Alana House Administrator

Full time, permanent appointment 

37 hours per week 

Based in Reading

Salary in the range £19,300 - £23,588 per annum

Having regard to the nature and context of the work, there is a genuine occupational requirement permitted under the Equality Act 2010 that this post is only available to women.

PACT currently has two community projects, Alana House women’s community project and Bounce Back 4 Kids. Alana House is a women specific support project supporting vulnerable women with complex needs and those at risk of offending to help them make changes in their lives and Bounce Back 4 Kids is a support programme for children and families affected by domestic abuse.

PACT’s communities work aims to empower beneficiaries to take control of their lives by identifying the underlying issues related to their problems and facilitating a positive plan of approach to address these issues and work towards improving personal circumstances and outcomes. 

We are looking for a strong team player to help with providing valuable administrative support to the team and services provided.  The Administrator will process new referrals, input data on the Lamplight database and set up and maintain Excel spreadsheets.  They will maintain the service delivery diary, liaising with the team and external partners as required. 

The post holder will also arrange internal and external meetings, coordinate agendas and take minutes.  The role includes some PA support to the Alana House Manager and Head of Communities, and other general office duties such as ensuring the office has resources and stock and reporting any maintenance issues.   

You should have some previous administrative experience, ideally gained in a social care setting, have good IT skills (particularly using databases and Excel), and be able to work both as part of a friendly and busy team and independently.  The Administrator will frequently be the first point of contact for visitors and staff from partner organisations and will answer the phone / door buzzer to service-users, so it is important that you are able to provide an approachable, calm and welcoming response too.

Interested? If you would like to join an inspirational organisation where you can make a real difference to children and families, further details and how to apply are available on our website: 

Closing date:  noon, Wednesday 10th February 2021

Interviews: Monday 22nd February 2021

Please note that we may close this advertisement early if we receive a high volume of suitable applications.

We look forward to hearing from you!

PACT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults therefore please note our recruitment procedure includes DBS checks and overseas checks (where applicable). Please note prospective employees will need to evidence they have the relevant permission to work in the UK.

No agencies please

• Do you have a proven track record in fundraising, development, and communications, and would you like to join an innovative, place-based partnership?
• Do you thrive on rolling your sleeves up and personally getting stuck in, as well as working collaboratively with partners, teams, and boards?
• Are you passionate, as we are, about addressing issues around poverty and inequality?
• If so, then you might be just the person we are looking for to lead our ambitious development and communications strategies for Islington Giving and Cripplegate Foundation.

About you

The new Director of Development and Communications, in addition to having a strong track record in fundraising from a range of donors and sources, will need to be consultative, with strong listening skills and respect for the opinions of others. They will need the confidence and expertise to advise and guide their small team, board, and governors. They will need to be able to relate to the big picture and vision, whilst also being able to consider the detail. We would be delighted to hear from you, especially if you:

• Have a strong track record in fundraising and development.
• Enjoy rolling your sleeves up and leading and implementing fundraising and development plans yourself, as well as guiding others.
• Are flexible, collaborative, and work very well as part of a committed team within a small organisation.
• Have experience of leading and managing.
• Are a strong communicator and relationship builder.
• Have a commitment to ensuring that Islington Giving and Cripplegate Foundation continue to flourish.

We value diversity, equality, and inclusivity. Applications are especially welcomed from underrepresented backgrounds, including but not limited to gender, race, age, sexual orientation, disability, and religion. Please let us know if you would like any additional support with this application, or the role.

Find more information in application pack or on Islington Giving webpage

Job Title:  Office Administrator

Department:      Executive Team 

Basis of Appointment:  Full Time (38.5 hours)

Salary        £24,120 per annum

Location:      London

Changing the world takes passion and dedication

Isn’t it time that your passion and dedication be channelled towards a career and community that genuinely changes lives?

If you...

• want to transform your own life by transforming the lives of others

• crave a career that creates opportunity for others

• desire to make dreams come true for those who never thought it possible

• know that education is the foundation from which we can change the world

• believe that today’s young people can transform tomorrow

• strive for world peace and global sustainability

• dare to dream

...then a career with UWC could be the change you need. 

