Administration And Finance Officer Jobs in Home Based
All our teams play a vital role in supporting Battersea’s mission. Whether that’s on the front line, providing direct care to our animals, or behind the scenes in our office roles. Our IT department is responsible for providing IT business support and services that align with our organisational needs.
We now have a permanent opportunity for a Senior Cloud Administrator to provide 3rd level project and helpdesk support, acting as an escalation point for the support team. This opportunity is integral to providing consistent IT support across all three of our centres.
In this role you will ensure our internal physical and virtual server and network is maintained for 7 day a week operation. Your focus will be on infrastructure, and you will work across all six of our business applications. This offers you diversity in your work and the opportunity to work on technically complex challenges.
Joining a team of 10, you will be collectively supporting a user basis of around 700. The support requests will invite you to use your entire skill set and provide opportunities for continued development.
What we can offer you:
In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:
• 28 days of annual leave (plus 8 days paid public holidays) per year
• Discounted gym memberships and cycle to work schemes
• Employee Assistance Programme and access to Wellbeing Resources.
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year.
• Annual interest-free season ticket loans
We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.
Our hybrid working model:
We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to balance the benefits of home working with onsite collaboration and maintaining a connection to our cause.
Diversity and inclusion:
At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives, and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.
As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best.
More about us:
At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love, expert care and get to know their characters and quirks so we can find them a new home that’s just right for them. Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.
Closing date: 2nd June 2024
Interview date(s): TBC
For full details, please download our recruitment pack.
To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.
The client requests no contact from agencies or media sales.
About Us
This is a pivotal moment in the development of both the National Forest and the National Forest Company, with a new 25-year vision for the National Forest, an ambitious strategy for the organisation, and a renewed focus and purpose in light of the urgency of climate change.
The National Forest is one of the boldest environmentally-led regeneration initiatives in the country, demonstrating how trees can provide a catalyst for change both in the National Forest and beyond. Across our 200 square miles and over three decades we have a track record of making things happen, increasing forest cover from 6% to more than 22%, transforming the landscape and improving lives and the economy.
An exciting opportunity has now arisen for a Head of Finance to join our team on a full-time, permanent basis.
The Benefits
· Salary of £51,626 - £58,876 per annum
· Annual bonus
· Civil Service Pension scheme with employer contributions of 28.97%
· 30 days’ annual leave plus 10.5 days public and privilege holidays
· Flexible working options
· Cycle to Work Scheme
· Employee Assistance Programme
· Discounts on gym memberships
This is an exceptional opportunity for a high-calibre accountancy professional with senior level experience gained in the charity sector to join our impactful organisation.
If you want to join us in our mission of growing the future together, we would love to hear from you.
The Role
As our Head of Finance, you will actively lead on the management of all aspects of the finance function to include;
· The production of interim and annual financial statements that comply with the requirements of the Charities SORP (FRS 102).
· Preparing all information and supporting documentation for the annual audit, and liaising with the National Audit Office, and the NFC’s external auditors.
· Supporting the internal audit process.
· Fulfilling the accounting and reporting requirements to Defra.
· Working closely with the Director of Corporate Services and Senior Leadership Team to develop strategic financial initiatives that support financial forecasting, goal setting and financial planning.
You will directly line manage the Finance Manager, ensuring the smooth operations of the finance function.
Your role will also involve:
· Preparing the annual budget
· Overseeing and signing off monthly payroll
· Contributing to the development and management of financial systems and procedures
About You
To be considered as our Head of Finance, you will need:
· To be a qualified accountant with at least five years’ relevant experience
· Senior experience in the charity sector, including producing charity SORP compliant group accounts and monthly management accounts.
· Experience of the financial management of complex restricted funded projects
· Knowledge of charity trading and gift aid arrangements
· Good written and oral communication skills
Everyone at the NFC is supported to develop their skills and capabilities. All new employees joining will have a full induction to the NFC’s work and our policies.
Other organisations may call this role Head of Accounts, Finance Manager, Financial Controller, Head of Charity Finance, Finance Director, FD, or Senior Management Accountant.
The National Forest Company is an equal opportunities employer, values diversity and is strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
The client requests no contact from agencies or media sales.
Join our Finance team and you’ll be working with the existing Finance Office,r and supporting the Finance Manager in handling all our accounting needs.
If you have excellent attention to detail, experience of day-to-day finance procedures, and would like to work with an organisation that champions disabled artists, you could be our new team member.
Unlimited commissions extraordinary work from disabled artists that will change and challenge the world. We support, fund and promote new work by disabled artists, for UK and international audiences. We’re funded by Arts Council England, Arts Council of Wales, British Council, Creative Scotland, and Paul Hamlyn Foundation.
Since 2013 we’ve supported over 521 artists and their work has reached audiences of over five million people. This makes us the largest supporter of disabled artists world-wide. With an intersectional disabled-led team and board, we’re passionate not just about talking about equality and diversity, but actually putting it into action.
