We provide good quality sheltered housing for older people in the area of East Finchley with 172 purpose-built homes. Though our history is long we are a future-focused charity and, through our grants programme and allotments, have the resources and drive to make a real difference to the community.

We are looking for an experienced and solution-focused office manager who is a great communicator and committed to high quality customer care.

This is a varied role, primarily internally-focused, providing effective support to colleagues, the management team and trustees so that they may deliver efficient and effective housing and welfare services.

Successful candidates will be required to complete an enhanced DBS.

To apply, please email your CV and a supporting statement outlining how your skills and experience meet the Person Specification. Applications without a relevant supporting statement will not be considered.

Closing Date: 16th October 2019 at 23:59 (we encourage candidates to apply early as the advert may close early).

Interviews: Date to be confirmed.

UCL Office of the Vice-Provost (Advancement)

London

Executive Assistant to the Executive Director of Development

Full Time

The appointment will be on UCL Grade 7.

The salary range will be £35,965 - £43,470  per annum, inclusive of London Allowance.

UCL is London’s Global University. We do things differently here and we take the long view. We are not afraid to take risks. We remain focused on making a major contribution to the long term benefit of humanity. In September 2016 UCL launched ‘It’s All Academic’, our bold new global Philanthropy and Engagement Campaign to raise £600m to support students, research and the transformation of our campus. It will enable us to achieve more than ever before to secure our position as one of the world’s top higher education institutions.

From fighting dementia to ensuring generations of students reach their full potential: It's All Academic. UCL’s ideas and discoveries are shaping the future, improving lives and having a massive impact on London and the wider world. There has never been a more exciting time to join our Advancement office. We are a team of exceptionally ambitious, creative and passionate individuals who work together to achieve remarkable things with a global impact, and we would love for you to be part of this exciting journey and our success.

This is your chance to play a pivotal role in delivering our Campaign. As Executive Assistant to the Executive Director of Development you will provide senior executive level secretarial support, including; drafting and proof-reading correspondence, managing inbox and diary arrangements, and deputising for the Executive Director at occasional high level external meetings.

You will be a highly organised and proactive individual, with meticulous attention to detail and a flexible approach to your work. With experience of working in an executive assistant role for a senior leader, you will have excellent interpersonal and communication skills, with a highly developed sense of tact and discretion. You will play a central role in this fast-paced office and will need to often need to work under your own initiative.

We know that our people are our greatest asset and in return we provide an empowering, values-based environment where personal and professional growth is invested in. We offer agile working and flexibility around working hours. We also value mutual respect and collaboration, and have a strong customer-service ethic.  Expectations are high and we work hard, but the rewards are huge.

UCL is an outstanding place to work. We welcome people from all backgrounds and strive to create an environment where everyone can give of their best. Working with some of the greatest intellects in the world, you will also be entitled to a generous pension scheme and holiday allowance.

To find out more about the role, please contact Cathy Brown, Director of Strategy & Operations. For any queries about the application process, please contact Rachael Idowu, People Coordinator. Both can be reached by phone: +44 (0)20 3108 3804.

UCL vacancy reference:  1824319

Applicants should apply online. To access further details about the position and how to apply please click on the ‘Apply’ button above.

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work.

Closing Date: 1st October 2019

Latest time for the submission of applications: 23:59.

Interview Date: TBC

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level. 

Flexible working options will be supported.

We have 3 x administrator/coordinator roles which are:

Programmes Co-ordinator

Localities Co-ordinator

Administrative Assistant Programmes

Centre for Ageing Better has an exciting opportunity for three Administrative Assistants/Co-ordinators to join their organisation across various teams. If you are passionate about improving later life and have the skills to offer support across a range of office needs, we’d like to hear from you.

The Centre for Ageing Better is an independent charitable foundation. We believe that more people living longer represents a huge opportunity for society and we want everyone to enjoy a good later life. But changes are needed so more people are in good health, are financially secure, are socially connected, and have a purpose in later life.

As Administrative Assistant/Co-ordinator you will provide support to managers and colleagues, assisting across a variety of tasks. Different for each role, duties may include supporting programme management, efficient systems and processes and external communication, governance administration and general administration and ad hoc tasks.

The successful candidates will have strong administration and IT skills and strong verbal communication. You will have a sound understanding of project management and be used to working on various projects and assignments simultaneously. Commitment to ageing Better’s agenda is essential. 

