Administration Volunteer Roles in Colchester, Essex

Role Description:

The HR Admin Assistant will be assisting in responding to volunteer applications, updating volunteer policies and documentation, induction of new volunteers and organising interviews. The volunteer should have organisational and communication skills, but further guidance will be given by other volunteers if needed. The HR assistant will be working closely with the Admin Assistants. The volunteer will have further possibilities to develop their skill sets through tasks given. This will further help you to develop your professional development programme (PDP).

Main Tasks:

• Updating volunteer policies and documentation
• Assisting in recruitment
• Assisting in interviewing new volunteers
• Assisting in induction of new volunteers

Required Skills:

• Written and verbal communication skills
• Office based skills(Word, Excel, PowerPoint)
• Team Working skills
• Being structured and organised
• Working in adherence with the organisation's key objectives and business plan.
• Has the ability to create relationships with and show respect to different types of people.
• Professionalism & Confidentiality

Training and Support Available:

• Office (Excel, Word, PowerPoint)
• Assistance will be given in writing documentation and policies.
• Recruitment
• Interviewing
• Inductions

The Professional Development Programme with Quilombo UK runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Retirees & Senior Citizens Ad to use in posts for Retirement centers and city-level Senior Centers in all neighborhoods.

 International Humanity Foundation ( IHF) is seeking Retirees and Senior Citizens. Volunteer whatever hours are best for you, from the comfort of your home, while meeting wonderful, caring people around the world. The position doesn't require technical knowledge, just a positive personality encouraging children, teens, or adults depending on which team you join. Volunteer an hour a month or an hour a day, whether experienced or new; your help is needed. 

 International Humanity Foundation ( IHF) is an award-winning, non-religious, non-political, non-profit ( 501C3) organization founded in 2001.

Ihf believes in an equal opportunity for all and in preserving the cultures, traditions, and beliefs of tribes and other marginalized communities. International Humanity Foundation’s mission is two-fold:

(A) to educate impoverished and challenged children and their communities while learning from them. 

(B) To educate adults from all socio-economic backgrounds ( cultures& tribes) on how to start their own nonprofit or direct one. Thereby passing it on and giving a collective voice to the voiceless.

While basic-level English is the common language used by volunteers online, IHF advocates for the preservation and promotion of all languages. 

IHF believes in small but pure and slow quiet growth with deep roots. Ihf has shown there are many amazing children and adults worldwide, who want to learn and to help the world be a better place if given the opportunity. Our over twenty years as a successful 

volunteer organization proves this.

IHF is seeking At-Home Volunteers for our many Teams. The position includes reaching out to and working with, a global network of volunteers as well as mentoring online children or teens if desired. Our At-Home Online Volunteers come from around the world and form online teams essential to our Children’s Homes and Community Centers. Each Division has a variety of teams many enjoy. 

▪️EDUCATION & MENTORING Division

▪️HUMAN RESOURCES Division

▪️Legal, Medical & Administrative Division. 

▪️MEDIA PR Division

▪️FINANCE Division

▪️FUNDRAISING&

▪️GRANTWRITING Division

Those of us who have received a free education "pass it on", helping others less fortunate by teaching, interacting, and learning. With just a few hours a week or a month, our volunteers, mentors, children, and sponsors are changing the world we live in.

QMC School, partnered with Quilombo UK is looking for a volunteer personal assistant to join their national volunteering team working from home. This role offers a great opportunity for the right person looking to gain experience as a personal assistant, developing their office-based and management experience, or simply to ‘give back to their community’. The role provides you flexibility, with specific training provided where necessary to help you develop and grow your skill-set.

16 weeks contract.

What will I be doing?

• Managing organisation of meetings and appointment
• Organising events and conferences
• Implementing and maintaining procedures and administrative systems
• Managing databases, Liaising with staff
• Miscellaneous tasks to support the team

Practical Considerations

Essential:

• You will need to have good written skills

• Well organised, pro-active and able to deliver tasks efficiently

• Good time management

• To show professionalism at all levels and in all environments

• Strong team player

• Ability to work independently and ask for clarification when needed

• Able to volunteer at least 12 hours a week (2 days, 6 hours each day)

Desirable:

• Committed to working with the community with a passion for helping others less fortunate

• Proficiency in Microsoft and excel

Requirements

• Will require references

• Own computer or a secure access to one

• Must be UK based and hold UK right to work

The volunteering program with QMC requires a minimum of 21 weeks of commitment. We are looking for someone who can offer 12 hours a week, Monday - Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

We need community Fundraising Volunteers to help at fundraising events in our local community. The role is on an ad-hoc and flexible basis and helps us raise vital funds to continue to support local bereaved children and their families.

Fundraising volunteer activities may include:

- Fundraising collections (supermarkets, stations etc.)

 - Supporting at outdoor / sporting events (marshalling courses, teas and coffees etc.)

 - Evening events (taking tickets, raffle, serving drinks etc.)

 - Fundraising admin support (helping with various administrative tasks)

 - Store events (charity bag packing, Christmas gift wrapping etc.)

 - Running/supporting a stall/stand/activity at an event (i.e. craft activities, info stand etc.)

 - Volunteering at the Hever Castle Triathlon/Colour run/Commando Series events Christmas collections/carol singing locally.

 - Serving cakes/teas and coffees at coffee morning-style events.

 - Helping to look after a stand at profile-raising events.

How regular are the volunteering opportunities?

The Community Fundraising role is a flexible ad-hoc role, with the opportunity to volunteer as much or as little as you wish. Volunteers will be contacted by email with the opportunities available in advance of the event and will be asked to respond if they are available to help on that day. There is no minimum expectation, but we hope that you would be able to volunteer at least once a year.

Where will the volunteering opportunities take place?

East Grinstead (RH19) and surrounding areas throughout Surrey, West Sussex, East Sussex and West Kent (volunteers may choose).

Our policy is that volunteers will be accompanied by either a Jigsaw (South East) staff member or senior volunteer, so you would never be left on your own.

Is training required?

No training is required for this role. However, you will receive relevant information about the charity and your role prior to attending your first fundraising activity.

Person Specification

Ability to sympathise/emphasise.

Ability to work both in a team and individually.

Friendly and willing to engage with the public.

Willingness to learn about the charity and its services.

Use of a car (desirable) or access to transport.

Next steps?

If you'd like to join us as a Fundraising Volunteer, please contact Sally Ross.

RNID Near You volunteer 

Role description 

Our volunteers are vital in helping us make life fully inclusive for the 12 million people in the UK who are deaf, have hearing loss or tinnitus.  RNID hugely value the contribution of our volunteers and we achieved the Investing in Volunteers quality mark in 2023. 

What you’ll be doing 

RNID Near You volunteers help us provide free, in-person drop-in sessions for people who are deaf, have hearing loss or tinnitus, or want to get their hearing checked. Our volunteers: 

• Meet and greet people visiting our services, find out what service or information they’re looking for and direct them to the right place. 

• Support hearing aid users by doing basic maintenance on their hearing aids and providing tips for getting the most from hearing aids. 

• Help people to take the RNID online hearing check. They take people through the steps in person on a digital tablet. 

• Provide information on a range of topics related to deafness and hearing loss. 

• Help us to find supporters and donors by talking to people and providing information on supporting us. 

• Support us with administrative tasks for the service. 

You don’t have to do all types of activities; you can pick the activities you find most interesting and match your skills and experience. Usual time commitment varies but is typically three hours per month. 

Full induction and training is provided and you’ll be assigned a supervisor to provide you with on-going support and to introduce you to our community of volunteers.

Requirements 

You need to be 18 or over for this role. You may need to be able to travel by car or public transport to different places. We’ll reimburse your expenses in line with RNID’s expenses policy.

We have a legal duty to make sure that all volunteers working either in person and/ or online with children and adults at risk on a regular basis are suitable. 

In addition to requesting references, we’ll carry out appropriate pre-volunteering checks in-line with regulations such as Disclosure and Barring Service (DBS) checks in England and Wales, and equivalents in Northern Ireland and Scotland. 

Are you an advocate for an individual’s right to privacy? Do you believe that people should know how their personal information is being used, stored and shared? What about the right to only receive communications that they want? 

 If so, please get in touch to become a data governance volunteer! At the MS Society we care about issues like ethics, data protection and the rights of individuals privacy. People entrust us with their personal details, and we work hard to keep that trust and respect their wishes.