This is a permanent, remote working role with a salary of £29,757 per annum, pro rata. We welcome applications for 40 hours full time or 32 hours (0.8 full time equivalent) including breaks. Your responsibilities will include recording transactions, processing invoices, expense claims and grants, administering the charity’s bank accounts, payroll, and audits.
Unlimited is delighted to make reasonable adjustments to existing practices and procedures to meet access requirements and supports all team members to apply to Access to Work to cover relevant costs. Our recruitment pack is available in a variety of formats, including large print, audio, Easy Read, and English, Scottish Gaelic and Welsh languages.
We also love inclusivity and value lived experience in all its forms, so people from the global majority*, who are LGBTQIA+, disabled** and/or from working class or low socio-economic backgrounds are particularly encouraged to apply.
* This includes, but is not limited to, people of Black Caribbean, Black African, South Asian, East Asian, Southeast Asian, West Asian, Arab, Latinx, Jewish, Romany and Irish Traveller heritage.
** This includes but is not limited to, those who define as disabled people, as people with long term health conditions, as deaf, Deaf, neurodivergent or in relation to their health-related access requirements.
People from these groups are still currently under-represented in the arts nationwide, and we’re committed to challenging and changing this.
Unlimited is an arts commissioning body that supports, funds and promotes new work by disabled artists for UK and international audiences.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
This is an exciting opportunity to join our Finance team. You will work alongside the other Finance Officer to ensure that Richmond Borough Mind’s financial administration operates in an efficient and timely manner.
Working with Sage50 Cloud Accounting, you will process supplier invoices, payments and expenses by setting up BACS payments, standing orders and direct debits as necessary. You will assist with monthly accounts; preparing monthly payroll information and processing month end schedules as requested.
This role will see your existing financial accounting and administrative skills develop, working closely with the Head of Finance in the preparation of management accounts and budgets as well as ad hoc financial tasks.
Benefits of working for RB Mind:
· 25 days annual leave plus bank holidays per year, increasing by 1 day per full year of service (up to a maximum of 30 days) [pro rata].
· Bonus 1 day of annual leave per year over the festive period (subject to Trustee approval) [pro rata]
· Paid time off for medical appointments
· Contributory Pension Scheme
· Employee Assistance Programme (EAP) including free counselling sessions and a wellbeing app
· Training and personal development opportunities
· Staff away days and socials
· Access to shared resources and training opportunities via Mind Federated Network
Richmond Borough Mind values diversity and difference. We welcome applicants from all sections of the community, particularly individuals with lived experience of mental health problems.
Successful candidates will be required to complete an Enhanced DBS.
Please ensure your covering letter addresses how you meet the person specification for the role.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are working in partnership with Dogs for Good, a registered charity dedicated to advancing the boundless possibilities of what a connection between people and dogs can enable – in making everyday life fuller, healthier, and happier for everyone involved. They understand the extraordinary change dogs can enable when they form part of a social-care model centred on the needs of people and communities. With their new 2024-2028 strategy in place, it’s an exciting time to join the Dogs for Good team!
An Interim Director of Finance and Administration is sought to provide leadership and direction for the good financial management of the charity, working closely with other members of the Senior Leadership Team and colleagues to ensure the financial health and sustainability of the organisation.
The successful candidate must be able to demonstrate:
- Accountancy qualification.
- Experience of financial administration in a company or charity, including bank reconciliation, the preparation of monthly management accounts, and preparation for audit.
- Leadership experience and ability to take a strategic view across all aspects of the charity’s work in terms of its financial efficiency, effectiveness, and viability.
- Experience of using the Xero software finance package.
- Experience of using computer databases.
We are seeking a strategic and operationally impactful individual, with excellent interpersonal and relationship management skills, and with the ability communicate effectively with a wide range of people.
For more information, please contact Katherine Anderson-Scott, Associate Director, Charisma Charity Recruitment. Your application should be submitted through the Charisma website and include your CV and supporting statement.
We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other category protected by law.
Closing date: Sunday 2 June 2024
However, due to urgent need, candidates will be reviewed on a rolling basis. Candidates who are available immediately or within 1 month are actively sought.
Job description
Are you an administrative all rounder with experience across a wide range of resource functions (office administration, health and safety, purchasing and bookkeeping) with a keen interest in sustainability?
We are looking for someone to champion sustainability across the organisation and lead the development and implementation of Plantlife’s carbon footprint reduction programme aswell as provide professional support to colleagues across a range of administrative functions.
This is an interesting, varied role within the finance and operations team and the role is key in enabling colleagues to work effectively, efficiently and safely by providing the right accommodation and equipment and serving on the Health, Safety & Welfare Committee. The role also provides support within the finance team, helping to maintain the smooth running of the busy function.
