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Administrative assistant jobs in market harborough, england

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University of Northampton Students' Union, Northampton (On-site)
£24,344 - £25,733 per year
Posted 1 week ago Apply Now
Closing in 3 days
University of Northampton Students' Union, Northampton (On-site)
£12.60 per hour
Posted 1 week ago Apply Now
Closing in 3 days
University of Northampton Students' Union, Northampton (On-site)
£12.60 per hour
Posted 1 week ago Apply Now
One Small Thing, Remote
£45,000 - £50,000 per year
Posted 2 days ago Apply Now
Closing in 5 days
Charity People, Northampton (Hybrid)
£37,400 per annum
Posted 3 weeks ago Apply Now
Closing in 6 days
Morgan Law, Lutterworth (Hybrid)
Up to £29482 per annum
Posted 2 weeks ago Apply Now
PETA Foundation, Remote
£29,000 - £34,000 per year
Posted 2 weeks ago
Leicester Diocesan Board of Finance, Leicester (On-site)
£40,000 per year
A focused proactive communicator with an understanding of church life to help churches see God’s generosity overflowing across the diocese
Posted 1 week ago
Bipolar UK, Remote
£28,000 - £30,000 per year
Lead and grow our volunteer network in Northern Ireland to help Bipolar UK support even more people affected by bipolar
Posted 1 week ago Apply Now
Evolve Counselling, Northampton (Hybrid)
£12,500 pro rata for 15 hours a week (£29.2k FTE). On-target potential of up to c£39,000pa.
Posted 4 days ago
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Northampton, Northamptonshire (On-site) 16.29 miles
£24,344 - £25,733 per year
Part-time (20hrs per week)
Permanent

Using Anonymous Recruitment

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Job description

We’re seeking a Union Administrator to coordinate key internal meetings and provide executive support to our CEO. You’ll be responsible for preparing agendas, taking minutes, tracking actions, and ensuring smooth communication across departments. This is a fantastic opportunity to gain insight into high-level organisational operations while developing your professional skills. If you thrive on keeping things running behind the scenes, we’d love to hear from you. Join us and play a central role in supporting strategic decision-making and operational excellence.

Administrative Support:

  1. Organisation and minute taking of the Students’ Union’s internal meeting structure, supporting chairs by doing the following:
    • Work with the chair to construct agendas, ensuring expiring policy is renewed
    • Book venues and send out invites
    • Ensuring technology is set-up for remote participants
    • Collating papers for the meeting
    • Circulating papers for meetings
    • Minuting meetings
    • Distributing/tracking/monitoring actions
  2. Support in development and implementation of the annual governance calendar, governance action tracker and maintain regular updating of progress. 
  3. Preparation of high-quality documents including reports, correspondence, presentation materials (including PowerPoint), gathering appropriate data and information as requested.
  4. Administer travel and expense claims for trustees and members of committees.
  5. Identify and develop procedures and operational manuals to ensure effectiveness of the Administration service.
  6. To support in creating content for All Staff Forum meetings, Operational Lead meetings and other organisational meetings where necessary.
  7. Manage project administration and undertake or assist with project tasks as required by the CEO, HR or wider SLT.
  8. Ensure the confidentiality of stakeholders and that all data relating to them is maintained and processed in compliance with the General Data Protection Regulation (GDPR)

Senior Leadership Support:

  1. To undertake other administrative tasks that may be requested from time to time by the CEO that are commensurate with the duties and grade of this post.
  2. Manage an effective and proactive diary system for the CEO, ensuring their time is optimised.
  3. Manage timely correspondence, including email, opening of post and taking telephone calls and action where possible.
  4. Act as first point of contact to identify if the CEO or another team member is the best person to respond.
Application resources
Posted by
University of Northampton Students' Union View profile Organisation type Registered Charity Company size 51 - 100
Refreshed on: 28 May 2025
Closing date: 16 June 2025 at 23:30
Tags: Administration

The client requests no contact from agencies or media sales.