About Hammersmith, Fulham, Ealing and Hounslow Mind

This is an exciting opportunity to join and support a fast growing and dedicated team supporting the wellbeing of communities across West London.

We’re here to make sure that everyone suffering with a mental health problem gets the help they need to recover. We listen, support recovery, fight stigma and work with partners to take action. We provide services for adults, children and young people, signposting for everyone and training and consultancy for employers.

Role Purpose

Business Support Administrator will work as part of a dynamic team in delivering an effective service supporting managers and staff across the youth service to access appropriate high-quality business / service administrative support. In particular the post holder will provide high quality project, service, initiative and administrative support including information and analysis, reporting and analysis of information to support delivery, maintain and develop operational coordination and administrative processes. The post holder is a key member of the team whose overarching goal is to enable, promote and support the effective use of data, information, knowledge and technology to improve, inform and support a portfolio of projects, services, and initiatives.

We are an equal opportunities employer; and are proud to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.

This post is subject to an Enhanced DBS check

PURPOSE OF THE ROLE

As the CEO’s PA working closely with the CEO and the Fundraising Management Team to support the team in achieving their shared objectives by enabling the development and execution of creative fundraising programmes and communications across all Premier platforms. With the overall aim of building the profile of the charity and increasing the supporter base for revenue generation.

This key role will be responsible for enabling the team to deliver tailored communication plans and share engaging fundraising collateral as part of our engagement strategies to build relationships and promote income generation from new audiences and potential donor groups.

The position holder will also work across departments with the Marketing and Database teams on a regular basis.

MAIN DUTIES AND RESPONSIBILITIES

Project coordination of Leap of Faith project

• Working with the Project Lead on a regular basis to provide all elements of project support, listed below.
• Event Management of both online events such as webinars and Zoom meetings, and physical events including VIP dinners, committee meetings and info sharing events
• Supporting individual fundraisers in their relationship management which could include copywriting, preparation of written communications, pulling information from RE, sharing resources or helping to manage the donor journey through updating tracking spreadsheets and RE records
• Responsibility for coordinating the Communications programme which will include email communications, mailings, and online events
• Meeting management, to include note taking and helping to drive forward actions
• Acting as the point of contact for Project Volunteers
• Conduct desk-based research to help qualify existing and new contacts

Coordination of the Major Donor programme

• Working with the Director of Fundraising to deliver the monthly Communications programme for the MD Pledge programme, which will include Pledge Renewals, monthly e-comms, event invites and the occasional postal mail outs
• This will also involve cross-departmental working

Direct Mail

• Working with the Director of Fundraising, to manage the administrative side of the monthly Direct Mail programme and Voice of Hope quarterly mailings, helping to ensure that appeals are delivered within the agreed time
• Gathering information required for direct mail appeal from internal stakeholders within the process when necessary
• Act as the main point of contact for the designer/printer once a strategy has been signed off
• Edit and proof copy, working with the Fundraising Management Team and coordinate sign off in a timely way
• Management of scheduling of appeal mailings, internal and with the mailing house
• Sign off print proofs from mailing house

Regional Fundraising

• Provide administrative support to regionally based team members, including the Director of Support in Scotland and Northern Ireland
• This could involve coordinating occasional mailings, gathering information or appointment setting and updating RE records/tracking spreadsheets

To undertake any other reasonable tasks as required by the CEO

QUALIFICATIONS AND EXPERIENCE

• Degree educated
• Professional qualification in fundraising (desirable but not essential)
• Good demonstrable experience in project management and/or external facing client management
• Experience in fundraising (desirable but not essential)
• Experience in providing team support (essential)
• An understanding of media and web (desirable but not essential)
• Experience of working in a busy, high-pressured environment

ABILITIES & SKILLS

• Excellent attention to detail
• Organised, efficient, and good written communication skills
• Proficient IT skills and related software packages (Raisers Edge / Exchequer)
• Ability to handle and own multiple projects
• Pro-active and show initiative
• Team player with an ability to work in a flexible and collaborative way

PERSONAL QUALITIES

• Post-holder will work in a Christian environment and will deal with Christian organisations, Christian Ministries and Christian listeners, most of the time; therefore, it will be necessary for the post-holder to be a Christian.

We are working with a membership body who are recruiting a PA, based in Stansted, who offer flexible working arrangements.

As an organisation they have just over 5,000 members who are based in the UK and internationally. Key to the organisation is their wealth of volunteers, who play a vital role in the success of the organisation.

As PA you will be responsible for scheduling meetings, taking minutes, travel arrangements and handling correspondence on behalf of the National Executive Committee.

Other responsibilities include;

• Reporting to the NEC and performing secretarial and administrative duties
• Supporting the NEC and Head of Governance prepare for the AGM and to attend AGM
• Managing internal and external correspondence on behalf of the NEC
• Scheduling appointments, maintaining an events calendar and sending reminders

They are looking for someone who has strong experience of working as a PA with a number or Directors. You will need to be able to show you have good organisational, time management skills and managed your own time.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

We are SafeLives, the UK-wide charity dedicated to ending domestic abuse, for everyone and for good. ​

​Last year alone, nearly 13,500 professionals received our training. Over 70,000 adults at risk of serious harm or murder and more than 85,000 children received support through dedicated multi-agency support designed by us and delivered with partners. In the last four years, over 2,000 perpetrators have been challenged and supported to change by interventions we created with partners, and that’s just the start.

Together we can end domestic abuse. Forever. For everyone.

We are looking to recruit a dynamic and highly organised PA to work with the Senior Leadership Team (SLT). The successful candidate will provide high quality, effective, proactive, and confidential support so that the team is able to deliver its strategic and operational objectives.

You will work closely with the Trustees to provide governance support and the wider Operational Management Team when required. This is a pivotal and varied role in which you will be involved at all levels of the charity. It will provide valuable opportunities to learn and develop.

Location: Bristol/Remote/London with Occasional travel across UK

Benefits: A generous package including 26 days holiday a year and public holidays, employee pension scheme with 4% employer contribution, Cycle2Work scheme, 365 days a year Employee Assistance Programme

If this challenge sounds as exciting to you as it does to us and you believe you have the qualities we have described, please take a look over the job description and submit your 500-word cover letter and CV by 9.00am, Wednesday 25th May 2022.

No agencies please. 

Here at Charity Horizons, we are delighted to be partnering with a National Education Charity whose primary aim is to advance the education of young people in mathematics. They do this by working with hundreds of volunteers across the UK to organise maths competitions promoting problem solving and teamwork and other mathematical enrichment activities. As a charity, they are just about to embark on an exciting new period of strategic growth and are looking for talented, committed, ambitious and innovative individuals to help them on their journey - could this be you? 

We are delighted to be supporting the UKMT in their search for an experienced PA to provide knowledgeable support to the Executive Director, Senior Managers, and the Board of Trustees.

The Role

This is a hugely exciting and unique opportunity to undertake a range of administrative tasks and projects in support of the executive team. Duties will include:

• Assisting the executive team with general diary management; meeting planning; minute taking; monitoring incoming emails; document drafting and review (including reports and contracts); general administrative support and secretarial duties
• Providing administrative and governance support to the Chair of Trustees, including assisting with the recruitment and induction process for new trustees when required, maintaining relevant trustee records, and ensuring statutory paperwork for trustees remains up to date
• Co-ordinating and overseeing that policies and systems are in place to enable effective access to information and timely review and drafting of documents by Policyholders/Authors
• Ensuring correspondence and other documents / data are retained in appropriate format and in compliance with UKMT’s GDPR policy
• Providing timely and accurate administration of monthly payroll and employee benefits, including liaising with the payroll and employee benefits companies to ensure they run smoothly
• Managing the onboarding process for new starters and administering the absence and holiday system accordingly

The Person

To be considered for this role you should be a highly organised and motivated individual passionate about providing high quality administrative support. You should have experience of working in a similar role, and be comfortable preparing reports and papers, producing meeting minutes and analysing company documents. Ideally you will have experience working in, or with, the Third Sector, or if not, then a keen interest and knowledge of the charity and not-for-profit world.