  In this home based volunteer role; you’ll help raise awareness of why this is important and all the things that can be done to keep data safe and secure.

 We’ll support you in your volunteering, giving you opportunities to lead positive change, meet and network with other volunteers, and develop your skills through training. We’ll also cover reasonable expenses if you are asked to travel to take part in activities including training.

 What the role involves   

 The role will involve a varied number of administrative tasks. We work behind the scenes supporting volunteering groups, individual volunteers, staff, supporters and service users to exercise their rights and keep the MS Society compliant with data protection regulations. These activities will include:

• Setting up and attending relevant meetings to support staff with providing advice 
• Supporting the writing and publishing blogs and data process guidance and policy, such as proof reading, cross reference 
• Collaboration in the review of training material and data collection forms and processes 
• Populating and reviewing our risk register 
• Supporting the team to carry out data protection rights requests on our in-house system (One Trust) 

What you need for this role

•  Passionate about the MS Society and our mission 
• To be passionate about data protection rights as a human right 
• An understanding of data protection and a willingness to learn and keep abreast of changes. 
• An ability to work well and collaborate with others 
• An understanding of Microsoft 365 and databases including Excel
• Access to a PC and the internet 

In order to volunteer in this role, you will need to:

•  Complete an application 
• Have an informal conversation with the Volunteer Manager for this role, to discuss whether becoming a data governance support volunteer is right for you 
• Complete your Welcome and Induction Checklist in the back of your ‘Welcome Pack’ (opens in new window).

QMC School, partnered with Quilombo UK is looking for a volunteer personal assistant to join their national volunteering team working from home. This role offers a great opportunity for the right person looking to gain experience as a personal assistant, developing their office-based and management experience, or simply to ‘give back to their community’. The role provides you flexibility, with specific training provided where necessary to help you develop and grow your skill-set.

16 weeks contract.

What will I be doing?

• Managing organisation of meetings and appointment
• Organising events and conferences
• Implementing and maintaining procedures and administrative systems
• Managing databases, Liaising with staff
• Miscellaneous tasks to support the team

Practical Considerations

Essential:

• You will need to have good written skills

• Well organised, pro-active and able to deliver tasks efficiently

• Good time management

• To show professionalism at all levels and in all environments

• Strong team player

• Ability to work independently and ask for clarification when needed

• Able to volunteer at least 12 hours a week (2 days, 6 hours each day)

Desirable:

• Committed to working with the community with a passion for helping others less fortunate

• Proficiency in Microsoft and excel

Requirements

• Will require references

• Own computer or a secure access to one

• Must be UK based and hold UK right to work

The volunteering program with QMC requires a minimum of 21 weeks of commitment. We are looking for someone who can offer 12 hours a week, Monday - Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

VOLUNTARY GRANT FUNDRAISER

Alex TLC is a trusted and experienced organisation offering support and information for all those affected by leukodystrophy. Leukodystrophies are rare genetic disorders that mainly affect the white matter of the central nervous system, (ie the brain or spinal cord). They affect people of all ages and backgrounds, most notably children. Leukodystrophies are usually degenerative, causing symptoms such as impaired mobility, vision, speech and hearing, incontinence, inability to swallow and loss of cognitive skills. In many cases, this sadly means a reduced or limited lifespan.

Established in 2004, we are recognised by the NHS and global stakeholders as the "go to" organisation for those affected by these devastating conditions in the UK.

Like many other small charities, we have grown organically from an informal support group to the recognised voice for leukodystrophy patients and their families. To fulfil our charitable objectives, we need to increase and sustain our grant income levels.

Could you spare a few hours a week to help us?

ABOUT THE ROLE

Working with our Trusts and Grants Fundraiser, we are looking for volunteers, preferably with experience of grant fundraising, to:

• research potential grant making trusts for relevance to our specific objectives
• send applications using existing templates
• update our systems with details of applications

This is a wonderful opportunity to develop your existing skills within a unique arena, learn about the difficulties facing those with rare disease, and give vital and tangible support to sufferers of leukodystrophy.

We need your help to give hope and support to people affected by leukodystrophy.

