Administrative assistant jobs in birmingham, west midlands
The Degrees Initiative is a UK-based NGO that builds the capacity of developing countries to evaluate solar radiation modification (SRM), a controversial proposal for reducing some impacts of climate change by reflecting sunlight away from the Earth. Degrees is neutral on whether SRM should ever be used, but we believe that developing countries should be empowered to conduct their own research and to play a central role in SRM discussions.
Degrees’ programmatic work is centred on capacity-building through research grants and North–South and South–South collaboration schemes, outreach activities, and cross-cutting community building. As part of this, Degrees runs workshops in the Global South that bring new voices into the SRM conversation, and our research funds support scientists and other experts in developing countries as they research what SRM could mean for their regions and become part of a global research community.
The Administrative Officer role offers a fantastic opportunity for the right candidate to help scale up the organisation’s work, building on the successes of the last decade, and to help the most climate-vulnerable countries make up their own minds about SRM.
Joining a growing team, the Administrative Officer will support the Policy Engagement and Programmes teams through the provision of administrative services to ensure the efficient organisation of, execution of, and participation in events. Secondarily, the Officer will provide general administrative support to the Policy Engagement team.
The Administrative Officer will work under the supervision of the Policy Engagement Director, while supporting the Policy Engagement Managers and the Programmes team. Responsibilities will include:
- Arranging travel, lodging and other travel logistics for Degrees staff, funded scientists, policymakers, and other external participants;
- Managing the policy engagement events budgets;
- Arranging meeting facilities;
- Facilitating requests for visas and other travel authorisations;
- Serving as a point of contact for external event participants’ queries about travel and events;
- Ensuring proper distribution of information documents and meeting minutes in a timely manner;
- Drafting general and formal correspondence; reviewing and formatting documents and slides according to style;
- Organising and maintaining the policy engagement team’s shared mailbox and filing system;
- Scheduling staff and other meetings;
- Supporting processes for this new team, including aspects of monitoring, evaluation, and learning (MEL);
- Maintaining the list of external policy engagement contacts;
- Any other related activity in support of the Policy Engagement team.
Registered Charity
6 - 10
Putting developing countries at the centre of the SRM conversation
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Contract type
Fixed Term, 12 months
Location
Whittington
Hours
Part time (30 hours per week)
Annual salary
C1 £27,355.42 to C3 £30,308.00 - pro rata for part time hours
Review date
31/058/2025
Working closely with the Group HR Manager and the wider workforce, the HR Assistant will manage the employee lifecycle in the four areas of recruitment, onboarding, retention and offboarding. The HR Assistant will provide an encompassing HR service throughout every stage of the employee’s experience throughout their employment life cycle. This will ensure that managers and employees are equipped with best practice to foster a high-performance culture and support Organisational Development throughout.
Qualifications
Desirable
·Level 3 CIPD qualification
·CIPD membership
Knowledge and experience
Essential
·Experience of recruitment and onboarding
·Experience of using a HR information system
·Strong proven background in administration
·Experience working with confidential and sensitive information
·Experience in an HR administrative or support role
Desirable
·Experience of working in a healthcare, charity or not-for-profit setting
·Experience of meeting standards for a regulatory body e.g. Care Quality Commission
Values
·Exhibits our hospice values and behaviours
Skills
Essential
·Strong administrative and organisational skills
·Good understanding of HR processes and best practice
·Familiarity with employment legislation and GDPR compliance
·Ability to maintain accurate records and documentation
·Confident communication skills, both written and verbal
·Understanding of confidentiality, discretion, and safeguarding
·Strong attention to detail
·Reliable and flexible with a proactive approach
Personal Attributes
·Empathetic
·Team player
·Able to work under pressure
·Collaborative
·Ambassador for St Giles Hospice
Other requirements
·Valid driving licence
·Eligibility to work in the UK
·Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests
Just so you know:
This post is subject to a Disclose and Barring Service (DBS) check.
We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role; this may be earlier than the closing date.
If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time.
As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months. If you would like to see this in full, please visit our website for our Privacy Policy. This is in extension to Charity Job Privacy Policy.