UWC is a global family of schools with a powerful difference. With a shared goal of working towards global peace and sustainability, we bring together young people from around the world to study in one of our 18 schools on four continents. There they don’t just learn how to be great at passing exams. They learn how to communicate across cultural boundaries. They develop the skills to be a changemaker. They design and engage in initiatives that transform their lives and the lives of those around them for the better. And they stay a “UWC-er” for life, becoming part of a global community of over 60,000 changemakers transforming the lives of others. 

Working with us will inspire and challenge you

Driving a mission to make the UWC experience available to tomorrow’s changemakers, irrespective of their background, beliefs and economic means demands colleagues with passion and dedication, and a talent for transformation. Our students go on to become leaders in politics, NGOs, social enterprises, community movements, charities, and business. For life, they remain dedicated to the UWC mission and many of them remain in close contact with us, their school, and their peers.

Are you our new London Office Administrator?

Right now, we are searching for a London Office Administrator. 

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

If this sounds like the role to make you leap from bed every day then read on for further details.

UWC International Office

The UWC International Office is the executive arm of UWC International, a UK registered charity, and is situated at the heart of the UWC movement. It is currently located in central London and Berlin. 

The UWC International Office collaborates closely with all stakeholders from across the UWC movement, engages the UWC alumni community of more than 60,000 members and serves UWC International’s governance bodies. Responsibilities include global fundraising, global communications, promotion and marketing, supporting the network of over 150 UWC national committees in their daily work and growth, global strategy development and implementation and assisting the UWC schools. 

Job Scope, Tasks, and Responsibilities

The Office Administrators at UWC International’s locations in Berlin and London ensure the smooth day to day running of the offices. They are part of the UWC International Executive team. In their role, they support members from across the UWC International team and coordinate with stakeholders from across the UWC movement. 

The candidate is expected to engage with the vision and mission of UWC, and work cooperatively with colleagues across the London and Berlin offices, as well as wider constituents to further the mission of the organisation. 

As the first contact point for the general public and constituents the candidate will welcome visitors and field questions and issues to be followed up by specialist members of staff. The Office Administrator ensures a professional running of the office, including accounting and other administrative duties. The Office Administrator oversees various office services and provides specific administrative support for Directors and various teams when needed.

This is a ‘hands-on’ position and offers the opportunity to work with colleagues, constituents, suppliers and the wider public. 

Key Responsibilities

Office Administration & Support

• Responsibility for overall administrative operations including reception, mail, couriers, stationery, office calendars, kitchen supplies and some data entry

• Responsibility for maintenance of office space and equipment, liaison with support companies (including IT, telephone, internet, printing, and housekeeping), and ensuring that all parts of the office, including archives, filing systems and contracts, are maintained and are accessible, orderly and functional 

• Whilst we are working from home, ensuring that the office is secure, and working online is functioning smoothly across the office

• Maintaining accounts and financial support for the office, including petty cash 

• Supporting teams with the distribution of publications, conference calls and meetings where necessary

• Maintaining our Zoom online meeting accounts across teams 

• Reconciling monthly expenses and credit card statements for directors

• Booking accommodation and travel, and assisting with visas for office staff and others in the UWC movement.

• Coordination of office events including logistics, communications, and arrangements (for example, staff training days)

• Resolving IT queries, including the setting up computers/online accounts for new staff including access to necessary platforms, files and drives.

HR support

• Providing support to the Head of HR in various areas including recruitment, induction, training, sickness and  immigration, 

• Administration of recruitment which involves placing adverts on various websites, sending invitation letters to job applicants, preparing shortlisting documents, sending rejection letters and responding to queries from potential applicants

• Booking interview dates and meeting rooms for interviews

• Checking applicants work visas when they come to interviews

• Responding to queries and dealing with applications from people who wish to volunteer

• Arranging induction meetings for new staff including carrying out health and safety inductions

• Recording staff sickness on BreatheHR, the HR software, updating online HR forms and staff handbook 

• Assisting with the research of policies, staff benefits as and when needed

• Compiling recruitment data for the annual HR report

• Checking and uploading HR invoices for authorisation

First-line Contact for Internal and External Stakeholders

• Answering general phone and email enquiries from the public and fielding issues for follow-up by specialist members of staff

• Welcoming visitors to the office in a professional and friendly manner

• Where appropriate, initiating correspondence with the public directly or on behalf of other members of staff

• Coordinating information between constituents when necessary

• Helpful, professional and friendly service to a multicultural, global community who often do not speak English as their first language 

Other responsibilities: 

• To be the First Aider and Health and Safety and Fire Warden. (Where necessary training will be provided)

• Other duties in support of departments may be assigned from time to time

• During the office closure to travel to the London office infrequently to collect mail and deal with any issues that may arise

Candidate Profile

• Experience of reception duties and office management

• Experience in Google Suite (Gmail, Drive, Docs and other systems (Excel, Zoom and Slack) would be helpful 

• Understanding of IT systems and an interest in working closely with the IT service company and supporting colleagues with IT issues

• Excellent communication skills, both orally and written 

• A good eye for detail and a methodical approach to tasks

• Excellent spoken and written English

• A proactive attitude, and the ability to take initiative and work to deadlines under minimal supervision

• Knowledge of languages other than English is desirable but not necessary

• A cooperative attitude with a willingness to support colleagues and constituents

• An interest in UWC’s vision and mission.

It is expected that the job holder will travel to UWC schools and colleges. For that reason a basic DBS check (Disclosure barring statement) or international equivalent will be required before any job offer is made.

Visa requirements

Anyone who applies to work at UWC International in London must have a work visa before starting employment, in compliance with the UK Immigration Rules. UWC International might be able to sponsor individuals for work visas.  If you need a work visa please make that clear in your application. 

Applications Process and Deadline:

Please send your CV and covering letter in English (each of a maximum of 2 pages) that relates your experience to the requirements to email address attached. Please also indicate how you heard about this role. 

In your application, please also provide the name, roles and contact details of two referees. We will not contact them without letting you know. 

Please note that applications without a cover letter will not be considered. 

Deadline for application: 5pm UK time on 24th Jan 2021. The first round of interviews will take place on week commencing 1 Feb 2021. 

Sufra NW London is a Community Hub that provides a lifeline to people in crisis – including families living in extreme poverty and people who are vulnerable, homeless or socially isolated. We provide them with the food and support they need to survive, empower them to learn new skills and improve their wellbeing, and help them to find work and become financially stable.

Role Description

We are recruiting a temporary Communications Officer to cover a period of 9 months of maternity leave. This position will implement the charity’s communications strategy and support the Fundraising Manager. The post will work closely with senior staff to manage internal and external communications and marketing campaigns to raise the profile of the charity, engage new audiences and existing stakeholders, and generate income.

We are seeking a highly articulate and proactive individual with a flair for communications and 3 years’ experience in a similar communications role. The candidate will have excellent writing skills, be a confident communicator and an organised self-starter. You will have demonstrable experience of managing a diverse workload and being able to prioritise tasks and work under pressure. Graphic design skills would be desirable but not essential.

This is an immensely rewarding role working in a dynamic charity built on an ethos of sharing, hospitality, and inclusivity. We are looking for an exceptionally committed individual who is willing to go the extra mile and has flexibility to work during evenings and weekends when necessary. Through your activities, you will be able to convey the charity’s passion and commitment to supporting vulnerable people and demonstrate the impact of our interventions in transforming the lives of beneficiaries.

Flexible working hours/days are available to fit around childcare or other needs, including some home working.

To apply for this role, please submit the following by email:

1. A CV and a short Covering Letter that is no more than 2 pages long.
2. A completed Equal Opportunities Form, which can be downloaded here.
3. A completed Work Task, which includes the following piece of work:

Produce a Communications Plan to launch and drive a Winter Emergency Appeal for the charity. Please include a Press Release and a graphic design we could use on our website/social media pages. Note: The Work Task is not designed to test your understanding of the charity; it is to assess your writing, strategic and graphic design skills (graphic design skills are not essential for the role).

