61 Administration and events assistant jobs

The Centre Assistant will support the smooth running of the Smart Works Bristol service, creating a welcoming atmosphere for all clients, volunteers and visitors. Our team is friendly and professional, and we work closely together to make sure every client has an outstanding experience when they visit us.

The Centre Assistant will be the first point of contact clients and visitors will have with Smart Works, providing administrative, phone and booking support for clients across Bristol and beyond. Therefore, we are looking for a friendly, organised and hard-working individual. The role requires strong administrative and customer service skills, excellent communication and collaboration skills and a drive to ensure all women who visit us have the best possible experience.

In addition to reception and administrative duties, the Centre Assistant will have the opportunity to get involved in and support exciting and varied project depending on their individual interests and skillsets. This could involve working with our volunteers, supporting on events, or creating new comms or social media posts.

If you’re passionate about supporting women, then this is an ideal opportunity for you. The role will be based full-time at our new centre in Easton Business Centre, Bristol. There may be occasional evening and weekend work as the successful candidate will be part of the wider centre team, supporting with networking and key events support.

To apply, please submit a CV and answer the following questions via our portal by 9am on Monday 28th September 2026. 

1.Why do you want to work for Smart Works Bristol? (max 200 words)

2.Based on your traits and skillsets, what impact do you think you could have in this role? (max 200 words)

3. Our clients can be nervous or lacking in confidence when they visit us. How would you help someone feel welcome and comfortable? (max 200 words)

The Operations Assistant will join a small and dynamic team that covers Finance, Human Resources, IT and Business Operations. The Finance & Operations team play a critical role by running the day-to-day operations and providing the infrastructure that enables the continued delivery of the Trust’s mission and objectives.

The Trust is seeking an enthusiastic and detail-orientated Operations Assistant to support the administrative activities that facilitate the smooth running of the Trust, organising people, information and other resources. The role will provide practical and responsive support to colleagues, while helping to maintain effective processes and contribute to ongoing operational improvements. The role will report to the Senior Operations Officer.

Main duties

Health and Safety

• Lead on day-to-day Health and Safety, including compliance monitoring, documentation, regular reviews and staff training.

• First Aider and Fire Warden (training will be provided).

• Supporting wellbeing activities and initiatives as required.

Office management

• Acting as the Trust’s first point of contact, by providing a responsive and efficient service for general external and internal telephone, email, and mail enquiries.

• Ordering stationary, general office supplies and IT equipment within budget.

• Maintaining the general upkeep of the office premises.

• Manage day-to-day office operations, including visitors, access, post and general administration.

• Managing relationships with outsourced office providers, monitoring and reviewing service levels and performance, and supporting sourcing or renewals.

• Managing relationship with Millbank Tower building management.

• Supporting general office projects as required.

IT & Systems

• Lead on office and IT equipment with line manager support.

• Provide admin support for IT projects as required.

Other

• Supporting with new starter and leaver operational processes.

• Supporting centrally organised team activities.

• Ad hoc support with GDPR queries.

• Other duties as necessary from time to time.

Person Specification

We welcome applications from individuals who can demonstrate:

• Excellent verbal and written communication and strong interpersonal skills

• Strong organisational and problem solving skills, with the ability to multi-task

• A flexible and adaptable approach to accommodate the varying aspects of the role, able to prioritise tasks and work to deadlines

• Good understanding of the importance of confidentiality in the workplace

We are also looking for an individual who is or has:

• Sympathetic to the aims of the Trust and its mission to address educational disadvantage;

• Excellent attention to detail;

• Ability to work collaboratively as part of a team and independently with a high degree of initiative

• Personable, flexible and discreet; able to fit in to a small team

• Eligible to work in the UK* 

In addition, experience in the following areas will help you to stand out. However, this is not required, and training will be provided if needed for the right candidate:

• Experience of office administration/coordination

• Experience of managing a range of different projects

• Experience of working in the education or not-for-profit sector

Terms of Appointment

• Salary: £31,700 - £ 32,400 per annum

• Contract: Full time (part-time 4 days considered), Permanent

• Working location: Minimum of 2 office days per week

• Office location: The Sutton Trust, 9th Floor, Millbank Tower, 21-24 Millbank, London, SW1P 4QP. Our home working policy gives staff the option to work from home for up to 60% of the time, with approval from their line manager.

• Hours: The standard working hours are 9am to 5pm, Monday to Friday and may also be required to attend events / meetings outside of their normal working hours during weekday evenings and occasionally at weekends

• DBS check may be required

• Please note that we are unfortunately not a licensed visa sponsor

Interviews

Applications should reach us by 08/10/26, with the interview round held at our London offices on 22/10/26.

Safeguarding statement

The Sutton Trust believes that a child, young person or vulnerable adult should never experience abuse of any kind. We all have a responsibility to promote the welfare of all children and young people and to keep them safe. Therefore all posts undergo a safer recruitment process, including but not limited to, disclosure of criminal records where necessary and eligibility to work in the UK. We have procedures in place to promote safeguarding and a safe culture at the Trust.