This is a truly unique and wonderful opportunity to join a flexible and supportive organisation who are helping to encourage and excite the next generation of young mathematicians. The role is largely home-based but will involve working from the charity’s offices in Thorpe Park. By joining UKMT as a PA you will form part of an ambitious and talented team at a hugely exciting time as the charity looks to grow and progress and enter a thrilling new phase of its journey. 

To register your interest please apply here, or for more information contact Charlie or Leanne at Charity Horizons.

Please note: If you would like to submit an application or express your interest in an alternative format, such as audio or video upload, please contact either Charlie or Leanne who will be happy to advise on this.

Please also be aware that Charity Horizons use anonymous recruitment methods when submitting shortlists for all our roles and we only work with organisations that are happy to engage with us in this way.

Charity Horizons is an equal opportunities employer and as such actively promotes equality, diversity and inclusion in the workplace. We welcome and encourage applications from all suitable candidates irrespective of age, disability, hidden disability, race or national origin, religion or belief, gender, gender expression, political view, sexual orientation, medical condition and pregnancy.

Job Title: PA to support interim Executive Director for People & Transformation and Executive Director for Comms & Marketing

Location: Currently fully remote with a view to work in a hybrid approach in the future, with 2 days in office, and 3 days from home. Office is located near Great Portland Street

Hours of Work: Full time, 35 hours per week, 9:00am to 5:30pm

Contract: Temporary 3 months assignment

Salary: £16.48 per hour plus holiday pay, equivalent to £30,000 per annum

Charity People are thrilled to be partnering with a professional body based in London. We are looking for an experiences PA to support Executive Director for People & Transformation and Executive Director for Comms & Marketing for a period of 3 months.

You will have solid PA experience, with a proactive self-starter approach. In addition to supporting the Executive Directors, you will also support the administration of the Remuneration Committee, check papers, liaise with Board members. You will ideally have previously worked in a complex, fast paced environment. We are looking for a highly organised, professional individual who can work well independently and is also a team player.

Key Organisational Accountabilities
* Management of the ED's diaries
* Daily liaison with the ED's to agree priorities
* Act as gatekeeper with external contacts via email and calls
* Management of the ED's inbox, consulting regularly on any necessary actions
* Act as internal liaison with organisations teams to manage and achieve deadlines/organise briefings ahead of key meetings, etc
* Assist with day-to-day needs, ensuring the ED's are kept on time
* Manage and process expenses
* Book travel both within the UK and internationally
* Manage all paper collateral
* Email dictation
* Ad hoc tasks as necessary, including printing
* Taking minutes of meetings if asked

How to apply:

We are looking to move quickly with this role, please share your CV without delay to avoid disappointment.

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

Title: Administrator

Team: Operations

Reports to: Director of Finance and Operations and Portfolio Director

Salary: £28,000 per annum

Contract: Permanent

Working hours: Full time (37.5 hours per week) (we are happy to consider requests for part time hours)

Location: Central London (currently trialling hybrid working - at least two core days per week in Impetus office)