ABOUT YOU

Candidates should be able to demonstrate the following:

• an interest in Alex TLC and the work that we do
• basic understanding of the complexities of leukodystrophy
• excellent written skills
• excellent computer skills, particularly Microsoft Word and Excel
• excellent organisational and administrative skills
• access to a laptop/computer, internet and printing facilities
• a basic understanding of (or keen interest in) grant fundraising

This is a remote role with an ideal commitment of at least two hours per week.

Unfortunately, we're unable to consider applications from non-UK residents. 

Alex TLC is committed to promoting diversity.

The Alternatives to Violence Project is a network of skilled volunteers who run workshops for anyone who wants to find ways of resolving conflict without resorting to violence. We work in the community and in prisons.

What will you be doing?

We are currently seeking an individual who will have commitment to AVPB organisation and its objectives to join us as Company Secretary.

What the Company secretary role entails: 

- The company secretary’s role is generally to make sure the charity follows company law.

- Company secretary may also produce legal documents for the charity as authorised by the board.

- Company secretary will take on a number of administrative duties to support the board – one of the most important being to take minutes of board meetings. Another one is to ensure that company records with Charity Commission and Companies House are up to date and accurate. 

What are we looking for?

Experience and expertise required:

· Senior leadership.

· Trustee experience or the ability to gain an understanding of the relevant charity and company regulations.

· An understanding of the charitable and voluntary sector and its governance will be an advantage.

Skills we are looking for:

· An understanding and acceptance of legal duties, responsibilities, and liabilities of trusteeship.

· A willingness to devote the necessary time and effort to their duties as a Trustee.

· Strategic vision.

· Organised and methodical.

· An ability to think creatively with good, independent judgement.

· An ability to work effectively as a member of a team yet be willing to speak your mind.

· A commitment to abide by the code of conduct.

What difference will you make?

The Board of Trustees is ultimately responsible for directing the affairs of AVP Britain, and ensuring that it is solvent, well-run, and meeting the needs for which it has been set up. The Board is also responsible for the organisation’s governance, values, and overall strategy, and for meeting the organisation’s statutory obligations. The Terms of Reference of the Board of Trustees sets out its responsibilities in more detail. The trustees delegate responsibility for managing and developing the work programme, in accordance with the trustees strategy, to other national and regional committees and staff.

The Alternatives to Violence Project (AVP) serves people who want to handle conflict well without using or suffering violence, whether physical or psychological. Our trained volunteer facilitators deliver intensive, low-cost, conflict-resolution skills workshops in the community, in prisons and in other settings. We reach diverse communities, attracting people from across a wide spectrum of ages, ethnic backgrounds and socio-economic backgrounds.

Before you apply

Please submit your CV along with a short cover letter stating why you wish to join the organisation and how your skills would add value to the board.

Please note, whilst the role has been advertised as a Trustee position, there is also the option to join as an Officer. Please state in your covering letter if this would be of interest to you.

Europia is a community development organisation established in 2008. Our friendly multi-lingual team are committed to supporting and empowering Eastern European nationals in Greater Manchester. We also work with regional and national partners and in doing this, we have national recognition.

We are looking for 3 Communication Volunteers, who will play a vital role in enhancing our organization's communication efforts across various platforms.

Position Overview: Your responsibilities will include creating engaging social media posts, producing informative videos, compiling our annual report, and providing general support to our communication team. This role is essential for effectively conveying our message, engaging with our audience, and promoting our organization's mission.

Key Responsibilities:

1. Social Media Management: Creating compelling and visually appealing posts for our organization's social media channels (e.g., Facebook, Twitter, Instagram, LinkedIn) to increase engagement and awareness.
2. Content Creation: Developing written content for various communication materials, including blog posts, newsletters, press releases, and website updates.
3. Graphic Design: Designing graphics, images, and infographics to accompany social media posts, blog articles, and other communication materials.
4. Video Production: Planning, scripting, filming, and editing videos to showcase our organization's work, impact, and initiatives.
5. Annual Report Compilation: Collaborating with team members to gather information and data for the annual report, and designing/layout of the report for publication.
6. Research and Trends: Keeping abreast of communication trends, best practices, and emerging technologies to continuously improve our communication strategies.
7. General Support: Providing assistance and support to the communication team as needed, including administrative tasks and coordination of communication projects.

Please note that the responsibilities outlined above apply to all three positions. You are not expected to fulfill every duty listed. Instead, we encourage you to apply for the position that best aligns with your experience and interests.

Qualifications:

• Excellent written and verbal communication skills.
• Proficiency in graphic design software (e.g., Adobe Photoshop or Canva) and video editing software (e.g., Adobe Premiere Pro, iMovie).
• Creativity and ability to generate innovative ideas for content creation.
• Strong organizational skills and attention to detail.
• Ability to work effectively both independently and as part of a team.
• Prior experience in communication, marketing, journalism, or related fields is desirable but not required.
• Passion for our organization's mission and commitment to promoting positive social change.

Time Commitment: Flexible 

Benefits:

• Opportunity to contribute to a meaningful cause and make a positive impact through effective communication.
• Gain valuable experience in communication, marketing, and multimedia content creation.
• Enhance your portfolio with diverse and engaging communication materials.
• Work with a dynamic and supportive team dedicated to achieving our organization's goals.

Note: This role is voluntary and unpaid. However, we deeply appreciate the dedication and commitment of our volunteers, and their contributions are invaluable to the success of our organization.

About our Conversation Class Teacher volunteer role

IRMO’s ETE Programme aims for its beneficiaries to build skills to start and progress in the UK education and labour market and increase civic, cultural, and social participation in the broader community. The Conversation Class Teacher volunteer will deliver IRMO Conversation Class lessons as suitable, required and in support of our English for Speakers of Other Languages (ESOL) provision for adults. You will work closely with the ETE Education Assistant to support language development among IRMO ESOL Courses learners, following a scheme of work and basic course outline and planning the lessons at beginner and advanced levels (as allocated) according to your teaching approach, methods and techniques.

Main tasks and responsibilities of the role:

● Planning, preparing and delivering high-quality lessons to a range of classes and levels in a community setting.

● Providing a safe and inclusive learning environment for learners, reinforcing and practising English focusing on particular areas of the learner's language.

● Ensuring learners’ participation during classes and monitoring attendance.

● Providing opportunities for social engagement to support learners to become more independent (eg. explaining necessary processes about daily life).

● Promoting and encouraging language improvement (eg. motivating learners to participate in language learning activities such as conversation classes).

● Keeping classes on track according to the syllabus and learning outcomes instructed.

● Undertaking any other administrative tasks, consistent with the purpose of the role as required.

● To deliver all aspects of this role description in adherence and compliance with IRMO's Policies and Procedures.

Person specification

We are looking for an enthusiastic individual with a genuine vocation for supporting vulnerable Latin American migrants and refugees and a passion for teaching.

Skills and abilities

● A recognised ESOL qualification, such as those listed on the TESOL website, is essential (e.g.TEFL or CELTA) or equivalent experience.

● Competence in Google Workspace, online video conferencing tools (Zoom, Skype, Google Meets), Word, Excel and PowerPoint (E).

● Confidence and enthusiasm about working in a multicultural and multilingual environment and commitment to the principles of equal opportunities.

● Punctuality and professional manner.

● Ability to work resourcefully and in collaboration with others. Personal attributes

● Professional and positive attitude.

● Self-motivation and resourcefulness .

● Commitment to applying a non-judgemental, non-discriminatory and nonhostile approach when dealing with migrant and refugee communities.

● A welcoming and empathetic approach to work that takes into account people's circumstances and feelings and whose needs may vary or change over time.

● Commitment to IRMO's mission, vision and values.

Additional requirements

● Two references from current/previous employers and/or volunteering.

● Enhanced DBS Check (completed through IRMO).

● Safeguarding Level 1 certificate (completed through IRMO).

● One-month trial period.

This is an unpaid and voluntary role.

• Working arrangements: work-from-home

• Hours: 20 hours per week 

• Application process: Interested candidates should submit their CV and a one-page cover letter detailing their relevant experience and how they would contribute to the shared role. Only shortlisted candidates will be contacted for an interview.

About Exam Star Learner

 Exam Star Learner is an educational charity. We are on a mission to address the lack of access to personalised learning support for underprivileged youth. We aim to deliver personalised and affordable tutorials in Maths, English, Science, and French to underachieving and disadvantaged children and young people. We are dedicated to narrowing the attainment gap, boosting confidence, and raising aspirations of 5-18year-olds. We believe that no child should be left behind in the Southwark community due to financial constraints.