Deadline for applications Monday 1 February 2021

Akademi is seeking an experienced admin professional to join the team as Administrative Manager. The role will support the smooth and efficient running of a viable and stable organisation with the Exec team and will be responsible for the management of our administrative requirements alongside coordination of Akademi’s Learning and Participation work, financial administration and communications support.

You will have demonstrable management experience preferably obtained in the administrative side of arts or charity sectors and a good working knowledge of financial management / bookkeeping and social media. Excellent written and communication skills are also expected alongside experience in project coordination. An interest in dance / performing arts is highly desirable. The Administrative Manager is first point of call of Akademi enquiries, and communications central for the entire team and associate artists, so being friendly, proactive, professional and efficient is crucial to the role. 

About Akademi

Akademi is a dynamic and future facing organisation, dedicated to redefining the parameters of South Asian dance as an art form. We connect South Asian dance with the wider contemporary arts sector and engage with social, political and cultural agendas to achieve real impact. Our areas of work include performances, learning and participation work, artist development programmes and bespoke curation for events.

SALARY: £30,000 - £32,000 depending on experience

HOURS & OFFICE: Full-time (40 hours per week). Normal working hours are 10am – 6pm with one hour for lunch. In due course and when safe to do so, it is anticipated that Akademi will return to office working (based at Hampstead Town Hall, Belsize Park London). Until that time, this post is offered via remote working. Akademi will always consider flexible working requests. In the event of a requirement to work occasional evenings and weekends, Akademi offers a Time Off in Lieu system.

START DATE: Ideally mid-March 2021

Closing date for applications: Thursday 18 February 5pm

Interviews will be held via Zoom on: Thursday 25 February

To apply, please download the full job description attached and send in your CV and a cover letter (no more than 2 sides of A4) outlining your interest in the role and how you meet the person specification. Please also complete and send the confidential equal opportunities monitoring form.

Should you need this information in another format, or require reasonable adjustment, please contact us.

Akademi is committed to be an Equal Opportunities employer and recognises the importance and advantages of diverse workplaces and communities. Any candidate who self-identifies as D/deaf, disabled or neurodivergent, as a person of colour, and/or as genderqueer, and who meets the essential person specification, is guaranteed an interview. If you feel that this applies to you, please indicate in your application email.

Off The Record Twickenham (OTR) seeks an experienced and skilled Administrator to assist a small staff team in the efficient and effective running of the office and administrative functions at OTR and to support its counselling and information services for young people.

Main responsibilities of the post

• To act as first point of contact for enquiries, including responding sensitively to referrals from young people, their parents/carers, and other agencies, and to ensure the efficient management of the Counselling Waiting List
• To promote OTR’s activities, through website, social media and other digital channels and communications, and to keep OTR’s website relevant, informative and up to date
• To assist the Board of Trustees on matters of governance, and with specific, stand-alone strategic and fundraising projects. 
• To provide high quality administrative and secretarial support to the staff team, which will include office management and facilities tasks;  to ensure that management information and filing systems are methodical and accessible, and that there is full compliance with the principles of data protection and confidentiality on behalf of all service users

 
Working Conditions 
Office-based in Church Street Twickenham, 5 days per week. Hours to be negotiated but to include some afternoon/early evening work. 
There may be an occasional need to provide sessional cover for the counselling sessions. 

Victim Support are looking for an Administrator based in Devon & Cornwall. This role is home based with travel to the Bodmin office when required.

Victim Support (VS) is an independent charity for people affected by crime in England and Wales. We work towards a world where people affected by crime or traumatic events get the support they need and respect they deserve.

The Administrator role sits within Devon and Cornwall's exciting new structure, which is delivered on behalf of the Police and Crime Commissioner. The service is dedicated to the successful delivery and implantation of victim services across the two regions.

As the service Administrator, you will be responsible for providing general office administration support to the service. You will be responsible for assisting and maintaining the manual and computerised systems and records in accordance with relevant internal and external policies, procedures and legislation, as well as overseeing and maintaining the services financial systems.