We welcome applicants from all backgrounds. Are you up for the challenge?
Who are we looking for?
We are looking for someone who is an administrative all-rounder, with experience across a wide range of resource functions including office administration, purchasing and bookkeeping, who shares our compassion and commitment for the conservation of plants and fungi.
A team player, you will be keen to work with colleagues across the organisation to ensure they have the most effective resources available to them, and to assist them with your expertise.
You will be particularly interested in the opportunity to develop and implement a carbon reduction and sustainability programme, enthusing colleagues and championing the programme throughout Plantlife.
What will you be doing?
This is a broad ranging role and you will need to be comfortable with having a varied work life.
You will be experienced in the arena of supply and purchasing, with a particular focus and desire to positively influence our carbon emission reduction goals and the wider sustainability of Plantlife as guided by the Sustainable Development Goals.
Experienced in the provision of office facilities, facility and contract management, and a desire to learn and promote high quality health and safety practices across all areas of our work
We are offering the role hybrid- Salisbury office and home working.There will be a requirement to attend our Salisbury office at least once a week and there will be occasional travel across the UK.
To apply for the role or view the full recruitment pack, please visit our website. We look forward to hearing from you!
Please note we do not accept CV's and we reserve the right to close this vacancy before the closing date.
The client requests no contact from agencies or media sales.
Who we are:
The Dalit Solidarity Network is a small human rights organisation working to eliminate caste-based discrimination in the UK and South Asia. Registering as an official charity in 2003, Dalit Solidarity Network UK continues to grow as an effective campaigning and advocacy organisation, working on the issue of caste discrimination in the UK and being an active player in the global movement. Our major areas of work include documenting 'everyday casteism', building capacity of businesses to address caste-discrimination in overseas supply chains and UK operations and working with UK Higher Education Institutions to protect against caste-discrimination.
About the role:
We are seeking a part-time Office Administrator for 2 days/week, initially for one year with a possibility of renewal. The hours can be worked flexibly with prior agreement of the Director. Hybrid-working arrangements (from home and on site) will be considered.
Main responsibilities:
Administration:
· Responsible for day-to-day administration and office management and providing secretarial assistance to the Director & diary management.
· Maintenance of files and records both physical and computerised system filing and computerised database systems and email lists.
· General office management including scheduling meetings, arranging travel, managing expenses, liaising for office management, ordering office supplies, etc.
· Organise and take minutes for key meetings – including quarterly Board meetings and AGM.
· Undertake such duties and responsibilities appropriate to the role as the Director may request.
Communication and Outreach:
· Maintain and update DSN-UK website and social media, coordinate internal and external information-sharing and communication with stakeholders and network partners.
Finance and Accounts:
· Responsible for maintaining records of all financial transactions and reconciliation of all bank statements.
· Assist in the preparation of budgets for donor proposals to ensure all relevant costs are included and that the budget is accurate and comprehensive.
Person specification:
Essential:
- Experience of working in an office providing admin support, including the ability to use Microsoft Word, Excel, and Outlook
- Experience of management of spread sheets for budgeting, financial analysis and reporting
- Good digital communications skills - including writing emails, newsletters, and drafting web copy, demonstrating good written and oral communications skills in English
- Knowledge and experience of mass email tools and systems
- Experience in taking formal minutes or notes
- Ability to carry out instructions quickly and accurately
- Good interpersonal skills
- Excellent attention to detail
- Ability to work on own initiative and sometimes unsupervised
- Ability to work as a member of a very small team
- Ability to work to deadlines.
Desirable:
- Experience of updating, managing and maintaining a website and social media platforms
- Experience of working in the UK Voluntary Sector.
Benefits: The Office Administrator is entitled to 25 days annual leave (pro rata, not including bank holidays). Pension scheme with matched contributions of 5%. Hybrid and flexible working of 14 hours/week.
Location: Hybrid working with options for flexibility to work from home - the postholder will be expected to work from our central London office periodically, e.g. 1 day per 2 weeks.
Interviews: Interviews will take place in the week commencing 1 July 2024.
How to apply: To apply, please send your CV and a supporting statement. Candidates will be expected to provide proof of the right to work and reside in the UK.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are seeking a full time experienced administrative officer to support our Best Years Hub. This role will act as the first point of contact for all services users and volunteers who are referred to the hub.
The ideal candidate will have at least 3 years experience in a similar role, good administrative skills, a pleasant and helpful telephone manner, good attention to details and experience of using all Microsoft packages, WordPress, Canva and all social media platforms.
The client requests no contact from agencies or media sales.
No Limits is an exceptional charity, with children and young people at the heart of everything we do. The need for our services has never been greater and the positive impact we have is significant: often life changing or saving. We are a large local charity, with a committed staff and volunteer team of more than 200, collectively driven by a passion to make a difference to the lives of the children and young people we serve.
