Administration assistant jobs in henlow, central bedfordshire

About us

Bridges Outcomes Partnerships (BOP) is a mission driven not for profit social enterprise.  We help radically change human services and environmental initiatives to improve outcomes for people, the planet, and value for society.  We work with Government, community groups and specialist partners to design and deliver vital services that support people to improve their lives, in areas ranging from education and wellbeing to housing and employment. We enable personalised and strength-based delivery through collaborative design, flexible delivery, and clear accountability for improving people’s lives through People-Powered Partnerships

Role Purpose

The Role will be responsible for the entry and review of financial transactions from various sources including purchase invoices, payment cards and bank transactions. 

The organisation has grown from managing 8 entities three years ago to 22 at present. We have 41 accounts across 5 different banking institutions (in both USD and GBP) and multiple credit/debit cards. You will need to be adaptable with an open mindset and able to work with uncertainty and change.

We have recently implemented new accounting software (Iplicit) to better manage the multiple entities in our portfolio.  This role will act as a key part of the finance function now the new system is live.

Responsibilities

Initial Duties: 

• Processing urgent same day rent payments 

• Processing of purchase ledger transactions (including VAT entries) for 22 legal entities, in multi-currency, ensuring accurate re-allocation to other entities where appropriate

• Preparation of supplier payment runs for approval

• Completing bank statement imports and reconciliations

• Responding to internal and external queries regarding purchase transactions and payments 

• Other administration & support as required by our Central team (including People, Digital, Business Development & Impact) 

• Review and processing of employee expense transactions 

• Creating regular Inter-company recharge invoices for batches of transactions

Skills & Experience

Essential Skills & Experience 

• Practical experience in a similar role processing a range of financial entries 

• AAT Level 3 Certificate in Accounting or similar

• An understanding of the fundamentals of VAT

• Attention to detail and with ability to question existing processes

• Confident and financially literate, with clear communication and good organisation skills 

• Able to manage priorities and work effectively in a remote working setting 

Desirable Skills & Experience 

• Experience of working with multi-company/inter-company structures 

• Familiarity with Iplicit accounting software 

• Experience of working with multiple currencies

What we will offer you

• We are a flexible employer and we will support you to ensure you achieve a healthy work life balance.

• You will be joining an incredibly dedicated, vibrant, dynamic and talented team of people who are deeply passionate about services which improve people’s lives and public sector reform.

• You will get 25 days’ annual leave plus 8 days for bank holidays plus a birthday leave day and 2 additional ‘gifted’ day/s between Christmas and New Year.

• We offer a Salary Sacrifice Pension Scheme.

• We offer Life Insurance, Income Protection Insurance and Wellbeing benefits & resources.

• We also offer Private Medical Insurance on successful completion of your probation period.

• You will be able to access Learning and Development opportunities.

Application process/next steps

We are only accepting applications through the Applied platform. You’ll answer some questions that are related to the day-to-day job and will be asked to upload your CV. Your answers will go through our sift process: all answers will be anonymised, randomised and then reviewed by a panel of reviewers.

NB To keep your response personal and genuine, we ask that you don't use AI tools (like Chat GPT or others) to answer the applications - we're looking for your own voice and experience to come through.

If you are shortlisted, we’ll invite you to the next step, which will be first and second round interviews with some of our colleagues. Once we have concluded the process we would like the successful candidate to start as soon as notice periods allow.

The closing date for applications is 3rd August.

First round interviews are likely to take place w/c 18th August.

Bridges Outcomes Partnerships is an equal opportunities employer and ensures that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. We welcome applications from candidates of all backgrounds and will make reasonable adjustments for any part of the recruitment process for candidates who meet the minimum criteria for the role

Job Title:  Paediatric Occupational Therapist 

Location:  Watford and Hemel Hempstead 

Salary: Banding depending on experience, with pension option. 

DBS checks are required.

Job Type: Permanent - 15 hours a week on Monday and Fridays, 11 weeks per Hertfordshire term

About us: 

Playskill is an award-winning specialist early intervention charity supporting pre-school children with physical disabilities and delays, and their families, in Hertfordshire. We are the only charity providing this type of support, free of charge, in the county.