Contextual recruitment

The Trust is committed to ensuring equality of opportunity and that all applicants receive equal consideration for employment. We strongly encourage individuals from all backgrounds, including those underrepresented at present at the Trust, to apply for this role. As such we particularly welcome applications from people with disabilities, Black, Asian or Minority Ethnic backgrounds, LGBTQ+ and from different socio-economic and educational backgrounds. We are committed to being an inclusive and welcoming place to work and know that greater diversity will lead to even greater results for the young people we support.

We are committed to providing reasonable adjustments for disabled candidates throughout our recruitment process and during employment.

We also operate contextual recruitment at the Sutton Trust. Our application process gives you the option to include information about your background, such as whether you were eligible for free school meals, whether your parents went to university, or whether you attended a state school. For more examples and information on contextual recruitment, please see our website.

About parkrun

parkrun is a health and wellbeing charity and our vision is to create a healthier and happier planet. Since our conception in 2004, parkrun has evolved into a global social movement with a vibrant and inclusive community at its core. As of 2026, we have recorded over 160-million instances of walking, jogging, running, and volunteering.

Our mission is to transform lives by empowering people to be active, together, outdoors in their local community; and to protect parkrun for the generations to come. Each and every weekend, we deliver free, weekly timed events that people of all ages and backgrounds can join in. By tackling barriers to participation, we encourage communities to come together and embrace regular physical activity

Now in its 22nd year, parkrun spans over 2,900 locations in 23 countries with more than 12 million people registered, and counting.

And we have really only just begun.

 

Brief role description:

The Communications Assistant provides creative and administrative support across parkrun’s internal and external communications. The role contributes to the planning, production, and delivery of content that reflects parkrun’s values and engages its global community. Responsibilities include managing the content schedule, designing and preparing communication assets, and ensuring that online spaces remain welcoming, inclusive, and safe. The post requires strong organisational skills, attention to detail, creativity, and a collaborative approach to working with colleagues across teams 

 

Main responsibilities:

Content creation, storytelling, and media: Research, draft, and produce highly engaging blogs and case studies that capture the imagination of our community. Actively spot powerful individual stories and manage them - either as standalone features, as part of broader media moments, or fundraising campaigns - obtaining appropriate permissions and working closely with our press agency.

Content and channel management, and optimisation: Maintain our central communications grid. Manage the production, design, and distribution of our newsletters, retail and fundraising emails and other internal/external emails as required. Monitor and report on performance metrics (opens, clicks, visits etc) to continuously improve engagement.

Social media management and community building: Support the management of our social media channels (including scheduling and content creation) to build a vibrant, welcoming online presence. Actively monitor and respond to comments and messages, ensuring our digital spaces are warm, supportive, and inclusive for existing parkrunners, volunteers, and prospective newcomers alike.

Basic asset design: Create visually appealing, on-brand graphics (using tools like Canva).

Community safeguarding and media management: Ensure all external communications, particularly case studies involving community members, strictly adhere to our safeguarding, consent, and data protection policies. Oversee and organise our image and media library. Ensure all photos and videos used across our communications celebrate the diversity of our community, adhere strictly to safeguarding standards and photography policies. 

Internal communications and adaptable team support: Assist in sharing internal updates to keep staff, volunteers, and key stakeholders aligned and informed. Provide flexible communications support across different projects and team objectives as organisational priorities evolve.

Working closely with and deputising for the Park Manager, you will be responsible for park maintenance, health & safety, compliance, contractor liaison, line management duties and input into long-term strategic development of the holiday park. In addition, you will have a hands-on role, ensuring the smooth operation of the site and the delivery of an exceptional guest experience at all times.

Essential Requirements

• Fluent in both English and French with cultural awareness of UK, France and Europe.
• Strong maintenance, facilities, or site management background, ideally in a similar holiday park environment
• Proven experience managing teams, contractors, and operational projects.
• Good understanding of health & safety legislation and experience of regulatory compliance.
• Strong administrative, organisational, interpersonal and budgeting skills.
• Full driving licence and right to work in France.

The successful candidate will be expected to understand, respect, and represent the Christian ethos and values that underpin the work of Spring Harvest Holidays.

Location: On site, Le Fenouiller, Vendee, France

Application process :

Please send us a copy of your CV and a cover letter or email setting out why you would like to work for us, are suitable for this role and meet the requirements set out in the Job Description.

Closing date: 4th October 2026 

Interviews:  13th and 14th October at Le Pas Opton in France

About Bank Workers Charity

At Bank Workers Charity, we help people in the banking community live happier, healthier and more fulfilling lives. Guided by our values of Integrity, Caring, Respect, Achievement and Fairness, we're committed to creating a positive and inclusive workplace where people can thrive.

About the Role

We're looking for an organised and proactive People Administrator to join our People & Culture team. This is an excellent opportunity for someone with HR administration experience who wants to develop their career in a supportive, values-led organisation.

You'll provide high-quality HR support across the employee lifecycle, including recruitment, onboarding, payroll administration, learning and development, employee benefits, HR systems and employee engagement initiatives.

Key Responsibilities

• Act as the first point of contact for HR queries.
• Manage HR administration, employee records and employment documentation.
• Coordinate recruitment, onboarding and offboarding processes.
• Support payroll changes and employee benefits administration.
• Assist with learning and development activities and training records.
• Maintain HR systems and ensure GDPR compliance.
• Support employee engagement, wellbeing and inclusion initiatives.
• Contribute to HR projects and continuous improvement activities.

About You

You'll have:

• Experience in an HR Administrator, HR Assistant or HR Coordinator role.
• Knowledge of HR processes across the employee lifecycle.
• Strong organisational skills and attention to detail.
• Excellent communication and customer service skills.
• Experience handling confidential information.
• Confidence using Microsoft 365 applications.

Desirable: CIPD Level 3 (or working towards), charity sector experience, learning & development or employee relations administration experience.

Why Join Us?

This is a fantastic opportunity to gain exposure to the full employee lifecycle, work closely with experienced HR professionals, and make a real difference within a charity that supports people in the banking community.

Our Benefits:

• 30 days holiday, plus public holidays (FTE).
• 8% employer contribution to Bank Workers Charity’s pension scheme and up to an additional 3% matched with employee contributions.
• A wide range of employer funded wellbeing experiences through Heka.
• Flexible benefit provision (including BUPA plan, cycle to work, payroll giving and electric car scheme).
• Group Life Cover (three times annual salary).
• Weekly wellbeing half hour.
• Employee Assistance Programme

If you're interested in joining us, please send your CV and a cover letter detailing how your experience aligns with the requirements of the role by 22 September 2026. Interviews are expected to take place during the week commencing 28 September 2026.

About Us: 

Princess Alice Hospice is a charity supporting people in life, death and grief. We’re dedicated to working closely with individuals, communities and organisations in the London Boroughs of Kingston and Richmond and large parts of Surrey, to ensure more people receive the support they need. 

About the role: 

We’re thrilled to offer a fantastic opportunity to join our Fundraising Team in a temporary role supporting our Christmas events programme. You’ll help deliver our festive calendar, with a particular focus on our flagship Santa Fun Run, which aims to raise an incredible £66,000. You’ll also support Light Up a Life and our Christmas Tree Collections in January. 

This is a varied, hands-on role. Key responsibilities include: 

• Researching and ordering stock and liaising with suppliers

• Loading and driving a small van

• Putting up banners 

• Distributing leaflets to businesses and organisations in our care area 

• Liaising with community fundraisers to promote the event

• Engaging with staff across the organisation to promote the event 

• Updating event briefing documents 

• Calling supporters to discuss the event, helping them set up fundraising pages and supporting their fundraising 

• Liaising with the Volunteering team to recruit and brief volunteers

• Attending all events is essential. Event dates are 29 November 2026, 4 December 2026, 13 December 2026 and 8–12 January 2027. 

You'll be there to help set up events and ensure they run smoothly on the day. You’ll also support the wider marketing and administration involved in event management and delivery, including preparing marketing literature and providing administrative support. 

Who are we looking for? 

We’re looking for someone who enjoys being part of a lively team, is happy to get stuck into practical tasks and is confident engaging with supporters, volunteers and colleagues. 

• Ready to unwrap an exciting career in fundraising and make a meaningful difference 

• Passionate about bringing brilliant events to life and creating a buzz in the community 

• A super-organised multitasker who keeps the details sparkling and thrives as part of a team 

• Bursting with energy, can-do enthusiasm and enough festive spirit to rival Santa’s elves! 

You’ll help bring the Santa Fun Run to life, which may include dressing as Santa or an elf, promoting the event around the Hospice and in the community, and encouraging people to sign up. 

What you’ll be doing: 

• Supporting the event lead with planning and logistics 

• Motivating participants and engaging the community 

• Assisting with event setup and delivery, including lifting boxes, erecting gazebos and packing vans 

• Driving a van (so a full UK driving licence is essential) 

• Working flexibly, including evenings and weekends as needed 

This role is ideal for someone who wants hands-on experience in the lively world of community fundraising. You’ll build practical skills across charity events and seasonal campaigns while helping create memorable experiences for supporters and the local community. 

At Princess Alice Hospice we are passionate about creating an inclusive workplace that values diversity. We are fully committed to equality of opportunity and warmly welcome applications from individuals of all backgrounds, cultures, and lived experiences. We value the unique perspectives each person brings and strive to create a workplace where everyone feels respected and supported. We are an organisation where you can be you.

We are signed up to the Disability Confident scheme and we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. 