Our Head of Finance role provides a great opportunity for someone to lead on the strategic and operational financial management of the charity. This is a key role in our Senior Leadership Team, and you’ll be joining at a great time, early in the delivery of our exciting new strategy. We’re looking for someone aligned with our values and experienced in finance. There may be opportunity to provide leadership oversight to wider support functions, depending on your experience and interests. We’re looking for a qualified accountant, or someone who is part qualified with relevant experience, who is eager to contribute to the overall direction, planning and leadership of No Limits.
The successful candidate will be joining an experienced and established Senior Leadership Team where we actively live out No Limits values, have great working relationships, and enjoy a collaborative approach with positive energy.
We are proud that around 80% of our team have their own lived experience connecting them to our services and we have a strong commitment to diversity and inclusion. We encourage applications from people of all backgrounds, experiences and communities, particularly welcoming applications from people who would add racial diversity to our team and individuals who may bring experience to help us on our journey to anti-racism. We are committed to creating a diverse environment where people can be their authentic self, where their experiences and opinions are valued and we all are open to learn from each other.
For the successful candidate, this is an exciting opportunity to build on the charity’s existing successes, developing strength and sustainability to underpin services that benefit thousands of children and young people each year.
No Limits is committed to making a difference to the lives of the children and young people we work with, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the No Limits ethos. Safeguarding and promoting the welfare of children and young people is paramount. We welcome applications from candidates with lived experience and from diverse backgrounds.
Your Role
You will be responsible for No Limits’ finances, leading on strategic and operational financial management of the charity and preparing and analysing information relating to financial planning. You will have oversight of the finance team, leading No Limits to be a sustainable and efficient organisation.
As part of the Senior Leadership Team (SLT), you will make an active contribution to the strategic direction, planning and leadership of No Limits in collaboration with the wider team. You’ll be a role model for our values and ensure the needs of children and young people are at the heart of everything we do.
There may be opportunity to provide strategic leadership oversight to our wider organisational infrastructure functions including IT, Business Support, Fundraising and Communications.
You’ll have the essentials of:
- qualified accountant (CIMA / CIPFA / ACCA / ACA or equivalent) – consideration may be given to part-qualified with relevant experience
- Strategic and operational financial management experience, including; financial process, income and expenditure management, reporting, year-end, audit, statutory and management account production, establishing and monitoring effective financial controls
- An understanding of the charity environment and wider landscape
- Experience of costing projects with a full-cost recovery approach
- Ability to plan and prioritise own and others work to set deadlines, with good time management skills
- High level of IT competency to support your role, including the use of technology and Microsoft Office
- Excellent written and verbal communication, interpersonal skills and team working
- A commitment to personal growth, continuous development, and application of learning
You may also have:
- Up-to-date knowledge of charity SORP regulations and requirements (highly desirable)
- Experience of payroll and pensions
- Ability to lead, motivate and develop people
- A successful track record of working with a Trustee Board or a leadership team
- Lived experience of one or more areas that No Limits support children and young people
Interested?.. We’d love to hear from you
We’d be happy to have an informal discussion and answer any immediate questions you might have.
Role Terms
Salary: circa £50,000 (Full Time Equivalent, pro-rata for part-time)
Hours: part-time to full-time available, from 3 to 5 days per week – Happy to talk flexible working
Place of Work: Hybrid – Southampton Head Office with opportunity for regular remote working
Contract: Permanent
Essential Car User: No
Our recruitment timeline:
• Applications close: 9am on Monday 17th June
• Shortlisting: Outcome of applications communicated by Friday 21st June
• Final stage selection and interview: Week commencing 1st July
Head of Finance - No Limits - Application Pack
To apply for this role, please refer to the Head of Finance Applicant Pack and submit your CV and cover letter, outlining your motivation for applying and your relevant experience, qualifications and achievements.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Part-time – 22.5 hours per week
(Working Hours will be scheduled between 9.30am and 8.00pm)
The Brent Centre for Young People is looking for an experienced, dynamic person to join its Clinical Administration Team.
The Brent Centre for Young People is a charity based in North West London (Kilburn) that provides psychotherapeutic treatments to young people aged 11-25 years, who suffer with emotional difficulties and have mental health needs. The Centre has an international reputation and delivers world-leading evidence-based practices to young people across North West London. On average, the centre helps over 700 young people per year through its In-house and Outreach Services.
We are looking for an experienced clinical administrator with strong people and communication skills to help run our clinical services.
This post is an exciting opportunity to be part both of supporting the growth of this new service and supporting clinical administration at the Brent Centre within an existing small team.
The suitable candidate will have at least two years’ experience of clinical and/or general administration and reception duties. This post will suit a confident, reliable individual with strong interpersonal, organisational and communication skills.