To apply please send a CV and covering letter addressing how you meet the criteria for the role. The closing date for this role is 9am on 25 September with interviews to take place on 7 October.

Please complete the attached Equality and Diversity form and return alongside your application.

About the European Climate Foundation

The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.

We support over 280 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.

About the role

As an Administrative Assistant, you will report to and provide day to day administrative support to the UK Programme Director, the UK Programme Team and the Power Transition Programme Director as well as taking care of the office management tasks.

Key responsibilities

Support to the UK and Power Transition Programmes:

• Manage diaries and schedule meetings;
• Organise travel arrangements and bookings;
• Support in-house and off-site events;
• Support the UK programme and the UK team;
• Coordinate catering and facilities set up for meetings and events;
• Handle the processing of invoices and expense reports;
• Assist with Power Point, Outlook and other applications/programmes.

Office management:

• Welcome visitors, dispatch phone calls, manage incoming and outgoing post;
• Act as primary contact person for the landlord and the subtenants;
• Order office supplies, furniture and groceries;
• Manage the office budget;
• Manage the office floor plans;
• Liaise with building management and external providers to ensure upkeep of the office;
• Understand and be able to help with the VC systems in the meetings rooms;
• Support the UK based staff and visitors;
• Onboarding and other simple HR tasks;
• Support organising Major organisational events taking place in the UK;
• Support celebrations and organise team events;
• Carry out a diverse set of administrative tasks.

Experience and competencies

• You have 1-2 year’s relevant experience in an administrative function;
• You have a strong interest in climate and the environment;
• You consider yourself to be a completer/finisher and you have strong attention to detail;
• You are a proactive and enthusiastic team player, but also able to work independently and to be discreet;
• You have strong problem-solving skills with a positive, can-do attitude;
• You enjoy juggling various tasks and you are able to prioritise effectively;
• You enjoy working with numbers;
• You computer literate and are at ease with the MS Office suite;
• You have excellent written and verbal communication skills in English.

What we offer you

• The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
• A flexible work environment and a space to develop and challenge yourself;
• A full-time temporary 1-year contract (possibility to be extended).

Location: Central London

Duration: Permanent

Commencing: October 2019

Line manager: Senior HR & Recruitment Officer (Indirect reporting line to SDFR)

Department: Resources

Term & LOE: Full-time; 100%

Salary range: Band A3 - £25,010 plus benefits

About Internews

Internews is an international non-profit organisation whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect and the means to make their voices heard.

Internews provides communities the resources to produce local news and information with integrity and independence. With global expertise and reach, Internews trains both media professionals and citizen journalists, introduces innovative media solutions, increases coverage of vital issues and helps establish policies needed for open access to information.

Internews programmes create platforms for dialogue and enable informed debate, which bring about social and economic progress. Internews’ commitment to research and evaluation creates effective and sustainable programs, even in the most challenging environments.

Internews operates internationally, with administrative centres in California, Washington DC, and London, as well as regional hubs in Bangkok and Nairobi. Formed in 1982, Internews has worked in more than 90 countries, and currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.

About the role

The HR Administrative Assistant will be based in our London office, sharing time between general HR administrative and general office support duties. The role will support the HR function on general HR administration tasks in addition to overseeing general office management duties.

Roles and Responsibilities

Human Resources (40%):

• Day to day HR administration duties
• Monitoring shared HR inbox
• Maintain various human resources records and documentation
• Support recruitment operations  
• Assist in the general new employee  induction and on-boarding processes.
• Updating and maintaining staff and contractor records
• Ensuring data is stored in line with principles of GDPR
• Performs other related duties as assigned

Office Administration (40%):

• General day to day office management
• Assisting the IT Support team to facilitate main organizational projects.
• Office inventory management
• Any other duties of an administrative nature

Other (20%):

• Other duties to include Board of Trustees meeting preparations
• Ad-hoc support to CEO
• Ad-hoc support to SMT

Person Specification

Essential

• Degree or equivalent, preferably in Human Resources or a closely related field
• Excellent verbal and written communication skills
• Knowledge of basic principles of GDPR
• Methodical, accurate and organized with a keen eye for detail
• Proven ability to successfully communicate and mediate with both management and staff
• Good understanding of Microsoft Windows including MS Word, Excel and Outlook
• Good communication and interpersonal skills
• Proven ability to successfully operate in multi-cultural environments

Desirable

• Experience of using Microsoft Applications
• Experience of using Human Resources Information Systems
• Experience of working in an International NGO
• Proficiency in additional language would be advantageous

Recruitment Timeline:

• Closing date for applications: 24 September 2019

Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.