As first point of contact for service queries, you will be expected to assist and supply information and correspondence to internal and external stakeholders in accordance with required deadlines and ensure that the relevant team member is notified should the query need escalating.

The successful candidate for this role will be highly organised with excellent communication skills and a strong attention to detail. It will be essential that you have the ability to think logically and plan methodically for operational effectiveness without direct supervision and have experience of building positive multi agency relationships.

You will need excellent IT skills including the use of Microsoft Office packages, with a talent for analysing and interpreting data and formulating reports based on these findings.

Victim Support offers competitive rewards and benefits including pension and life assurance, 25 days annual leave (pro-rata), voluntary benefits such as season ticket loans and the opportunity to play a key role in a national charity providing world-class services to victims and witnesses and being a vital force for change.

Applications should be explicit enough to provide good evidence against the shortlisting criteria, which are outlined in the person specification under essential and tested area. In order to apply, please create a profile in our website (jobs section), complete and submit an online application form.

If the vacancy has not specified the essential criteria for shortlisting, please use this section to express how your experience and skills are relevant for the role.

If you have the drive to make a difference within an organisation which makes a difference we look forward to hearing from you.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks will be required.

Victim Support is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe having a diverse workforce at all levels allows us to represent the communities we serve and connect better with people affected by crime. We believe this can be achieved through attracting, developing and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all communities and monitor the diversity of applicants to analyse if we are representative of the communities we serve in terms of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, age and socio-economic status. As part of our commitment to the Race at Work Charter we would particularly welcome applicants from BAME communities.

Healthwatch City of London are looking for an experienced administrator to work in our team, providing secretariat support to the Board and administrative support to the Engagement and Communications Co-ordinator.

You will take on administrative support in a number of areas including volunteer recruitment and management, project administration and board secretariat function.

You will have had previous experience in working in administration and have a knowledge of health and social care.

You will be ICT literate with experience of creating and managing databases.

Healthwatch City of London (HWCoL) is the Health and Social Care Champion for the residents, workers, and students of the City of London. Our Board and volunteers largely comprise people who live, work or study in the City of London.  

We are looking for a reliable, professional administrator. You would provide a first point of contact for clients, referrers and other stakeholders as well as providing admin support to our team of front line staff.  Some hours will need to be worked at our office in Hardwick near Cambridge to scan post and send stationery and PPE to colleagues.  You will need to be organised and flexible with good IT skills and a willingness to tackle a range of tasks.  Application by CV and covering letter addressing the points in the person specification by midday on Friday 22nd January.  If you do not address the points in the person specification your application may not be considered.

23 hours a week Monday to Friday,  some of which can be worked from home.

Salary £14,898 for a 23 hour week (£23,966.11 pa pro rata)

We are pleased to announce that we are looking for an Administrator to help run our HQ function.

Job title: Administrator
Post no: 375
Start date: As soon as possible
Working base: Flitwick
Reports to: HR Adviser
Contract type: Permanent
Salary: £17,893.20 F.T.E (actual salary £14,508 per annum)
Contracted hours: 30 hours
Working days and hours: 5 days a week, 6 hours a day
Flexibility required: Occasional evenings and/or weekends to attend events/meetings
Checks needed: Enhanced DBS and 2 satisfactory references

About Mind BLMK

Mind BLMK works across our communities to support positive mental health and wellbeing. Working closely with a range of partners, we offer a number of activities from our wellbeing centres and local venues to make a difference to the mental health and wellbeing of people in Bedfordshire, Luton and Milton Keynes, and our aim is to make sure that no-one has to face a mental health problem alone.

About the role

The successful candidate will be involved in a wide variety of tasks that support our organisation, the Exec teams and departments.  The role will involve answering Mind BLMK’s enquiry telephone line so excellent customer services will be required along with a ‘can-do’ attitude in this wide and varied role.

