an international eye care charity that prevents and treats avoidable blindness and visual impairment.

Of the 253 million people in the world who are blind or visually impaired, 75% have conditions that are preventable or treatable. We screen for and treat eye conditions, raise awareness about eye health, and train and mentor local eye care teams in Africa, Asia and Latin America, where most of those people live.

We do this through our long-term programmes as well as on the Orbis Flying Eye Hospital, a state-of-the-art ophthalmic teaching hospital on board a customised aircraft.

You will be joining Orbis UK at an exciting time as we have rapidly grown over the past few years, with our income increasing from under £3M in 2010 to around £8M currently. In 2020, we will be bringing our unique Flying Eye Hospital to Farnborough Airshow, which will be great opportunity to see the plane in its full glory.

With global blindness set to triple by 2050 our work has never been more important.

We are also in the midst of an organisational wide digital transformation programme. We are looking to innovate and adapt to ensure we are best placed to succeed in a digital climate. Every member of the organisation is involved in this process and your input will be vital.

About the role

You will oversee all aspects of Business Support, managing two well established members of staff who provide reception, administration, travel booking, Health and Safety and IT support for the Orbis UK team.

You will be responsible for all aspects of HR administration working closely with an external HR consultant and the Director of Finance and Operations.

A willingness to help others is essential.

Title: Business Support Manager

Department: Business Support

Reports to: Director of Finance and Operations

Location: London, UK (near Monument)

Contract: Full time, 37.5 hours per week permanent

Salary: £36,000 - £40,000 per annum, subject to experience

The main responsibilities of this role include:

• Line manage the Senior Business Support Officer and Business Support Officer
• To ensure the Business Support Team provides office support to the Orbis UK team (35 staff), including Senior Management Team
• To ensure travel and risk management for all travellers are provided (from staff, Volunteer Faculty, visitors to office and trustees)
• Responsible for the employee cycle from recruitment to exit, supporting line managers and staff on daily basis
• To ensure HR records are up to date and accurately filed on the HR software, ‘People HR’ and SharePoint
• To promote staff wellbeing and benefits to staff

Full details of the job description can be downloaded from our website or on Charity Jobs 

Benefits of working for Orbis UK

Before completion of probation:

• 22 days holiday plus three days between Christmas and New Year
• Life Assurance
• Employee Assistance Programme
• Flexi-time
• E-learning Courses
• Social Activities
• Access to low cost gym within the building

After completion of probation:

• Matched employer pension contribution up to a maximum of 10% of basic salary
• Interest free season ticket loan

Application and interviews

Closing Date: Monday 2 March 2020 – 9am

First Interviews:  Tuesday 3 March and Wednesday 4 March 2020

Second Interviews: Monday 9 March 2020

Start Date: ASAP

All applicants must have the legal right to live and work in the UK. Successful applicants may be subject to an enhanced DBS check. Unfortunately, we won’t be able to reply to all applications, so if you haven’t heard from us by Wednesday 4 March, your application has not been successful.

Orbis UK is an equal opportunities employer and welcomes applications from any suitably qualified persons. We will ensure that no job applicant receives less favorable treatment either directly or indirectly, on the grounds of age, race, disability, gender, marital status, religion or faith or sexual orientation.

Safeguarding: Orbis UK is committed to safeguarding and promoting the welfare of children and vulnerable adults and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and criminal records checks.

Application is via curriculum vitae and covering letter, to HR Manager Orbis UK, 10 Lower Thames Street, London EC3R 6AF

Personal Assistant

Come be a part of an energetic and vibrant charity who are driven by the desire to improve the lives of people living with kidney disease and ultimately find a cure for this silent killer.

The Assistant to the Executive Director is a newly created role within the highly efficient and result-driven communications and income generation directorate. Whilst the role will be working directly with the Executive Director, due to the nature of the work there will be cross team working throughout the whole charity. The Assistant will provide administrative support to the Executive Director including activity in income generation, supporter relationships and the coordination of diaries and meetings.

Personal Assistant Requirements:

Our client is looking for a confident, energetic individual who has the drive to be successful and work professionally. You will have excellent administrative skills, be a confident user of Microsoft software including Office 365 and have a commitment to high standards as well as the ability to work independently to deliver agreed plans. With knowledge of working within the charity sector, ideally within a fundraising role you will be able to multitask, prioritise and organise work requirements effectively.

This is a great opportunity to work for a charity with an emotive cause and strong ambitions to deliver more for kidney patients sooner.

About Our Client:

Our client wants to free lives from the restrictions, fear, anxiety and life limiting nature of kidney disease. A silent killer, it blights the lives of more than two million patients, and the charity estimate a further million people have the condition but are not yet diagnosed. They are the largest dedicated funder supporting kidney research in the UK today. For decades the research the charity enables has been saving lives, but there is so much more to do.