The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment

Solace Women’s Aid is an innovative, exciting, grassroots charity working across London. Our purpose is to bring to an end the harm done through domestic and sexual violence to all survivors, and in particular women and children. Our work is holistic and empowering, working alongside survivors to achieve independent lives free from abuse.

About the Service

Solace Women’s Aid is an innovative, exciting and friendly organisation run by a staff team who are passionate about bringing an end to domestic and sexual violence and abuse. We predominantly work with women and children and provide support to more than 22,000 survivors annually, helping them achieve independent lives free from abuse.

About the Role

We are currently recruiting for a Facilities Admin Assistant to work within our Corporate Services Team based in North London. It is an exciting and varied role with a range of duties. The successful candidate will be responsible for supporting the provision of a safe and effective office and housing environment.

Main areas of responsibility are to provide administrative support for our Health and Safety management system, support with maintenance programmes and general facilities management. Candidates should have a good understanding of Health and Safety and Fire Precaution procedures, have a handy-persons maintenance background and be able to keep accurate and timely records.

About You

You will be joining a team of committed and inspiring individuals whose dedication has saved the lives of thousands of women, men and children in the capital. We are looking for friendly and diligent individual to join our services and help us make a difference.

In return, we offer great employee benefits including three per cent employer pension contribution, generous holiday entitlement and a focus on learning and development.

The Finance & Compliance team at Frontline aspires to provide an excellent service to stakeholders across the organisation and is committed to continuous improvement. This role is a great opportunity to join this supportive and ambitious team and provide administrative support across the team. In particular, you will be responsible for processing purchase invoices via Frontline’s online purchasing software and resolving queries from suppliers and colleagues. You will also lead on logistical arrangements for Board and committee meetings, including liaising with Trustees, to ensure the smooth running of meetings. You will support Frontline to be compliant with its internal policies and external regulations by carrying out internal audit testing and supporting staff to fulfil their compliance responsibilities.

We are looking for an excellent administrator with exceptional organisation skills and attention to detail. To excel in this role you will be skilled at using IT and technology and be able to learn new systems and processes quickly. You will be able to develop relationships and communicate effectively with a range of stakeholders.

For a full job description, please download the job pack.

The post-holder will provide effective administration to support the development, delivery & evaluation of educational resources.

Hours: 35 hours per week

Contact Type: Fixed Term until end December 2020

Salary Range: Grade 3, SCP 1-6, £25,543 – £31,076 per annum

Location: 5 – 11 Theobalds Road, London, WC1X 8SH

About

In this role, your duties will include, but not be limited to:

1. Coordinating and servicing meetings with the Education and Professional Development team, officers, members, external stakeholders and suppliers (including preparation of agendas, taking, writing and distributing minutes).

2. Providing routine financial support for Education and Professional Development activities: ensuring that POs, invoices, credit/debit card payments and expense claims are properly processed. To determine costs and gain quotes from suppliers.

3. Supporting the Education and Professional Development team in drafting documents making use of agreed templates e.g. evaluation reports, minutes, eLearning reviews, online course and webinar pages etc.

4. Administration of e.g. patient feedback processes for clinicians, learning event promotional materials, updating contact databases, compiling usage reports, updating webpages, maintaining filing systems and arranging safe storage.

5. Supporting the team with data entry, questionnaire scanning, photocopying, mailshots etc

Skills & Knowledge

• Excellent administration skills and experience evidenced by a recent and successful track record in a similar role.

• Excellent communication skills, both oral and written.

• Excellent attention to detail and high standards of accuracy

• Problem solving skills demonstrating the ability to understand and discuss complex issues.

• Self-motivation and the ability to work both independently and as part of a team, including experience of working collaboratively with representatives from across an organisation.

• Strong experience and knowledge of Microsoft applications, including Word, Excel, Outlook, PowerPoint, IE and of database applications.

• Ability to prioritise own workload, work to tight deadlines if required

Experience

• Experience in a team administration role.

• A clear understanding and ability to deal with information that is confidential and of a sensitive nature

Application Information:

To apply, please fill out an application form and an optional equal opportunity form.