Duties and Responsibilities include:

• Carry out general admin duties in line with Mind BLMK’s policies, procedures, and processes (support Exec roles; housekeeping; meeting and greeting; referrals; post; email and telephone enquiries; Guarantor Member scheme; room bookings and meeting arrangements; minute taking; ordering and monitoring of supplies, stationery, and equipment).
• Deal with a wide variety of calls and enquiries from the general public, operational staff, and managers, responding and taking action as appropriate (directing callers to relevant services/individuals, taking messages; relaying information accurately and on time; offer appropriate information; deal effectively with enquiries from individuals in crisis and escalate potential Safeguarding issues to the Safeguarding Lead).
• Provide administrative support to HR department to include but not limited to, to enable appropriate records to be kept for new and existing employees and volunteers, assist in the recruitment process for employees and volunteers, implement and be responsible for a reminder system for HR mailing returns, and to respond to ad hoc requests for reports data and figures.

About you

Experience required:

• Working in a busy office environment in a multi-skilled and varied role
• Working with and supporting the work of senior management, managers, and colleagues.
• Dealing with staff, volunteers, external contractors, and the general public
• Using databases and systems for data collection, maintenance, manipulation, interpretation, and reporting
• High level of accuracy and attention to detail
• Good communication, organisational, time management and problem-solving skills
• Note taking, drafting minutes, and producing quality documents
• Good IT skills (MS Outlook, Word, Excel internet, databases, and reporting systems)
• Good literacy and numeracy skills
• Good standard of education with as minimum equivalent of 5 GCSEs A-C, preferably including English and Maths

Closedown: 5pm on Friday 22 January 2021

TO APPLY AND FOR MORE INFORMATION:

If you would like to find out more about this position and to apply, please click the Apply button to be directed to our website where you can download the job description and application form.

Mind BLMK has been annually assessed and approved as a Disability Confident Employer (previously “Two Ticks”) since 2008.

Mind BLMK has been committed to the Mindful Employer charter since 2008

No agencies please.

This exciting new role, funded by the National Lottery, will be provide key services to the team, ensuring that the business of ASIRT runs smoothly, an in compliance with regulations.As well as being responsible for financial reporting, you will provide administrative support to the legal work of the team, and work to help develop the systems and process of the organisation.

You will be at the centre of the team as we move into our new strategic plan, at a time of change within the organisation and within the sector. This is an exciting opportunity for someone looking for a career in immigration law within the charity sector. There will be opportunities for development and training for the right candidate.

Specific duties

Administrative responsibilities

• Maintain office administrative systems including filing & electronic records and support the Director to ensure our work is compliant with GDPR, our policies and procedures and the requirements of the Office of the Immigration Services Commissioner (OISC)
• To provide receptionist duties to the team
• Board support responsibilities
• Support the Director and Board in developing and maintaining the charity’s HR, financial and other policies, procedures, and processes, and carrying out regular reviews alongside the Director in light of business needs and external requirements
• Support the Director with the coordination of Board of Trustees’ meetings, ensure meetings are diarised, the agenda and papers are compiled and distributed in a timely manner and in an appropriate format, and minutes are taken, checked and distributed

Financial responsibilities

• Support the Director in financial matters, such as coding income and expenditure, checking bank statements, liaising with external bookkeeper to ensure payroll is completed accurately, management accounts are received, and so on
• Maintain petty cash processes, including monthly reconciliation
• Team Support responsibilities
• Check and input data within our information management systems (Advice Pro), run reports from the system and record any other activity on other relevant documents and forms
• Place stationery orders and ensure team members have what they need to do their jobs
• Produce client care letters and case closure letters, maintain electronic and paper filing systems

HR responsibilities

• Support recruitment, selection and induction processes, providing administrative support, and guidance and advice to all staff involved to ensure all policies and procedures are adhered to
• Undertake initial training in policies, procedures, and processes, as well as setting up computer and database login, for volunteers, individuals on placement and new employees.
• Support the development of policies and procedures and ensure that all are kept in line with current legislation

Other responsibilities

• Contribute to the development of the website and other social media
• Participate in and contribute to own appraisal and supervision process, and continuing professional development
• Other tasks as may be deemed appropriate or necessary to the smooth functioning of the office
•  Be aware of and adhere to the organisation’s policies and procedures, including the organisation’s equal opportunities policies and with due regard for health and safety
• Travel as appropriate to deliver the role
• Work flexibly and be available for occasional out-of-hours, including evenings and weekends

Person Specification

E = essential

D= desirable

Candidates will only be considered for interview if they meet the essential criteria.

