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London, Greater London (Hybrid)
£35,200 - £38,100 per year
Full-time
Permanent
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job description
Location: Hybrid: home-based with weekly attendance at the London office, plus additional days as required for meetings, board meetings or events
Salary: £35,200 per annum rising to £38,100 after 1 year of service
Responsible to: CEO
Contract type: Full Time (37 hours per week), Permanent
Closing date: 18th September, Midday
Who we are
Futures for All (formerly Speakers for Schools) is a UK charity founded in 2010 to tackle educational and social mobility inequality, connecting state-educated young people with inspirational speakers and high-quality work experience. Since its founding, the charity has supported almost two million young people, working with a national network of schools, colleges and employer partners to level the playing field for young people who are educated in the state sector, with those that attend the best fee-paying schools. Having grown from its original speaker programme into a broader work experience offer, the charity is now the largest provider of work experience in the UK, with ambitious plans to ensure all young people have access to the workplace, whilst at school.
Role Summary
This is a genuine opportunity to contribute first-hand to the strategic running of a national charity, with close visibility of how the organisation is led and governed. You will be trusted with sensitive information, exposed to strategic decision-making, and given the chance to shape how the CEO's office and the wider senior leadership team (SLT) operate day to day.
Beyond the traditional diary, travel and correspondence duties, you will play an active part in the mechanics of governance and decision-making- supporting board meetings, tracking actions to completion, and ensuring that what lands on the CEO's desk is accurate, well-presented and ready to act on. You will also work closely with the newly appointed Project Management Office (PMO) Lead, helping ensure that updates on risks, issues and KPI tracking reach the CEO promptly and in a digestible form, so that the CEO's time and attention are focused where they are needed most. It is an ideal role for an experienced EA or Personal Assistant who wants more ownership, more variety, and closer involvement in the strategic life of an organisation than a traditional support role typically offers.
This role offers direct exposure to the strategic and governance rhythm of the organisation- from board papers to senior stakeholder meetings- for someone who wants their EA experience to build towards broader organisational and governance expertise.
Key Duties / Responsibilities
Supporting the CEO:
- Proactively manage the CEO's diary, resolving clashes and prioritising competing demands on their time in line with organisational priorities.
- Act as a first point of contact for the CEO, screening and triaging correspondence, calls and requests, and responding or redirecting where appropriate.
- Build strong working relationships with the CEO's key internal and external contacts, acting as a trusted and professional representative of their office.
Diary, Travel & Logistics:
- Coordinate complex diaries across multiple stakeholders, both internal and external, including scheduling and rearranging meetings at short notice.
- Book and manage travel, accommodation and venues, including researching options, managing costs, and having contingency plans in place.
- Prepare itineraries and briefing packs ahead of trips, meetings and events, ensuring the CEO is fully prepared.
- Process expenses and invoices relating to the CEO's activity in line with company policy.
Meetings, Minutes & Action Tracking:
- Attend meetings chaired by or involving the CEO to take accurate, concise minutes and notes, distinguishing decisions from discussion.
- Maintain a live action log across meetings, proactively chasing owners and reporting progress back to the CEO so nothing is missed.
- Organise logistics for meetings and away days, including rooms, catering, materials and technology.
- Work closely with the Project Management Office (PMO) Lead to ensure that risk, issue and KPI updates are routed to the CEO promptly and in a clear, digestible format, helping the CEO focus attention where it is most needed.
- Liaise with the PMO Lead on scheduling and papers for any meetings that bring project or programme updates to the CEO, ensuring consistency with the wider action and decision tracking maintained for the CEO's office.
Board & Governance Support:
- Support the coordination of board and committee meetings, including scheduling, collating and distributing papers to agreed deadlines.
- Take and produce minutes for board and committee meetings, working closely with the CEO (and Chair/Company Secretary, where applicable) on accuracy and follow-up.
- Maintain a board actions and decisions tracker, and support the CEO in preparing for board cycles.
- Maintain confidentiality and good document control over board papers, minutes and related governance records.
Document & Presentation Production:
- Produce first drafts of documents, reports, briefings and PowerPoint presentations for the CEO to review, amend and finalise.
- Format and polish documents and slide decks to a professional, consistent, on-brand standard.
- Review documents and correspondence prepared by others before they reach the CEO, checking for accuracy, clarity, tone and fitness for purpose, and flagging any concerns.
Support to the Senior Leadership Team:
- Provide reasonable and proportionate admin support to other members of the SLT, prioritised in agreement with the CEO.
- Minute meetings with senior internal and external stakeholders on behalf of SLT members, as required.
- Assist with occasional diary, travel or document support for the SLT where this does not conflict with the needs of the CEO.