Please note CVs will not be accepted.

Closing Date: Monday 23 September, 09:00

Shortlisting Date: Tuesday 24 September

Interview Date: Monday 30 September & Wednesday 2 October

The Royal College of Paediatrics and Child Health is a Disability Confident and Stonewall Champion Employer

No agencies, please.

This is an exciting opportunity to join the award winning human rights charity the Anti Trafficking and Labour Exploitation Unit (ATLEU).

We are looking for someone who is as passionate as us about protecting the rights of survivors of trafficking and slavery.

This is a new role which will provide the right candidate with the opportunity to develop their skills and grow within the organisation and would suit someone looking develop a career in charity operations and administration. The successful candidate will enjoy working as part of a small team with a varied workload. 

The role includes routine, essential duties as well as responding to the needs of a dynamic and growing workplace. You will need to be comfortable working independently and problem-solving in a fast-paced environment.

We are seeking someone with a high degree of technical proficiency coupled with excellent written communication skills. You must be organised, discreet and committed to ATLEU’s mission and values. We are committed to promoting equality of opportunity and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

ATLEU is a growing charity; we opened a second office in Sheffield in September 2018 to extend our services into the north of England and our ambition is to continue to expand our team in London and Sheffield over the next 5 years. With this we anticipate that the charity will be able to offer opportunities for career development to the successful candidate over the coming years.

Deadline for applications is 9am on Tuesday 1st October 2019. 

170 is a charity organisation providing advice on welfare benefits and housing in the London Borough of Lewisham and also advice and support for women who have suffered domestic violence. We are based in New Cross Gate, South East London, and are recruiting for a Receptionist and Admin Support Worker to join our team.

The successful candidate should have a strong and solid experience of administration and have good IT skills, and good communication skills that will enable effective work with service users, colleagues and external agencies. He or she should also be able to manage their workload in a pressurised environment.

The role involves meeting and greeting visitors, booking appointments, taking phone messages, signposting members of the public to other services, particularly to the Advice Lewisham helpline, data input and other administrative tasks to support the work we do. The job involves dealing with vulnerable clients from all sections of the community, so it is essential that the postholder is able to sympathise with clients and work with people coming from a variety of backgrounds. We are looking for a team player who will play a key role in supporting all colleagues in their work and ensuring that an effective reception and administrative service is provided to our organisation. .

Knowledge and experience of working with voluntary and community groups and other statutory agencies is desirable. We welcome applications from local communities. Please note we do NOT accept CVs.

Paul Hamlyn Foundation is one of the largest independent grant-making organisations in the UK. We aim to help people overcome disadvantage and lack of opportunity, so that they can realise their potential and enjoy fulfilling and creative lives. We have a particular interest in supporting young people and a strong belief in the importance of the arts.

We are recruiting for a full time, permanent Grants Assistant to support our work in the migration and integration field through our Shared Ground Fund. This post will also support our work to fund unusual and radical ideas that can lead to social change through the Ideas and Pioneers Fund.

 You will provide administrative support to a team of grant-makers working across funds and initiatives that support organisations working to address challenges experienced by those who migrate to the UK. The team comprises a Senior Grants Manager and currently two Grants Managers. In supporting the Ideas and Pioneers Fund, this post will also involve close liaison with the Grants Manager who leads on this Fund.

You will work with colleagues to build and support relationships with a diverse network of individuals and organisations, supporting assessments and recommendations about funding. By assisting organisations through the grant making-process and through the life time of their grant, you will help them to achieve their own growth and development objectives – and in doing so, you will also help the Foundation achieve its strategic priorities.

You will be expected to work in a small and fully interconnected structure that relies on collaboration, flexibility and the ability to operate within both formal and informal reporting relationships.

You will be someone who wants to make a difference and enjoys multi-tasking in a busy environment. With excellent communication skills, you will be able to build working relationships with a range of stakeholders. You will be confident when faced with challenge, as well as resourceful and creative when problem-solving. Personal commitment to learning and improvement is essential.

For more information and how to apply please see our website

Exciting new role for a skilled Executive Assistant to join this fantastic organisation in London!

Client Details

Our client is fantastic children's organisation who empower youth from a young age, instilling the values needed to tackle the challenges in later life.