Please visit the Join our Team section on our website for tips and guidance on how to complete your application form, and what to expect when interviewing with us. 

Please visit our Privacy Notices section to understand and be aware of how we use the data you provide to us.

All of our vacancies except from retail are subject to a relevant DBS check.

We’re looking for highly organised, proactive and resilient Executive Assistant & Office Manager to provide exceptional support to our CEO and Senior Management Team and help ensure the smooth running of our Reception and Administrative Office.

This is a varied and pivotal role at the heart of a small, retirement community on a beautiful 13-acre site in South-East London (Kent/Surrey border).  You will manage the CEO’s diary and inbox, prepare papers and correspondence, support the Senior Management Team, coordinate key organisational projects, and personally deliver day-to-day office administration, including covering reception.

This role would suit an individual who thrives in a varied environment, is confident managing multiple priorities, and is willing to take a practical, hands-on approach - no two days are the same. You will anticipate needs, help drive priorities forward, and play a key role in enabling the CEO, Senior Management Team and central officer to operate effectively.

The role

• Provide proactive executive support to the CEO, including diary and inbox management, briefing preparation, correspondence and research.
• Coordinate and service Senior Management Team meetings, ensuring agendas, papers, notes and actions are well managed.
• Project manage key organisational initiatives, including policy reviews, compliance-related projects and organisational documents.
• Oversee the efficient running of the office, including reception, office systems, supplies, meeting rooms and administrative procedures.
• Support resident services administration.
• Maintain accurate records, support reporting and act as a confident user of office and CRM systems.

About you

You will have a track record of supporting senior leaders, excellent organisational skills and the confidence to manage competing priorities with discretion and sound judgement. You will be a clear communicator with a high standard of written English and strong Microsoft 365 skills.

It is important that you enjoy working in a hands-on role in a varied customer facing environment.

Further details can be found in the job description and person specification

Summary of Role

The Administration function provides high-quality, proactive administrative support across the organisation. Working as part of a small team, the Administration Officer roles ensures efficient coordination, accurate record-keeping, and timely administrative processes that enable departments to operate effectively and collaboratively.

The role is designed to be flexible and responsive, supporting multiple teams at any one time and contributing to a resilient centralised administration model.

Key Responsibilities 

• Provide proactive administrative support to multiple allocated teams, ensuring effective coordination, organisation, and timely delivery of activities.

• Coordinate diaries, meetings, and events, including preparing agendas, circulating papers, and recording actions and notes as required.

• Act as a professional first point of contact for internal and external administrative enquiries, managing communication efficiently and escalating where appropriate.

• Prepare, collate, and quality-check papers, reports, and presentations for internal meetings, senior leadership and Association forums.

• Maintain accurate and secure records and filing systems in line with organisational policies, data protection, and information governance requirements.

• Use organisational systems effectively and support departmental compliance with internal policies, controls, and procedures.

• Work collaboratively within the Central Administration team to provide cover, balance workloads, and support wider organisational priorities.

• Contribute to continuous improvement of administrative processes and ways of working across the or Foundation.

Operations & Administration Manager Vacancy

Application Deadline: Friday 25th September 2026

Job Title: Operations & Administration Manager

Salary: £35,000 + (Dependent on Experience)

WLIC Ealing Masjid is seeking to appoint a highly organised, motivated and enthusiastic Operations & Administration Manager who will be responsible for the efficient day-to-day administration, operational coordination, services delivery, facilities oversight, guest reception and event support of the Centre.

This is an excellent opportunity to join an exceptional WLIC staff and management team, see attachedjob desciption. 

Only the applicants shortlisted will be notified. Any offer of employment will be subject to references, an enhanced DBS, qualifications, medical and other statutory checks being satisfactory.

Events and Community Fundraising Assistant  

Job description and person specification

Imagine being told that you, or someone you love, is losing their sight. In that moment, two profound questions demand urgent answers:

· Can this be stopped?

· How will I live my life?

Currently, research into preventing and treating sight loss is chronically underfunded, receiving a mere 1.2% of publicly funded health research grants: people who are blind or vision impaired are three times more likely to experience loneliness and isolation than the general population. 

We find and fund the brilliant minds and bright ideas that put change in sight. Our researchers are at the forefront, making breakthroughs and discoveries that will prevent, treat and cure eye disease. The partnerships we build and initiatives we support are changing life for blind and vision impaired people.

We are Fight for Sight: we won’t stop until we: Save Sight. Change Lives.

We have a clear ambition and have the support of well-respected and highly engaged ambassadors.

We are now looking for experienced, committed, and creative individuals to join our dynamic team to help realise a new five-year growth strategy. If you want to be part of something impactful, we’d love to hear from you.

The Events and Community Fundraising Assistant will work within the Events and Community team, that sits within the wider Fundraising department.

We are looking for someone with strong time management, multi-tasking skills and importantly, a curious mind that would like to develop their skills in relationship and events and community fundraising.

Responsible to: Events and Community Fundraising Manager

Direct reports: None

Working hours and contract: This is a permanent full-time role (35 hours per week). We will consider part-time and flexible arrangements.

Salary: £25,711 - £26,500 (depending on experience)

Location: Central London with some remote working. A minimum of two days required in the office (50 Leman Street, London, E1 8HQ) and external meetings and events as required.

How to Apply:

Please submit your CV and a cover letter, with the subject header: Events and Community Fundraising Assistant application to our recruitment inbox.

Your cover letter should include a supporting statement (max two pages) comprising why you think you are an ideal candidate for the role, what applicable experience you’ll bring and why you want to work for Fight for Sight.

Closing date for applications: 9am, Monday 28 September 2026

Early applications are encouraged. We will be shortlisting and interviewing on a rolling basis; therefore, we will close the vacancy as soon as we have found the right candidate.

The interview process is as follows:

· 1st interview: Online with recruiting manager and fundraising colleague

· 2nd interview and an informal meeting with colleagues: Face to face in London E1 8HQ with line manager and other members of the fundraising team

 

Role Responsibilities

· Steward and support fundraisers participating in challenge events and community activities, delivering excellent supporter care and ensuring a positive fundraising experience.

· Manage relationships with community fundraisers, including schools, local groups, Rotary Clubs, organisations and individuals, providing guidance and encouragement to maximise fundraising success.

· Coordinate and deliver community fundraising collections and awareness activities, including supermarket token schemes, train or tube station collections, and other one-day fundraising events.

· Organise volunteer coordination, cheerpoints and event-day logistics for flagship third-party events such as the London Marathon.

· Liaise with third-party event providers, ensuring timely participant registration on supplier consoles and accurate administration.

· Research, identify and engage schools, community organisations and local groups to generate new fundraising opportunities, building relationships through proactive outreach and stewardship.

· Manage the Events Inbox, responding to enquiries promptly and coordinating communications with supporters and event partners.

· Prepare and distribute fundraising materials to community groups and event participants in an efficient and timely manner.

· Work with suppliers to order new fundraising materials. Be responsible for managing and replenishing fundraising merchandise and stock.

· Source prizes and Gifts In Kind for community and challenge events.

· Represent the charity at fundraising events and activities as required. 

Other

· Use a CRM database to effectively administer and manage event and community enquiries, activities and supporter communications.

· Answer inbound calls as part of the Head Office call team, and respond to or triage enquiries to be resolved in a timely manner.

· Work collaboratively across the charity to promote cross-selling and encourage supporters to get involved in other campaigns and initiatives.

· Become fully conversant with the aims and objectives of the organisation

· Keep up to date with developments and best practice within the fundraising sector, particularly in events and community fundraising.

· To work at all times in compliance with the Fundraising Regulator’s Code of Practice and data protection legislation.

Person specification

Desirable skills, knowledge & experience  

· Minimum of one year work experience in a fast-paced administrative, customer service, fundraising or prospect research role.

· Strong use of Excel, Power Point and Word.

· Effective time-management with the ability to manage multiple workstreams and deadlines.

Personal qualities

· An understanding of and commitment to the sight loss community.

· Strong communication skills and presentation style.

· Flexibility and a practical, can-do attitude.

· Highly motivated and able to juggle a varied workload.

· Personable, with excellent listening skills.

· Excellent accuracy and attention to detail.

· Growth mindset

· Flexible and willing to work occasional evenings and weekends to support events.

Flexibility

The role description is a general outline of duties and responsibilities and may be amended as we grow. The post holder may be required to undertake other duties as may be reasonably required from time to time.

Important note: All applications must have the Right to Work in the UK.
Unfortunately, we do not have a sponsoring licence for non-UK employees which means that if you do not have a current, valid UK working permit, please do not apply, as we will not be able to consider your application.

Employee benefits

We value our staff and volunteers and want to make sure that they are supported in their work. Other benefits we also offer are:

· A great team and a supportive culture

· Employer pension contributions matching up to 10%, and death in service cover

· Generous parental leave

· Flexible/hybrid working options

· Apprenticeships scheme, study leave and financial support for training & development

· Cycle to work scheme, eye test vouchers, and a staff loan scheme, access to an Employee Assistance Program

· An active Social Committee and staff events

 

Accessibility

We believe in fostering an inclusive environment where all individuals, regardless of their abilities or circumstances, feel supported and valued. If you have any accessibility requirements or specific needs that you would like us to accommodate during the application process, please let us know. If you are unfamiliar with MS Teams and would like to familiarise yourself with the platform before the interview, we are more than happy to arrange a tech run- through to ensure your comfort and confidence.

Equal opportunities, diversity & inclusion 

Don’t meet every single requirement? At Fight for Sight we are dedicated to building a diverse and inclusive workforce, so if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles that we have.