You will be expected to be confident in IT skills (including the use of Microsoft Excel to an intermediate level) and apply them to recording data accurately on a daily basis on our client database.
We are looking for someone who demonstrates a high level of professionalism, can work to regular deadlines, can problem solve when faced with difficult situations, adheres to confidentiality and can communicate professionally, politely and effectively with young patients, their families, our clinical and non-clinical staff team and our external contacts, such as GPs.
The post requires sensitivity to the needs of young people with emotional difficulties and the nature of therapeutic work and their families. Experience with young people or with mental health is advantageous.
You will be expected to work a range of shifts between 9.30am to 6pm, 10.30am to 7pm and 11.30am to 8pm, to be agreed.
The candidate will have excellent skills, when carrying out duties of the post.
Closing date: Friday 24th May at 5pm
Interviews: TBC
Shortlisted candidates will be required to take a 30-minute test
The client requests no contact from agencies or media sales.
The purpose of this role is to provide administrative support for Global Black Thrive involvement in the Culture of Care Programme liaising with the Lived Experience Advisors, the Race Equity Lead, Neurodiverse Connections, the Royal College of Psychiatrists and NHS England.
This will include HR, Operations and Admin functions relating to the Culture of Care (CoC) Programme and will include managing systems to efficiently run the business and achieve strategic objectives agreed by Black Thrive Board of Directors.
The role will be the first point of contact for our CoC team, organising travel and accommodation, managing HR and office queries.
You may be involved in managing onboarding and offboarding, preparing employment contracts (Full-time and/or part-time, zero hours and/or fixed terms contracts), checking and following right-to-work in the UK, and administrating DBS checks.
You will be working with the HR and Admin Manager in Global Black Thrive and may be required to assist in wider team activities where required.
The client requests no contact from agencies or media sales.
Sibling Arts C.I.C. co-creates multi-arts projects with queer, trans, sex worker & migrant communities. Looking for a Finance & Administration Officer (FAO to lead on our financial and administrative needs, and grow with us as we do more ambitious projects with social impact at their core.
Our current projects:
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Delivering trans/non-binary hxstory via storytelling to young people KS3 & teacher training
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Organising an Arts Action Fair connecting grassroots artists, frontline campaigns, NGOs, demonstrating how community ownership makes better art
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Building on the success of our beloved musical theatre production Sex Worker's Opera to create a full-length feature film, branching into new artistic territory with new communities.
We are looking for a skilled, dynamic and conscientious individual to lead on our financial and administrative needs, and work with us to grow our organisation.
You will be one of four core staff roles in the organisation. After the first year there may be space for role to develop and expand.
You will lead on financial management, working closely with Directors to develop and execute a comprehensive financial strategy.
The role will also feature core administrative tasks, ensuring the smooth running of the organisation across contracting, insurance, monitoring equipment/assets and saving costs.
We are looking for someone excited to be part of an ambitious over-achieving, under-recognised young organisation in the arts.
Contract: Minimum 9 months, starting July 15th, with view to become permanent
Hours: Part time 2 days per week
Salary: £135 per day, £1,170/mo at £35k pro rata
Location: Stamford Hill office 1 day a week, remote other
Application Deadline: midnight Monday 3 June.
Roles and responsibilities include, but are not limited to:
Financial Strategy and Management
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Co-creating and monitoring budgets, org-wide and for projects
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Monitoring multiple income streams inc. sales, grants, investments
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Co-designing core/project accounting ledgers to facilitate reporting and monitor metrics
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Streamlining and automating systems, training staff in how to use them
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Support the process of becoming a C.I.O. and adapting finance and reporting systems for new level of requirements
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Managing cashflow and reserves to manage risk.
Reporting
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Reporting to HMRC, Companies House and the Charity Commission
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Liaising with our accountant to get the best systems in place for ease and accuracy of reporting and accounting
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Reporting to multiple funders with different priorities and expense restrictions
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Creating an automated financial reporting system that tracks costs across core, projects, and different funding streams for each
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Overseeing compliance with HMRC including VAT, PAYE and accessing tax benefits such as Theatre Tax Relief (TTR) alongside our accountant.
Administration
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Compiling and digitising receipts and invoices
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Setting up staff and project producer expense accounts where necessary
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Liaising with banking and ensuring staff access to online and card payment
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Creating and using new reference administrative reference systems and filing systems.
Human Resources
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Communicating with our community members, artists and staff about invoicing requirements and payment details, mindful of individuals’ complex needs
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Overseeing setup and budgeting of employment benefits, bonuses, commission, freelance contracts and how to integrate these
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Overseeing creation of a platform for communicating financials transparently to our community of marginalised artists (longer term)
Funding Support
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Note: this is a support role as one of the Artistic Directors will spearhead new funding applications, you will not be applying independently
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Researching and identifying new funding streams, archiving applications, making templates
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Seeking advice from current funders and NGO partners about where to apply
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Tracking funding applications, reporting deadlines, meeting financial requirements
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Following-up on investors, scheduling regular communications with Artistic Directors.