Start date: July/August

Key responsibilities

• As stated above this is a varied cross-team role, with a particular focus on supporting our Investment Team, alongside the wider administrative needs of the organisation.
• Managing the Investment team diary, organising key internal and external meetings and workshops, travel arrangements, agendas and papers, sending and tracking meeting actions
• Maintaining contacts and correspondence with new and existing charities in the portfolio
• Proofreading and editing Investment team materials (making sure materials are in keeping with our brand)
• Ensuring organisational time tracking completion and analysis
• Ensuring clear and effective use of our file management systems, particularly for the investment team, identifying areas for improvement and implementing changes with relevant staff.
• Helping to create and maintain a professional office environment for staff, liaising with contractors and landlord regarding building issues
• Assisting with the set-up of IT equipment to facilitate effective hybrid working (laptops, video calls, speakers, Zoom and Teams meetings)
• Assisting staff with simple office equipment and IT queries, keeping accurate and appropriate records of actions, escalating issues when necessary.
• Monitoring and maintaining office supplies including stationery and refreshments, liaising with suppliers where required
• Supporting HR and teams with recruitment and induction of new staff;
• Assisting the Senior Management Team (SMT) and the Executive Assistant with organising and coordinating staff activities, training, team and organisational away days
• Supporting HR and teams with the recruitment and induction of new staff: processing applications, arranging interviews, refreshing induction materials and setting up induction meetings
• Dealing with general telephone and email enquiries in a timely and efficient manner, redirecting or taking messages as appropriate
• Helping to identify and implement improvements to team and organisation IT and administration systems.
• Other administrative tasks and duties as required by the wider organisation

Person specification

Essential

• Proven experience of working in an administrative role Excellent and demonstrable organisational and administrative skills; with the ability to work under pressure to prioritise a busy and varied workload and meet multiple deadlines
• Ability to work with minimal supervision with a pro-active, positive approach and high level of initiative to analyse problems and identify solutions
• A continual focus on improving service to customers, both internal and external
• Excellent written communication skills Excellent verbal communication skills; with the ability to deal with people at all levels, internally and externally, in a confident, assertive and professional manner
• Ability to work collaboratively as part of team, demonstrated the ability to be flexible and adapt to changing situations
• Excellent IT skills, including experience of using Microsoft Office; in particular Word, Excel, PowerPoint and Teams and the ability to use a range of applications including Salesforce, Zoom 
• Meticulous attention to detail and a high level of accuracy, with experience of setting up and maintaining administrative records and systems
• A commitment to Impetus’ mission
• A commitment to equality, diversity and inclusion

Our commitment to equality, diversity and inclusion

We believe that a diverse workforce leads to an organisation that is more open, creative and gets better results.

We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.

We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.

We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.

Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.

Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, race, age, disability, religion, belief, sexual orientation, or marital status. We value diversity and welcome applications from people of all backgrounds.

How to apply

Please send a comprehensive CV and supporting statement by 9am Monday 6 June 2022. The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.

In order to complete your application please also complete the following equal opportunities monitoring form which can be found on our website.

You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission. You will also be required to provide proof of your eligibility to work in the UK. As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage.

First round interviews will take place week commencing 13 June 2022

Second round interviews will take place week commencing 20 June 2022

Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.

Personal Assistant to the Chair of District

You will be a confident and well organised worker, able to facilitate and enhance the work of our Chair of District.  You will work compentently and confidently with office IT (Word, Outlook etc.).  You will come across as approachable, personable, and professional to those who communicate with you.  You will be part of a small friendly team.

Responsibilities include:

• managing email correspondence
• managing diary and meetings
• minute taking and action recording
• maintaining confidentiality
• calmly assisting the Chair of District keep on top of a full work schedule

WHO WE ARE LOOKING FOR: The successful candidate will have previous experience in an administrative or personal assistant role, be unflappable, very organised, and able to stay on top of a busy and varied workload where it is crucial to managing the CEO & COO’s time and activities skilfully and confidentially. You will have a high level of communication skills (both written and verbal), and be able to engage with people skillfully and warmly at all levels. You must be very flexible with a can-do positive attitude and be able to use your initiative to proactively drive deadlines and forward plan ensuring tasks are completed. You must be able to work independently as well as cooperatively with others.

KEY RESPONSIBILITIES:

• Professional and personal diary management for the CEO & COO, including all internal and external meetings

• Schedule monthly programme catch ups including CEO, COO, Head of People and Heads of programmes, produce the agenda and minutes

• Schedule bi-monthly strategy meetings including CEO, COO, Head of People and Heads of programmes, produce the agenda, minutes and book venue

• Production of meeting agenda and minutes for weekly team meeting 

• Travel arrangements for the CEO & COO

• Processing all expenses for the CEO & COO

• Support CEO & COO with team comms 

• Administrative support for any RefuAid events

• Conduct research as and when required 

• PA duties for the CEO  

SKILLS, EXPERIENCE AND ATTRIBUTES: 

• Excellent administrative and time management skills

• Highly organised, diligent with meticulous attention to detail

• Excellent communication skills on the telephone, in writing and in-person

• Good IT skills; specifically, Microsoft Office but additional software programs would be an advantage

• A commitment to understanding the sensitive nature of our work and communication of our work and values

• Interest in the importance of long-term solutions in refugee-hosting communities, specifically in breaking down the language barrier

• Enthusiastic and positive attitude; flexible and adaptable

• Collaborative team player who will get involved in whatever needs to be done to achieve the aims of RefuAid

Are you an experienced PA? Do you have excellent stakeholder management skills?

If so, you could be the Personal Assistant for our Associate Medical Directors (AMDs) we are looking for!

As the PA to our AMDs, you’ll provide first class administrative support and professionally manage confidential communications on behalf of the AMDs.

You’ll liaise with internal and external stakeholders, organising meetings, take minutes, manage diaries, travel, and accommodation arrangements.

Working arrangements

This is a part time opportunity for 2 days a week, working Thursday and Friday, and you’ll support the AMD’s alongside another PA in the team.

We understand that you might need a little help balancing your work and home life. Many of our people work flexibly in different ways, from the hours or days they work, to their office or home location or a blend between the two. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role in helping to deliver our cause.

About you

A proven Administrator, having supported at a senior level previously, you’ll have experience of coordinating activities with teams and provide administrative support for individual and group meetings. 

You’ll have excellent time-management and will be highly organised, able to work well under pressure, and working effectively towards deadlines.

You’ll also:
• Be IT literate and fully conversant with all Microsoft packages
• Be familiar with facilities and travel booking systems
• Have excellent communication skills with the ability to deal with complex situations.

A problem-solver and a team-player, you will have excellent communication skills, and an acute attention to detail. 

About the BHF

Since we were founded in 1961, the number of deaths in the UK form coronary heart disease each year had more than halved. But we still have so much to do. We fund research into all forms of heart disease, discovering molecules in the lab, harnessing the power of big data, funding impactful clinical trials to improve the presentation, detection and treatment of these diseases.

We celebrate diversity and make inclusion part of what we do every day. Diversity and Inclusion forms a main pillar in our People Experience Strategy. Our aim is for all our colleagues and volunteers to bring their true self to work, so we can continue to fund life saving research.

What can we offer you?

Our Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential.

Our generous staff benefits include:
• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance

We have been recognised by the Chartered Institute of Personnel and Development (CIPD) for our Live Well. Work Well. Programme. Heart health is central to our mission, and that starts with you. We provide a programme of activities, opportunities, and guidance to inspire and support you to live a healthy and happy life, at home and at work.

Interview process

Interviews will be held over Microsoft Teams. 

How to apply

It’s quick and easy to apply for a role at the BHF. Just click through to our careers site to apply. All you’ll need is an up-to-date CV and a supporting statement, outlining your interest in the role and how you meet the role’s criteria.

As part of our commitment to be an inclusive employer and ensure fairness and consistency in selecting the best candidate for this role, the BHF will use anonymous CV software as part of the application journey.

Personal Assistant / PA to Deputy CEO

£32,200 - £34,300 per annum

London - Hybrid Working - Remote / Home Working

Permanent, Full Time

The Vacancy

Our client has a new and exciting opportunity available in their busy Clinical Quality & Research directorate. They are looking for an experienced and proactive Business Coordinator / Executive Assistant to join them to provide comprehensive and day-to-day administrative support and assistance to the Deputy Chief Executive / Director of Clinical Quality and Research and the wider directorate.

In order for them to achieve their strategic objectives, including ensuring high quality research and evidence-based, safety and care standards for patients, you will provide proactive administrative support to cross-team projects as identified by the Director and Associate Director.

Administration tasks will include, but are not limited to, managing the Director’s diary, meetings and email inbox. You will arrange travel and accommodation, manage all correspondence for the Director; provide secretarial support and process expenses.

Serving as Secretary for assigned boards and other committees, you will be required to draft and deliver agendas, organise catering and room bookings, draft minutes and meeting summaries, and initiate follow up actions.

You will be responsible for the day-to-day management of the College’s consultation and survey process and College representation on external committees.  You’ll also provide some administrative support to their growing patient and public involvement function.

The role is outward-facing, involving liaison with clinicians and working closely with council members.

The role holder will be joining a friendly team who deliver to the highest standards through their conscientious approach to work and therefore the successful candidate will need to be a highly motivated, enthusiastic, flexible team player and willing to pick up routine and emerging tasks to support the wider work of the directorate.

The successful candidate will have:

• Proven experience as an Executive Assistant and/or Personal Assistant at a senior level, preferably in a Royal College or Healthcare organisation

• Proven track record of effective project and/or programme management and understanding of project management principles

• Experience of committee servicing at board level

• An understanding and commitment to equality, diversity and inclusion

• Experience of managing a varied and extensive workload, juggling multiple tasks and prioritising under pressure

• Excellent communication skills, including verbal, written and presentation

• Excellent time management and the ability to manage the time of others and work to deadlines

• Good analytical skills

• Knowledge of GDPR and an understanding of confidentiality

• Ability to work effectively, independently and with minimal supervision

• Experience of successfully managing senior stakeholders/relationships across multiple levels

• Intermediate level MS Office (Excel, Word, PowerPoint, SharePoint) skills; familiarity with CRM databases

Please see the full Job Description for a full list of duties and responsibilities.

Our client’s diversity, equality and inclusion is an integral part of their culture so it is important to them that this is reflected in everything that they do. They welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure they actively embrace an inclusive and representative culture that encourages, supports and celebrates their differences.

Unfortunately, due to the volume of applications, they are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date

The Company

Our client is the professional body responsible for the specialty of anaesthesia throughout the UK. They are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, they ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine.

We are looking for a Head of Legacy Administration to manage and oversee all aspects of legacy administration for Battersea.

About us

Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 160 years we’ve grown from one home in London to three rescuing and rehoming centres across the South East. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.

Our Finance & Corporate Services Team

Battersea’s Finance and Corporate Services Department incorporates a range of functions that support the rest of the organisation. From IT helpdesk and systems support, to financial accounting, legacy administration, procurement and facilities management, these teams work strategically and collaboratively to ensure that Battersea can be here for every dog and cat.

Legacies

The Legacy department is responsible for c£23million of income per annum and engages actively with potential donors as well as the estates of people who have remembered Battersea in their will.  They work proactively with the Legacy marketing team and other departments to ensure that future income pipelines are maximized and represent Battersea to audiences likely to be receptive to making a gift in death.

What we can offer you

Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:

• 28 days of annual leave (plus 8 days paid public holidays) per year
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental (£100), optical (£100), physiotherapy, chiropody and acupuncture (£325) every year
• Annual interest-free season ticket loans
• Discounted gym memberships and cycle to work schemes
• Life insurance

During the recent Coronavirus restrictions, our animal-facing staff have continued to work on site and our office based staff have been working from home. We are currently piloting a hybrid working model for our office-based staff to split their time between site based and home working. We believe this will support office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause.

As this role is office-based, you’ll be expected to work in our Battersea office for a minimum of 50% of your working week.

So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.

We are committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to ensure that this commitment, reinforced by our values, is embedded in our day-to-day working practices and our work together. We would particularly welcome applications from black and minority ethnic and disabled candidates, who are currently under-represented at Battersea.

Closing date: Thursday 09 June 2022

Interview date(s): Thursday 23 June 2022

For full details, please download our recruitment pack. To apply, click the button below.  All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.