Description

The successful EA - CEO will have to provide a high quality, comprehensive and efficient executive assistant and secretariat support service to the Chief Executive (CE), and Chair of Trustees. They will also have to supervise the Leadership Support Team, and to line manage an Administrative
Assistant.

Profile

The successful EA - CEO will have:

• Experience of working at a Senior EA level in a large, complex environment - supporting a CEO.
• Excellent communication skills.
• Experience of stakeholder management.

Job Offer

On offer the successful EA - CEO is a salary of up to £40,000 per annum including benefits.

Regional Fundraising Development Assistant

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Position: Regional Fundraising Development Assistant
Location: Flexible across England, Wales and Northern Ireland
Contract type: Full Time, Permanent
Hours: 35 per week
Salary: £19,964 to £20,770 (Depending on skills and experience) + London allowance of £3,600 if applicable

Closing date: 26 September 2019
Interview date: 2 October 2019

About the role:

This role will play a vital part in supporting the Regional Fundraising Development Team. The team are responsible for developing new and existing fundraising products and resources, to ensure the wider team hit their £27.2million income target. The post holder will provide comprehensive administrative support, working on multiple products including Elf Day and Carols at Christmas. Tasks will include pulling reports, processing data, distributing materials and coordinating meetings. The post holder will also deliver excellent customer care both internally and externally, responding to enquiries, managing inboxes, creating communications and building relationships.

- Reports to the Regional Fundraising Development Manager
- Sits within the Regional Fundraising Team
- Works closely with the multi-disciplined Regional Fundraising Team across England, Wales and Northern Ireland and with the wider fundraising directorate.

About you:

Do you want to be part of a small but perfectly formed team supporting a large regional fundraising team to achieve success through development and innovation? Do you have an infectious enthusiasm for making things better and more successful? If so read on to find out more…

We are looking for someone to be part of a team developing new fundraising opportunities and innovating to make the ones we already have even better and raising more money.

The successful candidate for this role will need to have strong written, verbal skills and IT skills alongside excellent time management, organisational skills and an eye with attention to detail. This role requires someone with a proven ability to develop relationships with internal and external colleagues along with conducting research across the industry and administration work to support the team.

You could be already working within the charity sector or looking for a career change but with the relevant experience and transferable skills required for this role.

You may have experience of the following: Administrator, Admin Assistant, Administrative Assistant, Fundraising Administrator, Admin Support, Fundraising Assistant, Fundraising, Charity, Charities, NFP, Not for Profit, Third Sector, etc.

Award-winning social innovation charity would love to meet…
An experienced and highly organised Finance Assistant / Bookkeeper with a keen eye for detail and great communication skills.

Shift’s new Finance Assistant / Bookkeeper will provide the day-to-day bookkeeping function across three companies and work to support our Finance Manager.

Part time basis, 2-3 days a week (or equivelent hours over 3-5 days).

Main responsibilities

• Processing supplier invoices and payments, including overseas payments
• Customer invoicing and credit control
• Setting up weekly payment run
• Managing and reconciling petty cash and credit card
• Reconciliation of all bank accounts
• Filing and maintaining all financial records in an organised system
• Supporting the Finance Manager in the preparation of periodic company accounts
• Supporting the Finance Manager with HR admin by managing leave and sickness records as well as relevant HR files 
• Supporting the Finance Manager with other ad hoc tasks when required, such as collating information for budgets and project overviews

About you

• Excellent organisational skills with the ability to work to set deadlines
• A friendly attitude, with excellent communication skills and the ability to efficiently communicate with colleagues at all levels
• The ability to take charge of and manage the bookkeeping workload and deadlines without needing close supervision
• Flexibility, with a willingness to perform routine tasks as well as supporting ad-hoc projects

Your experience and knowledge

Essential

• Accurate data entry skills with excellent attention to detail
• Experience of providing bookkeeping support, as a Bookkeeper or in an assistant/junior role
• Bookkeeping or junior accountancy training (AAT Bookkeeping certificate/Level 2 Diploma, IAB) or work-experience to an equivalent level
• Working knowledge of Sage financial software
• Good Microsoft Excel skills, ideally to intermediate level
• Working understanding of the basic finance function of a company
• Understanding of basic VAT rules
• Understanding of the importance of confidentiality when handling financial and HR data

Desirable

• Understanding of cost accounting
• Experience of charity accounts
• Experience with intra-group bookkeeping and charging
• Experience of collating data for reports to funders