We have an inclusive and accessible recruitment process, including any adjustments required to support people from diverse community groups.

Other information

We draw your attention to some important policies that govern the research that our charity funds. You can find these here.

Join the London District and become part of a collaborative, supportive team.

As our Operations Support Assistant, you will be a key member of the team, contributing to the many workstreams that support the life of Methodism across London. We are looking for an excellent organiser who can manage their own workload, support others and provide first-rate administrative assistance. You will also be confident using a range of IT applications. We value people who think independently, take initiative and work collaboratively - sharing ideas and helping to turn them into action. You will work closely with the existing Operations Support Assistant in a job-share like partnership, keeping in touch and sharing information to support one another. This part of the job-share partnership will focus on managing the District Chairs diaries, coordinating room bookings and leading support for the Justice and Mission Group. 

Why work with us?
You will enjoy a central office in Westminster, the flexibility to work remotely and the support of welcoming colleagues. We also offer flexible working arrangements, learning and development opportunities, competitive pay, a pension and generous annual leave. We are committed to equality, diversity and inclusion - and to creating a workplace where everyone can contribute and thrive.

Take a look at the job description to find out more. If the role sounds right for you, complete the application form. If you have any questions, please get in touch - we would be happy to hear from you.

Senior Administrator & PA Support (Temporary)
£19.23 per hour
4+ month temporary assignment
South East London
Predominantly office-based with flexibility to work remotely approximately 1 day per week
Basic DBS check required

Are you an experienced administrator or PA looking for a role where you can make a meaningful contribution within a values-led organisation?

We are working with a well-established charitable organisation that is seeking a highly organised and professional Senior Administrator to provide support to a busy senior leadership office. This is a varied and rewarding opportunity for someone who enjoys coordinating multiple priorities, building strong relationships with stakeholders and ensuring the smooth running of a fast-paced office environment.

Working as part of a small and collaborative team, you'll play a key role in supporting senior leaders, managing communications and helping deliver a first-class administrative service. This position will suit someone who thrives on organisation, enjoys working with people and takes pride in providing reliable support behind the scenes.

This is a busy, hands-on role where no two days are the same. Responsibilities will include:

• Managing complex diaries and coordinating meetings
• Monitoring inboxes and responding to enquiries appropriately
• Organising travel arrangements and hospitality requirements
• Planning and coordinating meetings, events and stakeholder visits
• Preparing correspondence, presentations, reports and meeting papers
• Taking meeting minutes and tracking follow-up actions
• Managing expenses and general administrative processes
• Acting as a professional first point of contact for visitors and stakeholders
• Maintaining accurate records, filing systems and confidential information
• Liaising with internal teams and external partners to gather information and coordinate activities
• Supporting wider operational and administrative projects as required

About You We're keen to hear from candidates who have gained experience within the charity, not-for-profit, education, membership, healthcare, faith-based or public sectors.

You'll bring:

• Previous experience in a senior administration, PA, team support or office management role
• Excellent organisational skills and the ability to manage competing priorities
• Strong diary and inbox management experience
• Exceptional attention to detail and a proactive approach
• Confidence communicating with stakeholders at all levels
• Strong written and verbal communication skills
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel
• Experience coordinating meetings, events and administrative processes
• The ability to handle sensitive and confidential information with discretion
• A reliable, professional and committed approach to work

An understanding of the Catholic Church or experience working within a faith-based organisation would be beneficial but is by no means essential. More important is a genuine respect for the organisation's values and a willingness to work within this environment.
Why Apply?

• Opportunity to join a highly respected charitable organisation
• Varied and engaging role with exposure to senior stakeholders
• Supportive and collaborative working environment
• Immediate start available
• Initial 4-month assignment with the potential for extension
• Predominantly office-based role with some hybrid flexibility
• Chance to make a meaningful contribution within the not-for-profit sector

Additional Information

• Interviews scheduled for the week commencing 14 September
• Successful applicants should be available to start as soon as possible thereafter
• Appointment subject to a satisfactory Basic DBS check

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

The Executive Assistant is a senior member of the Lead Bishop's Office, working closely with the Lead Bishop and Chaplain to extend and enable the Bishop's ministry and leadership across the Diocese of York. The postholder will provide proactive, strategic and highly professional executive support, ensuring that the Bishop's time, priorities and resources are used effectively in support of the Diocese's mission and ministry.

The Executive Assistant will act as a trusted colleague, organiser, coordinator and facilitator, helping to respond efficiently to a high volume of correspondence and invitations, to ensure that the Bishop is well prepared for meetings, visits and key decisions, that actions are followed through effectively, and that those who engage with the Bishop's Office receive a welcoming, responsive and pastorally sensitive service.

The role requires sound judgement, initiative, discretion and resilience, together with the highest standards of confidentiality, discretion and professional integrity. The ability to build positive relationships across the Diocese, the wider Church, civic life and local communities. The work is varied, demanding and often fast-moving. The successful postholder will bring a calm presence, excellent organisational skills, good humour and a commitment to supporting the flourishing of ministry and leadership in the Diocese of York.