Since 2006, our highly qualified and experienced team has supported over 440 physically disabled children and their families to access specialist therapy, advice and support, with the end goal of supporting the children to reach personal development milestones and to achieve better life outcomes. 

About the role: 

We have an exciting opportunity for a Paediatric Occupational Therapist to join and work in a multidisciplinary team alongside a Physiotherapist and Speech and Language Therapist, family support and specialist workers, and the families/carers of the children. 

Skills and Experience Required: 

• Qualified Occupational Therapist

• Relevant experience in the assessment and treatment of children with a physical disability 

• Clear understanding of current legislation regarding safeguarding of children 

• Knowledge of GDPR legislation to ensure clear understanding of confidentiality and the need for data protection 

• IT literate 

• Good communication, empathy, numeracy, and administrative skills 

Diversity statement:  

Playskill is an equal opportunities employer and has a high number of team with caring responsibilities and is keen to encourage applicants from a diverse number of backgrounds. 

Safeguarding statement: 

Playskill is committed to the safeguarding and welfare of all children and young people. We expect all staff to share this commitment. Playskill has a full safeguarding policy and expects all staff to undergo safeguarding training.

Deadline for applications: 5pm, 30th July 2025 

Interview date: TBC

Interview location: Hemel Hempstead

Reg Charity no 1198233 (formerly 1122745). Funded by The National Lottery Community Fund. 

Job Opportunity: Fundraising and Administrative Executive Assistant
Location: Remote (with occasional travel and meetings central London)
Hours: Full-time
Salary: £32,000–£35,000 (depending on experience)
Contract: Permanent (subject to probation period)
Closing Date: 24th July 2025
 

Start Date: As soon as possible

The Britain Palestine Project (BPP) is seeking a highly organised, motivated, and values-driven individual to join our small, dynamic team as a Fundraising and Administrative Assistant. This is a unique opportunity to play a pivotal role in supporting BPP’s fundraising and operational systems. You will manage core administrative functions, maintain donor databases and financial records, support the Board of Trustees, assist with international fundraising trips, and help build strong relationships with our growing network of supporters and donors.

Key Responsibilities:

• Maintain and update CRM systems (Salesforce) and financial records (Xero).
• Provide administrative support to the Board and working groups, including scheduling and minute-taking.
• Support donor communications including donor pitching presentations (PowerPoint), Gift Aid administration, and donor stewardship.
• Coordinate logistics for fundraising trips to the Middle East and manage follow-up actions.
• Assist in drafting supporter emails, organising events and webinars, and managing digital content.

About You:

Essential:

• Excellent organisational, written and verbal communication skills.
• Confident multitasker with attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong alignment with BPP’s mission and values.

Desirable:

• Experience with CRM (Salesforce), Xero, Mailchimp, or Canva.
• Background in charity administration, fundraising, or communications.
• Familiarity with Israel-Palestine and related humanitarian or political issues.

 What We Offer:

• Competitive salary and workplace pension.
• Training and mentoring in nonprofit fundraising and administration.
• Opportunities to participate in Middle East-focused programs and events.
• Flexible, inclusive working culture and space to grow with the organisation.

To apply, please email your CV and a short cover letter including contact details for two referees.

Applications will be reviewed on a rolling basis.

Interviews are planned for week beginning July 28th

About the Britain Palestine Project

The Britain Palestine Project (BPP) is a UK-based Scottish registered charity working for peace with justice, security, and equal rights for Israelis and Palestinians. Rooted in the belief that Britain’s historic and ongoing responsibilities in Palestine must be acknowledged and addressed, BPP promotes informed public debate, legally grounded advocacy, and inclusive educational programming that connects history, law, and civic engagement.

Our mission is to ensure that Palestine is part of Britain’s national conversation—not just as a foreign policy issue, but as a historical and moral responsibility that resonates with communities across the UK.

What We Do

BPP’s work is organised into two core thematic workstreams and two delivery workstreams:

1. Advocacy and Law
   Engaging UK policymakers through strategic briefings, a flagship Parliamentary Fellowship, international law podcasts, and targeted constituency events.
2. Education and History
   Bringing Britain’s past and present role in Palestine into classrooms and public debate through our schools programme, Essay Competition, digital history projects, films, and webinars.
3. Communications
   Amplifying impact across platforms—Substack, social media, press outreach, and content creation—shaping the public narrative with clarity and authority.
4. Fundraising and Organisational Development
   Strengthening BPP’s core capacity and sustainability through donor stewardship, Middle East engagement, and systems building.

Why This Role Matters

BPP is in a period of growth and transition, evolving from a volunteer-led initiative into a professionally structured charity. We are building the systems and team to deliver an ambitious 2025–2029 strategy that includes trying to influence the next UK General Election discourse, engaging deeply in Parliament, and expanding national education reach.

This position will play a vital role in supporting the smooth operation of our growing charity—ensuring our supporters are valued, our finances and records are accurate, and our public-facing work runs smoothly.

Join Us

You’ll be part of a small, mission-driven team that punches well above its weight. We operate with a collaborative, inclusive spirit, guided by our values and a strong network of supporters, volunteers, and expert advisors.

Our client is a well-respected professional membership body at the forefront of its sector, and they're looking for a dynamic Executive Assistant to support their CEO and senior leadership team. This is a fantastic opportunity to join a values-driven organisation making real impact—perfect for someone who thrives in a varied, flexible role.

Role: Part Time Executive Assistant (Senior PA/EA)
Organisation Type: Membership Organisation
Salary/Rate: £34,000 - £36,000 pro rata
Working Arrangements: Flexible part-time (e.g. 5 mornings or 3 full days – 22.5 hours per week)
Location: Remote / Home-based
Employment Type: 6-month fixed-term contract
Working Hours: 22.5 hours per week (flexible scheduling)

About the role:

As the Executive Assistant, you’ll play a vital role in ensuring the smooth and efficient operation of the CEO’s office and the wider Executive Team. You’ll be the go-to person for diary management, governance coordination, internal communications, and helping to drive forward strategic projects. This is a hands-on, proactive role where you’ll be trusted to juggle priorities, anticipate needs, and be one step ahead.

Main responsibilities of the role include:

• CEO & Executive Support: Prioritise and coordinate the CEO’s diary and support the daily workflow of the Executive Team.
• Communication Management: Manage email inboxes, draft and respond to communications, and liaise with internal and external stakeholders.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on actions for Board, Executive, and Committee meetings.
• Project Coordination: Assist with key organisational projects and track progress on behalf of the CEO.
• Office Systems & Processes: Improve and maintain systems including document management, Zoom phone, WhatsApp for Business, and MS Teams.
• Planning & Organisation: Develop and manage planning cycles (weekly, monthly, annual) for the Executive Office.
• Website & Content Updates: Support content management and website updates where relevant.
• Governance Support: Coordinate governance processes, maintain governance manuals, and support committee admin.
• Travel & Logistics: Organise Board and senior team travel and accommodation, including occasional international travel.
• Team Collaboration & Cover: Work closely with the wider Executive Office team and provide cover as needed.

To be considered for the role you will have the following skills, knowledge, and experience:

• Proven experience providing high-level support to senior executives, ideally within a membership organisation or non-profit
• Experience coordinating Board and Committee activity, including minute-taking and logistics
• Strong project coordination skills and confidence developing systems and processes
• Familiarity with international or healthcare-related work environments is a bonus
• High proficiency in Microsoft Teams and the full Office Suite (particularly Excel and PowerPoint)
• Experience using CMS/CRM systems and confidence with basic financial tasks (budgets, processing)
• A solid understanding of organisational governance and data protection (GDPR)

The successful candidate:

You’ll be a proactive, solutions-focused self-starter who loves keeping things organised and on track. With a calm and confident approach, you’ll manage competing priorities, handle sensitive information with diplomacy, and enjoy being part of a close-knit, remote-working team.

This role suits someone who thrives on variety, enjoys responsibility, and is motivated by doing work that truly makes a difference.

How to Apply:

To apply for the Part Time Executive Assistant role, please reply and upload your CV quoting reference 82085SOH and we can provide more information to you.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

With the recent launch of our ambitious new strategy, and a newly recruited Director of Development & Partnerships in post, we’re looking for a Development Assistant to be the vital backbone of a passionate team actively fighting to protect critically endangered Sumatran orangutans and their rainforest homes.

You'll bring invaluable experience in fundraising administration, CRM management, and donor relations, working within a dynamic, impactful conservation charity.  All while enjoying theflexibility of a fully remote position with a dedicated team committed to making a tangible difference in the world.

Joining SOS means contributing directly to rewilding vast areas of rainforest, empowering local communities, and ensuring a future for these magnificent creatures, making your daily work incredibly meaningful and rewarding.

If you're ready to use your administrative expertise to help protect critically endangered orangutans and their rainforest homes, we'd love to hear from you!

Operations Assistant
Location: SIA House, Milton Keynes
Salary: £25,000 per annum
Contract: 12-month fixed term contract
Hours: 35 hours per week, Monday to Friday 9am to 5pm

About us

The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury.

Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury.

About the role

In this role you will provide operational and administrative support to the Finance, people & operations team and play a key role in the day-to-day running and continuous improvement of SIA House, ensuring it remains a safe, welcoming and efficient working environment.

Duties and Responsibilities include:

• Take a lead role in the efficient day-to-day running of SIA House, ensuring it is safe, secure, clean, and well presented.
• Support the management and upkeep of office space, facilities, and resources, including contributing to ongoing improvements and upgrade.
• Coordinate and prepare facilities for internal and external meetings, including welcoming visitors.
• Assist in regular supplier an contract reviews to ensure cost-effectiveness and value for money.
• Play an active role in supporting and delivering SIA’s sustainability strategy and help minimise the organisation’s environmental footprint.
• Contribute to cross-organisational operational projects as needed.
• Act as a keyholder for SIA House.
• Provide day-to-day administrative support to directors and senior leaders.
• Assist with meeting logistics, including diary management, travel and accommodation bookings, catering and room set-up.

This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application.

Closing date: 23 July 2025, 9am

Interview dates: 31 July 2025 at SIA House, Milton Keynes.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture.

We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status.

Disabled candidates who meet the standard job criteria will be offered a guaranteed interview.

No agencies please.

Just over a year ago, Children Not Numbers was founded in response to the unprecedented crisis facing Palestinian children in Gaza.

Our UK-based medico-legal NGO was established to be a voice for the most vulnerable and innocent victims: children. We chose the name Children Not Numbers to acknowledge that the dead and wounded are not simply statistics.

From the very beginning, our mission has been clear: to provide life-saving medical care, rehabilitation, and long-term support to children affected by war and poverty. Our six core objectives are:

• Immediate short-term medical evacuation
• Medical aid delivery
• Sustainable rehabilitation support
• Advocacy for children’s rights 
• Educational programme implementation
• Supporting junior Gazan medics 

We are looking for a proactive and enthusiastic Fundraising Assistant to support our growing and ambitious fundraising team. This diverse role is key to helping us raise vital funds through individual giving, community fundraising initiatives, and challenge events. You’ll support the smooth running of our regular giving programme, handle general fundraising administration and ensure excellent supporter care and team efficiency. 

WHO ARE WE LOOKING FOR?

To be considered for this role, it is essential that you:

• Have 1+ years' employment within a charity or NGO, ideally within a fundraising team or an international development organisation.
• Reside in the UK  and hold right to work status
• Are already set up, or are able to set up, in order to fulfil a contractor role (this is not a PAYE employee position)

You will also be skilled in: 

• Managing multiple tasks and deadlines within a fast-paced environment
• Written and verbal communication
• Demonstrating a high attention to detail and accuracy
• Using databases and online platforms (training will be provided)
• Acting as a team player with a positive, can-do attitude

It would be highly desirable if you:

• Bring lived experience of or strong affinity with the cause
• Are familiar with CRM systems, such as Beacon, Salesforce, Donorfy or Raisers Edge)
• Have knowledge of fundraising best practices and donor stewardship

Application is initially by CV only. Cover letters are not required for initial application. Therefore please ensure that the essential/desirable person specification points above are made clear on your CV. 

Please do not contact Children Not Numbers directly - recruitment for this role is being managed solely via the CharityJob portal. 

Suitable applicants will be contacted for an initial screening call where a detailed brief will be shared and your relevant experience discussed. You will also have the opportunity to ask questions about the role and organisation. 

Do you have a meticulous eye for numbers and a desire to support a great cause? We’re hiring a Finance Assistant to support the smooth and accurate financial operations of the charity, ensuring all transactions are recorded and processed in a timely manner. This role is key to helping the charity to manage its resources efficiently and transparently.

Find out more in the candidate pack on our website.

We are working in partnership with Emmaus Village Carlton (EVC), a flagship Emmaus community, who give hope and a sense of belonging to those who have experienced homelessness or social exclusion by creating a safe and supported community and opportunities to develop. They are a respected local charity and social enterprise with a unique self-funded model, and capacity for up to 45 Companions to live and gain work experience on site, who are supported by the staff team and volunteers.

They are now seeking a new Head of Finance, who will be a pro-active member of the Senior Leadership Team and actively contribute to the smooth running and ongoing development of the organisation. The Head of Finance will provide effective leadership of the financial management of EVC, across both the social enterprise and charitable objectives, as well as overseeing administrative and IT support, working closely with the IT support provider and the Administration Assistant to achieve good operational performance.

With a sharp rise in homelessness being seen across the country and the cost-of- living crisis heavily impacting local communities, this is a hugely exciting time to join a dynamic organisation with a strong purpose and unique approach to supporting people experiencing homelessness.

The successful candidate must be able to demonstrate the following:

• Fully qualified accountant (ACCA, ACA, CIMA) or part qualified with significant relevant experience.
• 3+ years’ experience in financial reporting, financial planning, strategic planning and budgeting.
• 3+ years’ experience in a senior management / leadership role.
• Experience of managing in house payroll systems, including HMRC and pension requirements. 

We are seeking an agile and resilient individual, who is highly self-motivated and demonstrates integrity, compassion and empathy. 

For more information, please contact Katherine Anderson-Scott, Associate Director of Charisma Charity Recruitment.Your application should be submitted through the Charisma website and include your CV and supporting statement.

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other category protected by law.

Location: Emmaus Village Carlton, Bedfordshire, MK43 7LQ / scope for occasional homeworking

Closing date: 17th July 2025

Charisma vetting interviews must be completed by the EOD on the 24th July prior to shortlisting on the 25th July

Interviews with Emmaus Village Carlton: TBC

Purpose 

To provide day-to-day coordination and delivery of key HR and operational processes, supporting the smooth running of the organisation. The role ensures effective administration across the employee lifecycle, contributes to policy and compliance work, and supports internal systems, procurement, to enable staff to work efficiently and confidently. 

About Global Health Partnerships GHP  

GHP is a global health charity working in partnership with governments, health institutions, and international bodies to train health workers and strengthen health systems across 31 countries.

We do this through grants management and capacity building, alongside research, convening and advocacy towards the goal of Universal Health Coverage. At the centre of our approach, is the model of Health Partnerships, long-term relationships between UK and LMIC health institutions, which improve health services through the reciprocal exchange of skills, knowledge, and experience.

At the heart of our work is the vision of a world where everyone has access to healthcare. 

You can learn more about our work on our website.  

The team and role overview  

The HR & Operations function is led by the HR & Operations Manager and includes two Coordinators and one Operations Officer. Together, the team is responsible for delivering effective people management processes, operational support, and internal systems that enable the organisation to function smoothly across both UK and international offices. 

The HR & Operations Coordinator reports to the HR & Operations Manager and plays a key role in ensuring the smooth coordination of HR processes, internal policies, and organisational logistics. The post holder will work closely with the Finance team, senior management, and staff across both the UK Head Office and overseas Country Offices, supporting a wide range of activities that are vital to employee experience and organisational effectiveness. 

Three things to be excited about 

• You’ll play a central role in supporting a mission-driven organisation, contributing to the wellbeing and effectiveness of teams across the UK and internationally. 

• You’ll work across departments—from Finance to Programmes to senior leadership—giving you exposure to a variety of functions and opportunities to shape how the organisation operates. 

• This role offers hands-on experience across both HR and operations, with scope to strengthen your skills in policy development, recruitment, employee engagement, and internal systems—ideal for someone looking to grow in both breadth and depth. 

Main responsibilities 

Human Resources

• Act as the first point of contact for staff and managers (including secondees and contractors) on day-to-day HR queries, ensuring advice aligns with GHP’s policies, employment law and best practice. 

• Support the HR & Operations Manager with complex employee relations cases (e.g. disciplinary, grievance or capability), maintaining accurate case records and timelines. 