Aid Box Community is a small, dynamic refugee charity whose staff team is supported by an amazing pool of volunteers and donors. We are looking for am experiencedAdministrator who will be responsible for efficient and effective administration of the charity.

Aid Box Community provides support, supplies and sanctuary to refugees and people seeking asylum in Bristol. Our Welcome Hub is a safe space where people can come to be part of our community, for a chat and a cuppa, signposting to our partner services or just to escape isolation and build friendships. We also have a Free Shop where we provide a choice of free, quality items donated by the public - from clothing, toiletries household toys, to electrical items. We run a Connections program connecting people for friendship and run both Women’s and Men’s Activity Groups. All with loads of Love and Hope. 

The Charity Administrator will be responsible for documentation relating to HR and governance and ensure appropriate staffing practices are maintained. They will formally report to the Directors and liaise regularly with the Board Treasurer.

Key responsibilities:   

• Charity administration  

• Manage charity calendar    

• HR support 

• Support with Governance, Risk Management, GDPR 

• Oversee Statutory Responsibilities and Health & Safety 

• Secretary to the Board of Trustees 

Charity Administration: Manage charity calendar; develop and maintain all key documentation for the charity including policies, contracts, risk assessments etc; create and maintain filing and other office systems; ensure that office systems are reviewed and kept up to date; monitor welcome email address and respond or forward as appropriate. 

HR: Manage contracts; provide focal point for team questions and managing all day-to-day HR issues; liaise with Director HR lead; organize staff manual policies awareness and organise training sessions for team and trustees; regular review and update of HR policies; assist with recruitment and onboarding new volunteers and staff. 

Governance/Risk Management: Staff manual review, organise policies awareness and training for team; organise training as needed for trustees; support the Director in their safeguarding role; uphold and implement GDPR compliance; support with regular review and update of governance and risk management process.  

Charity statutory responsibilities and Health and Safety:  support the directors in ensuring charity legal, statutory and regulatory compliance including filing returns to charity commission etc; ensure Directors and Trustees have all up to date documentation and reminders of all statutory and other Charity Commission guidance; organise training sessions as required 

Secretary to the Board: liaise with the Chair, prepare meeting papers and take minutes at trustee meetings and other meetings (max 15 a year, some of which are evenings); uphold all formal Company Secretary duties with the Charity Commission.  

Experience, qualifications, and requirements 

This role requires great attention to detail and excellent organisational skills and requires experience working as a PA or Administrator.

Applicants must be adept at using Microsoft Teams, Outlook and Excel.

We are looking for candidates with a passion for supporting, and/or lived experience of, the challenges faced by asylum seekers and refugees in the UK.

You must  

• Have a high level of attention to detail

• Be highly organised and self-motivated 

• Have a minimum of 2 years' experience as an administrator or PA 

• Be willing to learn and be adaptable to the changing needs of a small, dynamic charity

• Be an open and honest team player who is passionate about what we do and the impact we make

• Be able to work effectively from home and a busy office

• Be able to access Bristol as required

You would ideally have  

• Charity Experience 

What we do for you  

Role with purpose – Your work will be changing the lives of the most vulnerable people in our society. 

High energy, high impact environment – The nature of the work means that we are always ready to respond to crisis, meaning that no two days are the same but the work we do has a direct impact on the people we work with, and this gives back a huge level of job satisfaction.

Application process  

To apply for this position, we would like to see an up-to-date CV, a supporting letter of no more than 500 words with some information about you and why you think you would be right for this role. 

If you are successful, we plan to interview on Thursday 16th June so please be available on this day or let us know if this will be a problem.

Registered Charity Number 1172697 

This role is responsible for co-ordinating our pastoral care, safeguarding and safer recruitment and reports to the Social Transformation Pastor.

The role involves caring and competence to effectively co-ordinate people and systems to provide safe, appropriate, and effective support when it’s needed.

The role is part of the Social Transformation team which is responsible for prayer, social action, pastoral care, safeguarding and safer recruitment.