Office & General:
- Maintain efficient filing, contact and information systems for the CEO's office.
- Handle sensitive and confidential information with discretion and sound judgement at all times.
- Undertake other duties reasonably commensurate with the role, as required by the CEO.
Skills / Experience / Knowledge:
Essential:
- Significant experience as an EA, PA or senior administrator supporting a CEO, director or other senior executive.
- Experience taking minutes and tracking actions for senior-level or board/committee meetings.
- Excellent written English, with the ability to draft clear, well-structured documents, correspondence and presentations.
- Expert in using common business software/ applications such as Microsoft Office Word, PowerPoint, Excel and Outlook.
- Strong organisational skills and the ability to manage multiple, competing priorities under time pressure.
- Sound judgement and discretion when handling confidential or sensitive information.
- A proactive, solutions-focused approach, comfortable using initiative rather than waiting to be asked.
- Excellent interpersonal skills, with the confidence and professionalism to liaise with senior stakeholders, board members and external contacts.
- Flexibility to travel to, and work from, the London office on a regular (weekly) basis, with occasional flexibility around hours for travel, events or board meetings.
Desirable:
- Experience supporting board or governance processes (e.g. in a charity, membership body, or regulated organisation).
- A relevant qualification (e.g. in business administration or executive PA practice), though experience will be weighted more heavily than formal qualification.
- Confident and effective use of AI tools (e.g. Microsoft Copilot, ChatGPT, Claude) to support drafting, summarising and formatting work- for example, producing first-draft documents, presentations or minutes for review, while applying good judgement on accuracy, confidentiality and when human review and rewriting is needed.
- Experience providing ad hoc support across a wider senior team, not just a single executive.
Behaviours and Style:
- Calm and unflappable under pressure, with good humour and resilience.
- Trustworthy and discreet, with a strong sense of confidentiality.
- A genuine interest in the wider organisation and how it operates, not just the transactional tasks of the role.
- Collaborative- happy to support colleagues across the SLT while keeping the CEO's priorities front and centre.
Diversity at our core
Futures For All is committed to an inclusive and accessible recruitment process and encouraging equality and diversity among our workforces. We acknowledge that some candidates may require additional support to overcome barriers experienced during the application process. If you require any reasonable adjustments to support your application or interview, please reach out to us.
The Application Process:
Please apply as soon as possible by clicking the 'apply for this job' button in the top right-hand corner of the job advert. Once clicked, you will be asked to complete your application by submitting your CV and a cover letter. The cover letter is an opportunity for you to share the skills and knowledge you have to be successful in this role. Appointees are subject to a DBS check. You must have the right to work in the UK to apply.
The deadline to submit your application is the 18th September 2026, Midday.
Futures For All is committed to safeguarding the young people we work with and expects all staff members to share this commitment. Appointees are subject to a DBS check. Having a criminal record will not automatically exclude applicants. You are also required to have the Right to Work in the UK for this role.
Annual Leave
Staff receive 25 days annual leave, increasing incrementally after 2, 3 and 5 years of service to a maximum of 28 days. This is in addition to bank holidays and gifted leave between Christmas and New Year.
Futures For All Values
PASSION: We are committed to levelling the playing field for young people across the UK, creating social mobility and tackling disadvantages.
AGILITY: We challenge our ideas of what is possible in order to better meet the needs of those we support. We are human, make mistakes, learn, evolve and adapt.
INTEGRITY: We act with empathy and bring our authentic selves to work every day. We value and respect the talent, time and intentions of those we work with.
COLLABORATION: We are one team with one mission and only by working together can we deliver better outcomes for young people. We support each other unconditionally and feel motivation in shared success as well as individual progress.
DIVERSITY: We know it takes people with different ideas, strengths, identities, interests, and cultural backgrounds to make our organisation succeed. We encourage constructive debate and critical friendship.
Organisation
Futures for All
View profile
Registered Charity
101 - 500
Registered Charity
101 - 500
We open up prestigious networks and opportunities, ensuring every young person has equal access to work experience nationwide.
Posted on: 04 September 2026
Closing date: 18 September 2026 at 12:00
Tags: Administration, Operations, Education, Employment, Office Management
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London, Greater London (On-site)
£26,000 - £30,000 per year
Full-time
Permanent
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Job description
MEMBERSHIP RELATIONS EXECUTIVE
Based: Bloomsbury, Central London
Salary: £26-30,000 PA Dependent on Experience
BACKGROUND AND PURPOSES OF THIS ROLE
The BioIndustry Association is the UK’s trade and membership organisation for biotech and innovative life sciences. With 600+ members and a full programme of advocacy and connecting people across the sector - through committees, communities, publications, campaigns, online and in-person events – the opportunities for organisations keen to support the sector and connect with companies are significant.