Education is unfair

A growing number of parents and guardians are paying for children as young as four to receive additional tuition. Research show that unlike their well-off peers, many children from lower income families are unable to afford the cost of private tuition which averages £25 per hour in London. This exacerbates education inequalities and contributes to widening the attainment gap.

Exam Star Learner Levelling the Playing Field

Unlike other tuition organisations, Exam Star Learner’s private tuition is genuinely affordable and personalised. Compassion, equality, and independence are among our core values.

We want to inspire our students and help them gain confidence and self-esteem so that they can maximise their potential and achieve greater success in school and in the workplace. We pair children and young people with tutors, and they learn in weekly personalised online tutorials which cater to their specific learning needs. We are currently in partnership with Southwark Council and the DofE.

About the opportunity

We are on the lookout for ten motivated Volunteer Recruitment Officers to join our team. This is an unpaid and voluntary role. In this shared role, each officer  will work closely together to develop and implement a comprehensive plan to recruit volunteer tutors. The goal is to recruit and retain a pool of at least 200 retired teachers who can dedicate 4 hours to one-on-one and small group tutoring in English, Maths, Science, and/or French for children and young people aged 5-18. These tutorials will be conducted both in person (in Southwark schools) and online. The professionals will be responsible for recruiting, training, supporting, and retaining volunteer tutors to help reduce the education gap and raise the aspirations of underprivileged children and young people.

Detailed Tasks:

1. Volunteer Tutor Recruitment Strategy Document (Candidates 1 & 2):

Candidate 1: Strategy Development

· Collaborate with the charity Director to write a robust volunteer tutor recruitment strategy document.

· Discuss and refine the strategy document with Candidate 2.

Candidate 2: Recruitment Process

· Execute the recruitment strategy developed by Candidate 1.

· Manage all stages of the recruitment process for volunteer tutors, including advertising, screening, interviewing, and onboarding.

2. Training and Development (Candidates 3 & 4):

Candidate 3: Training Design

· Design a training programme for volunteer tutors.

· Collaborate with Candidate 4 to align the training programme with the recruitment strategy and volunteer management system.

Candidate 4: Training Delivery & Development

· Deliver the training programme designed by Candidate 3.

· Develop a system to track volunteer progress and collect feedback on the training programme.

3. Volunteer Management (Candidates 5 & 6):

Candidate 5: Volunteer Support

· Establish effective processes for volunteer management.

· Offer guidance and support to volunteer tutors, addressing any questions or issues that arise.

Candidate 6: Coordination & Updating Systems

· Track and record tutorial attendance and ensure that both students and volunteer tutors attend the sessions.

· Liaise with parents/guardians, school teachers and volunteer tutors as and when required to facilitate tutorials (i.e. provide support around rescheduling missed tutorials, tutorial scheduling issues, payment queries, refunds, lateness, re-sharing video conferencing links, sending reminders about tutorial sessions etc)

· Regularly review and update the volunteer management database to ensure efficiency and effectiveness.

4. Retention Strategies, Monitoring, Evaluation, and Marketing (Candidates 7 & 8):

Candidate 7: Retention Strategies & Monitoring

· Write a strategy document to encourage volunteers to remain engaged.

· Monitor the quality of tutorials by gathering feedback success stories from students, parents, and school teachers after each session.

Candidate 8: Evaluation & Marketing

· Establish methods to monitor and assess the effectiveness of the volunteer recruitment and retention strategies.

· Collect feedback and success stories from volunteer tutors to share on social media for marketing purposes.

5. Administrative Support and Tutorial Scheduling (Candidates 9 & 10):

Candidate 9: Administrative Support

·  Liaise with the team and rovide administrative support as and when necessary,  including advertising, screening, interviewing, and onboarding of volunteer tutors, coordinating tutorials and tracking tutorial attendance, record-keeping, scheduling, and documentation etc

Candidate 10: Manage Tutorial scheduling, Update and Manage Tutors and Students Records

· Update and Manage Tutors profiles on our website (ensure all available tutors are accurately listed)

· Update and Manage Students Records to help us monitor number of tutorials delivered.