Interviews will take place in person on Thursday 15 October 2026

Responsibilities

Executive Support to the Lead Bishop

• Provide high-level executive support to the Lead Bishop.
• Manage a complex and demanding flow of correspondence and diary, ensuring that responses, appointments and commitments align with the Bishop's priorities and strategic objectives.
• Exercise judgement in balancing competing demands on the Bishop's time and attention.
• Coordinate appointments, meetings, visits, engagements and public events.
• Organise travel, accommodation and associated logistics.
• Ensure the Bishop is fully briefed and appropriately prepared for meetings, visits, services and public engagements.
• Maintain oversight of actions requiring the Bishop's attention and ensure timely follow-up.
• Act as a gateway to the Bishop's Office, ensuring appropriate access while protecting time for priorities, reflection and decision-making.
• Lead on the Bishop's Office responsibilities as part of clergy appointment processes in the York Archdeaconry (as set out in the process document), working closely with the Archdeacon of York's Office and the Chaplain.

Coordination of the Bishop's Ministry

• Work closely with the Bishop and Chaplain to support the delivery of strategic priorities and objectives.
• Maintain awareness of forthcoming commitments, key developments and emerging opportunities across the Diocese, including a weekly diary meeting with the Bishop and chaplain, a quarterly look ahead and meetings with the Archdeacon's Office and the other Bishops' EAs for diary setting and coordination
• Assist in coordinating diocesan visits, consultations, celebrations, confirmations, services and events.
• Support the administration and coordination of the Ministerial Development Review (MDR) process within the Archdeaconry of York, working with relevant clergy, reviewers and diocesan staff to ensure reviews are arranged and completed in a timely manner.
• Support the implementation of initiatives led by the Bishop.
• Monitor progress against agreed actions and ensure appropriate follow-through.
• Help ensure that work streams involving the Bishop are effectively coordinated across diocesan structures and teams.

Correspondence and Communications

• Manage the Bishop's correspondence, emails and enquiries.
• Draft letters, emails, briefings, reports and other documentation on behalf of the Bishop.
• Ensure communications are timely, professional and pastorally sensitive.
• Deal appropriately with confidential, complex and sensitive matters.
• Maintain systems for tracking correspondence, decisions and actions.
• Liaise with colleagues and stakeholders to gather information and draft responses as required.

Stakeholder Engagement and Relationship Management

• Develop and maintain productive working relationships with clergy, lay leaders, diocesan colleagues and external partners.
• Act as a first point of contact for many individuals seeking to engage with the Bishop's Office.
• Liaise with churches, schools, charities, civic organisations, local authorities and national Church bodies as appropriate.
• Represent the Bishop's Office with professionalism, courtesy and hospitality.
• Support the Chaplain and Bishop in maintaining effective relationships across the Diocese and wider Church.

Meetings, Visits and Events

• Coordinate meetings, visits and events involving the Bishop.
• Prepare agendas, papers and supporting documentation.
• Arrange venues, hospitality, travel and practical logistics.
• Welcome visitors and guests to the Bishop's Office.
• Support significant diocesan occasions and civic engagements.
• Ensure that visitors experience a warm, efficient and professional welcome.
• Contribute to the planning, organisation and delivery of Archdeaconry of York events and initiatives, working closely with the Archdeacon's Personal Assistant and other colleagues as required.

Office Management, Finance, and Administration

• Contribute to the effective and efficient operation of the Bishop's Office.
• Maintain accurate, secure and well-organised systems for records, information and correspondence.
• Support effective information management and record keeping.
• Administer and keep records of the day-to-day financial processes from the Local Account and other charitable trusts and grants in the name of the Bishop.
• Work with the Bishop and Chaplain to complete the budget process for the Local Account
• To fill in and submit Quarterly Returns to the Church Commissioners for the Local Account
• Identify and implement improvements to administrative systems and processes.
• Work collaboratively with colleagues to ensure resilience and continuity across the office.
• Provide mutual support and cover for the Archdeacon's Personal Assistant during periods of annual leave or absence, ensuring that time-sensitive matters are addressed promptly and continuity of service is maintained.

Safeguarding, Compliance and Governance

• Demonstrate a commitment to creating and maintaining a strong safeguarding culture.
• Undertake safeguarding training appropriate to the role.
• Ensure compliance with diocesan policies and procedures.
• Handle personal and sensitive information in accordance with data protection legislation.
• Maintain the highest standards of confidentiality, discretion and professional integrity.
• Comply with all relevant governance, financial and information management requirements.

General Expectations

The Executive Assistant will:

• Be a proactive, supportive and trusted presence within the Bishop's Office.
• Contribute positively to the life and culture of the team.
• Demonstrate flexibility in responding to changing priorities and demands.
• Exercise sound judgement and initiative.
• Work collaboratively with colleagues across the Diocese.
• Undertake any other duties reasonably consistent with the nature and seniority of the role.