Our client has been shaping and facilitating advances in kidney disease research since 1961, collaborating with other charities and funders to deliver life-changing care to all those affected by kidney disease.

With the incidences of obesity, heart disease and high blood pressure (all triggers for kidney disease) rising due to our changing lifestyles, their work is more essential than ever, and they need talented, passionate and caring people to help change outcomes for people living with, affected by and at risk of kidney disease sooner.

Location: Lynch Wood Park, Peterborough, PE2 6FZ

Job type: Full Time, Permanent, 37.5 hours per week

Salary: £21,000 to £24,000 depending on experience Grade 4

Closing date: Wednesday 26 February 2020
Interviews will be held week commencing: 16 March 2020

You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, EA, Corporate Secretary, Senior Administrator, Senior PA, Office Administrator, Admin Assistant, Office Admin, Administrator, Administrative Assistant, Office Assistant, Fundraiser, Fundraising, Charity, Third Sector etc.

Ref: 91946

Abbaye de Bonnevaux: Centre for Peace, is seeking to recruit a

RETREAT AND CONFERENCE CENTER MANAGER

The World Community for Christian Meditation is establishing a meditation and conference center in Bonnevaux near Poitiers. This center will open its doors at the end of 2020 and, during its first phase, will provide accommodation for 39 guests and space for 180 participants.

To develop and manage this new structure, the Association Abbaye de Bonnevaux: Center for Peace is seeking to recruit a retreat and conference center manager.

Under the responsibility of the President and the Board of Directors of the Association and in close cooperation with the resident community, the manager will direct, manage and ensure the proper functioning of the center in line with the vision for the project laid out by the Director, Laurence Freeman OSB.

The manager will put forward to the Board of Directors a development plan consistent with the spirit of the Community (WCCM) and the management principles of the Association ABP.

This position offers a great opportunity to contribute to the creation of a new spiritual environment dedicated to silence and contemplation in an exceptional setting and open to the world.

Mission and responsibilities:

• Develop and organise the operation of the Center under the direction of the Bonnevaux Board of Management (consisting of the Board of Directors of the Association and of the Leadership Team of the Abbaye). This will include: managing the program, hiring staff, managing hospitality, reception, kitchen and catering, bookstore, accounting, and ensuring compliance with legal regulations.
• Submit to the Board of Directors a multi-year financial plan as well as an annual budget and financial report.
• Develop and implement the center's publicity plan
• Recruit and manage the teams working at the center: employees, volunteers and service providers.
• Ensure a high standard of hospitality and physical maintenance of the center as well as comprehensive administrative and accounting management.
• Ensure that sustainable development and ecological principles are respected in all aspects of the center’s operations.

Required skill-set and personal qualities:

Educated to university degree level, the candidate will have significant experience of business management in the hospitality or conference management sectors, with proven proficiency in organisation and staff management.

The Manager will understand and apply the values of the mission statement of the World Community for Christian Meditation and will balance the offering of a warm welcome to guests with efficient organisation.

As an international center, this position requires proficiency in French and English, as well as cultural flexibility.

Experience in the management and development of spiritual centers, particularly in France, would be an advantage.

Terms and conditions :

Permanent contract.

Full time (35 hours /week)

Salary according to experience (€35-40K)

On-site residence possible

For further details and full Job Description, contact Pascale Callec

For further information about WCCM and Bonnevaux, please visit our website.

Closing Date: 13 March 2020

Our Governance Co-ordinator keeps the organisation in check, are responsible for the administration of the governance function of Liverpool Guild of Students, ensuring legal compliance and supporting the senior management team in striving towards and achieving our organisational objectives. 
Working closely with members of the Board of Trustees, Senior Management team and elected officers, you will champion our governance structures helping to ensure its robust and properly informed, by providing excellence administrative support at Board and committee meetings.

Specific Duties

Committee Support

For Trustees meetings, committees, Companies Act meetings, members’ meetings, meetings with the University of Liverpool and other internal and external meetings:

• Formulate with the Chair and Chief Executive the agenda, organise the supporting reports and liaise with those members of staff or trustees who may be required to prepare papers for meetings;
• Schedule meetings, providing proper notice to members, coordinate the compilation and distribution of papers in a timely and accurate manner in advance of the meetings;
• Brief Chairs ahead of meetings
• Attend and take accurate minutes of the meetings and produce action logs, complying with the Companies Act 2006 and best practice for charities;
• Check and confirm the quorum at meetings;
• Ensure the safe custody of the official record of the Board of Trustees’ business, including signed minutes;
• Respond informatively to queries from members of committees and attendees of meetings;
• Make the necessary logistical arrangements for meetings, including room booking, refreshments etc;
• Prepare for approval committee terms of reference and rules relating to the composition, quorum, chairing and frequency of committee meetings in accordance with the Governing Documents;
• Maintain an accurate register of the members and attendees of all committees/meetings and their contact details;
• Prepare induction packs for trustees and members of committees;

• Prepare and update an annual schedule of matters detailing the planned detailed work for each meeting/committee;
• Organise the Annual Members Meeting and provide support to the Chair during the meeting;

• Ensure that best practice and legal compliance is adhered to at the Trustees meetings;
• Undertake an annual effectiveness review of the Board; and
• Attend and organise the Board of Trustees annual Away Day.

Company Secretarial Support

• Advise on, and be responsible for the proper approval of changes to, the Governing Documents;
• Ensure that the Guild’s policies and procedures are up to date, accurate, centrally stored and available, and approved;
• Draft policies or procedures that may be required;
• Maintain a database of policies and procedures and their status;
• File returns, appointments, resignations, accounts and other required information to Companies House and to the Charity Commission within the prescribed deadlines;
• Act as the principal point of contact with the Charity Commission;
• Maintain statutory and other registers including the Register of Directors and Register of Members;
• Project manage the production of the Guild’s Annual Report, liaising with the Director of Finance;
• Maintain a database of other key legislation, linked to the schedule of policies and procedures, and ensure that strategies for compliance are developed and implemented;
• Administer the Guild’s risk management strategy, updating and reporting to the Trustees at least annually;
• To keep informed of governance developments for companies, charities and students’ unions and to disseminate this information for the Guild’s senior managers where relevant;
• Lead the process to appoint and induct new trustees including monitoring upcoming vacancies, checking the eligibility of prospective trustees, ensuring that appointments are validly made in accordance with the Governing Documents and relevant legislation, and preparing letters of appointment;
• Undertake an annual skills survey of the board to guide trustee recruitment;

Executive Assistant

• Support the Senior Management Team;
• Work closely with the Democracy Manager to ensure the effective development and implementation of Guild policy;
• Support the strategic and business planning process as and when required;
• Arranging and booking events;
• Booking travel and accommodation for trustees;
• Managing expenses requests for trustees in line with the Expenses Policy;
• Support the administration of the Guild’s relationship with the University of Liverpool; and
• Assist with the administration of the Guild’s pension and insurance arrangements.

Information Governance

• Act as the Guild’s Data Protection Coordinator and ensure compliance under the Data Protection Act 2018 and the GDPR inter alia;
• Draft and keep up to date key data protection policies;
• Provide induction and ongoing training for staff in the area of Data Protection and Information Security;
• Maintain Statutory Registers, including a Register of Processing Activity and Breach Register;
• Lead on processing Subject Access Requests;
• Co-ordinate the response to, and investigate, breaches in accordance with the Guild’s Data Breach Procedure;
• Provide advice and respond to queries in the area of Data Protection;
• Formulate Privacy Notices and draft statements provided at the point of data collection;
• Formulate Guild policy for the filing and retention of documents;
• Review potential contracts and agreements for Data Protection compliance; and
• Assist with the undertaking of the Data Sharing Agreement with the University of Liverpool.

Other

• Compile reports and manage records as required, including being responsible for the management of relevant Guild databases.
• Be present at, and assist in the running of Welcome Fairs.
• Attend meetings and training events as required.
• Comply with the Guild’s policies and procedures at all times.
• Comply with and promote the environmental and sustainability procedures within the Guild.
• Undertake any other duties that may from time to time be requested.
• Have a flexible approach to duties and work and, in particular, adopt a team work style with departments and activities across the Guild. This may involve undertaking duties in support of the activities and services of other departments.
• Maintain an appropriate standard of confidentiality.

Mustard Tree aims to combat poverty and create life transforming opportunities for people who are homeless, or are at risk of becoming homeless.

Role Purpose
Working directly to the CEO, leading the services functions within Mustard Tree. This includes managing the Crisis provision, Freedom team and voucher schemes including Food Club. Represent the values of the charity both internally and externally, contributing to the Management team and overall development of the charity.