Essential skills and requirements
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Proficiency with Mac and Windows
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Right to work in the UK
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Three years’ experience in a similar role, ideally in the charity, arts, or activism sector
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Strong ICT skills including relevant accounting/reporting software and G-Suite
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An excellent eye for detail and consistency
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Experience of payroll processes
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Experience of reporting to funders and HMRC
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Autonomy and ability to work effectively under own initiative
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Strong verbal communications skills, able to convey financial information to a non-financial audience
Desirable Skills, Knowledge and Experience
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Proficiency with Discord/Slack/Teams/online working systems
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Knowledge of modern accounting platforms such as Xero, Quickbooks and also systems and potential apps for managing staff expenses
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Understanding and/or experience of marginalised communities
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Ability to work well within a team and manage others effectively
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Enthusiasm, flexibility and proactive approach
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Experience working with fast-moving, young start-up arts organisations
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UK/EU driving license for potential project-based work
Representation
We particularly welcome candidates who identify as POC, queer, trans, disabled, neurodivergent, working class, sex workers, from the global majority and/or from marginalised communities, as these are the communities we come from and serve.
To apply please send:
An up-to-date CV for 2024
2-3 paragraphs, in the body about why you would like to apply
Please reference your knowledge, experience or intention(s) in working with marginalised communities
The contact info and position of 2 references who have seen you in a similar technical and production role.
Sibling Arts is a marginalised-led C.I.C amplifying underrepresented voices through theatre, music, dance & film.
The client requests no contact from agencies or media sales.
Are you a strategic, passionate, and experienced leader with a big heart for the older generations? If so, you could be the person we are looking for to lead Embracing Age.
Introduction
We live in a world that is ageing, and with that come opportunities and challenges. At Embracing Age we want to harness those opportunities and respond to the challenges. We’re motivated by the heart of God towards the older generations, particularly those no longer able to live independently, and needing to draw on care and support.
If you’re motivated by a similar heart and that message resonates, then perhaps you are the person to take Embracing Age forward in this next season. It’s an exciting time, we’re a growing charity with an amazing staff team and trustee board.
About Us
Embracing Age is a Christian charity working towards a world where older people are valued, connected and full of hope. We do this by befriending care home residents, supporting informal carers and equipping churches in their work amongst older people. Care home residents are twice as likely to feel severely lonely than older people living at home and we want to embrace them with God's love.
About the Role
The CEO will provide leadership to Embracing Age and to be responsible for the management and administration of the charity, in partnership with and reporting to the trustees. You'll lead, inspire and motivate staff and volunteers, whilst upholding and developing the Christian ethos, vision, mission and values of Embracing Age, along with the strategic objectives and priorities.
About You
You’ll be a strategic, passionate person with a big heart for the older generations and a desire to mobilise churches and communities in coming alongside them. You’ll be a friendly, confident individual with good communication and organisational skills who is looking for a part time flexible role.
How to Apply
If you are interested in applying for this role, please read through the recruitment pack and send your CV and a covering letter of no more than two sides, outlining your interest in and suitability for the role.
Your application should include a brief description of your faith journey and Church involvement and the details of two referees, one being a Church leader and the second a professional referee.
If you would like an informal chat about the role please get in touch
Closing date 8th June 2024
We are working towards a world where older people are valued, connected and full of hope.
The Good Food Institute Europe (GFI Europe) is at the forefront of the movement to transform meat production in order to solve some of the world’s biggest problems, from climate change and global hunger, to antibiotic resistance and animal suffering.
We work with scientists, businesses and policymakers to make plant-based and cultivated meat (grown directly from cells) delicious, affordable and accessible. Please check out the rest of our website, our 2023 Year in Review and our 2023 Europe Highlights blog post to find out more about who we are and what we do.
We are at an exciting stage in our growth and are looking for a Finance & Admin Officer to support our growing operational workflows.
How you will make a difference
Your role will enable smooth and efficient financial and administrative workflows at GFI Europe. Reporting to the Head of Operations, your work will fall under the following categories:
50% of time – Payment processing and bookkeeping
- Making payments correctly and on time with respect to invoices, direct debit setup, expense reimbursements, as well as salaries and payroll taxes.
- Day-to-day bookkeeping, including registering journal entries and all financial transactions in our accounting software (currently Quickbooks), and supporting monthly reconciliations.
- Coordinating the calculation and payment of quarterly reverse-charged cross-border VAT payments.
- Where there are opportunities for improvement, working in partnership with colleagues from the Operations team to implement systems that facilitate easier and more efficient payment processes.
25% of time – Budget forecast and reporting
- Forecasting regular and recurring expenses for the annual budgeting process and for periodic budget reviews.