· Provide information and guidance to parents/guardians and school teachers regarding  booking tutorials

(i.e handle communications and queries regarding scheduling tutorial sessions through our website, provide information and guidance around booking tutorials)

Volunteer Tutor Recruitment Timeline

The recruitment process for volunteer tutors will commence immediately upon the start of the shared role. The goal is to recruit a pool of at least 200 retired teachers within a timeframe of 6 months. However, the timeline may be subject to adjustments based on the availability and suitability of volunteer tutors.

Work Schedule

This is an unpaid and voluntary role. Each candidate should not work more than 20 hours per week, but there is flexibility to accommodate the needs and schedules of team members.

Qualifications

· Relevant experience in volunteer recruitment or a similar role.

· Excellent communication and interpersonal skills.

· Ability to work well as part of a team and independently.

· Experience in training and development is beneficial. Familiarity with the charity sector, particularly in education, is advantageous.

Vision Action is a unique organisation, that works in low- and middle-income countries, supporting national governments to deliver and strengthen their eye health strategies. We work in partnership with local governments, civil society organisations, international and national NGOs, and the private sector. Our ambition is to increase equitable access to eye care services and glasses, and accelerate achievement of the UN Sustainable Development Goal.

The role of the Board is to oversee the overall direction and activities of the charity, including its policies and procedures, to ensure that they are consistently in accordance with the charitable purposes defined in the objects clause in its Constitution. The Board sets and monitors the strategic direction of the charity, although the implementation of strategy is achieved through the executive team. The Board must always act in the best interests of Vision Action, taking decisions as a group and not as individuals.

1. Terms of service

For Vision Action the Trustees are Members who have been elected to serve on the Board. Vision Action’s constitution allows for up to 12 Trustees, who can serve a maximum of three consecutive terms of three years. Vision Action is a company limited by guarantee and the Trustees are its legal directors. The Trustee role is voluntary but out of pocket expenses are paid.

Trustees are appointed by the Vision Action Board of Trustees annually at the Board meeting following the Annual General Meeting. The time commitment in being a trustee involves attendance at four Board meetings per year, one of which will be an all-day strategy session. Otherwise, Board meetings are usually half a day in the afternoon of a weekday with at least half the meetings online. Papers are circulated for reading in advance.

In addition to this, it is expected that trustees attend the AGM held on a weekend and occasional Members’ Forums or other Vision Action events, which are usually arranged on the same day as a Board meeting in the evening. There may be other ad hoc meetings or online events to discuss specific topics. Trustees will be expected to commit time to receive a proper induction.

2. Main tasks

Charity Trustees have and must accept ultimate responsibility for directing the affairs of the charity and ensuring it is solvent, well-run and delivering the charitable outcomes for the benefit of the public for which it has been set up. Each Trustee will be expected to join one of the three sub-committees (Fundraising and Investment; Programmes; Finance, Administration and Remuneration). The Committees meet (in person or remotely) at least four times per year, usually timed with or in advance of the board meetings.

3. General Responsibilities

• Ensure that Vision Action complies with its governing document (i.e. its Constitution and Byelaws), charity law, and any other relevant legislation or regulations.
• Ensure that Vision Action pursues its objects as defined in its governing document.
• Ensure Vision Action applies its resources exclusively in pursuance of its objects, i.e. it must not spend money on activities which are not included in the objects, however worthwhile they may be.
• Contribute actively to the Board’s role in the formulation and review of strategy, setting overall policy, defining goals, setting targets and evaluating performance against agreed targets.
• Safeguard the good name and values of Vision Action and maintain good relations with its members.
• Ensure that all policies are implemented, monitored and reports are acted upon, (including the policies on Harassment and Misconduct, Safeguarding, Recruitment of ex-offenders, Child Protection and Anti- Bribery).
• Strive for Vision Action to reflect the full diversity of society in all its activities.
• Ensure the financial stability of Vision Action.
• Protect and manage the property of Vision Action and ensure the proper investment of its funds.
• Appoint and support the Chief Executive Officer and monitor his/her performance.

In addition to the above statutory responsibilities, each Trustee should attend Board meetings and use any specific skills, knowledge or experience they have to help the Board reach sound decisions. This may involve leading discussions, focusing on key issues, providing advice and guidance on new initiatives, evaluation or other issues in which the Trustee has special expertise; and then always upholding the decisions taken by Board. Trustees are also expected to support Vision Action’s fundraising initiatives.