With the growth of our membership and activities, we have had a strong focus on member relationship management and retention, with a growing need to help service the membership and assist them in utilising the benefits.
We are now looking for a membership relations executive who understands our ethos and the value of excellent customer relations to help service, engage and maintain close connections with our membership.
DUTIES AND RESPONSIBILITIES
Member Support
- Support the Associate Director for Membership and Business Development & the Senior Membership and Business Development Manager in building and maintaining relationships with BIA members
- To form effective connections with key personnel at member organisations to encourage engagement, event attendance, wider use of benefits and participation in BIA business solutions programme
- Gain a strong understanding of all BIA activities/initiatives in order to present the benefits and opportunities of BIA membership to potential and existing members in a professional manner
- To provide administrative support to BD and Membership function
- To work closely with the wider BIA team to deliver the overall membership strategy
- To support in coordinating email responses to new and existing member enquiries
- Work with wider team to ensure that lead capture through all channels (website, online communications, printed collateral, events, networking etc.) is comprehensive and provides the information necessary for effective follow up
- Work with contacts at our business solutions partner programmes to develop these schemes further – maximising membership benefit and income for BIA
Retention and renewals
- Assist in member retention calls/meetings
- Work with the wider team to design engagement campaigns and target existing members informing them of latest benefits
- Work with Membership team to ensure any issues with renewing members are addressed promptly and to a satisfactory conclusion
Events and networking
- Attend relevant industry and BIA events (UK & overseas) to network and to promote the benefits of BIA membership and build a professional network of contacts. This will include occasional evening and weekend work.
- Regular visits to BIA members offices and external events throughout the UK where appropriate
Maintaining accurate records on the CRM
- Work with Membership team to monitor and keep membership data up to date at all times
KNOWLEDGE, SKILLS AND EXPERIENCE
Essential Demonstrable Skills:
- Excellent customer service skills
- Professional and clear communicator
- Efficient and confident networker
- Strong desire to work for a mission driven and purposeful organisation
- Personable, conscientious and willing to adapt and be flexible
- Ability to grasp and convey a membership/service/NFP based offering
- Professionalism and ability to confidently liaise with decision makers
- Strong attention to detail and ability to multitask
- Excellent presentation and written communications
- Experience in using all standard Microsoft programmes
- A self-starter who can work independently and as part of a team
- Proven ability to get to grips with complex subject areas quickly
- Experience of using CRM databases in relation to contact management or sales leads
- Degree-level education or equivalent
Desirable Skills:
- Ideally 1- 2 years’ experience from a similar membership relationship role
- Experience of using Microsoft Dynamics for contact management
- Experience working within a not-for-profit/trade association
- Life science background (ideal, not necessity)
WORKING FOR THE BIA
Building a thriving, diverse workplace is a priority across all industries. The BIA is committed to providing a fair and equitable working environment, to attract and nurture people from all backgrounds. We value the individuality and diversity that employees bring to the company throughout our activities.
WORKING PATTERN
We are currently working in a hybrid pattern, whereby we work 3 days in the office and 2 from home. If the successful candidate is located within 40 miles of the London office, we expect them to adhere to this pattern.
HOW TO APPLY
Interested candidates are invited to submit their resume/CV and a cover letter detailing their relevant experience, with reference to the job description, outlining their approach to the role.
Please note that all offers of employment are subject to two satisfactory references and proof of eligibility to work in the UK. Applications written using an AI generator will not be accepted.
Deadline for applications is Wednesday 30th September 2026 at 9am. There may be an accelerated recruitment process, so interested applicants are strongly encouraged to apply as soon as possible ahead of this closing date.
Initial interviews will take place during week(s) of 5th October, dependent on availability. We are committed to providing equal opportunities and creating an accessible workplace. If you require any reasonable accommodations during the application, interview or assessment process, please let us know when you apply.
Organisation
BioIndustry Association (BIA)
View profile
Non Charity Employer
21 - 50
Non Charity Employer
21 - 50
As the voice of the innovative life sciences and biotech industry, we influence government policy, the regulatory environment & the broader ecosystem
Posted on: 04 September 2026
Closing date: 30 September 2026 at 13:00
Job ref: MEMBEXEC2026
Tags: Administration, Business Development, Commercial, CRM, Customer support, Health / Medical
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Remote
£37,329 per year
Full-time
Permanent
Job description
About Lloyds Bank Foundation
Lloyds Bank Foundation for England and Wales is an independent charitable foundation, backed by Lloyds Banking Group and the people within it. We want everyone to be in a good place - personally, in a home that’s a good place to live, and in a community that’s a good place to belong.
