About the role

Reporting to our Business Development Manager this is an exciting entry level role supporting the Enterprise and Development Team of one of the UK’s leading social investors.

We are looking for someone who is passionate about the work we do, is organised and has excellent attention to detail. Someone who is flexible with a “can do” attitude and who has a desire to get involved within a fast-paced team. If that is you and you can also bring in new ideas and are keen to get involved with the wider team projects as well as collaborate across the organisation then this could be a really exciting opportunity to add value and be a part of our values led organisation.

Key responsibilities

1. Collate and manage updates and reporting on the new business pipeline

2. Review and screen new tendering opportunities

3. Support BD Manager to prepare bid responses for invitations to tender from funders, investors and other key client groups

4. Support the BD Manager and wider team where necessary with the preparation of new business presentations

5. Support the delivery of projects to improve the efficiency of the business development team

6. Flexibly support the team on a range of projects and administrative tasks.

7. To work within the organisation's processes and procedures required to contribute to the effectiveness of the quality management system.

8. Contribute to the knowledge management and learning priorities in SIB’s strategy and support the implementation   and delivery of the strategy.

9. In agreement with manager to undertake other tasks that support Social Investment Business’ objectives as           required.

Core competencies

· Excellent communication skills, both written and verbal

· Effective time management

· Self-motivated, with high energy and an engaging level of enthusiasm.

· Excellent Microsoft Office Skills, including Word, Excel and PowerPoint

· Excellent customer service skills

Desirable competencies

· Advanced Excel skills

· Understanding of the social investment or grant-making market in the UK

Administration Assistant
London, N6

Are you an administrator with brilliant communication skills? Want to gain experience in the charitable sector and increase your knowledge in a number of areas, from fundraising and content creation to finance and events co-ordination? If so, read on.

Who is Ataxia UK?

Ataxia UK is the leading national charity for people affected by any type of ataxia, a group of neurological disorders that impact co-ordination, balance and speech.

In the UK alone, there are over 10,000 adults and around 500 children living with ataxia. We fund research into finding treatments and cures and offer advice, information and support to people affected by the condition.

We are now looking for an Administration Assistant to join our team and support our fundraising and finance functions.

Why should I join the team?

- Salary of £22,000 per annum
- Pension (5% company contribution)
- 25 days’ holiday plus Bank Holidays

This is a fantastic opportunity to learn a diverse skill set from an innovative charity helping thousands of people across the country.

You will be encouraged to build upon your experience, and we’ll provide full training and professional development opportunities within our supportive environment.

So, if you want to take on an exciting challenge and grow with the leading UK charity that caters to people affected by ataxia, we want to hear from you.
 
What will I be doing?

As an Administration Assistant, you will support the smooth running of our office placing your focus on our Fundraising and Finance functions.

Reporting to the Head of Finance and Administration, your role will involve:

- Providing a welcoming and informative reception service
- Supporting administration within our fundraising activities
- Maintaining donor details on our database
- Processing donation reports
- Arranging and managing the diary for meetings, conferences and events
- Managing our shop and merchandise
- Attending occasional fundraising events

What do I need?

To join us as an Administration Assistant, you will need:

- At least two years’ office experience
- Excellent written, verbal and numerate skills
- The ability to develop professional and effective relationships
- Proficiency in MS Office applications, including Word and Excel
- A systematic approach with a good attention to detail
- At a minimum, GCSEs (or equivalent) in English and Maths

Ideally, you will have experience of working within the voluntary sector, either paid or unpaid, but this is not essential. Experience of working on multiple tasks and projects simultaneously would also be beneficial.

We would like to hear from you if you’ve worked as an Office Assistant, Administrator, Receptionist, Secretary, Team Administrator, EA, PA, Executive Assistant, Personal Assistant, Office Co-ordinator, Fundraising Administrator, or Fundraising Assistant. 

Webrecruit and Ataxia UK are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re looking for a new challenge where you can make a positive change as an Administration Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Working hours: 35 hours per week

Administrative Assistant
Proven track record of providing proactive PA support in a busy customer focused environment.
Demonstrable experience of managing complex diary commitments for senior staff, using electronic calendars.
Demonstrable experience of using HR/Payroll systems such as ITrent and financial management systems, such as Agresso.
Excellent interpersonal skills, with the ability to communicate effectively, both verbally and in writing and to a high level of accuracy and attention to detail.
Experience of handling difficult and sensitive situations, recognising confidential issues and dealing with them appropriately and with discretion.
A strong team-player with a flexible approach to the varying demands of the office as a whole.
This post would suit someone with PA experience who would like to pursue a career in Human Resources and work in a dynamic and challenging environment.

Closing Date : 11/02/20

A busy and varied Administrative Assistant role working for a membership organisation based in London.

Client Details

A membership organisation based in London.

Description

The Administrative Assistant will be responsible for:

• Dealing with membership queries via email and over the phone
• Updating administrative processes
• Helping with managing diaries, arranging meetings and taking minutes
• Booking travel for team members

Profile

The Administrative Assistant will have:

• Administrative experience
• Great communication skills, both written and verbal
• Experience in a fast paced office environment
• Proficiency on Microsoft Office Suite
• Be highly organised with great attention to detail

Job Offer

A salary of £21000-22000, plus annual leave and pension.

Are you interested in working for a Charitable Foundation that makes a difference?

Do you want to work for an organisation that positively promotes young people and celebrates their achievements?

Do you have excellent administration skills, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our dynamic Grants Team as our Grants Administration Assistant!

About us

The Jack Petchey Foundation is a young progressive grant-making Trust based in Canary Wharf in East London. It has grown rapidly since its formation in 1999 and has invested over £124 million in youth organisations.

About the role 

We’re looking for an enthusiastic person to join our dynamic Grants Team and help deliver our grant programmes. The primary focus of the role will be to support the Senior Grants Administrator with the day-to-day administration of the various grants programmes, but in particular the Achievement Award scheme.

This is an exciting time to join the Foundation, as we celebrate our 21st birthday this year and are in the second year of an exciting three-year strategy which seeks to ensure that even more young people across London and Essex are recognised for their achievements and supported to be the best that they can be. 

About the person

You will be a team player who can demonstrate strong communication skills, initiative and the ability to be flexible, as you will be working in a fast-paced, varied and diverse office.

How to apply

To apply, please complete the application form and return it via email along with a completed Diversity Monitoring Form to Rachel Hives.

CVs will not be accepted.

Closing date: 9.00am on Tuesday 10th March 2020.

Interview date: Thursday 19th March 2020.

The Royal College of Pathologists is a professional membership organisation, and we have recently relocated to purpose-built new premises. We are looking for a Corporate Administration and Committees Manager.

This is a fantastic opportunity to join a Royal Medical College looking to strengthen its support for members and corporate administration in a purpose-built new facility. The College requires a hands-on governance minded individual to ensure high quality maintenance of existing administrative processes and systems as well as providing direction for the future of the function.

You will be responsible for projects such as the implementation of a governance review as well as ongoing development of robust and secure administrative processes. The delivery of high level secretariat services to Trustees and senior committees, individually and through team management is an essential element of the role.

Responsibilities:

• Responsibility for operational management of a complex range of corporate policies and procedures.
• Management of governance processes and procedures, including elections and committee roles
• Be the primary point of contact and the face of Secretariat services for the Board of Trustees
• Oversee the implementation of a recent governance review
• Lead the management of corporate processes and for policies, registers and reports
• Engage and communicate effectively with stakeholders on decisions and procedures
• Management of a team of 5 staff members 
• Continuous improvement of infrastructure, systems & procedures for committee administration
• Budget management
• Take accountability for the continuous improvement and development of corporate administration
• Documentation
• Data protection and corporate risk register management

The Successful Applicant:

• Proficient knowledge of overall Corporate Administration processes and requirements including management and oversight of policies, corporate (non-financial) reports strategic and annual reports with ability to monitor and advise across an organisation.
• Experience of working with Trustees in a Secretariat capacity.
• Be an individual who enjoys being hands on in their approach to administration and governance issues.
• Have excellent customer service and communication skills.
• Have experience of managing and developing support staff.
• Have a track record of delivering business administration or corporate process projects. 

The Role

The core elements of the role are as follows:

Strategic - Create - 5%, including setting strategic plans for corporate procedures

Operational - Implement - 15% - including oversight of implementation of processes, in conjunction with user expectations and resources.

Operational – Planning and Management - 80% - including planning and provision of work plans for the department and committees, Trustee Board support, management of reporting, budgets, documentation and processes, as well as Staff Management and communication to stakeholders and staff.

In addition to overall responsibility for the function of Corporate Administration and Committees, the post holder will be the lead person for governance matters or input into business plans and processes: Secretariat services, operational planning, budget setting, committee support, policies.

Overall the Corporate Administration and Committees Manager’s responsibility is for the continuous development of processes that support the College’s strategy, to initiate work that meets organisational and members’ needs for committee services, maximise effectiveness of processes and procedures as well as manage and develop an established and skilled support team.

To apply, please see the attached information pack and complete the attached application form and email it via the Apply button.

Closing date: Monday 17 February 2020 at 9am

Interviews will take place weeks commencing 24 February 2020 and 02 March 2020.

Main Purpose of Job

'Today is the first day of the rest of my life, and I can't stop smiling'

So said one of our clients a few years ago, as he left our centre with her suitcase, on his way to her new flat. A few months prior he had been sleeping rough outside a block of flats off Edgware Road. Today he wakes up and walks to his work along the Thames, where his flat is based. It was a great day.

And you can be part of that. You can make that happen.

At Ashford Place, we run a project, unique to London, a day and night centre that is open 24/7, 365 days a year. Its goal is to provide support for up to 30 rough sleepers a night, providing them with the support needed to move into long-term accommodation and address their underlying needs.

In the key role of Administrative Assistant you will be the first point of contact to people contacting the service on the phone or in person. You will be responsible for providing advice to people who are sleeping rough or experiencing homelessness, directing them to relevant support internally or externally. With support from the Director of Services you will be responsible for ensuring a high quality service at all times.

This role will suit those with experience of working in a fast paced environment, providing high quality advice and customer service. An understanding of the issues faced by vulnerable people and the difficulties they experience in accessing services is essential in this role. If you have great communication skills and are able to work with others whilst managing your own time, have the ability to empower individuals to make positive changes we encourage you to apply.

We are looking for someone who is approachable, calm under pressure and happy to multi-task. You will also need to keep the Reception area clean and tidy and ensure that all clients are made to feel welcomed. 

Key Responsibilities

• Act as first point of contact for all clients, showing empathy and understanding. 
• Receive telephone calls for staff across the organization, forwarding to the correct caseworker or signposting to other services.
• Booking appointments with clients who require assistance from the service 
• Manage the post system, sorting and distrubiting all post. 
• With the assistance of the Housing Manager, keep an up to date rota of all staff, ensuring that shifts are covered far in advance. 
• Procuring supplies requested
• Organizing, arranging and coordinating meetings
• Additional adminstrative tasks

Experience

1. Experience of working in an environment where showing empathy and understanding is required for the smooth running of the service

2. Good working knowledge of IT systems, including email, internet and Microsoft Office software (ie. Word, Outlook and Excel).

3. The ability to read, speak and write English to a level that enables effective communication

In order to apply, please send us your CV and cover letter 

Department: Housing & Welfare Services

Responsible to: Director of Housing and Welfare

Hours: Full time contract 35 hours

Hours: 9-5

PART TIME(3 days per week)

Admin Assistant/Personal Assistant

Temp - 6 Months

East London - Hackney

My Client; a national charity, is now looking for a Personal Assistant / Admin Assistant to work 3 days a week.

The ideal candidate will be someone with excellent administrative and organisational skills, who is experienced at working in a busy office environment, has a keen eye for detail, is a team player, quick to learn and able to show initiative.

Key Responsibilities will include:

• Acting as a first point of contact: dealing with correspondence and phone calls
• managing diaries and organising meetings and appointments
• booking and arranging travel, transport and accommodation
• organising events, meetings and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• Proof reading documentation
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses

You will need a DBS check (we can provide one if you don't have one)

Please apply today or call me on 0203 017 5035 for more information or a confidential chat, SHORTLISTING CV'S 11/02/2020

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown Ltd is acting as an Employment Business in relation to this vacancy.

We are looking for a skilled and experienced Administrative Assistant to support our Office Manager and the Involvement, Policy and Research Teams.

You will be organised and efficient, with excellent attention to detail, able to quickly pick up new systems and procedures, and to prioritise and juggle competing priorities and requests. Although able to work with substantial independence and initiative, you will be a team player with excellent interpersonal skills, dealing proactively and confidently with a range of people, tasks and situations.

This is an excellent opportunity for an enthusiastic and ambitious person to work as a key member of a small but fast-paced, delivery-oriented team.

For more information please click on the link below.

I am currently looking for an outstanding EA to provide a high quality, comprehensive and efficient executive assistant and secretariat support service to the Chief Executive (CE), and Chair of Trustees for a well-established youth charity.

Main duties:
To supervise the Leadership Support Team consisting of three PAs; and to line manage an Admin Assistant
To sustain a professional central point of contact for the CE, and Chair both internally and externally, acting as key link and gatekeeper.
To act on behalf of the CE, and Chair, making decisions and delegating tasks within agreed parameters. To manage the diaries of the CE, and Chair, including managing their travel and accommodation requirements.
To coordinate work, systems, policy and procedural requirements and records for the CE, and Chair.
To draft and prepare correspondence on behalf of the CE, and Chair.
To liaise with the Directors and their PAs to ensure information is shared, and tasks are actioned.
To support the CE, and Chair in their roles through extensive communication with key stakeholders and lead volunteers
To ensure that the CE, and Chair are briefed in advance for events, speeches and presentations and have all necessary materials and information for meetings
To support the CE, and Chair to recruit and induct new senior staff and volunteers as required.
To be responsible for the CE, and Chair budget spend. Providing regular updates on available budget to ensure CE is within spend.
To ensure credit card, invoices and expenses are processed, including recording expenditure and reconciliation with the Finance Department.
To provide daily operational support and guidance to staff working directly with volunteers and the senior management team.

If you have the above skills and experience, please apply online or contact Sekai today!

The Bloodwise Trust team are targeting significant growth in support from trusts and foundations over the next five years so that we can do even more for people affected by blood cancer.

To help us achieve this, we are looking for an enthusiastic individual to join our small and friendly team as a Trust Assistant to help us raise funds for ground-breaking medical research and vital support services.

This is an exciting entry level role and would suit someone who has a desire to develop their career within the third sector. 

This role will provide fundraising and administrative support to help raise funds from small trust donors, support the development of grant applications, undertake research into funding opportunities, and help to provide our donors with the best possible experience through thoughtful stewardship.

The successful individual will be friendly, highly organised with excellent communication skills and an aptitude for writing.

We are looking for a self-motivated individual who is looking for the opportunity to lead on and develop their own areas of work, and be part of an experienced, collaborative and ambitious team.

Join us on our journey to beat blood cancer!

Please note that all applications will be reviewed on receipt and we may bring forward the closing date of this role at our discretion.

The Mayor’s Fund for London is an independent charity, championing social mobility for young Londoners from low-income backgrounds. We believe that all young people, regardless of their starting point in life, should be able to thrive in their community, forge fulfilling careers and take advantage of the outstanding opportunities that London has to offer.

Our work raises awareness of the barriers facing young Londoners, promotes the activities which best increases their opportunities and brings together the partnerships to make a measurable impact on young Londoners’ lives. In 2018/19, we supported over 35,000 young Londoners aged 4-24 across all 33 boroughs working in partnership with 427 schools, 110 community organisations and 94 employers, charities, social enterprises and local authorities.

The Mayor of London, Sadiq Khan, is our patron.

THE ROLE

The Executive Assistant & Office Manager is a pivotal role within the Mayor’s Fund for London. 

The job holder will be responsible for the smooth operation of the executive functions of the charity, including support for governance (board and sub-committees), support with HR functions (such as inductions), office management, plus team diary support.  The successful candidate will have significant experience in supporting administration functions in a busy working environment, able to liaise confidently at a senior level and to have a proactive and problem-solving mindset.

Although experience within a charity environment is not essential, interest and empathy in the Mayor’s Fund for London’s work would be an advantage.

HOW TO APPLY

Please apply online sending in a covering letter and your CV. 

The Mayor's Fund for London is an equal opportunities employer and we welcome applications from everyone. The Equal Opportunities form is voluntary but the information we collect here is very useful to us as it helps us to make sure that we are an inclusive employer and to find out if our workforce is diverse.

Unfortunately due to the large volumes of interest the charity receives, we are not able to respond to all applicants who are unsuccessful at the application stage.

Please only apply if you are eligible to work in the UK.

- Provide administrative tasks efficiently and to a high standard to the Project team and work closely with relevant stakeholders to monitor, review and update the Fire Risk Actions, ensuring issues are managed and escalated as required.

Client Details

A large Housing Association committed to providing assistance to vulnerable tenants and people living in our communities who need support to live well and independently.

Description

• To undertake a range of administrative tasks efficiently and to a high standard.

• To work closely with relevant stakeholders to monitor, review and update the Fire Risk Actions, ensuring issues are managed and escalated as required.

• Being the first point of contact for enquiries from colleagues and stakeholders.

• To support the delivery of actions associated with Fire Risk Actions and work closely with operational managers.

• Ensure that data under your ownership is collected, managed and protected to highest standards.

Profile

The successful candidate will have:

- A can-do attitude

- Experience working on projects

- Customer Service background

- A background within the Housing sector

Job Offer

£11ph

We are small, dynamic team using the law to hold multinational companies to account for human rights abuses in Africa and we are looking for a new person to join our team to lead our communications and social media work. 

The Communications and Admin Officer will manage and expand RAID’s communication activity, including developing content for social media (Facebook, Twitter, LinkedIn), updating and improving RAID’s website, engaging our supporters through Mailchimp, and developing reports for donors.You will work directly with the Executive Director and the Legal and Policy Researchers, providing an unique opportunity to be actively involved in holding corporations to account for environmental and human rights harms.

The person in this role will be the go-to person in the organisation for social media, communication and marketing materials, helping with everything from crafting a communication strategy to drafting and scheduling posts and assessing their success.

The role is also essential to helping us work smoothly as a RAID team. You will provide administrative support to the director and to other members of the team and be willing to muck-in as necessary. 

About Us: 

RAID is a UK based charity that exposes corporate wrongdoing, environmental damage and human rights abuses in Africa, partnering with those harmed to hold companies to account. We use rigorous investigation, advocacy and the law to strengthen the regulation of business and achieve justice. 

About You:

You will be an avid social media user passionate about engaging people on human rights and social causes through online content. You will have strong communication and marketing skills with a keen interest in web engagement and experience in creating engaging and powerful content that contributes to RAID’s mission to hold companies to account. 

You will also be organised and bring enthusiasm, energy, and self-motivation. We want someone with good judgement, with an interest in human rights and justice, who is keen to be an integral part of our team, while also being able to work independently with minimal oversight.

We offer flexible working, though we seek to have three core days together as a team in our Highbury office on Tuesday, Wednesday and Thursday. RAID’s offices are a short walk from Highbury and Islington tube station. 

How to Apply:

Please send a one page cover letter and a CV to with “COMMS” in the subject line. Please include in your cover letter your social media, web and marketing experience and highlight the communication skills you would bring to this post. If appropriate, please also include one or two examples of your social media or website work of which you are proud.Do look at our website before applying to better understand RAID’s work. 

The deadline for applying is 15 February 2019. We will invite successful candidates for a first round of interviews on 26 - 27 February and final interviews on 5 - 6 March. We hope the new appointee will start in March or early April, though we can be flexible on start date.

RAID believes in the value of a diversity. We believe change can only be achieved if we have talented employees with diverse backgrounds, cultures, perspectives and experiences.  We are an equal opportunity employer intent on building a balanced team from all walks of life. Unfortunately, RAID is not in a position to sponsor work visas. Only those eligible to work in the UK can be considered for this post.