11 Administration assistant jobs near Birmingham

Don’t miss out on a job again!

Get job alerts for this search sent straight to your inbox

You haven't selected any filters. To create a tailored job alert, select your filters first.
Email address

Oh no!

{{ alertCtrl.errorMsg }}

By clicking 'Create alert' you agree to the Terms and Conditions applicable to our service and acknowledge that your personal data will be used in accordance with our Privacy and Cookie Policy and you will receive emails and communications about jobs and career related topics.

All done!

You will now get the latest from this search sent to your inbox.

Check your email inbox in order to verify your job alert

{{ alertCtrl.errorMsg }}

Sign in or register to manage your job alerts.


Migrant Help
£19,214 - £22,670 per year
NHS Charities Together
CV34, Warwick 19.51 miles
£20,000 - £22,000 per year
Citizens Advice
£22,413 plus £3,520 London allowance (if applicable) per annum
Citizens Advice Sandwell & Walsall
West Midlands 6.14 miles
£20,000 - £23,000
Page 1 of 1
Birmingham, West Midlands
£19,214 - £22,670 per year
Permanent, Full-time
Job description

About Migrant Help: 

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. 

Purpose of the job:

  • To contribute to the overall success of the Organisation in accordance with Migrant Help's aims and objectives.
  • To provide professional administration support for Asylum Services.
  • To assist the Business Support Manager - Regions and team colleagues with their day-to-day work in the provision of the AIRE contracts regional services. 

Main duties and responsibilities:

  • Maintain an efficient up to date recording and monitoring system.
  • Maintain logs for appointments for the completion of Asylum Support Forms, Change of Circumstances and Inductions on a national basis.
  • Assist in making appointments for clients where required.
  • Keeping accurate records on Service User location and contact details.
  • Keeping accurate records of any vulnerabilities and monitor any changes to location working with all regional officers.
  • Liaise with the Submissions team regarding completed and returned documentation.
  • Support the timely and accurate allocation, recording and distribution of ASPEN cards in line with agreed processes. 
  • Monitor the completion of scorecards for quality purposes.
  • Ensure that the ASF main spreadsheet (or alternative) is accurate and reflective of the current situation. 
  • Ensure that the Inductions spreadsheet (or alternative) is accurate and reflective of the current situation.
  • Assist with Data entry.
  • Maintain operational statistical information as directed by operational need.
  • Maintain accurate records of invoices, delivery notices received from contractors and service commissioners.
  • Monitor stationery, consumables and office supplies, ordering on a regular basis.
  • Maintain diaries for appointments and briefings and circulate these to the appropriate members of the team.
  • Open, sort and record all incoming and outgoing mail.
  • Ensure monthly petty cash return and other documents are posted timely to finance team.
  • Circulate, update and file information received via admin email inboxes as appropriate.
  • Participate in regular team briefings/meetings and take accurate records.
  • Responsible to take minutes of team meetings, daily briefings and external partnership meeting as required.
  • Provide administrative support to other colleagues as and when required. 
  • Any other reasonable duties assigned, including administrative and operational tasks within the post holder’s competency.

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process. 

Special Requirements:  

  • This post is subject to an Enhanced Disclousure and Barring Service (DBS) Check.
  • This post is subject to a Counter Terrorism Check (CTC).
  • Suitable candidate must be OISC registered or, have the willingless to work towards OISC qualification.

 Therefore the applicant must:

  • Hold a valid, full current 10 year British passport; full EU passport or have indefinite leave to remain in the UK.
  • Provide full UK address history for the last five years. 
Check commute
Starting Address
Mode of transport
Posted on: 21 October 2020
Closing date: 04 November 2020
Job ref: Administrator
Tags: Admin,Advice, Information
You have hidden this job: