Daughters of Charity Services operates as a family of charities across Britain, providing a diverse range of services to various communities in need of support. We have a small central team of professionals who support the 6 charities, and we are looking for an Administrator to join our team.

Providing administrative support to the team and the Board of Trustees, the work of the Administrator will include a particular focus on ensuring that we remain compliant with all aspects of organisational and governance-related administration. The Administrator will ensure that all Trustee records are kept up to date, and record appropriate key information from across the group in accordance with our governance requirements.

The Administrator will be responsible for organising regular meetings, occasional events and annual conferences to bring together key stakeholders from across the Daughters of Charity Services group of charities. A key responsibility will also be the development and maintenance of a secure archive for the charity, incorporating key organisational documents including accounts, reports, and minutes from across the group.

The successful applicant will have experience of effective diary management; of liaising with multiple active stakeholders in arranging events; and building strong working partnerships across various teams. Excellent administrative, organisational, communication and customer service skills are some of the essential requirements of the role.

We offer: 18 days’ annual leave (including bank holidays); pension scheme; flexible working requests are welcome.

Daughters of Charity Services is dedicated to upholding the Vincentian Charism, and the Christian heritage upon which it is founded. We are proud to employ people of all faiths and none, but it is essential that the post-holder is committed to learning about, acting in accordance with, and further promoting the Vincentian values which underpin all aspects of our work.

To apply for this exciting role, please complete our application form and send it to our email address - click on 'How to apply'.

Closing date: Wed 9th February 2022 Interviews: week commencing 21st February 2022

Appointment subject to satisfactory references & proof of right to work in the UK.

To ensure that Merstham Community Facility Trust (MCFT) is able to maximise the hiring of its rooms to local people, groups, providers and businesses such that the income generated enables the charity to meet its core costs.

MCFT was started by a small group of local people who wanted to make their community a safer, happier, and better place. Fourteen years later it has grown to become an organisation that delivers a multitude of projects that support, connect, and empower the community.

MCFT seeks to provide opportunity, access, and services to all within our local community, in responsive and inclusive ways.

MCFT is based at The Merstham Hub a great purpose-built community building that we share with the Council’s Library, the Merstham Mix (a community café) and the YMCA. MCFT is a place that thrives on community spirit and has a team of warm, friendly, and dedicated staff and volunteers.

We have a wide range of activities and services and enable a wide range of other organisations and people to bring their services to the community. This includes our Community Fridge, a Food Club, a Community Allotment, Repair Café, IT Buddies and even a Trishaw!

Over the last year MCFT has been rebranded, resulting in a new website, logo and Instagram page. We are looking for someone to capitalise on the opportunity this presents and be our Hub Promoter. This role will aim to increase the number of bookings at The Merstham Hub, through building strong relationships with the regular hirers and developing creative ways of promoting the space. In addition to room bookings there will also be several exciting community events throughout the year to help promote.

We are looking for someone who has strong relationship building, communication and organisational skills to play a key role in the development and impact of MCFT.

Applicants must provide a Supporting Statement, which addresses the requirements of the Job Description and Person Specification.

Data Cleansing Administrator

REQ001620

10 months, fixed term

£22,000 - £23,000 per year

London or remote worker

35 Hours per week

We are looking for a Data Cleansing Administrator to join the digital transformation team, during our transition from a legacy to a new database. Reporting to the Data Specialist, you will help to facilitate a smooth data migration by ensuring the source data is accurate, consistent and in a uniform fashion.

The Role

As a Data Cleansing Administrator, you will be responsible for reviewing, collating and manipulating data from multiple sources. Working to deadlines you will need to be able to liaise with internal stakeholders. You will be required to accurately estimate the amount of work needed, track progress and inform the project team of any updates.

You’ll be joining a project which requires collaborative work to complete tasks, where your focus will be primarily on cleaning and moving data from unstructured formats into pre-defined templates ready for migration into the new system.

About you

We are looking for somebody who has experience working with data in databases and spreadsheets, as well as being familiar with accessing files through Sharepoint.

Important skills include having a close attention to detail as well as being organised, flexible and able to prioritise tasks when dealing with conflicting deadlines.

We ask you demonstrate an appreciation of Scope’s values and ambition of achieving Everyday Equality for disabled people.

If you want to make a difference and become a Disability Gamechanger, we'd love to hear from you. Apply Today!

Send your CV and covering letter fully detailing your suitability for this role to us via the link

Close date: 14/02/2021

Disabled candidates

Equality and inclusion are at the heart of our mission and we are committed to creating a diverse and inclusive workplace.

We work hard to ensure that we are making exciting opportunities available to all, and everyone feels valued, heard and respected so that we continue to build a high performance, high engagement culture.

We particularly welcome applications from disabled people, and guarantee interviews to disabled applicants who meet the minimum job criteria. Please let us know in your application if you are applying under the Guaranteed Interview Scheme.

If you would prefer an application form or need any of the job information in a different format such as large print or braille. Please contact us via our website.

Our Values - Pioneering, Courageous, Connected, Open, Fair

By living our values and trusting each other, we empower our colleagues to make decisions. By giving our colleagues freedom and space to spark creativity for innovation, we can push boundaries, change mindsets and be empowered to change the game with grit and determination and a sense of urgency.

Scope Benefits

We encourage everyone to bring their whole selves to work and embrace our values of being open and fair, courageous, connected and pioneering. We believe hard work deserves reward and recognition and offer a wide range of benefits including 35 days annual leave in Retail, 27 days plus Bank Holidays working in our Head Office, flexible working (where we can), company pension, excellent training and career development, strong colleague networks across disability, race and LGBTQ+, wellbeing incentives like a discounted gym membership, cycle to work scheme, and much more.

The RCR is a great place to work, with an ambitious agenda. At the forefront of the health agenda, our members diagnose and treat cancer, heart disease, stroke and more, while leading on innovations including AI, skills mix and community diagnostic hubs. As COVID-19 recedes and the cancer backlog rises up the agenda, our members’ work and views have never been more important.

We are looking to recruit a RCR Learning Administration Assistant to support the RCR Learning team in the planning, preparation and delivery of activities and resource. The successful applicant will provide excellent administrative support being responsible for the responding to, or directing as appropriate, queries from delegates and contributors regarding all activities via telephone and email.

This role will suit an organised individual with strong interpersonal skills. They will work collaboratively with the RCR Learning delivery team, notably the Executives and Coordinator helping to support their workload. They will also work with the wider RCR Learning team and the broader College including College Offices, Finance and Facilities team.

You’ll be an enthusiastic team player, who understands the role of The College and the importance of the support you will provide, consistently delivering a brilliant service.

We are looking for someone with experience of managing competing demands to come and join us in the RCR Learning Administration Assistant role. To be successful you will have a good understanding of the administrative process, systems and procedures. You will be a clear and analytical thinker who maintains a high level of accuracy and attention to detail

Role Description

The Administration Assistant will be supporting different aspects of the charity by providing general administrative support to help with the smooth running of the organisation. Attention to detail and confidentiality are paramount as you will be dealing with sensitive information.

Role Responsibilities

• To update and monitor our client database and filing systems
• To handle new referrals and ensure these are dealt with within the time required
• Respond to telephone, email, text and in person enquiries
• To take course bookings and set up meetings
• To assist with posting on our social media channels, and updating our website
• To support the management team with their administration
• To take accurate minutes of meetings and distribute appropriately
• To cover the work of reception/administration colleagues when required
• To assist with health and safety checks in the office
• To operate at all times within GDPR policies and procedures

This is not an exhaustive list of the duties that may need to be undertaken. It may be necessary to undertake other duties in order to fulfil the objectives of the charity

Person Specification

Qualifications and experience

Essential:

• Have a minimum of 5 GCSE’s, including English and Maths being grade 5 or above
• A business or administration qualification

Desirable:

• Previous administration experience in an office environment

Knowledge and skills

Essential: 

• Have excellent written (including spelling), verbal and interpersonal skills, and be able to communicate well with people at all levels
• Be highly organised
• Keep accurate records and have attention to detail
• Flexible attitude to work and willingness to support colleagues
• Be able to prioritise tasks and manage time efficiently
• Ability to work on own initiative as well as part of the team
• Understand confidentiality, consent, and GDPR
• Have good work ethic

Information Technology

Essential:

• Proficient in Microsoft Word, use of email, Outlook and Excel
• Ability to enter and manipulate data accurately on a database
• Good understanding of social media including Facebook, Twitter, Instagram

About Our Charity

Mary Frances Trust (MFT) is a leading mental health and emotional wellbeing charity for adults in Surrey.  Since 1994, we support people for as long as they need, inspiring them to find ways to restore and maintain their mental wellbeing. We work hard to challenge mental health stigma and promote emotional self-care.

Our Mission

Our mission is to:

Work alongside people experiencing any kind of emotional or mental health issues for as long as they need and to inspire them to develop the skills that will help them to restore and/or maintain their emotional wellbeing.

Involve people with experience of mental health at every level of the organisation so they can help us design, deliver, monitor, and review our services to ensure they respond to their changing needs.

Consistently challenge stigma attached to mental illness and raise awareness of the importance for everyone to look after their mental wellbeing.

Lead and co-ordinate the development and delivery of first-class, voluntary mental health services in Surrey.

Maintain sufficient funding streams to be able to provide person-centred services to people experiencing any kind of emotional or mental issues.

Our small but busy team requires an enthusiastic Administration Assistant to support our placement coordinators and volunteers in the processing of applications from the kind and generous hosts offering their spare room to those claiming asylum and those who have recently obtained their Refugee status.

This role is varied but will centre around data entry and other administrative tasks. Good attention to detail and previous administration experience is essential.

Please see the attached document for full details.

Location: London, UK (flexible working patterns and working from home available although this role will be expected to spend time in both the London & Bristol offices)
Closing date for applications: 13th February 2022 at midnight
First-round interviews: 21st - 25th February 2022
Final-round interviews: 28th Feb - 4th March 2022
Contract status: National
Start date: as soon as the candidate is available
Contract duration: Fixed-term contract of two years
Remuneration: £23,000 gross per annum
 

We rebuild tropical fisheries with coastal communities
Blue Ventures is a marine conservation organisation that puts people first. We support coastal fishers in remote and rural communities to rebuild fisheries, restore ocean life and build lasting pathways to prosperity. Our work began two decades ago in Madagascar’s remote coastal communities and is growing globally. Across a dozen countries, we’re partnering with traditional fishers and community organisations to design, scale, strengthen and sustain fisheries management and conservation at the community-level. We bring partners together in networks to advocate for reform, and share tools and best practices to support fishing communities across the globe.

Summary job description
We are currently recruiting a Governance and Administrative Assistant to provide proactive administrative support to the Executive & Managing Directors and ad-hoc support for the wider Director team as well as undertake general office administration. You will thrive in environments that are collegiate and inspiring, and be able to demonstrate excellent administrative skills, assiduous attention to detail, strong communication skills both written and verbal as well as a well organised, flexible approach. The Governance and Administration Assistant will act as the key point of contact for the Executive & Managing Directors and will have responsibility for supporting the charity’s governance activities such as arranging and minuting management and subcommittee meetings and coordinating and proof-reading supporting papers. The position will also support the Executive & Managing Directors by managing diaries and organising meetings and appointments; booking and arranging travel, transport and accommodation, making recommendations where appropriate, to ensure the best use of time for internal and external meetings. The position is privy to confidential information that requires the highest level of confidentiality and judgment. This is an excellent opportunity for an organised professional with excellent communications skills, who wants to be part of an exciting, growing and mission-driven organisation. Assessment of applications will include candidates’ alignment with BV’s core values and mission to support human rights-based approaches to marine conservation and fisheries management.
The position will report to the Managing Director.
Blue Ventures is a fast-growing and mission-driven social enterprise, offering excellent opportunities for further professional development.

IRMO is looking for an Administrative and Finance Assistant. The post-holder will play a key role in supporting the healthy management of IRMO's day-to-day operations and finances as part of our Operations Team.

IRMO works to enable the development, agency, and participation of Latin Americans and other Spanish and Portuguese speakers, by responding to both immediate needs and structural inequalities. We do this by offering high-quality information and advice services, opportunities for development and training, and a platform to seek social and systemic change. Our work is organised across three main operational areas - Advice and Casework; Education, Training and Employment; Children and Young People - and a cross-cutting area - Advocacy, Research, Policy Mapping and Campaigning.

As part of our Operations team, the Administrative and Finance Assistant will work closely with our Operations Manager and Director, playing a key role in supporting the healthy management of our day-to-day operations and finances.

The post-holder will be responsible for a range of administrative tasks, including procuring office supplies and liaising with service providers to ensure IRMO is running efficiently, as well as supporting the development and implementation of IRMO's policies and procedures. They will also be responsible for bookkeeping and supporting the maintenance and monitoring of financial records in compliance with IRMO's Financial Controls Policy.

• Working hours: Part-time (22.5 hours per week)
• Contract: Permanent
• Reporting to: Operations Manager
• Pay band: £22,427 to £23,803 per year (pro rata)*
• Annual leave: 33 days per year (pro rata)
• Deadline to apply: 30th of January 2022. We encourage candidates to apply as soon as possible. This is temporarily a remote position due to COVID-19, however, we require candidates to be available to work from our office in South London.

To apply, visit our website. Please do not send CVs as we do not shortlist from CVs.

Hillside Clubhouse works with adults with mental health conditions supporting our members who have an interest in getting into work and with their recovery. We have an active work day within the Clubhouse whereby members become voluntary colleagues, developing skills and experience and supporting the genuine work of the business

We are looking for a highly motivated individual to support all areas of Hillside Clubhouse with HR, and Administrative tasks and to be the main point of contact for all HR activities

Main responsibilities:

• Maintaining employee records;

• Monitoring employee holidays and absences;

• Issuing new starter paperwork;

• Supporting managers with recruitment activities;

• Supporting the monthly payroll process;

• Accounts administration, including processing invoices;

• Purchasing items and stock, as and when required;

• Booking and arranging training

• Supporting general enquiries and providing cover for general enquiries for projects in managers’ absences

• Coordination and administration support for data protection requirements;

• Supporting the Executive Director, the Director of Operation and other senior management team members with administration tasks, as and when required (including gathering information required for monitoring and/or reporting requirements);

• Any other duties as might reasonably be required.

Hillside Clubhouse members (service users) volunteer to support many of the non confidential administrative tasks (e.g. invoicing).  You will be responsible for engaging and supporting them to do so and also be responsible for verifying and checking their work.

Although the post holder is accountable to the Director of Clubhouse Operations who will line manage you will also undertake administrative duties delegated by the Director of IPS and  Employment Services

Jewish Care's Fundraising team is responsible for raising £16m on donations this year (2021/22) to enable the organisation to continue to provide its range of care services for the Jewish community. £16m represents the shortfall in funding for our services against the cost of running them.The Fundraising team consists of the Major Gifts team, the Events team, the Legacy team and the Supporter Care team.

The Major Gifts team are a small team who work closely with key supporters, Trustees and lay leaders (volunteers) to solicit and secure significant donations to fund the work Jewish Care does. Specifically, the team carefully look after Jewish Care's prestigious Patrons Programme, which currently consists of over 300 families who donate £12,500 + per annum.

This role would be ideal for someone looking for an administrative position within the charity sector. An administrative background or experience working within a fundraising or events team is desirable, but equally for the right candidate this could be an excellent first job for someone looking to begin a career in fundraising. All applicants should submit a covering letter supporting their application, together with a CV.

Part time will be considered.

The Major Gifts team is also responsible for fundraising for the building of new care facilities, known as Capital Projects.

The Major Gifts Administrative Assistant would support the Major Gifts team in raising their target of £9.2m of the overall £16m.

Key Responsibilities

Patron Programme Administration

* Keeping information about Patron families up to date on Raisers Edge (supporter database)
* Extracting information from Raisers Edge for analysis by the Major Gifts Co-ordinator (to understand who should be asked for their annual gift next, to help keep lay leaders accountable for the task they agreed to support with, to help identify prospects who haven't donated in a while etc)
* Preparing and sending thank you letters for donations
* Supporting the Major Gifts Co-ordinator and the Fundraising Manager with the preparation of email and mail communications throughout the year

Event Support

* Support the Major Gifts Co-ordinator with the delivery of the following events: Annual Campaign Dinner, House of Lords Luncheon, and the Special Briefing for Patrons
* Tasks include supporting with the preparation of invitations, updating events on Raisers Edge, communicating with key lay leaders in the lead up to an event, preparing for internal and external meetings in the lead up to an event, supporting with event day administration and with the follow up after the event.

General Major Gifts Team Support

* To provide administration support when required to the Fundraising Manager and the Trusts and Foundations Lead

Why you'll love working with us:

Jewish Care offers excellent benefits and training to all staff. Benefits include, Lunch being provided, 20 day's annual leave, Jewish Care Pension scheme, various discounts, Loans and mileage reimbursement, ride to work scheme, eye tests, employee referral bonus and more.

We are a team of many different backgrounds and cultures

Jewish Care is proud to be an Equal Opportunity Employer and values diversity. Though our clients are of similar religious tradition, our staff represent various cultures and faiths, bringing their own unique perspectives and individuality to their roles.

To be able to work flexibly when required (for events) on evenings and weekends

*Please submit a covering letter to [email protected], Applications will not be considered without a covering letter*

In line with government guidance, we will be asking all candidates to confirm if they have been vaccinated against COVID-19

We are a team of many different backgrounds and cultures

Jewish Care is the leading health and social care charity serving the Jewish community in the UK. Though our clients are all of a similar religious tradition, our staff represent diverse cultures and faiths.

Why you'll love working with us
No matter how young or old you are, if you want to make a real difference in people's lives, we'll reward you for your hard work and dedication. On top of providing some of the most competitive pay rates in the care industry, we offer excellent benefits, including:

* 4% employer pension contribution

* Employee referral bonus scheme

* Excellent training opportunities

* Free meals

* Wellbeing & staff recognition initiatives

About us
Jewish Care is a communal organisation touching the lives of over 10,000 people every week. We aim to make a positive impact on the lives of Jewish people by enhancing wellbeing and inspiring them to stay connected to their community. We provide a variety of health and social care services to meet the community's physical, social and emotional needs, including older people, those with mental health needs, Holocaust survivors, people living with dementia and people with

POSITON:  Full Time Academy Administrator 

REPORTS TO:  Director of Academy 

SALARY:  £26,000 p.a.

LOCATION: London with home working 

PENSION: National Employment Savings Trust (NEST)

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The Florence Nightingale Foundation (FNF) requires an Administrator to support the growing and varied activities of the FNF Academy. The post holder is required to work flexibly across the organisation. The portfolio of activity that they contribute to is likely to vary over time as will the balance of administrative duties. Remote and flexible working is negotiable.

MAIN RESPONSIBILITIES/DUTIES

·Provide administrative support for: 

• Scholarship and Commissioned Leadership Programmes
• Academy events using online booking systems
• Commissioned policy and knowledge mobilisation projects
• The Nightingale Frontline Leadership Support Service

·Work with robust processes and systems to ensure good governance and transparency

ADMINISTRATION

• Support advertisement, recruitment and selection processes
• Handle queries and complaints by telephone, email, and in person
• Work with the Director of the FNF Academy and Scholarship and Commissioned Programme Manager to plan and monitor the annual cycle and timing of deliverables
• Support the booking of venues and FNF Associates
• Maintain up to date records in our Central Records Management System (CRM - Salesforce)
• Prepare and upload information to the FNF website
• Ensure Academy pages on the website are up to date
• Track and contribute to interim and final reports

FINANCE

• Track receipt and payment of invoices related to Academy activity
• Administer scholars’ expenses ​

External Relations

• Provide timely communication to scholars, programme participants, members and alumni
• Provide timely communication to sponsors
• Ensure all data sharing activity is GDPR compliant

COMMUNICATION AND ENGAGEMENT 

• Publicise the FNF Academy opportunities through website and social media
• Support the administration of events including workshops and stakeholder meetings. These could be face to face or virtual.​

CORE VALUES 

The following are core values which relate specifically to this post:

• Integrity
• Flexibility
• Quality focus 
• A supportive style

CORE BEHAVIOURS AND SKILLS

Core behaviours and skills expected of the FNF Scholarship and Commissioned Leadership Programme Administrator are:

• Ability to work effectively as part of a team
• Ability to extract and analyse data
• Ability to prioritise tasks
• Ability to manage time, both own and others
• Ability to take personal responsibility
• Ability to give clear information both verbally and in written communications
• Identify opportunities and approaches to achieve goals and improve results

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Key Knowledge

Essential 

• An understanding of health and social care sector and its management;
• Educated to degree level (or equivalent) 
• Effective inter-personal skills, able to liaise with senior managers, members of the senior management team and stakeholders, offering guidance and interpretation on complex information
• Experience of working with or within Education or a Healthcare Organisation 
• A proven track record in successfully planning and organising yourself, others and projects
• Excellent organisational skills and abilities
• Experience in taking initiative and responsibility 
• Excellent communication skills
• Exceptional information technology skills 
• Experience of minuting and following up actions of meetings/committees
• Experience of working with multiple stakeholders 
• Competent IT skills including familiarity with Microsoft 365, Salesforce (or other CSM), Video Conferencing platforms, EXCEL and Eventbrite.

Desirable

• An understanding of leadership development and or the healthcare context impacting on nursing and midwifery.

Other 

Training and Personal Development – Continuous Professional Development

The post holder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.The jobholder will undertake all mandatory training required for the role.

Health and Safety/Risk Management

All staff are responsible for working with their colleagues to maintain and improve the quality of services provided.This includes complying at all times with the FNF Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the FNF Incident Reporting system.

Equality and Diversity

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of scholarship nd programme applicants. No person whether they are staff or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

Respect for Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge information unless sanctioned by the requirements of the role.

COMMUNICATION & WORKING RELATIONSHIPS

The post holder will report and be accountable to the Director of the FNF Academy and will work under the direction of Scholarship and Commissioned Leadership Programme Manager as required.

SPECIAL WORKING CONDITIONS

i) PHYSICAL EFFORT:

Frequent requirement for sitting in a restricted position while working at a desk on a computer and use of telephone.The post is based in London, however by the very nature of the job, it may be necessary for the post holder to travel to external meetings around the UK on a very occasional basis. This will involve lengthy train journeys and walking to and from venues.The post holder will have to carry meeting papers to external meetings and will be required to work on the train while travelling. The post holder will give power-point presentations to audiences of various sizes which will involve standing and talking in public.

ii)MENTAL EFFORT:

Frequent and prolonged periods of concentration and mental effort are required ~ 80% of working day. 

iii) EMOTIONAL EFFORT:

The post holder will have tight deadlines and the pressure of meeting these deadlines. The post holder may have to deal with challenges, criticism and complaints about the allocation places and level of funding and how the programmes are managed.

iv) WORKING CONDITIONS:

The role is a blend of home and office based and will require the post holder to be using a VDU more or less continuously. 

About School Food Matters

School Food Matters (SFM) exists to teach children about food and to improve children’s access to healthy, sustainable food during their time at school. We provide fully funded food education programmes to schools.  Our experience delivering these programmes informs and strengthens our campaigns, bringing the voices of children, parents and teachers to government policy.

We are enjoying a period of rapid growth and want to share our stories with a wider audience. Our new strategy describes five priorities for 2020-2025; the first is to grow our profile to improve our charity’s ability to influence government policy.

Job Purpose

• To assist the Finance Manager in managing and processing the financial affairs of the charity
• To answer enquiries and provide administrative support to the charity

Key Tasks Include

• Prepare invoices for customers, chasing and recording income in Sage as required
• Carry out agreed processes for new membership registration and renewals and answer member enquiries
• Prepare and send out membership invoices annually, issue reminders as necessary
• Liaise with project officers to monitor each project’s income and expenditure

• Post transactions and reconcile bank accounts in Sage

• Check supplier invoices against project budgets and process staff expense claims

• Maintain gift-aid data and make claims as required

• Assist Finance Manager on producing annual accounts (reconcile ledgers, year-end spreadsheets, checking debtors/creditors)
• Provide administrative assistance to SFM team as and when required including data entry and management of Airtable database

• Administer SFM recruitment processes
• Purchasing items required for projects
• Answering telephone enquiries
• Monitoring and processing [email protected] emails
• The Finance and Administration Assistant will also undertake any other tasks relevant to the affairs of SFM that may arise from time to time.  Therefore, being flexible and approaching the job with an open and positive mindset is essential!

Person Specification

Essential

• Experience of working with Sage accounting software
• Experience of working in a busy office
• Confident and competent IT skills across Office suite of programmes

• Ability to work independently to agreed deadlines
• Strong organisational skills and the ability to prioritise with attention to detail

• Ability to work both independently and collaboratively

Desirable

• Experience of reconciling project budgets and producing financial reports for funders
• Experience of working in a small charity environment
• Experience of working with Airtable
• An interest and enthusiasm in all things relating to food education and sustainable living!

Are you an optimistic, solution-focused admin assistant with a ‘can do’ attitude who is looking to develop your career?

About the role

This role offers an exciting opportunity for you to play a key role in providing a range of efficient secretarial and administrative services to our Service Directors. As the Admin Assistant for the Leadership Team you will work as part of our Leadership Admin Team, reporting to the Leadership Admin Team Leader. You will be exposed to the workings of the organisation, with consistent opportunities to learn about what the Leadership Team at St Mungo’s does, and how they do it.

In this role you will:

• Provide administrative support to our Service Directors, establishing and maintaining effective administrative processes
• Build relationships with the Service Directors and the wider Leadership Team and Client Services Leadership Team, and work with the rest of the Leadership Admin Team to ensure that efficient and effective administrative support is consistently provided
• Provide support, including minute-taking, for a range of key organisational meetings

About you

We are looking for an enthusiastic, proactive, and well-organised person for this Admin Assistant role. You will enjoy dealing directly with the public or customers in a busy service environment. To succeed, you will have the ability to work as part of a team and to initiate and maintain highly positive and effective working relationships with others. You will also have very strong written and oral communication skills; excellent attention to detail; strong IT and typing skills; and a good practical knowledge of Microsoft Office. Other requirements are the ability to process confidential information with the utmost discretion; and to manage your time and multi-task to deliver against agreed deadlines.

We seek to develop fast, self-motivated learners with transferable competencies and skills rather than expecting you to have necessarily worked in the same kind of role or organisation before.

What we offer

Excellent Development and Growth Opportunities

• We hold Investors in People Gold accreditation – one of just 3% of Housing Associations to achieve this. 82% of staff who took part in the survey say St Mungo’s is a great place to work.
• We are committed to developing all of our staff via routes such as secondments, transfers and promotion. In 2019 35% of our vacancies were filled by internal promotions.

A Diverse and Inclusive Work Place

• Equality, diversity and inclusion are central to the organisation's values and how we work.
• We are proud of our commitment to diversity and inclusion and have 8 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves.

Flexible Working and Other Benefits

• We are committed to maintaining your work/life balance. We offer 25 days annual leave, and operate a very popular Flexi Time scheme, which allows you to supplement your annual leave entitlement. After 5 years, staff annual leave entitlement increases to 28 days.
• St Mungo’s contribute 4% of your gross annual salary, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2019 – 2020 we supported 32,800 people across all of our services. Our staff are crucial to making this happen.

How to apply

To find out more and apply please go to the St Mungo’s careers page on our website.

To view the job description and guidance on completing your application form, please click on the ‘document available’ tab at the top of the advert page on our website.

Closing date: 24 January 2022

Interview and assessments on: 4 February 2022  

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

About Brook

Brook has been commissioned by the Probation Service and Capita to deliver a full range of safeguarding training to Probation Service staff which include discrete training offers on safeguarding adults, young people and domestic violence.  We will deliver our training to a minimum of 16,000 Probation Service staff across England and Wales.

Brook is the UK’s leading provider of young people’s sexual health and wellbeing services.

Our services provide free and confidential information, counselling and support to help young people make positive, healthy lifestyle choices to improve their wellbeing.

Our education work supports young people’s emotional development and teaches core life skills and our training for professionals improves their experience of health and education.

About this position

You will play a key role in supporting the Probation Service contract ensuring that all enquiries and booking concerns are responded to in a timely and efficient way.  You will work as a pivotal member of the team and provide cover for other admin assistants as required.

You will provide support for the Senior Service Manager to ensure contract delivery, including performance monitoring and preparation of internal and external reports. Essential to this role is accurately recording data on different platforms (training will be provided).

About you

You will have previously provided admin support and have experience of creating reports and performance monitoring information. You will also have experience of working with sensitive and confidential information. You will be able to work collaboratively with internal and external stakeholders and partners.

You will have excellent organisational skills, communication skills, great attention to detail and be able to manage a complex and busy workload.  You will have the ability to make decisions, work autonomously and to tight deadlines.

In return for your expertise, enterprise, initiative and drive, we can offer a truly supportive environment and genuinely interesting work within a charity that has a proud history and an exciting future.

Your application

To apply for this role, complete the application form on the Brook website by 14 February 2022. It should outline why you are a suitable candidate and your reasons for applying.

Please note - this role requires successful candidates to undergo an Advanced Level 2 vetting process (mandated by the Probation Service for access to the MyLearning platform ). This role also requires an enhanced DBS check.

Candidates must be able to provide paperwork demonstrating their right to work in the UK. 

For more information on what it means to work for Brook, please read the ‘Working for Brook’ document on our Current Vacancies page, where you will also find the application form.

Brook are an equal opportunities employer, and we welcome applications from all sections of the community.

Please note: internal applicants with live sanctions or performance improvement plans in place will not be considered for this role.

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to submit your application as soon as possible.

Due to the high number of applications for this post, it will not be possible to respond to every application. If you have not been contacted within 4 weeks, then you have not been shortlisted for this role. Thank you for your interest in working for Brook.