- Preparing monthly updates on budget spending per department / project.
- Collaborating with our Development team to track and report against restricted donations.
- Organising information needed for the Belgium annual financial audit process as well as for UK financial reporting.
25% of time – General administration
- Supporting governance, compliance and reporting for our Belgium entity, as well as the UK branch of GFI Europe and potentially other entities in the future.
- Supporting other departments with contract administration by inputting partnership data in templates, filling in relevant forms, coordinating signatures, organising and keeping track of finalised agreements.
- Performing other tasks as required as a member of our small, dynamic team.
Who we’re looking for
You must have:
- A passion for GFI’s philosophy and mission.
- Attention to detail and commitment to deadlines: ensuring accurate and timely work, particularly with respect to numbers and entity-related information.
- Financial knowledge: good understanding of payment workflows and bookkeeping, having previously applied them in an administrative or finance-related role.
- Spreadsheet savviness: leveraging Excel and / or Google Sheets for financial analysis, reporting and forecasting purposes.
- Ability to communicate financial information in a clear and simple manner: establishing the right level and format to share or ask for financial information within the team, as well as being able to address any questions that come up in a clear and simple manner.
- High degree of organisation and efficiency: running financial and administrative processes effectively, addressing challenges as they come up, and ensuring accurate and efficient organisation of documents and information.
- Excellent people skills: building strong, collaborative and positive relationships, and working well with colleagues and stakeholders across multiple cultures.
- Adaptability: openness to execute diverse financial and administrative tasks as they occur whilst maintaining the quality of recurring responsibilities; openness and a positive response to varying cultural norms and perspectives.
- Openness to DEI principles: an affinity with our commitment to diversity, equity and inclusion, and with maintaining our welcoming and supportive culture.
- Tech savviness: comfort using various software tools and platforms in a remote workplace, and a willingness to learn new systems. Training and support in Google Workspace, Quickbooks and Asana will be provided.
- Language skills: ability to work effectively in English.
It would be an advantage to have some or all of the following attributes, but none of them are prerequisites, and we welcome applications from candidates without any or all of them:
- Knowledge of Belgian and/or UK GAAP
- Non-profit administration experience
- Fluency in Dutch and/or French
- Experience with accounting software
We want the best people and we know that building a diverse, inclusive workplace leads to stronger, happier, more productive and resilient teams. We strongly encourage people of every ethnicity, orientation, age, gender, origin, socio-economic background, and ability to apply. Because we value a diverse workplace, we prioritise an inclusive culture absent of discrimination and harassment during the application process and after you join the team.
Benefits and the fine print
- Terms of employment: Part-time (27-30 hours / week). Flexible working hours.
- Location: We can consider applicants based in the UK or Belgium. This is a remote role, and you will be able to work from home, or anywhere you choose (within the UK or Belgium). We are happy to consider supporting costs for co-working to enable you to work from an office if you wish. The whole GFI Europe team aims to get together in person approximately twice per year for around 3-5 days at a time. Travel costs will be covered by GFI Europe within our travel policy.
- Salary and benefits: The salary and benefits package for all of our roles are researched and benchmarked based on similar nonprofit roles in the country/location of hire. Full-time (to be pro-rated) ranges (total amounts received in gross salary plus benefits including home-working allowance) are:
- €2,500 – 3,000 monthly if based in Belgium, plus 13th month and holiday pay
- £31,600 – 36,000 annually if based in the UK
- Right to work requirements: The successful candidate must, by the start of the employment, have permission to work in the country where they are based, and to be able to travel within the EU.
- Application Deadline: 19th May 2024, 11.59pm CET. We will get back to all candidates after that date, no matter the outcome of their application. You should expect to hear back from us within about a week after the deadline.
The client requests no contact from agencies or media sales.
Summary
- Strive for Excellence
- Show Compassion
- Respect others
- Collaborate
- Act with Integrity
- Respond to customers on the Housing helpline, managing enquiries, raising contacts in a CRM database, with a view to tracking and tracing, follow up and offering excellent customer Service.
- Responding to customer queries and complaints via telephone, email, and inboxes, responding in line with SLA's and policy to promote a customer focused service.
- Take ownership of complaints by responding in line with policy, escalating when necessary, taking ownership of resolution and communication promptly .
- Deliver the void (unoccupied) property bulletin, using web based systems, ensuring data and information is accurate. Distribute to customers in required format on a scheduled basis as directed by the property team.
- Business Information sharing - Take full responsibility to undertake critical data checks, utilising systems and other documentation, to verify data is reliable and correct. In line with GDPR share data with relative third parties.
- Manage and maintain relevant computer based property and client records taking personal responsibility for ensuring the accuracy of data and recorded information.
- Provide detailed reports and information to produce mail-merge data, stakeholder and business information in line with key deadlines and compliance.
- Managing retention and disposal of information and files in line with GDPR and departmental policy.