Registered Charity
101 - 500
Whether you’re living with a terminal illness, or your loved one is nearing the end of their life, we’re here for you at every stage.
The client requests no contact from agencies or media sales.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Impatience Earth is a non-profit climate philanthropy consultancy founded in 2020 with a mission to educate, challenge and inspire wealth holders to take bolder funding decisions to address the climate emergency.
We have a role available for someone to join our small but mighty team to deliver high-level support to our CEO and Deputy CEO, helping them achieve their strategic priorities by managing their calendar and emails, supporting them with prioritisation of tasks and managing key projects. A smaller part of the role will be to provide support as a Team Manager, which will entail coordinating team meetings and away days, and supporting with the administration of projects.
We are looking for a detailed-oriented, highly organised and proactive individual who loves the idea of helping fast-paced, ambitious organisations work more smoothly and effectively. You should be able to manage multiple priorities, work well both independently and within a team, and bring a solutions-focused approach to challenges. We are looking for someone who already has experience of working as an EA with senior leaders.
Specifically, you will be supporting with tasks such as:
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Managing the CEO and Deputy CEO’s emails and calendars
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Supporting the CEOs to manage projects and prioritise tasks
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Creating meeting agendas and capturing minutes and action items
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Creating and sending invoices
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Arranging travel and any reimbursements
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Booking meeting rooms at London co-working space
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Arranging team away days
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Coordinating regular meetings with team members and Associates
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Coordinating speaker briefings and follow-ups
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Assisting the CEOs with social media posts
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Supporting key projects to ensure timelines and deliverables are met
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Managing and scheduling internal and external meetings, working closely with other administrative and support staff in many cases
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Maintaining confidentiality in all matters
Core skills/attributes we are looking for:
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Organisation: Highly organised, with prior experience of supporting senior leaders
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Discretion: Able to handle confidential information professionally
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Multi-Tasking: Someone who is able to and excited about supporting the management of multiple projects
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Communication: Clear and concise writing and verbal communication, with the ability to engage with a wide range of stakeholders
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Synthesis: The ability to gather inputs for meeting agendas and to synthesise key points and action items
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Entrepreneurial: Someone who wants to bring ideas about how to organise and improve the workplace they are in
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Values match: Committed to social justice, climate action and anti-oppression
As part of this role, you will have up to 25 days paid annual leave, a professional development budget and be part of a great team. We believe that we can be a really good employer for people of all backgrounds and hope we will get applications from people from a range of backgrounds.
Salary: circa £40k, depending on experience
Location: UK-based, with ability to travel into London on occasion. This is a remote position, with optional access to a co-working space.
Contract: Initially 12 months with a view to extend to permanent depending on contracts
Hours: 4–5 days a week, spread across Monday to Friday.
Application deadline: 31 August 2025
Interviews and assignments: On a rolling basis throughout September 2025
Stage 1: Submit application via CharityJob
Stage 2: Shortlisted candidates will be invited to a short initial video call interview with either the CEO or Deputy CEO to discuss your experience and what excites you about the role.
Stage 3: You will be asked to complete a short assignment at a time that suits you. At this stage in the process, we will offer candidates a £50 stipend to cover the time invested in this exercise.
Stage 4: As part of the final interview stage, you’ll be invited to a full interview. At this stage in the process, we will offer candidates an additional £50 stipend to cover the time invested in this exercise.
Who You Will Meet:
As part of the interview process, you will meet our CEO Yasmin Ahammad and Deputy CEO Aditi Shah. For more information, see impatience.earth.
The client requests no contact from agencies or media sales.
Thank you!
The West Midlands Synod of the United Reformed Church (based in Yardley), is looking for an individual to provide technical expertise on buildings and property in support of Synod Officers, members of Synod Committees and local churches.
The successful candidate will be working to a wide brief and is expected to undertake a range of duties including, but not limited to, advising and initiating action on property issues in local churches, overseeing quinquennial inspections and manse inspections, and providing advice on property-related matters to Synod Committees.
We are looking for someone who:
- has experience of property matters either through extensive operational management or through the practice of a relevant profession, while holding appropriate qualifications at higher or professional level
- has some knowledge of charity procedures
- is a team player and is used to working collaboratively
- possesses effective oral and written communication skills
- possesses sound IT skills
- has a willingness to work within the Christian ethos of the United Reformed Church
- can work flexibly with some evening and weekend work
In return we can offer a friendly, supportive and flexible working environment, five weeks’ annual leave and a contributory pension scheme.
We do not accept CVs and require candidates to fill in an application form to ensure we consider each person on equal terms. We follow United Reformed Church Safer Recruitment Policy and Practice.
Closing date for applications: 9am on Monday 8 September 2025. Interviews will be held in the week beginning 15 September 2025.
Registered Charity
6 - 10
The client requests no contact from agencies or media sales.
Thank you!
The Methodist Church in Great Britain is seeking four part-time Regional Safeguarding Team Coordinators to join our dedicated Safeguarding Service.
Location: Home based (NW, NE, SW, SE) with occasional travel
Hours: Part time (17.5 hrs per week)
The role holders will provide efficient, effective and confidential administrative support and assistance across each of our four regional safeguarding teams.
Working as part of a collaborative service, each Team Coordinator will play a key role in enabling the regional safeguarding teams to deliver timely and professional advice, guidance and interventions to churches and church-based community projects and work across the regions.
To be successful in this role, you will bring:
- Proficient time management and organisational skills, with the ability to prioritise effectively
- Excellent interpersonal and communication skills
- Proven ability to manage highly confidential and sensitive information, in accordance with legal and regulatory requirements
- Confidence in using digital tools and software with the ability to adapt to new systems
- Emotional resilience to work with safeguarding related matters
This is a great opportunity to contribute to a vital area of Church life. We welcome applications from people of all backgrounds, and especially encourage individuals with a personal understanding of the church context and its safeguarding responsibilities.
To apply please go to the Methodist Church's 'jobs and voluntering' webpage.
Closing date for applications is: Friday, 5 September 2025
Interviews will be held on:
RSTC in North West – Monday, 6 October 2025 in Manchester
RSTC in North East– Wednesday, 8 October 2025 in Leeds
RSTC in South West – Monday 29th September at The Mint, Exeter.
RSTC in South East – Friday 26th September at MCH in London.
Registered Charity
101 - 500
The calling of the Methodist Church is to respond to the gospel of God's love in Christ and to live out its discipleship in worship and mission.
Thank you!
Closing Date: 29th August
Interviews: 4th & 5th September
Contract: This is a fixed-term contract until 22nd May 2026.
We are currently recruiting a passionate and hard-working individual to help make a positive difference and provide first-class support to our Alzheimer's Society staff. Our Employee Support Assistant is part of our People Operations team and the first point of contact for Alzheimer’s Society employees requiring support with systems and processes that are part of working for the society, from joining to leaving.
We provide advice and guidance on policies and processes, making things easier and clearer for everyone as we deliver our work for people affected by dementia.
This role ensures that we are safeguarding our employees, volunteers, those who engage with our services and the organisation through a strong emphasis on compliance.
Duties and responsibilities:
- Process and monitor Criminal Record Checks for our employees and contractors.
- Process employee changes, following relevant procedures.
- Update and enter information on various systems, ensuring a high level of data quality is maintained.
- Monitor data reports and ensure compliance with key processes.
- Work collaboratively with our wider teams, including our Talent Acquisition, People Partnering, IT, and Payroll.
- Signposting employees and managers to relevant policies and information.
- Comply with data protection regulations.
- Undertake other duties or projects commensurate with the nature and grade of this post as required.
About you:
- Be able to always deliver first-class customer service, understanding that Alzheimer’s Society employees are the customers of our team.
- Have a keen eye for detail with previous experience in an administration role.
- Be comfortable working in a collaborative team, looking to share ideas and ways to improve our processes.
- Be comfortable using Microsoft Office software such as Word and Excel, as well as other bespoke IT packages.
- Understand the sensitive nature of data that we deal with and, as such, adhere to a strict level of confidentiality.
- Be organised and able to structure your workload according to deadline requirements.
- Be comfortable working within a culture of inclusion and collaboration.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Since 1962 the National Autistic Society has been campaigning to transform lives, change attitudes and create a society that works for autistic people. In National Programmes we champion the rights and interests of autistic people and their families, making sure national policy and legislation to reflect their needs. We provide autism training and best practice services and want all autistic people to have access to services and support that fully meet their needs. We provide diagnostic services, training, accreditation, consultancy and conferences, designed to support all professionals and organisations.
Who we are looking for:
- A Customer Relations and Sales Officer to work as part of a centralised sales team, which leads all Autism Know How sales, logistic and customer support enquiries.
- Managing all aspects of the customer sales journey, this role will lead and deliver an effective, timely and professional customer journey and experience, maximising income potential and repeat business to ensure performance against team sales targets and to enable the society to continue to improve its offering for autistic people.
- This role will work closely with colleagues across Autism Know How, Marketing, CRM and Business Development departments, and other relevant NAS teams where required.
- This role will also deliver general administration and data processing as required.
- This is a full-time position for 35 hours per week. The salary for this position is £25,617.80 per annum.
What we can offer you:
- Auto-enrolled Pension Scheme
- 25 days annual leave plus bank holidays
- Excellent induction, training and development programme including training about autism and opportunities to attend our conferences
- Online staff discount scheme for a range of benefits such as cycle to work scheme, season ticket loan & shopping discounts for places such as Asda, Tesco, Sainsburys, Halfords, Nike, Apple and loads more!
- Healthcare Cash Plan
- Life Assurance at 2 x base salary
- A portfolio of fantastic new salary sacrifices benefits and other flexible benefits private health, dental insurance, car salary sacrifice scheme, activity pass, holiday trading, enhanced pension & salary deduct loans (eligibility criteria may apply)
- Access to a 24-hour Employee Assistance Programme & counselling programme
- Free access to the Headspace App – a global leader in mindfulness and you can enrol up to three friends or family for free!
- Eligibility for a Blue Light Card
Where you will be working: Homebased, with occasional travel when required.
About our application process:
To apply for this role please click the Apply button below.
As part of your application, you must provide a supporting statement that outlines your suitability and experience for the position. This statement should refer to the job description and person specification, and clearly demonstrate how you meet the requirements for the role.
Your supporting statement should specifically address the following three questions:
- The role requires extensive administration experience and use of different systems at the same time. Can you please outline your administration experience and systems you have used in previous employment?
- The Customer Relations and Sales Officer role is very fast paced, and you will be having meetings with customers/colleagues and responding to many emails each day. Could you please give an example of when you have had to use your time management, prioritisation and multitasking skills?
- The role is a remote role which requires substantial self-discipline and lone working. Can you outline your experience in this and how you effectively managed your workload?
We do reserve the right to close this advertisement early if we receive a high volume of suitable applications.
For some roles, successful applicants will be required to complete the relevant safeguarding checks which will include additional references and criminal background checks.
Applications for this job are sought from anyone who is suitably qualified and experienced for the role but particularly welcome from those with a diagnosis of autism.
The National Autistic Society is committed to safeguarding and promoting the welfare of all children and adults who use our services and as such expects all staff and volunteers to share this commitment. Successful applicants will be required to complete the relevant safeguarding checks.
We are an equal opportunities employer.
Thank you!
AREA EVENTS MANAGER
Salary: £26,000 - £30,000 per annum
Reports to: Divisional Events Manager (Division 3)
Department: Marketing, Fundraising and Engagement
Location: Home-based covering Oxfordshire, Buckinghamshire, Bedfordshire, Berkshire, Hertfordshire, Norfolk, Suffolk, West Midlands (successful candidate should ideally be based within this area)
Employment type: Permanent
Working hours: 35 hours per week
Closing date: Sunday 31 August 2025, 23:55
Please note: You must be eligible to work in the UK to apply for this vacancy. Cancer Research UK is not able to offer visa sponsorship.
At Cancer Research UK, we exist to beat cancer.
We are professionals with purpose, beating cancer every day. But we need to go much further and much faster. That's why we we're looking for someone talented, someone who shares our vision, someone like you.
Do you want to create moments of joy and hope, raise vital funds, celebrate and educate by producing top class events for the UK's largest charity?
We have an exciting opportunity for you to join us as an Event Manager and become part of an ambitious, bold and fun team working together to bring forward the day that cancer is cured.
You will organise and deliver a variety of Cancer Research UK events, including our flagship outdoor mass participation events Race for Life 5km, 10km and Pretty Muddy. You may also deliver Shine Night Walk, indoor staff and supporter conference and engagement events, as well as virtual online events.
We are professionals with purpose, beating cancer every day. But we need to go much further and much faster. That's why we're looking for someone talented, someone who shares our vision, someone like you.
What will I be doing?
You will plan and deliver Cancer Research UK events. Your main delivery will be outdoor mass participation events alongside some staff and supporter conferences and engagement events, as well as virtual online events.
Example of some events you might deliver:
Cancer Research UK's flagship Race for Life 3k, 5k, 10k, Pretty Muddy and Shine Night Walk
Flame of Hope - annual volunteer award ceremony for up to 100 people
Inspire - intimate supporter engagement event for up to 40 people
Annual CRUK departmental conferences.
One week you might be delivering Race for Life for 1,000 participants in a public park, followed the next week by drafting plans for an intimate hotel-based event to thank our loyal volunteers for all they do for CRUK.
What does planning and delivering our events involve?
Following processes, guidelines and deadlines - you are given a guide or process to follow when producing Cancer Research UK Events
Venue Research - find and assess suitability of new venues for mass participation outdoor events and indoor events
Venue - build strong relationships, negotiate event approval and costs
Suppliers - research, negotiate, book, plan, brief and ensure high standards are met. Suppliers include PA, first aid, caterers, florists, traffic management and stewards.
Event Documentation - following event guidelines, design and review event courses and sites (Race for Life and Shine Night Walk events), carry out health and safety checks and complete documentation such as risk assessments, running orders, course map, site map, volunteer plans and briefing documents
Project Plan - produce and oversee project plans, working closely and effectively with all event stakeholders
Budget - plan event budgets, negotiate best costs and be responsible for your event spend
Volunteers - build relationships with longstanding volunteers and recruit new volunteers. Manage volunteer welfare and experience on event day
Event Staff - brief staff on their role and manage them throughout the event offering feedback and coaching
Supporter experience - ensure that events are fun and enjoyable by booking entertainment and overseeing the supporter experience
Event day - lead and manage your event team (staff, volunteers, suppliers) to set up the event site and course, oversee welfare of supporters and team and deal with issues that may arise to ensure smooth operation of the event
After the event - gather feedback and complete post-event administrative tasks
Other departments - develop relationships and work with several departments across Cancer Research UK. Work with colleagues from other teams to deliver the events they require.
What skills are you looking for?
Passion for events
Drive to help beat cancer sooner
People person - excellent at building relationships with different people
Organised - manage workload effectively, meeting deadlines, can juggle more than one task
Can do attitude - proactive, you can make things happen
Resilient- calm under pressure, able to adapt to change
A great problem solver - can think on feet
You get stuck in - happy to work hard to achieve a positive outcome
Willing to learn
Able to work on own - motivated
Able to lead and enthuse a group of people
Can take charge - able to make decisions
Happy to work approximately 10 weekends outside in all weathers
Able to do a physical role - walking courses, moving some event equipment
Ability to work at a desk on a computer using Microsoft.
What will I gain?
Each and every one of our employees contributes to our progress and is supporting our work to beat cancer. We think that's impressive.
In return, we make sure you are supported by a generous benefits package, a wide range of career and personal development opportunities and high-quality tools, policies and processes to enable you to do your job well.
Our benefits package includes a substantial retirement plan, a generous and flexible leave allowance, discounts on anything from travel to technology, gym membership, and much more.
We review pay annually and aim to recognise individual performance and achievements.
We don't forget people have lives outside of work too and so we actively encourage a flexible working culture.
Our work - from funding cutting-edge research to developing public policy - will change the world. It's exciting to be part of our team.
How do I apply?
We operate an anonymised shortlisting process in our commitment to equality, diversity and inclusion. CVs are required for all applications; but we won't be able to view them until we invite you for an interview.
Instead, we ask you to complete the work history section of the online application form for us to be able to assess you quickly, fairly and objectively.