What you will be doing: Job Description

Referrals and Partnerships

• Develop an understanding of beneficiary numbers and needs and reflect these in the support services provided by the Mustard Tree through an integrated approach

• Manage referrals from incoming agencies including job centres, GPs, social care, work programme, mental health, drug and alcohol teams, churches

• Build relationships with external statutory and 3rd sector agencies to encourage referrals and signposting

Managing Services

• Manage the ‘Welcome’ function of the charity including reception and enquiries in line with our values and for all volunteers, guests and partners

• Manage the crisis provision within the charity for rough sleepers, asylum seekers and people in need including 121 support, help with finding emergency accommodation, action planning, provision of food and clothing and referrals to other agencies

• Manage the voucher plus schemes within the Mustard Tree including people on benefits, new tenancies and evaluate how we can best support people on low/minimum wage including decisions on gifting

• Manage the Freedom support team including referrals, assessments, 121s, safeguarding, incident management, work placements, Next Steps planning and exit strategies

• Work to budgets and manage day to day finances including petty cash, Freedom Volunteer expenses and the Freedom crisis fund.

Development of People

• Line manage all Freedom and support services staff, ensuring they are appropriately trained in order to carry out their duties within the charity

• Manage the Freedom team to support the Freedom trainees in the realisation of personal progression goals including induction and training.

• Maintain positive relationships with other Mustard Tree managers and providing occasional cover if required

Reporting and Outcomes

• Promote Mustard Tree values and develop suggestion boxes, monthly service user meetings and proactively communicate updates to the rest of Mustard Tree.

• Provide outcome monitoring for all Freedom trainees, Crisis provision, Voucher plus schemes, Reception, Helpdesk and other services as required using our database and reporting mechanisms.

• Work with the fundraising team and CEO to embed new services provision in line with funding received and provide tailored contract reporting information

Health and Safety

• Fulfil role of Safeguarding Officer (along with CEO and other managers) and provide guidance for the rest of the charity

• Manage the health and safety requirements of the support services including risk assessments, lone working policy, staff wellbeing and incident management

• Manage an effective signing in and out process and weekly rota for trainees

General Work duties:

• Support Freedom trainees to develop skills and behaviours and feel part of the community

• Work within health & safety guidelines and Mustard Tree policies and procedures

• Supporting other staff and departments and provide practical relief cover for work-streams

• Take responsibility for professional development, attending training courses as required

• Leading by example, embodying Mustard Tree values and represent the charity as required

• Contribute towards being an environmentally responsible organisation as part of day to day activities

  including recycling and supporting ‘paper-lite’ practices

• Other tasks and duties relevant to the role as required by the organisation

What we are looking for: Person Specification

Essential:

1. Minimum of 5 years’ experience working in front line roles within 3rd sector/charity or similar

2. Experience of delivering a person-centred approach when supporting people with welfare issues

3. Ability to build relationships, develop external partnerships and represent an organisation positively

4. Good verbal and written communication skills including presentation and report writing

5. IT literacy including Microsoft word and excel and good administration skills

6. Knowledge of health and safety regulations, safeguarding, incident management and governance

Desirable:

7. Minimum of 2 years’ experience in a management role

8. Experience of working with and managing volunteers

9. Social Care / Community / business Level 3 qualification or a university level degree

Part-time (0.8 FTE)

This is an exciting opportunity for an experienced and highly organised Executive or Personal Assistant, with a talent for building strong working relationships to provide critical and comprehensive support to International Alert’s (Alert) Chief Executive Officer (CEO).

As Executive Assistant, you will play a key role in coordinating Alert’s governance bodies and ensuring compliance, as well as supporting the wider Executive Team and Board of Trustees and running efficient global stakeholder meetings.

Our ideal candidate is a confident and proactive communicator (both verbally and in writing) and highly computer literate, who gets a kick out of coordination and innovation.

You will be enthusiastic about Alert’s mission, and comfortable with a degree of uncertainty – your day will inevitably involve challenging tasks and small, and exposure to Alert’s stakeholders at all levels of the organisation. You will have a distinct advantage if you have previously worked for an international humanitarian organisation and are have proficiency in languages other than English.

For the full job requirements and details on how to apply, please click ‘Apply’ – we are looking forward to hearing from you!

Closing date: 11:59pm (UK time) on Sunday 8 March 2020.

Applications and will be reviewed and shortlisting carried out on a rolling basis, so early applications are encouraged.

As it is unlikely that we will be able to obtain a Work Permit for this role, all job applicants must already have the right to work in the UK.

While International Alert will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume your application has, on this occasion, been unsuccessful. International Alert is an equal opportunities employer. All applicants will be judged strictly on the basis of merit.

We are looking for a strong leader to join our team and manage the daily functions of the Project which include admin, finance, IT, and lead the Support Teams and Visiting Support Worker. You will line manage the teams modelling a culture and ethos of support for young people and set the strategic direction for the services and liaise with partners and stakeholders. You should have strong management skills alongside a good knowledge of the housing sector, with particular experience in managing high commissioned or contracted services.