- Manage the incoming mail service delivery through electronic means as well as incoming post (Church House), liaising with key business partners to establish a routine method of ensuring correspondence is directed to the correct team / department , cheques are handled in line with financial requirements and documents are returned where necessary.
- Manage standard letters / generic forms / I&R assessments as required, delivering a robust support service across the wider housing team.
- Create new and amend existing third-party details and ensure the accuracy of recorded information
- Liaise with utility suppliers, Local Authorities, customers and colleagues to ensure accuracy of data, including meter readings, void and occupancy date for council tax.
- Provide supporting information to clarify property status and request amended accounts to reflect this.
- Where necessary, investigate and respond to enquiries, including account queries, this may include enquiries from contractors, suppliers and other third parties.
- Challenge where necessary, to ensure value for money and quality of service from suppliers.
- Manage meter move requests and arrange prompt payment whilst liaising with all involved parties.
- Take responsibility for the day to day processing of payments across the Business team to include all departmental accounting functions in relation to works orders, purchase and framework orders, credit notes and invoices across charity and administrative company accounts, with particular focus to void costs, within required timeframes and in line with Service Level Agreements.
- Produce data uploads for finance transactions, ensuring accuracy of data and sign off completed data.
- Working collaboratively alongside our Finance and Resources partners to ensure prompt payment and when required, investigate queries that arise.
- Escalate issues and problems to managers when necessary to ensure payments are made on time, thus avoiding late payment fees and charges.
- Where necessary, engage with suppliers, contractors and customers ensuring that information is clear, concise and understood to achieve resolution.
- Support the management of the legacy mortgage scheme, supporting the Business Services Team Leader and Business Administration Officer (Mortgages), providing clarity and support on a range of queries and tasks.
- Manage quinquennial inspections in line with stakeholder agreements, refunding customers and producing monthly update reports.
- Develop knowledge and skills on mortgage redemptions, working closely with solicitors and customers to progress and complete sales and redemptions promptly.
- To ensure that data held in QL / SAP is complete, accurate and reliable through regular assessment of data using analysis and cleansing where necessary and to take personal responsibility for ensuring the accuracy of data and recorded information across all business streams.
- Produce stakeholder reports, business reports and information to enable transparency across the business, in line with agreements and compliance.
- Data management and entry for key information relating to insurance revaluations, working collaboratively with colleagues to ensure insurance values are periodically reviewed.
- Produce and take responsibility for mail-merge data to enable communication to customers and stakeholders as and when required.
- Provide administrative support services to the business team whilst maintaining effective internal communication across all teams to ensure information is shared and understood.
- Develop a culture of team collaboration to maintain day to day Business as Usual, working together effectively to get the job done.
- To organise your work to meet key objectives, on time and to agreed standards.
- Seeking continuous improvement in the way we deliver services.
- Responsible along with team members for ensuring continuation of service in the absence of other staff.
- Review and challenge existing processes and procedures, with a view to recommending new ways of thinking and managing tasks.
- Excellent attention to detail and methodical approach to checking information and detail.
- Proven experience of operating in a customer facing multi-channel / service environment.
- Ability to support operators and senior operators in their tasks and decision-making, only escalating to the line manager if you are unable to resolve the issues within the team.
- To work collaboratively with and through others. Supporting the wider team with clear communication and direction.
- Experience of having worked in a fast paced, customer focused environment.
- Good knowledge and application of Microsoft packages with intermediate level in Microsoft EXCEL
- Excellent levels of literacy and numeracy
- High level of professionalism, care and integrity, ensuring a positive image of the organisation is promoted at all times.
- Strong time management skills
- A positive attitude and ability to adapt to changes, enabling business growth and change
- Ability to work with minimum supervision, using problem solving skills and initiative to provide a customer focused service.
- Highly organised with the ability to multi-task and be flexible to respond to service delivery requirements.
- Ability to build strong relationships
- Ability to work flexibly, balancing competing priorities and meeting deadlines whilst understanding the needs, timescales and deadlines of others
- Strong oral and written communication skills to work effectively with colleagues, customers, business partners and stakeholders
- Strong analytical skills with the ability to collect, organize and analyse, significant amounts of data with attention to detail and accuracy
- Creative and innovative thinking with the ability to develop new systems, procedures and solutions
- Experience of accounting processes including management of purchase orders and other related tasks
- Knowledge of SAP financial systems and Aareon QL Housing Management System would be beneficial.
- Previous experience of working in a housing or charity setting.
- A salary of £33,382 plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
- 25 days annual leave (increasing to 30 days within 5 years) plus three additional days
- Flexible working hours and location, with an expectation of just 1-2 days per week in our office in Westminster
- Structured induction programme and access to a range of development opportunities including apprenticeships
- Access to Occupational Health, and an Employee Assistance Programme
- Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies