Administrative director jobs

The Programme Director, Media and Communications leads on the design, development and implementation of communication strategies and plans to advance Humane World for Animals UK’s strategic priorities with regard to campaigns, brand-building and fundraising. The role creates, implements and measures the success of a comprehensive communications programme that will aim to significantly enhance the organisation’s image and position within the UK animal protection space.

If you are results-oriented, organised and creative and have strong proven experience as a media and communications professional then we would like to hear from you.

Key areas of responsibility

1. Develop and execute communications strategies for Humane World for Animals UK’s key campaigns and fundraising requirements.

2. Measure and track communications impact, reach and effectiveness, reporting against agreed targets.

3. Manage, maintain and grow productive relationships with a range of journalists with a goal of securing prominent national media coverage.

4. Oversee the organisation’s social media channels to promote campaigns, support fundraising and engage meaningfully with UK supporters and political stakeholders.

5. Serve as chief content reviewer to ensure communications materials adhere to policy, factual accuracy and visual brand guidelines.

6. Lead on designing reputational risk management mitigation strategies.

7. Implement UK specific brand strategies with the aim of increasing and measuring brand awareness in the UK market.

8. Lead on celebrity recruitment and stewardship.

9. Manage sourcing and contracting relationships with communications / PR agencies and databases to ensure consistently high-quality and value for money communications outputs.

10. Manage the communications and media budget, including regular reporting.

About you

Our successful candidate will be confident, creative and positive with a proven track in media and communications roles at a senior level. A proactive self-starter, you will have demonstrable experience of managing and developing strong, focused and ambitious teams, and a solution-focused approach to overcoming obstacles. You will have experience of building high quality media and communication strategies and plans and delivering these in a fast-paced environment. You will have ambition and drive for creating positive change for animal welfare; a willingness to constantly learn and develop the most impactful, cost-effective communications for our target audiences; and your work will be solidly underpinned by regular evaluation of progress and impact with a view to further improving strategies.

We are searching for an experienced media and communications professional to make a difference and be part of our successful and friendly team. If that’s you, please get in touch!

The Big House is looking for an energised Finance and Operations Director to lead the charity's finance, HR, operations and legal functions. This role is suited to a strategic thinker who is happy to get stuck in with hands-on tasks. The role covers five key areas.

Financial adminstration: Magage end-to-end financial processes including invoicing, bank reconcilations, budget management

Strategic business and financial planning: Work with the CEO to design and deliver an organisational strategy backed up by robust financial planning

Fundraising: Support the fundraising team to track pipeline value and secured income against targets and provide accurate reports to funders

HR and business operations: Oversee the HR function of the charity, foster a positive work environment and design and deliver effective hiring, onboarding and performance review processes

Production managment: Oversee the management of The Big House theatre and film productions, carefully managing external delivery teams and ensuring projects run to agreen timelines and to budget

Maudsley Charity funds work led by South London and Maudsley NHS Foundation Trust, research teams at King’s College London, and partners in the voluntary and community sector to help build a more equitable and effective mental health care system in south London. We share what we learn to inform and inspire change across the UK.

We are a grant-making charity focused on advancing and accelerating positive change in mental health care. Our aim is to ensure that everyone who experiences mental illness can access the care that’s right for them.

While our roots are firmly in south London, we seek to amplify the knowledge and evidence generated through our programmes to influence practice nationally. We are a small but growing team (21 staff) with bold ambitions.

The role

Maudsley Charity is entering a new chapter of growth and renewal. We are strengthening our governance, welcoming new trustees, and establishing a Finance, Audit and Development Committee to underpin our ambitions. We are evolving our operating model to ensure we remain agile and effective as we scale our impact.

Following a period of interim leadership in this role, we are now seeking a permanent Director of Finance and Operations who will play a pivotal role in shaping this next phase.

This is a role of considerable breadth and strategic influence. The Director of Finance and Operations will lead our financial strategy, oversee our investment approach, including social and impact investing and manage our property portfolio. The role will also explore innovative funding models and commercial opportunities, ensuring we have the resources and resilience to deliver our mission. Alongside this, it will lead core operational functions; HR, IT, Facilities and drive digital transformation to strengthen our infrastructure for the future.

How to apply

To make an application, please click on the apply now button, with the following prepared:

• Your CV (no more than three sides).

• A supporting statement (no more than two sides) that sets out why you think this role is the right move for you and how you meet the knowledge and experience criteria.

Timeline

· Closing date - Friday 23rd January 2026

· Preliminary interviews - w/c 2nd February 2026

· First stage panel interviews - Wednesday 25th and Thursday 26th February 2026

· Final panel interviews – w/c 9th March

About us

Community Foundations for Lancashire and Merseyside (CFLM) is a leading local charity that connects people, businesses and partners with the grassroots projects making a real difference across our region. We manage charitable funds, support community initiatives, and drive meaningful, measurable impact across Lancashire and Merseyside. Our mission is simple: strengthen communities, empower local people, and create lasting change where it’s needed most.

Role Summary

This role brings together operational leadership, executive support, and administrative coordination. You will ensure the organisation runs efficiently day-to-day while also driving longer‑term improvements that support CFLM’s strategic goals - including achieving annual surpluses and meeting ambitious income targets.

As the operational lead, you will work closely with colleagues across all departments and manage key relationships with external providers in HR, IT, and facilities. You will also play a central role in governance processes and provide high‑quality administrative support to the CEO and Deputy CEO.

Projects you will lead on include completing UKCF Quality Assurance and implementing the UKCF CRM (Salesforce) system.

Please see the full job description and Person specification.

Harris Hill are delighted to be working with a national charity to recruit for a Legacy Administration Manager in order to manage and administer legacy gifts. This is a pivotal role, ensuring legacy income is maximised, accurately recorded and received in a timely, compliant manner, while always honouring the wishes of legators with sensitivity and care.

Working with a high level of autonomy, you will oversee the legacy administration process end to end, building strong relationships with executors, solicitors and co-beneficiaries, and working closely with internal fundraising, finance and data teams. You will also play a key role in identifying and managing risk, resolving complex cases and maintaining best practice processes.

As a Legacy Administration Manager you will:

• Manage the full legacy administration process, from notification through to receipt of income
• Create and maintain accurate digital and physical legacy records
• Respond sensitively and promptly to all legacy related correspondence
• Review and approve estate accounts, questioning anomalies where appropriate
• Liaise with executors, solicitors and co-beneficiaries to progress estates and protect the charity’s entitlement
• Identify, escalate and help resolve complex, contentious or high-risk cases, working with legal advisers as needed
• Support and advise lay executors when required
• Follow up stalled or inactive cases to ensure progress
• Maintain and improve legacy administration policies, processes and compliance with relevant legislation and best practice
• Ensure all work is carried out sensitively and in line with GDPR
• Produce reports for Directors and Trustees on the legacy pipeline and contentious cases
• Work collaboratively with fundraising, finance and supporter data teams
• Provide cover for the Legacy and In Memory Manager and support legacy related communications and events

To be successful, you must have experience:

• Proven experience of managing legacy gifts and estate administration
• Working knowledge of wills, probate, trusts and relevant charity law
• Awareness of inheritance tax, capital gains tax and related regulations
• Experience reviewing estate accounts and identifying issues or anomalies
• Strong organisational skills with excellent attention to detail
• Ability to manage your own workload and progress cases proactively
• Excellent written and verbal communication skills, with a sensitive and empathetic approach
• Confidence assessing reputational, financial and legal risk
• Competence in MS Office (Outlook, Word, Excel) and CRM or legacy management systems
• A high level of discretion and respect for confidentiality

Desirable:

• Experience working within a charity
• Certificate in Charity Legacy Administration (CiCLA), Institute of Legacy Management qualification, or equivalent experience (e.g. legal, paralegal or private practice estate administration)

Salary: £35,000 – £38,000 per annum

Location:  Rochester City Airport

Contract: Permanent , hybrid working 2-3 days in the office

Closing date: Friday 23rd January at 8am

Interview: TBC

Recruitment process: Cv and Supporting Statement to

If this sounds like you, then please do get in touch ASAP!

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

This is a senior, trusted role at the heart of the organisation, responsible for the smooth running of the CEO and Executive Office and for providing high quality governance and administrative support to our Boards and committees. Working closely with the Co Chief Executives, the role supports strategic delivery, organisational planning and cross organisational projects, while also playing an important part in shaping how we work together as a values led organisation.

Based in Covent Garden, the role would suit someone with experience of working within a senior executive or private office environment who brings sound judgement, discretion and a collaborative approach. A background in theatre is not essential, but an appreciation of the social and cultural value of the arts and a commitment to equality, diversity and inclusion are important.

For full details of the role, please see the job pack. 

ABOUT BRIGHTPIP

BrightPIP (Brighton Parent/Infant Psychological Therapy) is a specialist infant mental health charity supporting babies aged 0–2 and their families across Brighton & Hove and Sussex. We provide early therapeutic intervention to strengthen relationships and prevent cycles of intergenerational trauma.

We are a small, friendly and growing charity, supported by a dedicated clinical team and Trustee Board. As we expand to support up to 250 families per year, we are strengthening our operational and coordination capacity.

ABOUT THE ROLE

We are seeking a warm, organised and proactive Project Coordinator to support the smooth running of BrightPIP’s services and internal operations. This role sits at the heart of the charity, ensuring families experience a clear and supportive journey, clinicians are well supported, and systems run calmly and efficiently.

You will coordinate key operational processes including referrals and triage, safeguarding documentation, audit and impact data, training administration, and NHS and Local Authority liaison. You will also provide project administrative support and work closely with clinicians, referrers, partner organisations and trustees.

This role is ideal for someone who enjoys bringing order to complexity, supporting people, and keeping systems running well in a small, dynamic organisation. The role will evolve as the charity grows, offering opportunities to shape and improve processes and support new projects.

You will report to the Clinical Director and work closely with the clinical team, fundraiser and trustees.

KEY RESPONSIBILITIES

• Coordinate referrals, triage processes and care pathways
• Induction of new members of staff and trainees
• Act as a first point of contact for families, referrers and partners
• Support clinicians with scheduling, safeguarding processes and documentation
• Maintain accurate records, data systems and audit processes
• Support delivery of training and consultation
• Liaise with NHS, local authority and community partners
• Support data collection and information gathering to inform reporting for trustees, commissioners and funders
• Provide project and administrative support across the charity

ABOUT YOU

Do you have the exceptional qualities and skills we are looking for? A key ingredient is that you are a ‘people’ person, able to communicate well and build rapport quickly. You will be seen by others as caring, trusted and reliable. 

You will have experience in coordination, administration or project support, ideally with experience of working within the charity or not-for-profit or healthcare sector.  You will be someone who is as passionate as we are about giving all babies the best start in life.  Whatever your work experiences, it is essential that you are able to learn quickly how best to support our small and dedicated team of clinicians.

You will work closely with and report to our clinical director but also be able to take the ball and run with it. The mission of this post is that it develops with our service and in time you would become the main point of liaison for the charity.

Do you….?

· Solve practical and logistical problems and make things work more efficiently

· Love a good process because it makes us consistently brilliant

· Delight in planning, organizing, and executing projects from beginning to end

· Get excited by new challenges, big or small – they are opportunities to learn, grow and contribute

· Have brilliant attention to detail, and also know when ‘good enough’ is good enough

· Say “I’ve got this” and mean it

If so, please apply, we would love to hear from you.

WHAT WE OFFER

• Being part of a pioneering, highly specialist team who are passionate about our mission and supportive of each other 
• Flexible, family-friendly working, with hybrid working
• Opportunity to shape and grow with the role as the charity expands
• CPD and development opportunities

HOW TO APPLY

Please submit:

· Your CV

· A short supporting statement explaining why you are interested in the role and how your experience meets the person specification

Shape the Future of a World-Renowned Institution.

Director of Development
Employer: King’s College, Cambridge
Salary: Starting salary in the region of £90,000 – £100,000 with scope to go beyond for a leading professional with outstanding experience and track record.
Location: Cambridge, UK

King’s College, Cambridge is embarking on the next chapter of its long and influential history and is seeking a Director of Development who can imagine, articulate and drive a bold philanthropic vision for the College.

For more than five centuries, King’s has been a place where ideas, discovery and creativity flourish. Its Chapel stands as one of Europe’s great architectural achievements; its Choir is recognised globally; its students and scholars have shaped culture, science and society. The College is now looking for a development leader who can help secure the resources that will enable it to thrive for generations to come.

Joining King’s at a moment of real momentum, you will build on the achievements of the recent £100 million campaign and design the next strategic phase of fundraising. This will include championing initiatives that broaden access, strengthen support for students, enhance academic excellence, and protect the unique historic fabric of the College.

You will have substantial experience in securing major gifts, a confident and motivating leadership style, and experience of cultivating deep, lasting relationships. A key member of the leadership team, you will work closely with a vibrant global community of alumni and build new partnerships with individuals and organisations who share King’s commitment to excellence, inclusivity, innovation and positive societal impact.

King’s is a place that encourages independent thought, creativity and meaningful contribution to society. Among our alumni are Nobel laureates, world-changing scholars, and trailblazers. Central to our mission is ensuring that exceptional students, whatever their background, can flourish.

As Director of Development, you will be elected to a Fellowship of the College, joining a vibrant, diverse and dynamic community. This position offers more than professional advancement - it represents a rare opportunity to make a lasting contribution to an institution whose commitment to education and innovation has shaped the world for over five centuries.

Closing date: Midnight on Sunday 1 February.

First round interviews are expected to be held the week of 23 February with second round interviews the week of 2 March 2026.

Interested?

Please familiarise yourself with the attached Candidate Pack.
To apply, please submit a CV and covering letter.

King’s College, Cambridge is partnering with Constellate Global Talent on this search. No agencies please.

About Wikimedia UK

Wikimedia UK is the national platform for open knowledge, bringing together practical and policy expertise about Wikipedia and the other Wikimedia projects. Delivering impact of over 1 billion views each year and engaging thousands of people through advocacy, education, outreach and partnerships, Wikimedia UK demystifies and drives engagement in open access to information.

Role Overview

This is a new and exciting role that will be critical to the organisation’s leadership and governance. The Executive & Governance Assistant will provide high-level support to the Chief Executive and ensure the smooth running of Wikimedia UK’s governance processes, including board meetings, subcommittees and the Annual General Meeting.

You’ll play a key role in supporting effective decision-making and stakeholder engagement, working closely with trustees, senior staff, and external partners. This position is ideally suited to someone with substantial experience supporting senior executives - who is highly organised, discreet, and confident managing complex schedules and governance processes.

Key Responsibilities

Governance Support

• Support the CEO and Head of Finance & Operations to ensure effective governance and compliance with legal and regulatory requirements.

• Schedule board and subcommittee meetings in line with the annual business cycle.

• Coordinate board and subcommittee meeting logistics, including video calls, calendar invites, and in-person arrangements.

• Book travel and accommodation for trustees as needed.

• Collate, prepare, and distribute meeting papers efficiently and accurately.

• Produce and circulate clear, concise, and timely meeting minutes.

• Lead the planning and delivery of the Annual General Meeting, working closely with staff and trustees.

Membership Administration

• Manage all aspects of Wikimedia UK’s membership programme.

• Process new member applications promptly and accurately.

• Maintain up-to-date membership records in the charity’s CRM (training provided).

• Develop and oversee systems for managing renewals and membership engagement.

• Coordinate membership communications and contribute to campaigns to grow and retain members.

Executive Support

• Provide comprehensive administrative and organisational support to the CEO.

• Manage the CEO’s calendar, prioritising effectively and scheduling meetings with internal and external stakeholders.

• Coordinate travel and accommodation for national and international commitments.

• Support expense claims and credit card reconciliations.

• Conduct desk research, prepare correspondence, and assist with presentation materials as required.

• Handle sensitive and confidential matters with the utmost discretion and professionalism.

Person Specification

Essential Experience and Competencies

• Substantial experience of providing high-level administrative support to a Chief Executive, Director, or senior leader, gained within the not for profit sector.

• Proven experience of charity or public sector governance, including supporting the preparation and distribution of board papers, providing logistical support for meetings, and producing accurate, well written minutes.

• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.

• Highly organised, with strong time management and the ability to prioritise effectively.

• Ability to work both independently and collaboratively within a small team.

• Excellent IT skills, including confident use of digital tools and software for scheduling, document management, and communication.

Desirable Experience and Knowledge

• Experience of supporting leaders in managing stakeholder relationships

• Knowledge of Google Workspace (particularly Gmail, Docs, Sheets, and Slides)

• Familiarity with CRM systems and/or charity membership management.

• Familiarity with the open knowledge movement

Personal Attributes

• Discreet, diplomatic, and professional at all times.

• Calm and confident when managing multiple priorities.

• A proactive and solutions-focused approach to work.

Alignment with Wikimedia UK’s open knowledge mission and its values of equity, inclusivity, collaboration, creativity, and boldness.

The Role

Nottingham Contemporary is a leading centre of contemporary art in Europe, and among the largest spaces of its kind in the UK. We have an exciting vacancy for a Development Coordinator to join our dynamic and supportive Development team, to assist with securing funding for the future of our organisation. As Development Coordinator, you will support the Senior Development Manager and Director to achieve our ambitious fundraising strategy. You will be a pivotal member of the team, undertaking tasks across administration, research, project and events management, and high-level writing.

Your main accountabilities will include:

• Providing administrative oversight of key areas related to gaining income from a wide range of sources, including but not limited to trusts and foundations, individual donors, and corporate giving (including from commercial galleries).

• Researching, drafting and preparing timely project and funding report templates and reports.

• Supporting the Director and Senior Development Manager in strategically cultivating and stewarding individual donors, as well as corporate and strategic partners.

• Undertaking prospect research, including due diligence of individual donors, researching opportunities for funding through Trusts and Foundations, and identifying relevant local and national government grant schemes.

• Supporting the planning, drafting and submission of grant applications and funding reports, with the aim of leading on select applications and reports over time.

• Supporting the planning and delivering of a high-quality programme of supporter, VIP and external events.

The Person

This is an exciting opportunity to gain experience in fundraising for a renowned arts organisation, and we’re looking for someone who is proactive and enthusiastic for the challenge! Your ability to be adaptable, calm, and to manage a busy workload will be vital when administering bids, preparing reports, and researching donors and funding opportunities. A team player, you’ll enjoy working collaboratively and supportively with internal colleagues and external stakeholders. You’ll have excellent written and verbal communication, and your strong organisational and project management skills will come in handy when managing cross-team funding applications and organising events for donors, funders and prospects.

You don’t need experience in fundraising to apply to this role. We understand the benefit of other skills and experience, and are excited to hear from those with transferable skills such as high-level writing, project management, administration, research, events management, customer service or commercial sales. If you don’t meet all of the criteria but are interested in the role, please do consider applying.

Closing Date: Monday 9 February 2026, 10am

Interview Date: Monday 23 February 2026

Hours: 37.5 per week (Monday to Friday)
Salary: £32,765 per annum (South East Weighting inclusive – pay award pending)
Contract: Full-time, permanent
Location: Rock UK Carroty Wood, Tonbridge

We are looking for a motivated and experienced Business & Operations Manager to oversee the efficient and effective running of Carroty Wood’s administrative and business support functions. This is a key leadership role, ensuring excellence across bookings administration, commercial operations, and customer experience, while supporting the Centre Director and Leadership Team to deliver the Centre’s strategic and missional goals.

Motivated by your Christian faith, you will be able to clearly and respectfully communicate Rock UK’s Christian ethos, mission and values to staff and guests of all faiths and none.

You will need to have:

• Excellent organisational and administrative skills

• Experience of leading and motivating a team

• Strong interpersonal and communication skills

• Good working knowledge of Microsoft Office and familiarity with accounting processes

• The ability to work both independently and collaboratively

This role is subject to an Occupational Requirement (OR) that the successful applicant is a Christian who is committed to the values, beliefs and behaviours set out in our Statement of Christian Beliefs and Ethos.

Applications will be reviewed upon receipt.

A fantastic opportunity for individuals with experience in financial management to join our team as Finance Manager (Mat Cover).

Start Date: First week of March 2026

As our Finance Manager you will be responsible for the smooth running of the financial administration of the charity. Working closely with the Director of Finance & Operations, you’ll create timely financial reports, budgets & forecasts to inform decision making.

As an experienced manager, you will bring strong financial management skills, efficient administrative systems oversight, and a proven track record of working effectively within small teams. Excellent communication and organisational abilities are essential, along with a proactive, solution-focused approach

Key Responsibilities:

• Financial Management: Oversee daily operations of the finance function, ensuring accurate month-end processes, preparation of management accounts, maintenance of the Xero accounting system, and strong financial controls and procedures.
• Team Leadership and Oversight: Manage and support the Business Administration and Finance Officer, reviewing reconciliations and ensuring effective financial operations, including accounts payable/receivable, cash flow, and corporate cards.
• Forecasting and Budgeting: Lead monthly and quarterly financial forecasting and support the Director of Finance and Operations in developing and monitoring the annual budget.
• Financial Processing: Ensure all transactions are supported with appropriate documentation, manage income recording with the philanthropy team, and oversee gift aid submissions.
• Payroll and Pensions: Process monthly payroll and pension contributions through Xero, manage HMRC obligations, and ensure staff expense claims are handled accurately and timely.
• Compliance and Governance: Prepare statutory returns for the Charity Commission and Companies House, ensuring compliance with all financial and legal reporting requirements.
• Uphold Envision’s values and be a role model for young people and volunteers.
• Ensure that all activity is delivered in line with Envision policies and procedures.

Essential Experience, Knowledge and Competencies:

• Prior experience of working in a similar role (min 2 years)
• Accounting qualification (e.g. AAT Level 3 or above, ACA, ACCA, CIMA) or Qualified by Experience
• Experience with IT systems – Office365, Shared drives
• Excellent communication skills, both written and oral, including the ability to present financial reports and information effectively to a wide variety of audiences.
• Commitment to Envision’s vision, mission and values and ability to work well in, and contribute to, our organisational culture

Desirable Experience, Knowledge and Competencies:

• Experience with IT systems – Xero, SafeHR, Salesforce, Docusign
• Experience of the charity sector and its accounting requirements
• Understanding of, and/ or lived experience of, the barriers that young people face, that contribute to the education and employment gap

Envision seeks to ensure we achieve diversity in our workforce and that all applicants and employees receive equal and fair treatment, regardless of age, race, gender, religion, sexual orientation, disability or nationality. We encourage applications with lived experience to apply as they are currently under- represented in our organisation. Envision graduates will be guaranteed a first round interview.

To apply you must please read the application pack and apply online.

Deadline - Midnight Monday 26th January

Please note:

- Applicants must have the right to work in the UK. Unfortunately we are unable to sponsor visas at this time.

- We will only be contacting candidates who have been shortlisted for interview. Therefore, if we do not contact you, please assume you have been unsuccessful.

- We also regret to inform you that, due to the high volume of applications we receive, we will be unable to provide you with feedback regarding your application.

Opportunity to lead the development of a small but vital York charity in its 25th year

Older Citizens Advocacy York - Support and advocacy for over 50s in York

Here at OCAY we are very proud of what we do

• 520 people supported in the last year
• Provide assistance with benefits, finance, health, complaints and more
• Help people to navigate bureaucracy, financial hardship and communication barriers
• Empower individuals to have their voices heard and access the right information

Our current director is taking the next step in her career and we are commencing the search for a new director. The role is full-time at 37 hours per week (also open to part-time at 30 hours minimum). This is a hybrid role with home working and an expectation of at least 2-3 days a week in our office at the Priory Street Centre, York.

Why join OCAY?

• Financially sustainable charity with funding secured until 2029 and exciting funded projects and partnerships in the pipeline
• Highly regarded organisation with an active and visible local presence
• Established relationships with partners, funders and the public sector
• A talented, ambitious team
• Committed to building on our income generation strategy and service development

Main responsibilities

• Be at the heart of the charity’s strategic development over the next 3 years, driving exciting initiatives and growth.
• Lead and co-ordinate all aspects of OCAY’s services, ensuring a high quality of provision for its clients and maintaining a continuous improvement focus.
• Develop and broaden excellent relationships and work collaboratively with volunteers, funders, partners and Trustees.
• Build and maintain a sustainable financial basis for OCAY’s future development.
• Take the lead in writing and submitting fund raising bids and submissions. • Managing a small but highly effective staff team while recruiting, expanding and supporting local volunteers to deliver personalised one-to-one support.

About OCAY

OCAY is a niche charity founded in 2001 offering people over 50 in the York area, advocacy and practical support to access services and benefits. Our dedicated, knowledgeable and compassionate volunteers and staff provide prompt, personalised one-to-one support.

Be part of The Vegan Society’s journey as we begin delivering our new three-year strategic plan to drive meaningful change.

We are seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer. This role is central to ensuring the CEO’s time and priorities are managed effectively and that communication with internal and external stakeholders is clear and timely.

Key Responsibilities

• Manage the CEO’s diary, travel arrangements, and correspondence.
• Prepare reports, presentations, and briefing materials for meetings, events and other public engagement activities.
• Provide administrative and minute-taking support for Board and committee meetings.
• Support the CEO with strategic projects as required.
• Handle confidential information with discretion and professionalism.

Essential Skills and Experience

• Proven experience supporting at CEO or Director level.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities under pressure.
• Competence in Microsoft 365 and familiarity with online meeting/event platforms.
• Professional, proactive, and adaptable approach.

Desirable: Experience in a not-for-profit or mission-driven organisation and knowledge of governance frameworks.

Benefits

• Flexible working hours.
• Ethical pension scheme (5–7% employer contribution).
• Health cashback scheme & Employee Assistance Programme.
• 25 days annual leave, 8 bank holidays and Christmas closure days.
• Death in service benefit.
• Climate perks (additional paid time off for sustainable travel).
• Animal companion compassionate leave.

How to Apply

If you are interested, please send your CV along with a personal statement (no longer than two sides of A4) demonstrating how you meet the essential criteria outlined in the person specification.

Closing date for applications: Friday 30th January 2026.

Interviews will be held: Wednesday 11th/Thursday 12th February 2026.

Apply now and help shape the future of The Vegan Society.