• Coordinate end-to-end recruitment campaigns: preparing job packs, advertising, shortlisting logistics, interview coordination and onboarding administration. 

• Administer staff learning and development activity, including supporting appraisal-related training needs, tracking participation, and organising internal training sessions. 

• Maintain accurate, compliant and confidential HR records, including management of absence data, holidays and TOIL via the online HR system. 

• Prepare routine and ad-hoc reports on HR metrics for the HR & Operations Manager and SMT (e.g. turnover, diversity, absence). 

• Contribute to embedding GHP’s commitment to equity, diversity and inclusion across all people-related processes and practices. 

• Support country offices by providing guidance on HR compliance and operational documentation (e.g. contracts, handbooks, policy templates). 

Operational and Administrative Support

• Manage key shared inboxes and ensure timely triage or escalation of messages to relevant team members. 

• Maintain ongoing contact with travel agencies to coordinate bookings, ensure value for money, and support compliant travel planning. 

• Procure and coordinate delivery of IT equipment and office supplies for new starters in line with budget and procurement processes. 

• Set up and deactivate staff email accounts and systems access, maintaining accurate logs for compliance and security. 

• Liaise with the outsourced IT support provider and/or Digital Transformation Team to resolve tech issues, improve systems, and ensure efficient digital onboarding. 

• Oversee day-to-day office operations including booking meeting rooms and acting as key contact. 

• Maintain internal email distribution lists, ensuring they are accurate, GDPR-compliant, and regularly reviewed. 

• Draft consultancy and volunteer agreements using agreed templates, in collaboration with relevant managers. 

• Maintain an up-to-date tracker of consultant contracts and supporting documents, ensuring files are audit-ready. 

• Regularly file and update HR document templates (e.g. contracts, onboarding checklists, reference forms) to ensure they are current and accessible to the HR team. 

The Senior Bid and Funding Officer is a new role for Involve as we seek to build the infrastructure to support the growth that we have experienced in recent years.  This role will sit within our Finance & Support Services function and will work alongside colleagues at all levels in the Innovation & Practice, Capacity Building & Standards and Advocacy & Communications functions to identify and provide compelling proposals in response to fundraising and tender opportunities. 

As Senior Bid and Funding Officer you will be responsible for identifying fundraising opportunities to bring forwards to the team for evaluation and coordinating the submission of returns ensuring high quality tenders are produced that meet the needs of funders and commissioners.  You will support function leads in monitoring fundraising outcomes and comparing to income generation targets, developing a database of funders and improving tender response processes to reduce the administrative burden of tender responses without compromising on quality.

Our ideal candidate will have experience of managing the tender return process in other organisations, either in a commercial or charitable sector environment. You will bring strong project management skills, be able to coordinate tender submissions to set deadlines and have an inquisitive mindset to enjoy researching opportunities and thinking creatively how Involve can meet funder requirements while also advancing our mission.

We work across the UK, with offices in Belfast and London. Many of our staff work from home across the UK or in a hybrid pattern, rather than being based at one of our offices, though we meet up regularly as a team. We are flexible but you must be comfortable with regular travel both for project work and for Involve team activities.  Must be able to travel to deliver work across the UK.

Please see our website for more details. 

Core working week is Monday to Friday 8.00am – 4.00pm, 37.5 hours per week, excluding Bank Holidays with requirement to work sometimes outside of core hours and at weekends, nights and bank holidays • Provide core maintenance service for the Association, including planned projects, reactive maintenance, cyclical and preventative repairs, administration and any ad-hoc tasks as arising • Responsible for the health & safety of any task being carried out and to make sure that the plant, equipment, or machinery is compliant with all legislation • Tasks to cover a wide range of technical and maintenance skills, including painting, electrical, plumbing, carpentry, grounds work and general building work and other work as appropriate, depending upon skills and qualifications required to achieve the task • To provide out of hours support on an on-call rota basis • Maintaining plant, spares and equipment across a range of Association sites. This includes completing monthly stock audits to ensure adequate levels or parts/materials/equipment are maintained and readily available for repairs. Ensure asset lists are updated with live information • Carry out site inspections & audits to ensure Health & Safety/Compliance & quality/standards are met • Carry out internal works to void properties. Inclusive but not limited to painting, minor repairs, plumbing and void safety checks. • To liaise with, staff, and residents as required, to carry out any maintenance tasks ensuring high levels of customer service • To liaise with and ensure performance of external contractors • Carry out allocation & scheduling of work tasks to staff and external contractors. Produce detailed specifications through to quotation. • Review when required - reports, quotations & recommendations from external consultants/contractors, and advise/ liaise with Property Manager on best value • Ensure ways of working, processes, policies and procedures are understood and followed • Review & monitor external reports such as lifts, Legionella, Asbestos and plant room inspections and liaise with Property manager on recommendations and appropriate actions • To provide cover and advice for Facilities Assistants/maintenance staff when and if required • On a rota basis you may be required to be the Property contact for a given period as agreed by line manager • Any administration duties as required by your Line Manager • Any other reasonable duties as required by your line manager. General There may be occasions when the post holder may be required to work at any other of the YMCA TG sites/offices in line with service needs. • The post holder must at all times carry out his/her responsibilities with due regard to YMCA TG policies and procedures in particular Equal Opportunities, Health & Safety, Confidentiality, Safeguarding and Data protection Act. • All staff have a responsibility to participate in the YMCA TG Individual Performance Review Scheme and to contribute to their own development, and the development of any staff they appraise or are responsible for. • The above Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over time according to the changing needs of the service.

Job Summary

Location : Requirement to attend our sites in Basildon, Harlow and Thurrock if required and to team meetings quarterly.

Type: Remote

Salary: £48,000.00 per annum

Hours :  37.5 hours per week

Term: Permanent

 

Main Responsibilities:

Leadership

1. As a member of the Operational Leadership Team and wider Senior Leadership Team, work collaboratively and take collective responsibility for the strategic management and leadership of the organisation.

2. Work closely with the CEO, Treasurer and Board of Trustees to facilitate good governance and risk management.

3. Manage, maintain and develop all financial systems and control; increasing their impact and quality, and implementing best practices in financial management.

4. To supervise finance assistants and ensure that they are adhering to financial code of practices.

Financial Management

1. Lead and manage all aspects of the financial cycle, including budgeting, forecasting, fixed asset management, reserves & designated fund management and financial reporting.

2. Work with HR & Payroll Officer to manage and retain oversight of the day to day financial operations, including accounts payable, accounts receivable, banking and general ledger maintenance, including the reconciliation of petty cash, credit cards and all bank accounts on a monthly basis reviewing and approving payment runs and payroll.

3. Work with the CEO and Senior Leadership Team to prepare the annual budgets and forecasts.

4. Lead and manage the provision of regular budget monitoring and reports to budget holders.

5. Assist with the budget preparation for funding bids. Manage, monitor and keep track of any grants, funding or commissioned income, working with relevant managers to provide relevant financial information for inclusion in monitoring reports.

6. Lead and manage the provision of quarterly financial reports to the Board and advise them on financial issues as appropriate

7. Provide insightful financial analysis and reporting to inform and support organisational management, development and decision[1]making, and funding applications across the organisation.

8. Work with the CEO to prepare medium term financial forecasts for the organisation to support strategic decision-making and delivery of strategic priorities.

9. Lead on the audit process and the preparation of year end accounts to trial balance including preparation of the audit file and the closing down of the accounts on our accounting management system to ensure that the organisation is compliant with legal requirements and good practice.

10. To work closely with the CEO, Senior Leadership Team and designated Trustees to advise, review and cost the annual pay award.

11. To provide back-up and holiday cover for the processing of monthly payroll.

12. To work with and support the HR & Payroll Officer in providing payroll information and reconciling payroll monthly.

Governance and compliance

1. Ensure compliance with all relevant financial regulations and reporting requirements (e.g. Companies House, HMRC and the Charity Commission).

2. Attend Trustee Board meetings to report on financial matters, including the identification and management of financial risk, and provide any relevant reports.

3. To support the Trustees, SLT and line managers in managing our finances carefully and within our financial means, through provision of advice, guidance, support and training.

4. To be the main point of contact with external auditors.

5. To ensure that robust financial controls are in place, underpinned by appropriate financial policies and procedures and to ensure that they are adhered to and that the organisation is protected from fraud and error.

Closing date for applications : 21st July 2025