Experience

• A demonstrable commitment to the field of migrants’ rights (through work, volunteering or study) (E)
• At least 2 years’ experience working in a small busy team, preferably in an advice or charity setting (E)
• Experience in financial procedures including (but not limited to):  petty cash handling, banking, managing invoice flows and coding and attributing income and expenses, (D)
• Experience of working with a diverse and vulnerable client group (D)
• Experience of organising and minuting meetings (D)
• Experience of working within a quality-regulated environment, e.g. OISC, Lexcel, AdviceUK or other (D)

Skills/knowledge

• Ability to work with a wide range of individuals, groups, and external agencies(E)
• Excellent written and verbal English skills (E)
• Strong computer skills, including speed and accuracy, and a good understanding of spreadsheets, ideally Office 365 cloud based and AdvicePro (E)
• Understanding of typical office equipment, such as photocopying, scanning, printing (E)
• Ability to work to deadlines, manage and prioritise your work effectively (E)
• Some knowledge of HR policies and processes and of GDPR (D)

Personal qualities

• Well organised, able to undertake multiple tasks, work under pressure, meet competing demands, take good decisions and stay focused
• Pay close attention to detail, able to understand different project requirements and monitor against them, including identify errors and omissions against requirements and then ensuring compliance
• Able to work without close supervision and as part of a team, flexible and adaptable
• Excellent communication skills, including the ability to listen, discuss and influence with openness and integrity.

Other requirements

• Our work sometimes requires a degree of flexibility and so the post holder will occasionally be expected to work out of normal office hours, including some evenings and weekends.
• Language skills in the communities we work with would be advantageous

APPLICATIONS ARE ENCOURAGED FROM PEOPLE WITH LIVED EXPERIENCE OF MIGRATION.

How to apply

Closing date for applications: midnight on 24/1/2020

Interviews will take place week beginning 1/2/2020

Note that at this time our intention is to conduct interviews via a Zoom or similar conference call. Full instructions will be supplied in advance - https://zoom.us/download

Please send a recent CV and a letter of application, expressly addressing the points on the person specification through the Charity Job applciation process.

First Give inspires young people to make a difference to the causes they care about. We do this through working in partnership with secondary schools, providing a fully resourced scheme of work that guides an entire year group of students to engage with local charities and causes and then carry out social action (fundraising, raising awareness, campaigning, volunteering etc) in support of them. At the end of each programme, a celebratory School Final is held at each school, where teams representing each class deliver presentations about their projects. The class considered to have engaged the best with the programme secures a First Give grant of £1,000 for their chosen charity. By the end of the programme, however, the whole year group will have given back meaningfully to their local community.

We are at an exciting stage of our journey, looking to open up our delivery to more parts of England and Wales. We are seeking a Partnerships and Communications Administrator to support this element of our work.

The Partnerships and Communications Administrator will support with the design and implementation of the school sales and marketing strategy for First Give, working with a motivated team to achieve ambitious targets in order to engage schools to deliver the First Give programme across England and Wales. We are seeking a motivated and enthusiastic candidate who is looking to expand their communication skills and support a complex sales project. You will be a good communicator with a positive, proactive attitude.

Reporting to: Head of Programmes

Location: Working from home for now, with travel to schools across England and Wales occasionally once restrictions allow it. If you are based outside of London, eventually regular travel to London for team meetings will be required. If you live in London, we can offer desk space in our office in North West London.

NB: Due to funding restrictions related to this position, we can only accept applicants who are based in England at this time.

Other requirements of the role: Must have access to a car and a full clean driving licence. A car allowance is provided

NB First Give is committed to the safety and welfare of children and young people. We follow Safer Recruitment Guidelines. Any offer of employment is subject to reference and DBS checks.