Person Specification

Essential

Experience

• Experience of providing executive or senior administrative support to a senior leader.
• Experience of managing complex diaries and competing priorities.
• Experience of organising meetings, events and visits involving multiple stakeholders.
• Experience of handling confidential and sensitive information.
• Experience of drafting correspondence, briefings, reports and other professional documentation.

Knowledge and Skills

• Outstanding organisational and prioritisation skills, working at pace and sometimes under pressure.
• Excellent written and verbal communication skills.
• Strong interpersonal and relationship-building skills.
• Ability to exercise sound judgement, diplomacy and discretion.
• Ability to anticipate needs and work proactively.
• Strong attention to detail and commitment to accuracy.
• Excellent IT skills, including Microsoft 365 applications.
• Ability to manage multiple demands while remaining calm under pressure.
• Strong administrative and coordination skills.
• Ability to work independently and use initiative.

Personal Attributes

• Professional, approachable and service-oriented.
• Emotionally intelligent and pastorally sensitive.
• Flexible and adaptable.
• Resilient and able to thrive in a demanding environment.
• Collaborative and committed to team working.
• Able to maintain absolute confidentiality.
• Good-humoured, positive and solutions-focused.
• In sympathy with the mission, ministry and values of the Church of England.

Desirable

• Experience of supporting a senior church, charity, public sector or civic leader.
• Knowledge of the structures and governance of the Church of England.
• Experience of project coordination or programme support.
• Experience of budget monitoring and financial administration.
• Experience of preparing briefing materials for senior leaders.
• Understanding of the Diocese of York and its context.
• Experience of working within a faith-based or values-led organisation.

Closing date for application is 04 October, 23:55

Executive Assistant - 2-Month Contract

Location: South-West London - Hybrid (3 days office / 2 days home)
Contract: 2-month minimum, with potential to extend
Day Rate: £250-£300 per day via Umbrella company
Working Hours: 8:30am-5:30pm
Start Date: ASAP - applicants can have a maximum 1 weeks' notice

Goodman Masson are delighted to be partnering with a leading global organisation to recruit an experienced Executive Assistant on an initial 2-month contract, with the potential for extension.

This is an excellent opportunity for a highly organised and proactive EA to join a collaborative team of five EAs, supporting senior executives through a period of significant organisational transformation.

The Role

You will provide high-level executive support to the COO and CPO, taking ownership of complex diary management, international travel coordination and day-to-day executive administration.

The role will suit an EA who is highly detail-focused, proactive and confident operating as a trusted and diplomatic gatekeeper for senior stakeholders.

Key Responsibilities

• Calendar & Schedule Management

  • Manage complex, shifting calendars for both executives, proactively resolving conflicts and prioritizing time based on business impact
  • Schedule and coordinate internal and external meetings, including cross-time-zone coordination
  • Anticipate scheduling needs around offsites and Exec Team staff meeting
  • Build relationships with other EAs/leadership teams to ensure smooth cross-departmental coordination

  Meeting & Event Coordination

  • Organize and manage logistics for leadership meetings, offsites, and team events (venue, catering, AV, materials)
  • Prepare agendas, capture action items/minutes, and follow up on outstanding items

  Travel Management

  • Book and manage domestic/international travel itineraries, accommodations, and ground transport
  • Handle last-minute changes and disruptions efficiently
  • Prepare travel expense reports and reconcile receipts
  • Maintain trackers/dashboards for key initiatives owned by the CPO and COO

  Confidentiality & Judgment

  • Handle sensitive company, personnel, and strategic information with discretion
  • Exercise sound judgment on prioritization and escalation without explicit direction
  • Manage conflicting priorities between two executives with tact and diplomacy

  Administrative & Office Support

  • Process expense reports, invoices, and reimbursements

About You

We're looking for an experienced EA who can hit the ground running and immediately provide high-quality support.

The three key qualities are:

Exceptional attention to detail - you will spot the small things others might miss and proactively ensure nothing falls through the cracks.

Proactive and "on the ball" - you will anticipate requirements, stay ahead of your executives and confidently manage competing priorities.

Gravitas, integrity, discretion and executive presence - you'll have the gravitas to operate confidently with C-suite stakeholders and act as a trusted gatekeeper.

Required Experience:

• Extensive experience as an Executive Assistant supporting senior/C-suite executives.
• Strong diary management and international travel coordination experience.
• Experience working in a fast-paced, complex and collaborative environment.
• Excellent organisational and communication skills.
• The confidence and judgement to manage sensitive and confidential information.
• Strong minute-taking and broader executive administration skills.
• A collaborative approach and the ability to work effectively alongside other EAs and support functions.
• Immediate availability, with a maximum one-week notice period.

What's on Offer?

• £