4. Additional Specific Responsibilities

In addition to the above, we are looking for a Trustee who can be the Chair designate and assume the role of Chair in November 2024.

Vision Action is looking for a Trustee who will be able to support us in 3 key areas:

1) Provide advice and experience at the level of Chair so that they can provide leadership to the Board of Trustees as well as the CEO

2) Act as the Chair designate until they assume the role of Chair of the Board of Trustees in November 2024.

3) Provide insight, knowledge and connections to help us build our reputation and position as a worthy international charity in the eye health sector in the UK and Internationally so that Vision Action can grow its relationship with individuals, bodies and corporates in the sector.

Person Specification

Each Trustee must have:

• A commitment to the mission and value base of Vision Action.
• A commitment to the key policies of Vision Action – on Harassment and Misconduct, Safeguarding, Whistle-blowing, Recruitment of ex-offenders, Child Protection and Anti-Bribery.
• A willingness to devote the necessary time and effort.
• Integrity.
• Strategic vision.
• Good, independent judgement.
• An ability to think creatively.
• A willingness to speak his/her mind.
• An understanding and acceptance of the legal duties, responsibilities, and liabilities of trusteeship (training/information will be offered in this area).
• An ability to contribute effectively to the workings of the Vision Action Board and any sub-committees or working groups.

In addition to the above, this specific appointment is looking ideally for Trustees who have:

• Previous experience of leading and Chairing at the senior level in an organisation;
• Previous experience of governing and managing at the Board level;
• Previous Board level experience in the charity sector;
• Willingness to undertake obligatory tasks with the Charity Commission on behalf of the organisation;
• Willingness to stay updated on changes to governance issues and policies that might impact Vision Action;
• A willingness to engage in activities in the vision sector as it relates to the work of Vision Action, including fundraising.

We encourage applicants from diverse backgrounds as well as those who may have a connection to the vision sector either through personal or professional experience and those who might come from one of the countries that Vision Action is currently active in – Zambia, Ghana, Sierre Leone, and Ethiopia.

Our amazing team of vibrant & diverse volunteers helps us run over 700 shops. Our stores sell lots of great donated & new goods to help raise vital funds to make a real difference to disadvantaged children, young people and families across the UK.

Our retail stores are the face of our charity on the high-street and in local communities. We have loads of amazing stock donated to us every week, and this all needs to be sorted, tagged and put on the shop-floor for sale!

Making sure our shops look fantastic is another task you can get involved with. You may also be required to help out on the till too, but we will show you how that works during your time volunteering with us. We value the contribution of everyone who supports Barnardo’s.

You will be a friendly face of Barnardo’s by volunteering in one of our shops. It would be great if you could volunteer one shift a week (or even more if you want) but we’re always happy to be flexible to work around your availability.

Why we want you

Our amazing team of vibrant & diverse volunteers helps us run over 700 stores. Our stores sell lots of great donated and new goods to help raise vital funds to make a real difference to disadvantaged children, young people and families across the UK.

What you will be doing

• Work on the till processing sales and returns
• Prepare stock, including sorting, steaming and pricing
• Create stylish window displays
• Replenish stock on the shop floor
• Stock-take and other administrative tasks

The skills you need

• Friendly and helpful
• Happy to be part of an amazing team of staff and volunteers
• Enthusiastic about the work of Barnardo’s
• Flexible and willing to do a variety of the shop tasks

What's in it for you

• Have fun and meet new people
• Develop skills for your CV including confidence, teamwork and problem solving
• Make a difference to the lives of children, young people and their families
• Learning and development opportunities through our Volunteer Academy which includes access to Level 2 Qualifications and other accredited courses
• Full training and experience of working in retail as a volunteer

Disclaimer

We look to recruit a diverse range of volunteers. If your skills don't fit the above, please do not let this put you off as we are able to be flexible with most of our roles. If you are unable to apply online through the link on this page, please visit your local store for a paper application form or contact the Barnardo's Volunteering Team on our website.

Location:

Unit 4, Culver Street East, Colchester, Essex, CO1 1LF, United Kingdom

Minimum age: 14