We play our role by connecting and catalysing community-led change, providing the money, time, tools and connections that build organisations’ capacity and capability, to make people’s lives better and their communities stronger.
We back people and communities across England and Wales, to make that happen, because when you back brilliant people, brilliant things happen. Our communities are full of ambitious, energetic and determined people stepping up to make their neighbours’ lives better and their communities grow stronger. Day in, day out.
About the Role
Contract:Full-time, permanent (we are open to conversations about flexibility so please ask)
Location:Remote, with significant travel across all corners the UK and monthly visits to our London office
This is an exciting new opportunity in the Strategic Communications Team at the Foundation.
You’ll play a key role setting up and organising a varied programme of visits, to engage more people in our mission and ultimately help more people in England and Wales to say “I’m in a good place,” “My home is a good place to live,” and “My community is a good place to belong”.
Bringing strong organisational, relationship-building abilities and creativity, you’ll arrange visits for senior stakeholders – MPs, philanthropists, trustees, partners, and executives from Lloyds Banking Group, to community-led groups we’re funding and local areas driving systems change.
Through thoughtful engagement, you'll build lasting relationships and raise awareness of social issues, to ensure visits generate meaningful impact.
You will support colleagues and partners to maximise opportunities, follow up actions, and effectively generate and use content, stories, videos and images to tell powerful stories.
Importantly, you’ll ensure community-led organisations experience these visits as supportive and beneficial, and that their voices are centred in all that occurs and follows, aligning with our mission to foster community-led change.
About You
You are highly organised, with experience coordinating events, or visits involving
multiple stakeholders.
Alongside strong communication skills, with an understanding of how to apply
organisational narratives to local activity, you’ll have the ability to balance competing priorities.
You will bring experience partnering across teams and directorates along with excellent
relational skills to build trust and rapport with internal and external stakeholders.
How to Apply
Please click ‘Apply for this job’ to be redirected to the application form.
Our Commitment to Diversity, Equity and Inclusion
We hold Disability Confident Employer status (Level 2) and are working towards full status by 2027. This means that if you're a disabled applicant and your CV and application answers clearly demonstrate that you meet the essential criteria for the role, we will invite you to interview.
More broadly, we are committed to building a diverse team that reflects the communities and people we work with. We believe that diversity of background, experience and perspective makes us stronger and helps us make better decisions. We actively welcome applications from people who are under-represented in the charity sector, including people from Black, Asian and minoritised ethnic communities, disabled people, and those with experience of the issues our funded charities work to address.
Key Dates
Closing Date: Monday 21 September 2026, 12 noon
First Interviews: Tuesday 29 September 2026 (online)
Second Interviews: Tuesday 6 October 2026 (in person – London Office)
#Visits And Communications Officer #Visits Officer #Communications Officer #Visits Coordinator #Communications Coordinator #Visits And Communications
Organisation
Lloyds Bank Foundation
View profile
Registered Charity
21 - 50
Registered Charity
21 - 50
We support small, local and specialist charities across England and Wales.
Posted on: 03 September 2026
Closing date: 21 September 2026 at 12:00
Tags: Administration, Communications, Internal communication
The client requests no contact from agencies or media sales.
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Warrington, Borough of Halton (Hybrid)
Salary range: £34,236 – 35,272 per annum
Full-time
Permanent
Job description
This is an exciting opportunity to join the Education team in the Diocese of Chester in managing the DBE’s financial operations and overseeing its legal work and schools’ capital projects.
The Finance and Operations Officer is a key member of the Diocesan Education team, responsible for the financial management and operations of the company. This also incorporates overseeing legal matters, liaising with the DBE’s lawyers, and working with our partner company on school capital projects.
The role offers hybrid working that includes working from Church House at Daresbury Park, Warrington (at least three days a week). This is a full-time position, although part-time may be considered for the right candidate.
The job description, person specification and application form can be downloaded from the Diocesan website: please see website address in the attached documents or via the apply/redirect to recruiter button.
If you wish to have an informal conversation about this role, please contact Susan Kemp, PA to the Director of Education - contact details in the attached documents or via the apply/redirect to recruiter button.
Completed application forms should be returned by email - contact details in the attached documents or via the apply/redirect to recruiter button.
Closing date: 16th September 2026
Interviews: 28th September 2026
Organisation
Refreshed on: 27 August 2026
Closing date: 11 September 2026 at 23:30
Tags: Administration, Advice / Information, Christian, Finance, Operations, Accounting, Education, Faith-Based
The client requests no contact from agencies or media sales.
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