Benefits:

• 25 days’ annual leave plus Bank Holidays. First Give closes between Christmas and New Year and this time off is given to staff gratis. You will also be able to take your birthday off in addition to this.
• Pension of 5%
• Where appropriate, a work from home allowance will be provided
• Generous CPD budget
• Where appropriate, we will offer you a car allowance

This position is funded by The Rank Foundation. As part of the Foundation’s support, the successful candidate will also benefit from virtual (and hopefully later in 2021, in person) conferences and training opportunities throughout their contract, as well as gaining access to RankNet – a network of leaders in the charitable and social sector. This is an exciting benefit that presents additional development opportunities for the successful candidate.

Key Responsibilities:

Marketing and sales:

• Sell the First Give programme to secondary schools in England and Wales
• Implement sales strategies to market the First Give programme to secondary schools across England and Wales
• Support in the implementation of plans to re-engage schools who used to run the First Give programme
• Use Salesforce to collect data and report on how different projects and campaigns are performing
• Oversee invoicing and charity grant payment processes to ensure they operate smoothly and ensure partnerships with these stakeholders remain positive and productive
• Support the First Give team with other tasks as needed from time to time

External communications:

• Manage First Give’s social media channels
• Create case studies, good news stories and newsletters
• Ensure the consistency of First Give’s brand identity across various print and digital platforms
• Helping to manage First Give’s website and other digital assets

Person specification

Essential:

• Passionate about young people and their potential to drive social change
• Excellent written and verbal communication skills
• Highly organised and proactive, with good attention to detail
• Great at relationship building with a wide range of people and stakeholders
• Excellent presentation skills with an ability to deliver concise, engaging and persuasive presentations
• Experience in social media management, including the creation of assets and campaigns
• Proactive, independent worker able to work well alone and as part of a team

Desirable:

• Experience of working successfully within a remote decentralised team
• Experience of using Salesforce to track and analyse data (we will provide training on our Salesforce system if you don't have this, so please don't see it as a barrier to application)
• Experience of using analytics and tracking data behind campaigns to inform future planning

Hub Administrator Role

Cruse Bereavement Care (Registered Charity Number 208878) is the largest UK Bereavement Charity providing specialist website, telephone, email and face-to-face (online currently due to the pandemic) bereavement support for adults, children and young people.

We have a new vacancy for a part time (21 hours per week) Hub Administrator based in our Wales Hub.  The role of the Administrator will be to ensure the smooth running of the Hub, working within a team of Hub administrators and carrying out administrative duties as required by the Hub Manager, to support direct service delivery and volunteer support across a number of different branches.  This role is office based however due to COVID restrictions, staff are currently working from home. 

The closing date for this role is the 26th January 2021 with interviews arranged for the week commencing 1st February 2021.

Your application should consist of CV and covering letter, which outlines your suitability for the role and should be no longer than two pages.  Please use the job description and person specification as a guide.

Cruse welcomes and encourages applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual 

An international charity based in London are looking for an Office Administrator. This is a 12-month fixed term role to support the organisation by maintaining effective and robust administration across departments under the guidance of the Executive Assistant and Office Manager.

This role will suit a candidate who has previous administrative experience either in office management or HR administration. The ideal candidate will have strong written and verbal communication, an excellent eye for detail and strong organisational skills. They will have a positive and flexible approach to their work, demonstrating ability to problem solve.

Key responsibilities

* As and when is needed, to work with the Secretary General's EA and Fundraising team to schedule and support committee, advisory or team meetings
* As and when is needed, to coordinate senior management's diaries
* To manage general mailboxes for the organisation and specific teams
* To be an alternative point of contact for tenants, suppliers and/or trades people
* Ordering of office supplies
* Identifying and following up with general health and safety issues
* Any other duties requested by the Executive Assistant and Office Manager
* Recruitment and onboarding of new staff.

Person specification

* Previous experience of delivering a high standard of administrative support in a busy office environment
* Demonstrable experience of communicating to a broad range of stakeholders using various media (e.g. email, publications, letters)
* Experience of Salesforce or similar data management tool

Closing Date: 9 AM, Thursday 21 st January 2021